brother mfc-9450cdn user manual

7/25/2019 Brother MFC-9450CDN User Manual

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USERS GUIDEMFC-9440CN

MFC-9450CDN

Version 0

UK/IRE/SAF


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If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-9440CN and MFC-9450CDN

(circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1 The serial number is on the back of the unit. Retainthis Users Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as theoriginal owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your productshould you lose your receipt; and

may support an insurance claim by you in the event of product loss

covered by insurance

2007 Brother Industries, Ltd.
http://www.brother.com/registration/http://www.brother.com/registration/


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i

Approval Information and Compilation andPublication Notice

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was

originally purchased, and does not offer any warranty in the event that this product is used on

public telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without

notice.Brother reserves the right to make changes without notice in the specifications and materials

contained herein and shall not be responsible for any damages (including consequential) caused

by reliance on the materials presented, including but not limited to typographical and other errors

relating to the publication.


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ii

EC Declaration of Conformity


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iii

Table of Contents

Section I General

1 General information 2

Using the documentation.......................................................................................2Symbols and conventions used in the documentation ....................................2

Accessing the Users Guides................................................................................. 3Viewing documentation ................................................................................... 3

Control panel overview..........................................................................................6Data LED indications.......................................................................................8

2 Loading paper and documents 9

Acceptable paper and other media........................................................................ 9Recommended paper ......................................................................................9Type and size of paper ....................................................................................9Handling and using special paper .................................................................11

Unprintable area ..................................................................................................14Unprintable area for copies ...........................................................................14Unprintable area when printing from a computer ..........................................15

Loading paper and envelopes .............................................................................15Loading documents .............................................................................................18

Using the ADF (automatic document feeder) ................................................18

Using the scanner glass ................................................................................19

3 General setup 20

Mode timer...........................................................................................................20Paper settings......................................................................................................20

Paper type .....................................................................................................20Paper size......................................................................................................21Tray use in copy mode ..................................................................................21Tray use in fax mode.....................................................................................22Tray use in print mode...................................................................................22

Volume settings...................................................................................................23Ring volume...................................................................................................23Beeper volume ..............................................................................................23Speaker volume.............................................................................................23

Automatic daylight savings time .......................................................................... 24Ecology features..................................................................................................24

Toner save.....................................................................................................24Sleep time......................................................................................................24

LCD contrast........................................................................................................24


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4 Security features 25

Security................................................................................................................25Setting lock .................................................................................................... 25Memory security ............................................................................................26

Section II Fax

5 Sending a fax 30

How to fax............................................................................................................30Entering fax mode .........................................................................................30Sending a fax from the ADF ..........................................................................30Sending a fax from the scanner glass ...........................................................30Cancelling a fax in progress ..........................................................................31

Broadcasting (black & white only)........................................................................31Cancelling a broadcast in progress ...............................................................32Additional sending operations..............................................................................32

Sending faxes using multiple settings ...........................................................32Electronic cover page (black & white only) ....................................................33Contrast .........................................................................................................34Changing fax resolution.................................................................................35Dual access (black & white only) ...................................................................35Real time transmission ..................................................................................36Overseas mode .............................................................................................36Delayed fax (black & white only) ...................................................................37

Delayed batch transmission (black & white only) ..........................................37Checking and cancelling waiting jobs............................................................37Sending a fax manually .................................................................................37Out of memory message ...............................................................................38

6 Receiving a fax 39

Receive modes ....................................................................................................39Choosing the receive mode...........................................................................39

Using receive modes ...........................................................................................40Fax Only ........................................................................................................40

Fax/Tel...........................................................................................................40Manual...........................................................................................................40External TAD .................................................................................................40

Receive mode settings ........................................................................................41Ring delay......................................................................................................41F/T ring time ..................................................................................................41Fax Detect .....................................................................................................41Setting the print density .................................................................................42

Additional receiving operations............................................................................42Printing a reduced incoming fax ....................................................................42Setting the fax receive stamp (black & white only) ........................................43Receiving faxes into memory (black & white only) ........................................43Printing a fax from the memory .....................................................................43


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v

7 Telephone and external devices 44

Telephone line services.......................................................................................44Setting the telephone line type ......................................................................44BT call sign (U.K. only) ..................................................................................45

Connecting an external TAD................................................................................46

Connections...................................................................................................46Recording an outgoing message (OGM).......................................................47Multi-line connections (PBX) .........................................................................47

External and extension telephones......................................................................47Operation from extension telephones............................................................47For Fax/Tel mode only...................................................................................48Connecting an external or extension telephone ............................................48Using a cordless external handset ................................................................49Using remote codes.......................................................................................49

8 Dialling and storing numbers 51

How to dial...........................................................................................................51Manual dialling...............................................................................................51One-touch dialling..........................................................................................51Speed-dialling................................................................................................51Search ...........................................................................................................52Fax redial.......................................................................................................52

Storing numbers ..................................................................................................53Storing a pause .............................................................................................53Storing one-touch dial numbers.....................................................................53Storing speed-dial numbers...........................................................................54

Changing one-touch and speed-dial numbers...............................................54Setting up groups for broadcasting................................................................55Combining quick-dial numbers ......................................................................56Tone or pulse.................................................................................................56

9 Remote fax options (black & white only) 57

Fax forwarding.....................................................................................................57Fax storage..........................................................................................................57PC fax receive .....................................................................................................58Changing remote fax options...............................................................................58

Turning off remote fax options.......................................................................59Remote retrieval ..................................................................................................59

Setting a remote access code .......................................................................59Using your remote access code ....................................................................60Retrieving fax messages ...............................................................................60Changing the fax forwarding number ............................................................61

Remote fax commands........................................................................................62


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vi

10 Polling 63

Polling receive .....................................................................................................63Secure polling................................................................................................63Delayed polling ..............................................................................................64Sequential polling ..........................................................................................64

Polled transmit (black & white only).....................................................................65Setup for polled transmit................................................................................65Setup for polled transmit with a secure code.................................................66

11 Printing reports 67

Fax reports...........................................................................................................67Transmission verification report.....................................................................67Fax journal.....................................................................................................67

Reports ................................................................................................................68How to print a report ......................................................................................68

Section III Copy

12 Making copies 70

How to copy .........................................................................................................70Entering copy mode.......................................................................................70Making a single copy .....................................................................................70Making multiple copies ..................................................................................70Stop copying..................................................................................................70

