BTEC Information Manual

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The BTEC information manual provides comprehensive details of BTEC qualifications, including key dates, registration, certification, fees and assessment information.

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<p>BTEC</p> <p>15</p> <p>Edexcel Information Manual 2009-2010 - Section 15</p> <p>330</p> <p>BTEC</p> <p>15</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>BTEC</p> <p>331</p> <p>15 BTECContents 1 Key dates 1.1 Registration deadlines 1.2 Certication deadlines 1.3 Key dates for each term Scope of Section 15 of the Information Manual 2.1 BTEC qualications: registration through Edexcel 2.2 Notes on validity of section 15 in respect of specic BTEC programmes Centre 3.1 3.2 3.3 3.4 and qualication approval Summary Edexcel Online Approvals for Schools and FE Online Qualication Approval at levels 4-7 Consortium Approval 334 334 335 336 337 337 338 340 340 340 346 346 347 347 347 347 348 348 348 349 349 349 349 350 350 350 351 351 351 351 351 352 352</p> <p>2</p> <p>3</p> <p>4</p> <p>Notes on issues for registration and certication 4.1 Timing of registration 4.2 Registration: topping up 4.3 Registration: estimating completion dates 4.4 Registration: programme numbers 4.5 Unique Learner Number (ULN) 4.6 Reporting success to Edexcel 4.7 Certication Registration policies and procedures 5.1 Responsibility for registration 5.2 Timing of registration 5.3 Periods of registrations 5.4 Deletion of registrations 5.5 Withdrawal of learners Registration fees 6.1 Registration fees 6.2 Special fees for re-registration to complete a non-accredited BTEC qualication 6.3 Special fees for re-registration to convert individual units to a full qualication (non-accredited) 6.4 Other charges 6.5 Invoices 6.6 Payment of fees</p> <p>5</p> <p>15</p> <p>6</p> <p>7</p> <p>Methods of registration 353 7.1 Policy on electronic processing of registrations and amendments to registrations 353 7.2 Making registrations on Edexcel Online 353 7.3 Making registrations by EDI (Electronic Data Interchange) 353 How to make registrations using Edexcel Online 8.1 Choosing header details 8.2 Register online 8.3 Register by spreadsheet 8.4 Registrations that cannot be made online 355 355 356 359 361</p> <p>8</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>332</p> <p>BTEC</p> <p>159</p> <p>BTECHow to register by EDI 9.1 9.2 9.3 Downloading BTEC Basedata from Edexcel Online Registration by EDIFACT EDI Registration by JCQ EDI 361 361 364 366 367 367 367 368 368 368 368 368 369 369 369 369 370 371 372 372 373 373 373 374 374 374 374 375 375 375 375 375 376 376 376 376 376 376 376 376 377 377</p> <p>10</p> <p>Conrmation and outcomes of registration 10.1 Outcomes 10.2 Registration lists 10.3 EDI centres Transfers and changes to registration details 11.1 Transfer of a learner between programmes at the same centre 11.2 Transfer of a learner to another centre 11.3 Transfer of a learner from a centre operating under the Licence Agreement 11.4 Programmes that are not compatible Electronic amendments and transfers 12.1 Scope of electronic amendments 12.2 Changing learners name, date of birth and other details on Edexcel Online 12.3 Transferring within the same centre 12.4 Transferring from a different centre 12.5 Procedures for topping up on BTEC nationally accredited qualications and Short Courses 12.6 EDI transfers and amendments Completion of quality assurance processes required for certication 13.1 Summary 13.2 BTEC s qualications Levels 2/3 and Levels 13 Short Courses 13.3 Entry Level BTEC Certicates in Skills for Working Life and Life Skills 13.4 BTEC Introductory Certicates and Diplomas (Level 1) 13.5 BTEC Foundation Diploma in Art and Design 13.6 BTEC Higher Nationals Certicates and Diplomas and Nationally Accredited Short Courses Levels 4-7 13.7 