building inspector drainage superintendent by-la inspector drainage... · 3 building...

JOB DESCRIPTION October 2015 (approved by council on October 20, 2015)

This job description summarizes the responsibilities, qualifications, effort and working conditions and key performance indicators related to the position for someone to perform at a satisfactory level. This job description is not about the person but rather about the position. Certain individuals may be over or under qualified for this position. Certain individuals may over or under perform in this position. Job Title: Building Inspector/Drainage Superintendent/By-Law Officer Report to Title: Chief Building Official POSITION DETAILS Position status: Permanent Full-time Department: Drainage, Building, By-Law Pay method (Salary or Hourly): Salary Group Benefits: Yes Normal workweek: 35 hour work week Overtime: Flex time and paid overtime as per Township Flex & Overtime Policy On Call: No

Organization Name Values/Vision/Mission Statement A leader in the development and delivery of municipal services for the growth and well being of our community. A – RESPONSIBILITIES (includes accountabilities) To perform this job satisfactorily, an individual must be able to perform each of the responsibilities listed successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these responsibilities.

1) Scope of Position To perform and carry out the duties and responsibilities of building inspection as

mandated under The Building Code Act, and as directed by the Chief Building Official (C.B.O.) within the Township

Collaborate with the Clerk to perform and carry out the duties and responsibilities of by-law enforcement within the Township

To perform and carry out the duties and responsibilities of Drainage Superintendent as mandated under the Ontario Drainage Act, and as directed by the Chief Building Official

Provide exemplary customer service

2) Key Responsibilities Building Inspector

1. Ensure that permit applications received are complete in accordance with the building by-law, Ontario Building Code and with other applicable laws as defined by article 1.1.3.3. of the Ontario Building Code.

2 Building Inspector/Drainage Superintendent/By-Law Officer Job Description

2. Perform plan examination to ensure compliance with the Ontario Building Code. Review engineering, architectural, mechanical, electrical and structural plans, for all types of buildings within the scope of the Ontario Building Code.

3. Process applications for residential purposes defined as the house (including plumbing, HVAC, and sewage systems) and for accessory buildings, demolitions, private swimming pools and farm buildings.

4. Perform site inspections to ensure compliance with the Building Code Act, Municipal By-Laws and other related legislation, for residential construction and defined as the house (including plumbing and HVAC) and for accessory buildings, demolitions, private swimming pools and farm buildings.

5. Give verbal/written approvals for various stages of construction as competed or refer violations to the C.B.O. for enforcement.

6. Provide information to the public with respect to the Ontario Building Code, permit application process, inspections, fees and charges. By-Law Enforcement

1. Perform site inspections to ensure compliance with municipal by-laws relating to zoning, parking, lot maintenance, etc.

2. Liaison with residents, to provide by-law compliance determination and resolve disputes or grievances.

3. Issue fines under Part 1 and Part 3 of the Provincial Offences Act as directed by the Clerk.

4. Provide information to the public with respect to Municipal By-Laws.

5. Collaborate with the Clerk to carry out by-law enforcement assignments

Drainage Superintendent 1. Performs the statutory duties of the Drainage Superintendent under the Drainage Act and

other Acts of the Legislature. 2. Liaises with the landowners in respect to drainage matters and concerns, providing

advice and assistance as needed regarding municipal drainage systems.

3. Develops advice to Council in drainage related matters, ensuring members of Council have sufficient information to make knowledgeable and effective policy decisions; providing alternatives, where applicable, with the probable legal and administrative impacts of each such alternative; recommends the best course of action based on skilled analyses, municipal plans and objectives, and statutory requirements.

4. Accepts applications for new drainage works or improvements to existing municipal drainage systems, recommending to Council the action that is to be taken under provision of The Drainage Act.


5. Liaises with, and assists, consulting engineers appointed under provisions of The Drainage Act.

6. Monitors construction, or reconstruction, of a new or existing municipal drainage works; in conjunction with the consulting engineer.

7. Receives, investigates and acts on complaints by landowners where a municipal drainage work is in need of maintenance or repair.

8. Liaises with Provincial Ministry personnel on behalf of Council, the Township and ratepayers respecting drainage related matters.

9. Accepts, reviews and processes applications for private tile drainage loans under provisions of The Tile Drainage Act.

10. Carry out the necessary inspection of any private tile drainage systems installed under provision of The Tile Drainage Act; approving, rejecting or ordering corrective work where deemed appropriate. Supply a copy of the inspection and completion certificates and sketch of the tile installed.

11. Liaises with materials and services suppliers on behalf of the Township.

12. Acts in an intermediary role respecting drainage matters where such services may be necessary or requested, being primarily between landowners, landowners and contractors, and/or landowners and engineers.

13. Organize with a Contractor the maintenance of Municipal Drains.

14. Inputs new drainage reports or drainage reapportionments into Drain Tracker as soon as possible following council approval.

15. Work with the Clerk throughout the process to ensure timely processing of petitions, appointments of Engineers, notification of Conservation Authority and other agencies as well as the by-law process related to capital drains and drainage repairs.

16. Supply the Finance Department with adequate information to carry out the final billing of capital drains and maintenance.

17. Supply the Provincial Ministry with: a) Annual New Municipal Drain Queues b) Annual Drainage Superintendent and Maintenance budget for Provincial Grant c) Supply copy of daily work sheet with number of hours working on Municipal Drains d) Complete application for Grant allocation and cost of Employing a drainage

Superintendent with all the supporting documentation.