Copy options (temporary settings).......................................................................71Enlarging or reducing the image copied ........................................................71Using the Options key ...................................................................................72Changing copy quality ...................................................................................73Sorting copies using the ADF ........................................................................73Adjusting brightness, contrast and colour...................................................... 74Making N in 1 copies (page layout) ...............................................................75Tray selection ................................................................................................76

Out of memory message .....................................................................................77

Section IV Direct printing

13 Printing photos from a digital camera 80

Before using PictBridge .......................................................................................80PictBridge requirements ................................................................................80

Using PictBridge ..................................................................................................80Setting your digital camera ............................................................................80

Printing images .................................................................................................... 81DPOF printing................................................................................................82

Connecting a camera as a storage device ..........................................................82Understanding the error messages .....................................................................83


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vii

14 Printing data from a USB flash memory drive 84

Supported file formats..........................................................................................84Creating a PRN or PostScript3 file for direct printing...................................84Printing data directly from the USB flash memory drive ......................................85Understanding the error messages .....................................................................86

Section V Software

15 Software and network features 88

How to read HTML Users Guides.......................................................................88For Windows ...............................................................................................88For Macintosh..............................................................................................88

Section VI Appendixes

A Safety and legal 90

Choosing a location.............................................................................................90Important information...........................................................................................91

Safety precautions.........................................................................................91IEC60825-1+A2:2001 Specification ..............................................................93Disconnect device .........................................................................................93Wiring information (U.K. only)........................................................................94LAN connection .............................................................................................94Radio interference .........................................................................................94EU Directive 2002/96/EC and EN50419........................................................95EU Directive 2006/66/EC - Removing or Replacing the Battery....................95Important safety instructions..........................................................................95

Legal limitations for copying ................................................................................97Trademarks..........................................................................................................98

B Options 99

Optional paper tray ..............................................................................................99Installing the optional paper tray....................................................................99Memory board....................................................................................................102

Installing extra memory ...............................................................................102

C Troubleshooting and routine maintenance 104

Troubleshooting.................................................................................................104Solutions to common problems ...................................................................104Improving the print quality ...........................................................................111Setting dial tone detection ...........................................................................122

Telephone line interference .........................................................................122


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viii

Error and maintenance messages.....................................................................123Checking if the machine has faxes in its memory .......................................128Transferring faxes to another fax machine ..................................................128Transferring faxes to your PC......................................................................128Document jams............................................................................................129Paper jams ..................................................................................................130

Routine maintenance.........................................................................................140Cleaning the outside of the machine ...........................................................140Cleaning the scanner...................................................................................141Cleaning the laser scanner windows...........................................................142Cleaning the corona wires ...........................................................................146Cleaning the drum unit ................................................................................149

Replacing the consumable items.......................................................................157Replacing a toner cartridge .........................................................................159Replacing the drum unit...............................................................................164Replacing the belt unit .................................................................................171Replacing the waste toner box ....................................................................176

Packing and shipping the machine....................................................................181Repacking the machine ...............................................................................182

Machine information ..........................................................................................189Checking the serial number.........................................................................189Checking the page counters........................................................................189Checking the remaining life of parts ............................................................189

D Menu and features 190

On-screen programming....................................................................................190Menu table...................................................................................................190

Memory storage...........................................................................................190Menu keys .........................................................................................................190

How to access the menu mode ...................................................................191Menu table .........................................................................................................192Entering text.......................................................................................................205

E Specifications 207

General..............................................................................................................207Print media.........................................................................................................209Fax.....................................................................................................................210

Copy ..................................................................................................................211Scan...................................................................................................................212Print ...................................................................................................................213Interfaces ...........................................................................................................213PictBridge ..........................................................................................................214Direct print feature .............................................................................................214Computer requirements.....................................................................................215Consumable items .............................................................................................216Ethernet wired network ......................................................................................217

F Glossary 218

G Index 222


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Section I

General I

General information 2

Loading paper and documents 9

General setup 20

Security features 25


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2

1

Using thedocumentation 1

Thank you for buying a Brother machine!Reading the documentation will help youmake the most of your machine.

Symbols and conventionsused in the documentation 1

The following symbols and conventions areused throughout the documentation.

General information 1

Bold Bold style identifies keys on themachine control panel orcomputer screen.

Italics Italicized style emphasizes animportant point or refers you toa related topic.

CourierNew

Courier New font identifies themessages shown on the LCDof the machine.

Warning icons tell you what to do toavoid the risk of injury.

Electrical Hazard icons alert you to apossible electrical shock.

Hot Surface icons warn you not totouch machine parts that are hot.

Caution icons tell you aboutprocedures you must follow toprevent damaging the machine.

Incorrect setup icons alert you todevices and operations that are notcompatible with the machine.

Note icons give useful tips.


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General information

3

1

Accessing the UsersGuides 1

This Users Guide does not contain all theinformation about your machine. Theadvanced features of the Printer, Network,Scanner, and PC Fax are explained in theSoftware and Network Users Guides that youcan find on the CD-ROM.

Viewing documentation 1

Viewing documentation (Windows

)1

To view the documentation, from the Startmenu, point to Brother, MFC-9440CNorMFC-9450CDNfrom the program group, andthen click Users Guides in HTML format.

If you have not installed the software, you canfind the documentation by following theinstructions below:

a Turn on your PC.Insert the Brother CD-ROM labelled

Windowsinto your CD-ROM drive.

b If the language selection screenappears, click your language.

c If the model name screen appears, clickyour model name.The CD-ROM mainmenu will appear.

If this window does not appear, use

WindowsExplorer to find and run the

start.exe program from the root directory

of the Brother CD-ROM.

d Click Documentation.


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Chapter 1

4

e Click the documentation you want toread:

HTML documents (3 manuals):

HTML Users Guide for stand-aloneoperations, Software Users Guideand Network Users Guide.

This format is recommended forviewing on your computer.

PDF documents (4 manuals):

PDF Users Guide for stand-aloneoperations, Software Users Guide,Network Users Guide and QuickSetup Guide.

This format is recommended forprinting the manuals. Click to go tothe Brother Solutions Center, whereyou can view or download the PDFdocuments. (Internet access andPDF Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan

documents. You can find the instructions asfollows:

Software User's Guide: 1

Scanning a document using the TWAINdriver in Chapter 2

Scanning a document using the WIA

driver (For WindowsXP/Windows

Vista) in Chapter 2

Using ControlCenter3 in Chapter 3 Network Scanning in Chapter 4

ScanSoft PaperPort 11SE with

OCR How-to-Guides 1

The complete ScanSoft PaperPort11SE with OCR How-to-Guides can beviewed from the Help selection in theScanSoft PaperPort 11SE with OCR

application.