Other BTEC Programmes Access to assessment Recognition of previous achievement 15.1 Accreditation of prior learning and/or experience (APL) 15.2 Claiming a qualication by APL BTEC qualications assessed by computer-based or on-screen test 16.1 Centre and qualication approval 16.2 Learner registration 16.3 Test Booking 16.4 Test Results 16.5 Certication Reporting learner achievement 17.1 Responsibility 17.2 Unit grades 17.3 Overall qualication grades of achievement Edexcel Information Manual 20092010 September 2009</p> <p>11</p> <p>12</p> <p>13</p> <p>15</p> <p>14 15</p> <p>16</p> <p>17</p> <p>BTEC</p> <p>333</p> <p>15</p> <p>BTEC17.4 17.5 17.6 17.7 Conrmation of learner achievement Reporting success to UCAS Submission of results to Edexcel Methods of reporting 378 378 378 379 379 379 383 383 385 385 387 387 388 388 388 388 388 388 389 389 389 389 390 390 390 391 391 391 391 391 392 392 392 392 392 392 393 393 393 393 393 393 394 394</p> <p>18</p> <p>Claiming interim and full certication via Edexcel Online (EOL) or EDI 18.1 Claiming via Edexcel Online 18.2 Timing of success reporting 18.3 EDI results reporting: EDIFACT format 18.4 Sending BTEC JCQ result entry les 18.5 Eligibility 18.6 Certicate deferrals 18.7 Learners re-sitting units: BTEC Firsts, Nationals and Higher Nationals Amendments to reported success 19.1 Amendments to reported grades 19.2 Decline grade 19.3 Certicate recalls on nationally accredited programmes 19.4 To re-open a registration where a fallback Certicate of Unit Achievement has been issued 19.5 Queries raised by Edexcel: form queries Award 20.1 20.2 20.3 20.4 20.5 20.6 20.7 20.8 20.9 20.10 20.11 documentation Certicates Course Assessment Report: all programmes Evidence of achievement Notication of Performance Certicate of Unit Achievement Award date Award lists Certicate Check List: form SA6 Retention of certicates Outstanding nancial obligations to the centre Incorrect and invalid certicate claims</p> <p>19</p> <p>20</p> <p>15</p> <p>21</p> <p>Replacement certication 21.1 Lost between Edexcel and centre 21.2 Lost by centre 21.3 Learner name 21.4 Damaged documents 21.5 Lost or damaged between centre and learner Duplicate documents 22.1 Qualication certicates 22.2 Notications of Performance, Certicates of Achievement or Certicates of Unit Credit 22.3 Letter of conrmation: for awards originally obtained prior to 1984 Changes to Centre Details 23.1 Centre and programme closures 23.2 Centre mergers, de-mergers and sub-site additions 23.3 Centre address and contact details Edexcel Information Manual 20092010 September 2009</p> <p>22</p> <p>23</p> <p>334</p> <p>BTEC</p> <p>15 BTEC 11.1</p> <p>Key datesRegistration deadlinesEnrolment is dened as the day on which delivery of the candidates programme/unit commences. For programmes that follow the academic year, ie enrolment in September/ October and completion in June/July, the following deadlines for registration apply. 1 November 2009 BTEC Entry Level Certicates (Life Skills and Skills for Working Life) BTEC Introductory Certicates and Diplomas BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas BTEC Short Courses (Advanced and Professional) Awards, Certicates and Diplomas BTEC Awards, Certicates and Diplomas in WorkSskills 15 November 2009 BTEC Higher National Certicates and Diplomas BTEC Foundation Diploma (Art &amp; Design) 15 December 2009 Higher Education Licence Agreement registrations. For programmes that do not follow the academic year (ie programmes where learners have enrolled between November and August), or for any programmes of less than one academic year in length, and for individual units, registration is due within one month of enrolment. Note: Registrations received after the appropriate deadline will be subject to a late registration fee. (Please see the Fees Information issued separately.)