Budget Committee - May 2014

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<ul><li><p> Note: The reports contained within this agenda are for consideration and should not be construed as Council policy </p><p>unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson. </p><p> I hereby give notice that an ordinary meeting of the Budget Committee will be held on: </p><p>Date: Time: Meeting Room: Venue: </p><p>Thursday, 8 May 2014 9.30am Reception Lounge Auckland Town Hall 301-305 Queen Street Auckland </p><p>Budget Committee </p><p>OPEN AGENDA </p><p> MEMBERSHIP Chairperson Mayor Len Brown, JP Deputy Chairperson Cr Penny Webster Members Cr Anae Arthur Anae Cr Calum Penrose Cr Cameron Brewer Cr Dick Quax Cr Dr Cathy Casey Cr Sharon Stewart, QSM Cr Bill Cashmore Member David Taipari Cr Ross Clow Member John Tamihere Cr Linda Cooper, JP Cr Sir John Walker, KNZM, CBE Cr Chris Darby Cr Wayne Walker Cr Alf Filipaina Cr John Watson Cr Hon Chris Fletcher, QSO Cr George Wood, CNZM Cr Penny Hulse Cr Denise Krum Cr Mike Lee (Quorum 11 members) Mike Giddey </p><p>Democracy Advisor 4 May 2014 Contact Telephone: (09) 307 7565 Email: mike.giddey@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz </p></li><li><p>a) </p><p> TERMS OF REFERENCE </p><p> Responsibilities Development of the Long Term Plan and Annual Plans under the chairmanship of the Mayor who leads these processes including: </p><p> Local Board agreements </p><p> Local Board Funding Policy </p><p> Financial Policy related to LTP and AP (recommendation to the Governing Body) </p><p> Setting of rates (recommendation to the Governing Body) </p><p> Draft LTP and Annual Plan prior to community consultation </p><p> Development contributions policy Powers (i) All powers necessary to perform the committees responsibilities. </p><p>Except: </p><p>(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities) </p><p>(b) where the committees responsibility is explicitly limited to making a recommendation only </p><p>(ii) Approval of a submission to an external body </p><p>(iii) Powers belonging to another committee, where it is necessary to make a decision prior to the next meeting of that other committee. </p><p>(iv) Power to establish subcommittees. </p><p>(v) Power to establish panels for the purpose of hearing submissions. </p></li><li><p>Budget Committee </p><p>08 May 2014 </p><p> Page 3 </p><p>ITEM TABLE OF CONTENTS PAGE </p><p>1 Apologies 5 </p><p>2 Declaration of Interest 5 </p><p>3 Confirmation of Minutes 5 </p><p>4 Petitions 5 </p><p>5 Public Input 5 </p><p>6 Local Board Input 5 </p><p>7 Extraordinary Business 5 </p><p>8 Notices of Motion 6 </p><p>9 Annual Plan 2014/2015 - Overview and process update 7 </p><p>10 Update on the six Mori priority project areas 61 </p><p>11 Independent Mori Statutory Board - proposed Funding Agreement for </p><p>the 2014/15 financial year 71 </p><p>12 Annual Plan 2014/2015 - Local board advocacy 77 </p><p>13 Local Board Agreements 2014/2015 update </p><p>This report will be provided in an addendum agenda. </p><p>14 Annual Plan 2014/2015 - Budget Update 127 </p><p>15 Rates related policies and changes to fees and charges 223 </p><p>16 Mayor's Proposal for the final Annual Plan 2014/2015 </p><p>This report will be provided prior to the meeting. </p><p>17 Auckland Arts Festival annualisation 255 </p><p>18 Consideration of Extraordinary Items </p></li><li><p>Budget Committee </p><p>08 May 2014 </p><p> Page 5 </p><p>1 Apologies </p><p>An apology from Cr D Quax has been received. 2 Declaration of Interest </p><p>Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. </p><p> 3 Confirmation of Minutes </p><p>That the Budget Committee: </p><p>a) confirm the ordinary minutes of its meeting, held on Thursday, 27 March 2014 as a true and correct record. </p><p> 4 Petitions </p><p>At the close of the agenda no requests to present petitions had been received. 5 Public Input </p><p> Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker. At the close of the agenda no requests for public input had been received. </p><p> 6 Local Board Input </p><p>Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda. At the close of the agenda no requests for local board input had been received. </p><p> 7 Extraordinary Business </p><p>Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the </p></li><li><p>Budget Committee </p><p>08 May 2014 </p><p> Page 6 </p><p>public,- (i) The reason why the item is not on the agenda; and </p><p> (ii) The reason why the discussion of the item cannot be delayed until a </p><p>subsequent meeting. Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- </p><p>(i) That item is a minor matter relating to the general business of the local authority; and </p><p> (ii) the presiding member explains at the beginning of the meeting, at a time </p><p>when it is open to the public, that the item will be discussed at the meeting; but </p><p> (b) no resolution, decision or recommendation may be made in respect of that item </p><p>except to refer that item to a subsequent meeting of the local authority for further discussion. </p><p> 8 Notices of Motion </p><p>At the close of the agenda no requests for notices of motion had been received. </p></li><li><p>Item</p><p> 9 </p><p>Budget Committee </p><p>08 May 2014 </p><p>Annual Plan 2014/2015 - Overview and process update Page 7 </p><p>Annual Plan 2014/2015 - Overview and process update File No.: CP2014/08436 </p><p>Purpose 1. To provide an overview of the consultation process and related matters on the draft Annual </p><p>Plan 2014/2015 and outline the process to finalise and adopt the Annual Plan 2014/2015. </p><p>Executive summary 2. The Governing Body adopted the draft Annual Plan 2014/2015, including draft local board </p><p>agreements, on 19 December 2013. The draft annual plan largely represented year three of the LTP 2012-2022, and proposed an average rates increase of 2.4% (lower than the average rate increase proposed in the LTP of 4.9%). The key consultation topics for the draft plan were making the Auckland Arts Festival an annual event and Aucklands stadium strategy. </p><p>3. Public consultation took place between 23 January and 24 February 2014, followed by local and regional hearings between 17 March and 11 April. </p><p>4. Auckland Council received 1,967 submissions covering around 10,230 submission points on the draft plan. 283 submitters (14.4 per cent) wished to be heard, of which 44 requested to be heard at a regional hearing. </p><p>5. Most of the feedback received related to the two key consultation topics. All submission responses have been reviewed. Local board workshops and deliberation meetings were held between 24 March and 17 April to consider responses to local issues. Regional analysis is provided as part of this report or within the relevant reports on todays agenda (Auckland Arts Festival, Budget update and Financial policy/fees related). </p><p>6. While analysis of the submissions on the stadium strategy show 46.9 per cent do not support the stadium strategy, a significant proportion of the comments (72 per cent) relate to specific issues, rather than the overall strategy. RFA have analysed the annual plan submissions and the summary report to the RFA Board at its meeting on 30 April is attached. The annual plan submissions will inform further work to be undertaken by RFA on the stadium strategy and any financial impact will be considered as part of the LTP process. An update on the stadium strategy will be reported to the Governing Body in June 2014. </p><p>7. Since the draft annual plan was adopted, staff have reviewed and updated group budgets to better reflect the true cost of delivering the activities included in the draft plan. In addition, new budget requests have been put forward since the budget refresh, including requests arising through the submissions process. These requests will be considered today as part of the Mayors proposal. </p><p>Recommendation/s </p><p>That the Budget Committee: </p><p>a) refer the analysis of submissions on the stadium strategy contained in this report to the Regional Strategy and Policy Committee to consider and provide any feedback to the RFA, noting that the annual plan submissions on the stadium strategy, along with any feedback from council, will form part of RFAs considerations in the further development and implementation of the stadium strategy and that any financial impact will be considered as part of the LTP process </p><p>b) note that the decisions required to finalise the Annual Plan 2014/2015 are set out in separate reports on todays agenda. </p></li><li><p>Item</p><p> 9 </p><p>Budget Committee </p><p>08 May 2014 </p><p>Annual Plan 2014/2015 - Overview and process update Page 8 </p><p>Comments 8. The Governing Body adopted the draft Annual Plan 2014/2015, including draft local board </p><p>agreements, on 19 December 2013. A special edition of OurAuckland, summarising the draft plan and the regional and local consultation areas was distributed across Auckland, along with a submission form. A draft Annual Plan website was launched on 23 January providing a comprehensive overview of the draft Annual Plan 2014/2015 and an online submission form tailored for each local board area. Volumes 1 and 2 of the draft Annual Plan 2014/2015 were available in libraries, local board offices, service centres and online. Accessible versions were also available online. </p><p>9. The special consultative procedure (SCP) was used