Viewing documentation (Macintosh) 1

a Turn on your Macintosh.Insert the Brother CD-ROM labelled

Macintoshinto your CD-ROM drive.

b The following window will appear.

c Double-click the Documentationicon.

d If the language selection screenappears, double-click your language.

e Double-click the top page file to view theUsers Guide, Software Users Guide

and Network Users Guide in HTMLformat.

f Click the documentation you want toread.

Users Guide

Software Users Guide

Network Users Guide

Note

The documents are also available in PDFformat (4 manuals):PDF Users Guide for stand-aloneoperations, Software Users Guide,Network Users Guide and Quick SetupGuide.The PDF format is recommended forprinting the manuals.

Double-click Brother Solutions Centericon to go to the Brother Solutions Center,where you can view or download the PDFdocuments. (Internet access and PDFReader software are required.)


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General information

5

1

How to find scanning instructions 1

There are several ways you can scandocuments. You can find the instructions as

follows:

Software User's Guide: 1

Scanning in Chapter 9

Using ControlCenter2 in Chapter 10

Network Scanning in Chapter 11

Presto!PageManagerUser's Guide: 1

The complete Presto!

PageManager

Users Guide can be viewed from the Help

selection in the Presto!PageManagerapplication.


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Chapter 1

6

Control panel overview 1

MFC-9440CN and MFC-9450CDN have similar control keys.

1 One-Touch keys

These 8 keys give you instant access to 16previously stored numbers.

Shift

Lets you access One-Touch numbers 9 to 16when held down.

2 LCD

Displays messages to help you set up and useyour machine.

3 DataLED

The LED will flash depending on the machinestatus.

4 Menu keys:

Menu

Lets you access the Menu to program yoursettings in this machine.

Clear/Back

Deletes entered data or lets you cancel thecurrent setting.

OK

Lets you store your settings in the machine.

Volume keys

or

Press to scroll backwards or forwards throughmenu selections. Press to change the volumewhen in fax or standby mode.

aor b

Press to scroll through the menus and options.

b Search/Speed Dial

Lets you look up and dial numbers that are inthe quick-dial memory.

You can search the stored numberalphabetically by pressingb Search/Speed Dialtwice.

5 Dial pad

Use these keys to dial telephone and faxnumbers and as a keyboard for enteringinformation into the machine.

The # key temporarily switches the diallingmode from Pulse to Tone during a telephonecall.

6 Stop/Exit

Stops an operation or exits from a menu.

1 2

891011

01/03 15:25 Fax

Res:Standard


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General information

7

1

7 Start:

Colour

Lets you start sending faxes or making copiesin full colour.

Mono

Lets you start sending faxes or making copiesin black & white.

8 Mode keys:

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode. (For details

about scanning, see theSoftware Users Guideon the CD-ROM.)

Copy

Puts the machine in Copy mode.

9 Copy keys:

Options

Lets you temporarily change multiple copysettings.

Enlarge/Reduce

Reduces or enlarges copies.

10 Fax and telephone keys:

Tel/R

Lets you answer an incoming call on anexternal telephone.

When connected to a PBX, you can use thiskey to gain access to an outside line, to recallan operator, or to transfer a call to anotherextension.

Redial/Pause

Redials the last number called. It also inserts apause when programming quick dial numbers.

Resolution

Sets the resolution when sending a fax.

11 Print keys:Direct

Lets you print from a USB flash memory driveor Pictbridge compatible camera connecteddirectly to the machine.

Secure

You can print data saved in memory when youenter your four-digit password. (For detailsabout using the Secure key, see the SoftwareUsers Guide on the CD-ROM.)

Job Cancel

Cancels a programmed print job and clearsprint data in machines memory.

2 3 4 5 6

78

01/03 15:25 Fax

Res:Standard


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Chapter 1

8

Data LED indications 1

The DataLED (light emitting diode) will flash and turn on or off depending on the machines status.

LED LED Status Machine Status Description LED is off. Ready Mode The power switch is off or there is

no print data in the machine.

LED is on. Data Remaining in Memory Print data remains in the machinememory.

LED is blinking. Receiving Data The machine is either receivingdata from the computer,processing data in memory, orprinting.


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9

2

2Acceptable paper andother media 2

Recommended paper 2

To get the best print quality, we suggest usingthe following paper.

Print quality may vary according to the type ofpaper you are using.

You can use the following types of media:

plain paper, labels or envelopes.For best results, follow the steps below:

Use paper made for plain paper copying.

Use paper that is 75 to 90 g/m2.

Use labels which are designed for use inlaser printers.

Avoid touching the printed surface of thepaper immediately after printing.

Use long grain paper with a neutral Phvalue, and a moisture content of approx5%.

CAUTION

DO NOT load envelopes, labels or thick

paper (more than 105 g/m2) into the papertray or optional lower tray. It may causepaper jams.

Type and size of paper2

The machine loads paper from the installedstandard paper tray, multi-purpose tray, oroptional lower tray.

Standard paper tray 2

Since the standard paper tray is a universaltype, you can use any of the paper sizes (onepaper type and size at a time) listed in the

table in Paper capacity of the papertrays on page 10. The standard paper traycan hold up to 250 sheets of Letter/A4, legal

and folio size paper (80 g/m2). Paper can beloaded up to the maximum paper mark on thesliding paper width guide.

Multi-purpose tray (MP tray) 2

The MP tray can hold up to 50 sheets of

paper (80 g/m2) or up to 3 envelopes. Paper

can be loaded up to the maximum paper markon the sliding paper width guide.

Optional lower tray (LT-100CL) 2

The optional lower tray can hold up to500 sheets of Letter/A4, legal and folio size

paper (80 g/m2). Paper can be loaded up tothe top line of the maximum paper mark onthe sliding paper width guide.

Loading paper and documents 2

Paper Type Item

Plain paper Xerox Premier 80 g/m2

Xerox Business 80 g/m2

Recycled paper Xerox Recycled Supreme

Labels Avery laser label L7163

Envelope Antalis River series (DL)


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Chapter 2

10

The names for the paper trays in the printer driver and this Guide are as follows: 2

Paper capacity of the paper trays 2

1 Folio size is 8 in. 13 in.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Tray and optional unit Name

Standard paper tray Tray 1Optional lower tray Tray 2

Multi-purpose tray MP tray

Paper size Paper types No. of sheets

Paper Tray

(Tray #1)

A4, Letter, Legal,Executive, A5, A6, B5,

B6 and Folio 1

Plain paper, Thin paperand Recycled paper

up to 250 (80 g/m2)

Multi-purpose tray

(MP tray)

Width: 69.9 to 215.9 mm(2.75 to 8.5 in.)