</p> <p>15</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>BTEC</p> <p>335</p> <p>1.2</p> <p>Certication deadlinesLast date for Edexcel Online certicate claims Friday 11 Sep 2009 Friday 18 Sep 2009 Friday 25 Sep 2009 Friday 02 Oct 2009 Friday 09 Oct 2009 Friday 16 Oct 2009 Friday 23 Oct 2009 Friday 30 Oct 2009 Friday 06 Nov 2009 Friday 13 Nov 2009 Friday 20 Nov 2009 Friday 27 Nov 2009 Friday 04 Dec 2009 Friday 11 Dec 2009 Friday 18 Dec 2009 Friday 01 Jan 2010 Friday 08 Jan 2010 Friday 15 Jan 2010 Friday 22 Jan 2010 Friday 31 Jan 2010 Friday 05 Feb 2010 Friday 12 Feb 2010 Friday 19 Feb 2010 Friday 26 Feb 2010 Friday 05 Mar 2010 Friday 12 Mar 2010 Friday 19 Mar 2010 Friday 26 Mar 2010 Friday 02 Apr 2010 Friday 09 Apr 2010 Friday 16 Apr 2010 Friday 23 Apr 2010 Friday 30 Apr 2010 Friday 07 May 2010 Friday 14 May 2010 Friday 21 May 2010 Friday 28 May 2010 Friday 04 Jun 2010 Friday 11 Jun 2010 Friday 18 Jun 2010 Friday 25 Jun 2010 Friday 02 Jul 2010 Friday 23 Jul 2010 Friday 13 Aug 2010 Friday 20 Aug 2010 Friday 27 Aug 2010 Certicates will be in centres on Friday 18 Sep 2009 Friday 25 Sep 2009 Friday 02 Oct 2009 Friday 09 Oct 2009 Friday 16 Oct 2009 Friday 23 Oct 2009 Friday 30 Oct 2009 Friday 06 Nov 2009 Friday 13 Nov 2009 Friday 20 Nov 2009 Friday 27 Nov 2009 Friday 04 Dec 2009 Friday 11 Dec 2009 Friday 18 Dec 2009 Friday 01 Jan 2010 Friday 08 Jan 2010 Friday 15 Jan 2010 Friday 22 Jan 2010 Friday 20 Jan 2010 Friday 05 Feb 2010 Friday 12 Feb 2010 Friday 19 Feb 2010 Friday 26 Feb 2010 Friday 05 Mar 2010 Friday 12 Mar 2010 Friday 19 Mar 2010 Friday 26 Mar 2010 Friday 02 Apr 2010 Friday 09 Apr 2010 Friday 16 Apr 2010 Friday 23 Apr 2010 Friday 30 Apr 2010 Friday 07 May 2010 Friday 14 May 2010 Friday 21 May 2010 Friday 28 May 2010 Friday 04 Jun 2010 Friday 11 Jun 2010 Friday 18 Jun 2010 Friday 25 Jun 2010 Friday 02 Jul 2010 Friday 09 Jul 2010 Friday 06 Aug 2010 Friday 20 Aug 2010 Friday 27 Aug 2010 Friday 03 Sep 2010</p> <p>Last date for SRFs to be received by Edexcel Wednesday 02 Sep 2009 Wednesday 09 Sep 2009 Wednesday 16 Sep 2009 Wednesday 23 Sep 2009 Wednesday 30 Sep 2009 Wednesday 07 Oct 2009 Wednesday 14 Oct 2009 Wednesday 21 Oct 2009 Wednesday 28 Oct 2009 Wednesday 04 Nov 2009 Wednesday 11 Nov 2009 Wednesday 18 Nov 2009 Wednesday 25 Nov 2009 Wednesday 04 Dec 2009 Wednesday 09 Dec 2009 Wednesday 16 Dec 2009 Wednesday 23 Dec 2009 Wednesday 06 Jan 2010 Wednesday 13 Jan 2010 Wednesday 20 Jan 2010 Wednesday 27 Jan 2010 Wednesday 03 Feb 2010 Wednesday 10 Feb 2010 Wednesday 17 Feb 2010 Wednesday 24 Feb 2010 Wednesday 03 Mar 2010 Wednesday 10 Mar 2010 Wednesday 17 Mar 2010 Wednesday 24 Mar 2010 Wednesday 31 Mar 2010 Wednesday 07 Apr 2010 Wednesday 14 Apr 2010 Wednesday 21 Apr 2010 Wednesday 28 Apr 2010 Wednesday 05 May 2010 Wednesday 12 May 2010 Wednesday 19 May 2010 Wednesday 26 May 2010 Wednesday 02 Jun 2010 Wednesday 09 Jun 2010 Wednesday 16 Jun 2010 Wednesday 23 Jun 2010 Monday 05 July 2010 Wednesday 04 Aug 2010 Wednesday 11 Aug 2010 Wednesday 18 Aug 2010</p> <p>15</p> <p> End of academic year, peak results period</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>336</p> <p>BTEC</p> <p>1.3</p> <p>Key dates for each term Autumn term 20091 October 2009 Deadline for issue of all BTEC approvals for programmes with learners following the academic year. Registration deadline for the following programmes beginning in September 2009: BTEC Entry Level Certicates (Life Skills and Skills for Working Life) BTEC Introductory Certicates and Diplomas BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas BTEC Short Courses (BTEC Professional, Advanced Professional) BTEC Awards, Certicates and Diplomas in WorksSkills 15 November 2009 Registration deadline for the following programmes beginning in September/October 2009: BTEC Higher National Certicates and Diplomas BTEC Foundation Diploma in Art and Design 1 December 2009 