to consult on the draft Annual Plan 2014/2015. Public consultation took place between 23 January and 24 February 2014. The hearings phase on the draft plan ran from 17 March to 11 April - there were 21 local hearings and 2 days of regional hearings. The regional hearings consisted of 1.5 days of traditional hearings and a half day forum on the stadium strategy. </p><p>10. The draft annual plan largely represented year three of the LTP 2012-2022, and proposed an average rates increase of 2.4% (lower than the average rate increase proposed in the LTP of 4.9%). The key consultation topics for the draft plan were: </p><p> Making the Auckland Arts Festival an annual event </p><p> Aucklands stadium strategy. </p><p>11. Analysis on submission responses to annualising the arts festival, budget related or financial policy/fees and charges related matters is provided in the relevant reports that are part of this agenda. A summary of submission responses to the stadium strategy, along with other key themes coming through the consultation process, is set out in the consideration section of this report. </p><p>Deliberation of budgets </p><p>12. Between 24 March and 17 April, local board workshops and meetings were held to discuss the key issues for finalising local board agreements, feedback on region-wide priorities and policies and advocacy areas. </p><p>13. Discussions between local boards and the Budget Committee took place between 29-30 April, providing an opportunity to discuss local priorities for 2014/2015 and beyond and key areas of advocacy for each local board prior to the Budget Committee making final decisions for the Annual Plan 2014/2015. </p><p>14. On 5 May, the Budget Committee held discussions with each substantial council controlled organisation (CCO) to discuss 2014/2015 priorities, budgets and key deliverables, as well as any issues raised through the annual plan submission and hearings process and any local board advocacy areas that involve CCOs. </p><p>Updated high-level budget situation </p><p>15. Since the draft annual plan was adopted, staff have reviewed and updated group budgets to better reflect the true cost of delivering the activities included in the draft plan. In addition, a range of new budget requests have been put forward since the budget refresh, including: </p><p> budget requests from CCOs and parent </p><p> additional funding sought by the Independent Maori Statutory Board </p><p> local board advocacy </p><p> A range of requests arising through the submission process. </p></li><li><p>Item</p><p> 9 </p><p>Budget Committee </p><p>08 May 2014 </p><p>Annual Plan 2014/2015 - Overview and process update Page 9 </p><p>16. A separate report on todays agenda provides a full update on budgets and Council is asked to consider the budget requests through the Mayors proposal for the final Annual Plan 2014/2015. </p><p>Consideration </p><p>Summary of public consultation </p><p>17. Auckland Council received 1,967 submissions covering around 10,230 submission points on the draft plan. This is in line with submission levels for the 2011/2012 Annual Plan (around 1,800 submissions), but significantly lower than for the Annual Plan 2013/2014 where around 3,950 submissions were received. </p><p>18. 283 submitters (14.4 per cent) wished to be heard, of which 44 requested to be heard at a regional hearing. Submissions that covered both regional and local content were heard at local hearings, with at least the ward councillor(s) present to hear regional content. Most of the feedback received related to the two key consultation topics the proposal to annualise the Auckland Arts Festival and the stadium strategy. </p><p>Response to proposal to annualise the Auckland Arts Festival </p><p>19. The Auckland Festival Trust has requested approximately $1 million additional funding per annum from the council (through the Auckland Regional Amenities Funding Board) from 2015/2016 in order to hold the Auckland Arts Festival annually instead of every two years. While the funding request does not impact budgets for 2014/2015, an indicative decision is required now in order to meet planning requirements. A business case has been prepared and a decision is sought via a separate item on todays agenda. </p><p>Response to Auckland Stadium strategy </p><p>20. RFAs stadium strategy has been in development since RFAs establishment in 2010, with a series of engagements taking place over 2011 and 2012. In December 2012, Auckland Council resolved to undertake wider public consultation on the stadium strategy (deferred until the 2014/2015 annual plan process). </p><p>21. In addition to the draft annual plan...</p></li></ul>

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