Length: 116.0 to 406.4mm (4.57 to 16.0 in.)

Plain paper, Thin paper,Thick paper, Recycledpaper, Bond paper,Envelope and Labels

up to 50 (plain paper)

(80 g/m2)

up to 3 (envelopes)

Paper Tray

(Tray #2)

A4, Letter, Legal,Executive, A5, B5, B6

and Folio 1

Plain paper, Thin paperand Recycled paper

up to 500 (80 g/m2)

Basis weight (g/m2) 75-90

Thickness (m) 80-110

Roughness (sec.) Higher than 20

Stiffness (cm3/100) 90-150

Grain direction Long grain

Volume resistivity (ohm) 10e9-10e11

Surface resistivity (ohm-cm) 10e9-10e12

Filler CaCO3(Neutral)

Ash content (wt%) Below 23

Brightness (%) Higher than 80

Opacity (%) Higher than 85


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Loading paper and documents

11

2

Handling and using specialpaper 2

The machine is designed to work well withmost types of xerographic and bond paper.However, some paper variables may have aneffect on print quality or handling reliability.Always test samples of paper beforepurchasing to ensure desirable performance.Store paper in its original packaging and keepit sealed. Keep the paper flat and away frommoisture, direct sunlight and heat.

Some important guidelines when selecting

paper are: Do not use inkjet paper because it may

cause a paper jam or damage yourmachine.

Your supplier should be informed that thepaper or envelopes will be used in a colourlaser machine.

Preprinted paper must use inks that canwithstand the temperature of themachines fusing process (200 degrees

centigrade for a period of 0.1 seconds).

If you have selected a cotton bond paper,paper having a rough surface, such ascockle or laid finished paper or paper thatis wrinkled or puckered, the paper mayexhibit degraded performance.

Types of paper to avoid 2

CAUTION

Some types of paper may not perform wellor may cause damage to your machine.

DO NOT use paper:

that is highly textured

that is extremely smooth or shiny

that is curled or warped

1 2 mm or greater

that is coated or has a chemical finish

that is damaged, creased or folded

that exceeds the recommended weightspecification in this guide

with tabs and staples with letterheads using low temperature

dyes or thermography

that is multipart or carbonless

that is designed for inkjet printing

If you use any of the types of paper listedabove, they may damage your machine.This damage is not covered under anyBrother warranty or service agreement.

1

1


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Chapter 2

12

Envelopes 2

Most envelopes will be suitable for yourmachine. However, some envelopes may

have print-quality problems because of theway they have been made. A suitableenvelope should have edges with straight,well-creased folds and the leading edgeshould not be thicker than two pieces ofpaper. The envelope should lie flat and not beof baggy or flimsy construction. You shouldbuy quality envelopes from a supplier whounderstands that you will be using theenvelopes in a laser machine.

Envelopes can only be fed from the MP tray.Before you put envelopes in the tray, checkthe following:

Envelopes should have a lengthwisesealing flap.

The sealing flaps should be folded crisplyand correctly (irregularly cut or foldedenvelopes may cause paper jams).

Envelopes should have two layers ofpaper in the areas circled below.

1 Feeding direction

Note

Before you print envelopes, you must fanthe stack to avoid paper jams and

misfeeds.

Before you print a lot of envelopes, testone to make sure that the print results arewhat you want.

Envelope joints that are sealed by themanufacturer should be secure.

DO NOT put different types of paper in thepaper tray at the same time because itmay cause paper jams or misfeeds.

For proper printing, you must choose thesame paper size from your softwareapplication as the paper in the tray.

We recommend that you do not printwithin 15 mm of the edges of theenvelopes.

SeeAcceptable paper and othermedia on page 9.

11


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13

2

Types of envelopes to avoid 2

CAUTION

DO NOT use envelopes:

that are damaged, curled, wrinkled or anunusual shape

that are extremely shiny or textured

with clasps, staples, snaps or tie strings

with self-adhesive closures

that are of a baggy construction

that are not sharply creased

that are embossed (have raised writingon them)

that were previously printed by a lasermachine

that are pre-printed on the inside

that cannot be arranged neatly whenstacked

that are made of paper that weighs more

than the paper weight specifications forthe machine

with edges that are not straight orconsistently square

with windows, holes, cut-outs orperforations

with glue on the surface as shown in thefigure below

with double flaps as shown in the figurebelow

with sealing flaps that have not beenfolded at purchase

with sealing flaps as shown in the figurebelow

with each side folded as shown in thefigure below

If you use any of the types of envelopeslisted above, they may damage yourmachine. This damage is not coveredunder any Brother warranty or serviceagreement.

Occasionally you may experience paper

feed problems caused by the thickness,size and flap shape of the envelopes youare using.


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Chapter 2

14

Labels 2

The machine will print on most types of labelsdesigned for use with a laser machine. Labels

should have an adhesive that is acrylic-basedsince this material is more stable at the hightemperatures in the fuser unit. Adhesivesshould not come in contact with any part ofthe machine, because the label stock maystick to the belt unit or rollers and cause jamsand print quality problems. No adhesiveshould be exposed between the labels.Labels should be arranged so that they coverthe entire length and width of the sheet. Usinglabels with spaces may result in labels

peeling off and causing serious jams or printproblems.

All labels used in this machine must be ableto withstand a temperature of 392 degreesFahrenheit (200 degrees centigrade) for aperiod of 0.1 seconds.

Label sheets should not exceed the paperweight specifications described in this UsersGuide. Labels exceeding this specificationmay not feed or print properly and may cause

damage to your machine.

Labels can be fed from the MP tray only.

Types of labels to avoid 2

Do not use labels that are damaged, curled,wrinkled or an unusual shape.

CAUTION

Do not feed part used label sheets. Theexposed carrier sheet will damage yourmachine.

Unprintable area 2

Unprintable area for copies2

The printable area begins at approximately4 mm (0.16 in.) from the top and bottom and2 mm (0.08 in.) from both sides of the paper.

1 4 mm

2 2 mm

Note

This unprintable area shown above is for a

single copy or a 1 in 1 copy using A4 sizepaper. The unprintable area changes withthe paper size.

2 2

1

1


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15

2

Unprintable area whenprinting from a computer 2

When using the default driver the printablearea is smaller than the paper size, as shownbelow.