External verier allocations notied to centre quality nominees by email for the following programmes: BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas 15 December 2009 External verier allocations notied to centre quality nominees by email for the following programmes: BTEC Entry Level Certicates (Life Skills and Skills for Working Life) BTEC Introductory Certicates and Diplomas 15 December 2009 Appeal deadline for external verier allocations for the following programmes: BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas</p> <p>1 November 2009</p> <p>15</p> <p>15 December 2009</p> <p>Registration deadline for Higher Education Licence Agreement registrations</p> <p>Spring term 201015 January 2010 External examiner allocations notied to centre quality nominees by email for the following programmes: BTEC Higher National Certicates and Diplomas Nationally accredited 47 BTEC Short Courses (Professional and Advanced Professional)</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>BTEC</p> <p>337</p> <p>Summer term 201031 May 2010 Last date for National Standards Sampling (NSS) for the following programmes: BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas BTEC Entry Level Certicates (Life Skills and Skills for Working Life) BTEC Introductory Certicates and Diplomas BTEC Awards, Certicates and Diplomas in WorkSskills 30 June 2010 Last date for external examiner reports for the following programmes: BTEC Higher National Certicates and Diplomas Nationally accredited 47 BTEC Short Courses 30 June 2010 5 July 2010 Last date for return of IVA centre points sheet Certicate claim deadline for learners following the academic year (especially important for UCAS applicants)</p> <p>______________________________________________________________________________________</p> <p>22.1</p> <p>Scope of Section 15 of the Information ManualBTEC qualications: registration through EdexcelThis part of the manual gives instructions and information on the administrative procedures for learners on programmes leading to Edexcel BTEC qualications. These include: BTEC Entry Level Certicates (Life Skills and Skills for Working Life) BTEC Introductory Certicates and Diplomas BTEC First Certicates and Diplomas BTEC National Awards, Certicates and Diplomas BTEC Higher National Certicates and Diplomas BTEC Foundation Diploma (Art &amp; Design) BTEC Short Courses Levels 1-7 BTEC Awards, Certicates and Diplomas in WorkSskills The following areas are covered: approval registration quality assurance assessment reporting achievement claiming certication. Nationally accredited BTEC qualications on the National Qualications Framework (NQF), newly accredited BTEC qualications on the Qualications and Credit Framework (QCF) and BTEC qualications that are not nationally accredited are covered. Previous versions of current qualications or qualication types are addressed, even where registrations are no longer permitted. It is important that copies of this information are made available to the examinations ofcer/ administrator, all coordinators and members of staff responsible for the preparation of documents for enrolment, registration and reporting achievement of BTEC qualications.</p> <p>15</p> <p>Edexcel Information Manual 20092010 September 2009</p> <p>338</p> <p>BTEC</p> <p>2.2</p> <p>Notes on validity of section 15 in respect of specic BTEC programmes2.2.1 Licence Agreement: BTEC qualications through higher education institutions Universities and HEIs operating under the Edexcel Licence Agreement are required to follow the administrative procedures detailed in the Edexcel Licence Agreement Handbook (revised July 2007). The procedures set out in this section do not apply. Please note that registrations for licensed programmes must now be made through Edexcel Online. For help with Edexcel Online, contact 0844 576...</p>