18. Provide drainage locates for Ontario One-Call within the prescribed time frames.

19. Annual review of open topsoil removal permits.


20. Annual inspection of municipally owned buildings. 2A Operations and Program Delivery Understanding and giving information on the Drainage Act. Entering drainage assessments into the computer program (Drain Tracker). Preparing all required grant forms (i.e. OMAFRA). Understanding and giving information on Township By-laws Collaborate with the Clerk in the Enforcement of Township By-Laws Carrying out building responsibilities as directed by the C.B.O.

2B Human Resources Does not directly supervise employees. Does not indirectly supervise employees. Responsible for HR strategies when dealing with hired contractors.

2C Material Resources Township vehicle Computer Cell Phone

2D Information Resources Not responsible for information resources.

2E Spending, Budgets and Internal Control In accordance with the purchasing policy. Not responsible for investing decisions. Preparation of the Drainage component of Township annual budget. Not responsible for internal control. Spending limit - in accordance with the purchasing policy.

2F Health & Safety Everyone at the Township of South-West Oxford has a responsibility to work in a healthy

and safe manner and to follow all Township Health and Safety Guidelines (policies and procedures)

Responsible for monthly inspection of fire extinguisher in the designated Township vehicle according to health and safety guidelines.

Responsible for quarterly inspection of the first aid kit in the designated Township vehicle according to health and safety guidelines.

2G Other Other duties as assigned.

3) Key Relationships To Be Managed External

Ministry of Natural Resources ( Monthly) Conservation Authorities - (Monthly) Farm Groups (Monthly) Federal Department of Fisheries (Monthly)


Engineering Firms (Monthly) OMAFRA (Monthly) Contractors (weekly) Public (daily)

Internal

Township staff

Public Relations Must act as an ambassador of the Township Acting as a liaison between the Township, Engineers and authorities.

4) Creativity Job requires initiative and innovation.

5) Autonomy 1. Work independently for the most part; keeps department head informed on status of

work. 2. High amount of personal control over work but must follow provincial guidelines and work

within Township procedures. B – QUALIFICATIONS The qualifications in this section include the competencies required to satisfactorily perform the responsibilities listed. Candidates may not possess the exact qualifications listed but have a reasonable equivalent usually through experience as approved by the CAO.

1) Formal Education and Training Diploma/degree/certificate 1. Community College Diploma in Civil Engineering Technology or Architectural Technology

and/or suitable equivalent work experience. 2. Must have or successfully complete the Provincial mandated examination program

administered by the Ministry of Municipal Affairs and Housing including: i) Legal/Process for Chief Building Official ii) House iii) Small Buildings iv) Large Buildings v) HVAC – House vi) Building Services vii) Plumbing – All buildings viii) Building Structural

3. OMAFRA Drainage Superintendent's course 4. Survey Course 5. Plan and Profile Reading Course 6. Property Standards Education


Professional designation/certification Must have or successfully complete the Certified Building Code Official (CBCO)

examinations

License Valid Class G Drivers License Other systematic formal instruction Health & Safety Training (including WHMIS and First Aid) Annual Drainage Superintendent's Conference Semi-annual meetings of the local chapters of DSAO Seminars with local MNR and Conservation authorities Other seminars and training courses related to responsibilities 7. Ongoing Development Seminars dealing with Building, Drainage and By-Law Enforcement

8. Work Experience 2 years of work experience

9. Decision Making Authority and Judgment Skills Set up meetings for drain repairs and arrange for contractor to complete repairs. Preparing grant forms for grants from the OMAFRA.

10. Problem Solving Skills Arranging contractor to schedule work. Reviewing and approving invoices submitted by contractor for repairs. Keeping the Drain Track Software Program up to date. Conflict resolution skills 11. Interpersonal and Communications Skills

o Positive Attitude o Sustains Relationships o Cooperates with others o Mature/Good judgment/Trustworthy o Teamwork o Conflict resolution o Develops trust with all stakeholders o Speaks truthfully o listens

12. Leadership skills

o Understand business o Shows initiative o Demonstrates integrity and honesty o Shows flexibility O Commands respect


13. Personal Organization and Time Management Skills

o Independently sets goals, objectives and priorities o Efficiently manages time and priorities o Follows through to ensure timely completion of tasks o Works to ensure thoroughness and accuracy in completion of tasks o Handle fast pace and many interruptions o Quick learner o Delegates drainage repairs to contractors

14. Other Required Skills (practiced ability) not already listed above

o Computer o Reasoning o Critical thinking o Analysis o Customer service o Manage projects o Planning o Various other technical tasks and knowledge

15. Required Knowledge (familiarity gained through experience) not already listed

above o Requires a high degree of knowledge.

C – EFFORT & WORKING CONDITIONS

1) Physical Effort and Environment Medium physical effort in outdoor environment. Low physical effort in a pleasant environment (office).

2) Mental Effort and Environment High mental attention and concentration required in office and outdoor environments. Balance work load with tight time lines

D – KEY PERFORMANCE MEASURES

o Respond to all inquiries within 2 business days o Submit council reports by noon on the Wednesday prior to Council meeting o Arrange for maintenance of repairs within 5 days of receipt of complaint (weather

permitting) o Meet all time frames contained in the Drainage Act o Notify the Treasurer to bill capital drains within 5 business days of completion

certificate being received from the Engineer. o Completes locates for Ontario One-Call within prescribed time frames

____________________________________________________________________________


E – SIGN OFF Job description reviewed by _______________________ Employee Date:__________________ Supervisor: ____________________ Dwayne Daniel, Chief Building Official

building inspector drainage superintendent by-la inspector drainage... · 3 building...

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