Portrait

1 4.23 mm

2 4.23 mm

Landscape

1 4.23 mm

2 4.23 mm

Note

The unprintable area shown above is forA4 size paper. The unprintable areachanges with the paper size.

Loading paper andenvelopes 2

The machine can feed paper from thestandard paper tray, optional lower tray ormulti-purpose tray.

When printing on plain paper 60 to 105 g/m2use the paper tray.

For printing on other types of media use theMP tray (multi-purpose tray).

When you put paper into the paper tray, notethe following:

If your application software supportspaper size selection on the print menu,you can select it through the software. Ifyour application software does notsupport it, you can set the paper size inthe printer driver or by using the controlpanel buttons.

Before using paper that has holes in it,such as organizer sheets, you must fanthe stack to avoid paper jams andmisfeeds.

2 2

1

1

2 2

1

1


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Chapter 2

16

Loading plain paper in the paper tray 2

a Unfold the output paper tray supportflap (1).

b Pull the paper tray completely out of themachine.

c While pressing the green paper-guiderelease lever (1), slide the paper guidesto fit the paper size. Make sure that theguides are firmly in the slots.

d Fan the stack of paper well to avoidpaper feeding problems.

e Put the paper into the paper tray with thetop edge of the paper in first and theprint side face down.Make sure that the paper is flat in thetray and below the maximum paper

mark (1).

f Push the paper tray firmly back into themachine.

1

1

1


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17

2

Loading envelopes or other media in

the multi-purpose tray (MP tray) 2

Use the MP tray when printing envelopes,

labels, and thick paper.Before loading, press the corners and sidesof the envelopes to make them as flat aspossible.

a Unfold the output paper tray supportflap (1).

b Open the MP tray and lower it gently.

c Pull out the MP tray support flap (1).

d Put the envelopes (up to 3) or media inthe MP tray with the top edge first and

the print side face up.

1

1


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18

Loading documents 2

You can send a fax, make copies, and scan

from the ADF (automatic document feeder)and from the scanner glass.

Using the ADF (automaticdocument feeder) 2

The ADF can hold up to 35 pages and feedseach sheet individually. Use standard

80 g/m2paper and always fan the pagesbefore putting them in the ADF.

CAUTION

DO NOT leave thick documents on thescanner glass. If you do this, the ADF mayjam.

DO NOT use paper that is curled, wrinkled,folded, ripped, stapled, paper-clipped,pasted or taped.

DO NOT use cardboard, newspaper orfabric.

Make sure documents written with ink arecompletely dry.

Documents to be faxed must be from147.3 to 215.9 mm (5.8 to 8.5 inches)

wide and 147.3 to 356 mm (5.8 to 14inches) long, and of a standard weight

(80 g/m2).

a Unfold the ADF document outputsupport flap (1) and the ADF supportflap (2).

b Fan the pages well.

c Place your document, face up top edgefirst, in the ADF until you feel it touch thefeed roller.

d Adjust the paper guides to fit the width ofyour document.

CAUTION

To avoid damaging your machine while

using the ADF, DO NOT pull on thedocument while it is feeding.

To scan non-standard documents seeUsing the scanner glass on page 19.

1

2


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19

2

Using the scanner glass 2

You can use the scanner glass to fax, scan,

or copy the pages of a book or one page at atime. Documents can be up to 215.9 mm wideto 297 mm long (8.5 inches wide to11.7 inches long).

To use the scanner glass, the ADF must beempty.

a Lift the document cover.

b Using the document guidelines on theleft, center the document face down on

the scanner glass.

c Close the document cover.

CAUTION

If the document is a book or is thick, DONOT slam the cover or press on it.


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20

3

Mode timer3

The machine has three mode keys on thecontrol panel: Fax, Scan, and Copy.

You can set how much time the machinetakes after the last Copy or Scan operation toreturn to Fax mode. If you choose Off, themachine will stay in the mode you used last.

a Press Menu, 1, 1

General Setup

1.Mode Timer

b Press aor bto choose 0 Sec,30 Secs, 1 Min, 2 Mins, 5 MinsorOff.

Press OK.c Press Stop/Exit.

Paper settings3

Paper type 3

Set up the machine for the type of paper youare using. This will give you the best printquality.

a Do one of the following: To set the paper type for the

MP Traypress Menu, 1, 2, 1. To set the paper type for Tray#1

press Menu, 1, 2, 2.

To set the paper type for Tray#2press Menu, 1, 2, 3if you installedthe optional tray.

Paper Type1.MP Tray

b For Tray#1and Tray#2press aorbtochoose Thin, PlainorRecycled Paper. For MP Traypress aor bto choose Thin, Plain,Thick, ThickerorRecycled Paper.Press OK.

c Press Stop/Exit.

General setup 3


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General setup

21

3

Paper size 3

You can use nine sizes of paper for printing

copies: A4, Letter, Legal, Executive, A5, A6,B5, B6 and Folio, and four sizes for printingfaxes: A4, Letter, Legal or Folio (8"13").

When you change the size of paper in thetray, you will also need to change the settingfor paper size at the same time so yourmachine can fit the document or an incomingfax on the page.

a Do one of the following:

To set the paper size for theMP Traypress Menu, 1, 3, 1.

To set the paper size for Tray#1press Menu, 1, 3, 2.

To set the paper size for Tray#2press Menu, 1, 3, 3if you installedthe optional tray.

Paper Size1.MP Tray

b Press aor bto choose A4, Letter,Legal, Executive, A5, A6, B5, B6,Folioor Any.Press OK.

c Press Stop/Exit.

Note

Any(size) appears only when you choosethe MP tray (Menu, 1, 3, 1).

If you choose Anyfor the MP Tray PaperSize, you must choose MP Onlyfor theTray Use setting.

You cannot use theAnyPaper Size optionfor the MP tray when making N in 1copies. You must choose one of the otheravailable Paper Size selections for the MPtray.

A6 size is not available for the optionalTray #2.

Tray use in copy mode 3

You can change the priority tray that the

machine will use for printing copies.When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine loads thepaper only from that tray. If the selected trayis out of paper, No Paperwill appear on theLCD. Insert the paper in the empty tray.

To change the tray setting follow theinstructions below:

a Press Menu, 1, 7, 1.

Tray Use1.Copy

b Press aor bto choose Tray#1 Only,Tray#2 Only 1, MP Only,MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the

optional tray is installed.

c Press Stop/Exit.

Note

The ADF can detect the document size.When loading the documents from theADF and MP>T1>T2or T1>T2>MPisselected, the machine looks for the traywith the most suitable paper size and pullspaper from that tray.

When using the scanner glass, yourdocument is copied from the higher

priority tray even if more suitable paper isin another paper tray.


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Tray use in fax mode 3

You can change the default tray that the

machine will use for printing received faxes.When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine loads thepaper only from that tray. If the selected trayis out of paper, No Paperwill appear on theLCD. Insert the paper in the empty tray.

When you choose T1>T2 1>MP, the machinetakes paper from Tray #1 until it is empty,then from Tray #2, and then from the MP tray.

When you choose MP>T1>T2 1, the machinetakes paper from the MP tray until it is empty,then from Tray #1, and then from Tray #2.

Note

You can use four sizes of paper forprinting faxes: A4, Letter, Legal or Folio.When a suitable size is not in any of thetrays received faxes will be stored in themachines memory andCheck Paper Sizewill appear on the

LCD. (For details, see Error andmaintenance messages on page 123.)

If the tray is out of paper and receivedfaxes are in the machines memory,No Paperwill appear on the LCD. Insertpaper in the empty tray.


Tray Use2.Fax

b Press aor bto choose Tray#1 Only,Tray#2 Only, MP Only, MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the


c Press Stop/Exit.

Tray use in print mode 3

You can change the default tray the machine

will use for printing from your computer.a Press Menu, 1, 7, 3.

Tray Use3.Print

b Press aor bto choose Tray#1 Only,Tray#2 Only 1, MP Only,MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the


c Press Stop/Exit.

Note

The setting in the printer driver will takepriority over the setting made on thecontrol panel.

If the control panel is set toTray#1 Only, MP Onlyor

Tray#2 Only1

and you chooseAuto Selectin the printer driver, themachine loads the paper from that tray.

1 Tray#2 Onlyappears only if the optional tray isinstalled.


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General setup

23

3

Volume settings 3

Ring volume3

You can choose a ring volume level from arange of settings, from Highto Off.

While in Fax mode press or to adjust

the volume level. The LCD shows the currentsetting, and each key press will change thevolume to the next level. The machine willkeep the new setting until you change it.

You can also change the ring volume through

the menu:


Volume1.Ring

b Press aorbto choose Off, Low, MedorHigh.Press OK.

c Press Stop/Exit.

Beeper volume 3

When the beeper is on, the machine will beepwhen you press a key, make a mistake, orafter you send or receive a fax. You canchoose a range of volume levels, from Highto Off.


Volume2.Beeper


c Press Stop/Exit.

Speaker volume 3

You can choose a range of speaker volume

levels, from Highto Off.You can change the speaker volume throughthe menu:


Volume3.Speaker


c Press Stop/Exit.


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Automatic daylightsavings time 3

You can set the machine to changeautomatically for Daylight Savings Time. Itwill set itself forward one hour in the Spring,and back one hour in the Autumn.

a Press Menu1, 5.

General Setup5.Auto Daylight

b Press aor bto choose On(or Off).

Press OK.c Press Stop/Exit.

Ecology features 3

Toner save 3

You can save toner using this feature. When

you set toner save to On, print appearslighter. The default setting is Off.


Ecology1.Toner Save

b Press aor bto choose On(or Off).Press OK.

c Press Stop/Exit.

Note

We DO NOT recommend Toner Save forprinting Photo or Greyscale images.

Sleep time 3

Setting the sleep time reduces power

consumption by turning off the fuser while themachine is idle.

You can choose how long the machine mustbe idle (from 000 to 240 minutes) before itgoes into sleep mode. When the machinereceives a fax, computer data, or makes acopy, the timer will be reset. The defaultsetting is 005 minutes.

While the machine is in sleep mode the LCDwill display Sleep. When printing or copying

in sleep mode, there will be a short delaywhile the fuser warms up.

a Press Menu1, 6, 2.

Ecology2.Sleep Time

b Enter the length of time the machine isidle before entering sleep mode (000 to240).Press OK.

c Press Stop/Exit.

LCD contrast 3

You can change the contrast to make theLCD look lighter or darker.

a Press Menu, 1, 8.

General Setup

8.LCD Contrast

b Press ato make the LCD darker. Or,press bto make the LCD lighter.Press OK.

c Press Stop/Exit.


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25

4

4

Security4

You can set up your machine with multiplelevels of security using Setting Lock andMemory Security. You will not be able tocontinue to schedule Delayed Faxes orPolling jobs. However, any prescheduledDelayed Faxes will be sent even if you turn onMemory Security, so they wont be lost.

Setting lock4

Setting Lock lets you set a password to stopother people from accidentally changing yourmachine settings.

Make a careful note of your password. If youforget it, please call your Brother dealer.

While Setting Lock is On, you cannot changethe following settings without a password:

Date/Time

Station ID

Quick-Dial settings

Mode Timer

Paper Type

Paper Size

Volume

Auto Daylight

Ecology Tray Use

LCD Contrast

Setting Lock

Memory Security

Setting up the password 4


Security2.Setting Lock

b Enter a four-digit number for thepassword using numbers 0- 9, lor #.Press OK.

c Re-enter your password when the LCDshows Verify:.

Press OK.

d Press Stop/Exit.

Changing your setting lock password 4



bPress aor bto choose Set Password.Press OK.

c Enter your four-digit password.Press OK.

d Enter a four-digit number for the newpassword.Press OK.

e Re-enter your new password when theLCD shows Verify:.

Press OK.

f Press Stop/Exit.

Turning setting lock on/off 4

If you enter the wrong password whenfollowing the instructions below, the LCD willshow Wrong Password. Re-enter thecorrect password.

Security features 4


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26

Turning setting lock on 4



b Press aor bto choose On.Press OK.


d Press Stop/Exit.

Turning setting lock off 4



b Enter your four-digit password.Press OKtwice.

c Press Stop/Exit.

Memory security 4

Memory Security lets you prevent

unauthorized access to the machine.While Memory Security is on, the followingoperations are available:

Receiving faxes into memory (limited bymemory capacity)

Fax Forwarding (if Fax Forwarding wasalready on)

Remote Retrieval (if Fax Storage wasalready on)

While Memory Security is on, the followingoperations are NOT available:

Printing received faxes

Sending faxes

Copying

PC printing

Scanning

PC Fax Receive

Note

To print the faxes in memory, turn offMemory Security.

You must turn off PC Fax Receive beforeyou can turn on Memory Security.(See Turning off remote faxoptions on page 59.)


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Security features

27

4

Setting up the password 4

Note

If you have already set the password, youwill not need to set it, again.

If you forget the Memory Securitypassword, please call your Brother dealer.


Security1.Mem Security

b Enter a four-digit number for the

password.Press OK.

c Re-enter your password when the LCDshows Verify:.Press OK.

d Press Stop/Exit.

Changing your memory security

password 4



b Press aor bto choose Set Password.Press OK.


d Enter a four-digit number for the newpassword.Press OK.

e Re-enter your new password when theLCD shows Verify:.Press OK.

f Press Stop/Exit.

Turning memory security on/off 4

If you enter the wrong password whenfollowing the instructions below, the LCD will

show Wrong Password. Re-enter thecorrect password.

Turning memory security on 4



b Press aor bto choose Set Security.Press OK.

c Enter the registered four-digit password.Press OK.The machine goes offline and the LCDshows Secure Mode.

Note

If there is a power failure the data will stayin memory for up to 4 days.

Turning memory security off 4

a Press Menu.Enter the registered four-digit password.Press OK.

b Memory Security is automatically turnedoff and the LCD shows the date andtime.

Note

If you enter the wrong password, the LCDshows Wrong Passwordand staysoffline. The machine will stay in SecureMode until the registered password isentered.


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Chapter 4

28


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Section II

Fax II

Sending a fax 30

Receiving a fax 39

Telephone and external devices 44

Dialling and storing numbers 51Remote fax options (black & white only) 57

Polling 63

Printing reports 67


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30

5

How to fax5

Entering fax mode 5

To enter fax mode press (Fax), and thekey will glow blue.

Sending a fax from the ADF 5

Using the ADF to send your faxes is theeasiest way.

a Make sure you are in Fax mode .

b Put your document face upin the ADF.

c Dial the fax number. (See How todialon page 51.)

d Press Mono Startor Colour Start.

If you press Mono Start, themachine scans the pages intomemory and then sends thedocument.

If you press Colour Start, themachine starts dialling and sends thedocument in real time.

Note

To cancel a fax in progress press

Stop/Exit. If the Out of Memorymessage appears

while scanning a B&W document intomemory, press Stop/Exitto cancel orMono Startto send the scanned pages.

Sending a fax from thescanner glass 5

You can use the scanner glass to fax thepages of a book, or a single page at a time.The documents can be up to Letter or A4size. You can only send single page colourfaxes from the scanner glass.


b Put your document face downon thescanner glass.

c Dial the fax number. (See How todialon page 51.)

d Press Mono Startor Colour Start. If you press Mono Start, the

machine starts scanning the firstpage. Go to e.

If you press Colour Start, themachine starts sending. Go to g.

e After the machine scans the page, theLCD will prompt you to choose one ofthe options below:

Next Page?1.Yes 2.No(Send)

Press 1to send another page.Go tof.

Press 2or Mono Startto send thedocument. Go tog.

f Place the next page on the scannerglass, press OK. Repeateandfforeach additional page.

Set Next PageThen Press OK

g Your machine will automatically send

the fax.

Sending a fax 5


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Sending a fax

31

5

Note

Press Stop/Exitto cancel a fax inprogress.

When faxing multiple pages from thescanner glass, real time transmissionshould be set to Off.

Cancelling a fax in progress 5

Press Stop/Exitto cancel a fax in progress. Ifthe machine is already dialling or sending thefax you will also need to press 1to confirm.

Broadcasting(black & white only) 5

Broadcasting lets you send the same faxmessage to more than one fax number. Youcan include Groups, One-Touch, Speed-Dialnumbers and up to 50 manually diallednumbers in the same broadcast.

You can broadcast up to 366 differentnumbers. This will depend on how manygroups, access codes or credit card numbersyou have stored, and on how many delayedor stored faxes in memory.

Note

Use the Search/Speed Dialto help youchoose numbers easily.


b Load your document.

c Enter a number.Press OK.You can use either a One-Touch,Speed-Dial, a Group number, or anumber manually entered using the dialpad. (See How to dialon page 51.)

d Repeatcuntil you have entered all thefax numbers you want to broadcast to.

e Press Mono Start.After the broadcast is finished the machinewill print a broadcast report to let you knowthe results.


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Cancelling a broadcast inprogress 5

While broadcasting you can cancel the faxcurrently being sent or the whole broadcastjob.

a Press Menu, 2, 6.The LCD will display the fax numberbeing dialled (for example,#001 0123456789) and the broadcastjob number (for example,Broadcast#001):

Remaining Jobs#001 0123456789

b Press aor bto choose the job you wantto cancel.Press OK.

#001 01234567891.Clear 2.Exit

c Press 1to clear the fax number or 2toexit.If you chose to only cancel the fax

currently being sent inb, the machinewill ask you if you want to cancel thebroadcast. Press 1to clear the wholebroadcast job or 2to exit.

Broadcast#0011.Clear 2.Exit

d Press Stop/Exit.

Additional sendingoperations 5

Sending faxes using multiplesettings 5

Before you send a fax, you can change anycombination of these settings: contrast,resolution, overseas mode, delayed fax timer,polling transmission, real time transmissionor cover page settings.

a Make sure you are in Fax mode .After each setting is accepted, the LCDasks if you want to enter more settings:

Next1.Yes 2.No

b Do one of the following: To choose more settings, press 1.

The LCD returns to the Setup Sendmenu so you can choose another

setting. If you have finished choosing

settings, press 2and go to the nextstep for sending your fax.


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Sending a fax

33

5

Electronic cover page(black & white only) 5

This feature will notwork unless you havealready programmed your Station ID. (Seethe Quick Setup Guide.)

You can automatically send a cover pagewith every fax. Your cover page includes yourStation ID, a comment, and the name storedin the One-Touch or Speed-Dial memory.

By choosing Next Fax:Onyou can alsodisplay the number of pages on the coverpage.

You can choose one of the following presetcomments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,you can enter two personal messages of your

own, up to 27 characters long. Use the charton page 205for help entering characters.

(See Composing your owncomments on page 33.)

5.(User Defined)

6.(User Defined)

Note

You can send the cover page only for a

black & white fax. If you pressColour Start to send a fax, the coverpage will not be sent.

Composing your own comments 5

You can set up two comments of your own.


b Press Menu, 2, 2, 8.

Setup Send8.Coverpage Note

c Press aor bto choose 5or 6to storeyour own comment.Press OK.

d Enter your own comment using the dialpad.Press OK.

Use the chart on page 205for help enteringcharacters.

Send a cover page for the next fax 5

If you want to send a cover page only for thenext fax, your machine will ask you to enterthe number of pages you are sending so it

can be printed on the cover page.



c Press Menu, 2, 2, 7.

Setup Send7.Coverpg Setup

d Press aor bto choose Next Fax:On

(or Next Fax:Off).Press OK.

e Press aor bto choose a comment.Press OK.

f Enter two digits to show the number ofpages you are sending.Press OK.For example, enter 0, 2for 2 pages or0, 0to leave the number of pages blank.

If you make a mistake, press dorClear/Backto back up and re-enter thenumber of pages.


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Send a cover page for all faxes 5

You can set the machine to send a coverpage whenever you send a fax.




c Press aor bto choose On(or Off).Press OK.

d Press aor bto choose a comment.Press OK.

Using a printed cover page 5

If you want to use a printed cover page thatyou can write on, you can print the samplepage and attach it to your fax.




c Press aor bto choose Print Sample.Press OK.

d Press Mono Startor Colour Start.Your machine will print a copy of yourcover page.

e Press Stop/Exit.

Contrast 5

For most documents the default setting of

Autowill give the best results. Itautomatically chooses the suitable contrastfor your document.

If your document is very light or dark,changing the contrast may improve thequality of the fax.

Use Darkto make the faxed documentlighter.

Use Lightto make the faxed documentdarker.




Setup Send1.Contrast

d Press aor bto choose Auto, LightorDark.Press OK.

Note

Even if you choose Lightor Dark, themachine will send the fax using the Autosetting if you choose Photoas the FaxResolution.


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Sending a fax

35

5

Changing fax resolution 5

The quality of a fax can be improved by

changing the fax resolution. Resolution canbe changed for the next fax orfor all faxes.

To change the fax resolution for the

nextfax 5



c Press Resolution, then aor bto choosethe resolution.Press OK.

To change the default fax resolution 5



Setup Send2.Fax Resolution

c Press aor bto choose the resolutionyou want.Press OK.

Note

You can choose four different resolutionsettings for black & white faxes and two forcolour.

If you choose S.Fineor Photoand thenuse the Colour Startkey to send a fax,the machine will send the fax using theFinesetting.

Dual access(black & white only) 5

Your machine supports dual access, whichlets you dial a number and begin scanning afax into memory while you are alreadysending or receiving a fax.

The LCD will show the new job number. Thenumber of pages you can scan into thememory will vary depending on the data that

is printed on them.

Note

Your machine normally uses dual access.

If you get an Out of Memorymessagewhile scanning the first page of a fax,press Stop/Exitto cancel scanning. If youget an Out of Memorymessage whilescanning a subsequent page, you canpress Mono Startto send the pages

scanned so far, or press Stop/Exit tocancel the operation.

Black & whiteStandard Suitable for most typed

documents.

Fine Good for small print andtransmits a little slower thanStandard resolution.

S.Fine Good for small print or artworkand transmits slower thanFine resolution.

Photo Use when the document has

varying shades of grey or is aphotograph. This has theslowest transmission time.

Colour

Standard Suitable for most typeddocuments.

Fine Use when the document is aphotograph. The transmissiontime is slower than Standardresolution.


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36

Real time transmission 5

When you are sending a fax, the machine will

scan the documents into the memory beforesending. Then, as soon as the telephone lineis free, the machine will start dialling andsending.

Sometimes, you may want to send animportant document immediately, withoutwaiting for memory transmission. You can setReal Time TXto Onfor all documents orNext Fax:Onfor the next fax only.

Sending in real time for all faxes5



Setup Send5.Real Time TX

c Press aor bto choose On.Press OK.

Sending in real time for the next fax

only 5




c Press aor bto choose Next Fax:On.

Press OK.

Note

If the memory is full or you are sending acolour fax, the machine will send thedocument in real time (even ifReal Time TXis set to Off).

In Real Time Transmission, the automaticredial feature does not work when usingthe scanner glass.

Not sending in real time for the next

fax only 5

a Make sure you are in Fax mode .b Press Menu, 2, 2, 5.


c Press aor bto choose Next Fax:Off.Press OK.

Note

In Real Time Transmission, the automatic

redial feature does not work when usingthe scanner glass.

Overseas mode 5

If you are having difficulty sending a faxoverseas due to a bad connection, thenturning on the overseas mode may help.

This is a temporary setting, and will only be

active for your next fax.




Setup Send

9.Overseas Mode

d Press aor bto choose On(or Off).Press OK.


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Sending a fax

37

5

Delayed fax(black & white only) 5

You can store up to 50 faxes in the memoryto be sent within a twenty four hour period.




Setup Send3.Delayed Fax

d Enter the time you want the fax to besent (in 24-hour format).(For example, enter 19:45 for 7:45 PM)

Press OK.

The number of pages you can scan into thememory depends on the amount of dataprinted on each page.

Delayed batch transmission

(black & white only)5

Before sending the delayed faxes, yourmachine will help you economize by sortingall the faxes in the memory by destination andscheduled time.

All delayed faxes that are scheduled to besent at the same time to the same fax numberwill be sent as one fax to save transmissiontime.



Setup Send4.Batch TX


d Press Stop/Exit.

Checking and cancellingwaiting jobs 5

Check which jobs are still waiting in thememory to be sent. If there are no jobs, theLCD will show No Jobs Waiting. You cancancel a fax job that is stored and waiting inthe memory.

a Press Menu, 2, 6.

Remaining Jobs#001 BROTHER

The number of jobs still to be sent will be

displayed.

b Do one of the following: Press aor bto scroll though the

waiting jobs, press OKto choose ajob, and then press 1to cancel it.

Press 2to exit without cancelling.

c When you have finished, pressStop/Exit.

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear thedialling, ringing and fax-receiving tones whilesending a fax.



c Pick up the handset of the externaltelephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tone, pressMono Startor Colour Start.


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38

Out of memory message 5

If you get an Out of Memorymessage

while scanning the first page of a fax, pressStop/Exitto cancel the fax.

If you get an Out of Memorymessagewhile scanning a subsequent page, you willhave the option to press Mono Startto sendthe pages scanned so far, or to pressStop/Exitto cancel the operation

Note

If you get an Out of Memorymessage

while faxing and you do not want to deleteyour stored faxes to clear the memory,you can send the fax in real time. (SeeReal time transmission on page 36.)


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39

6

6

Receive modes6

You must choose a receive mode depending on the external devices and telephone services youhave on your line. The diagrams below will help you choose the correct mode. (For more detailedinformation about the receive modes, see Using receive modes on page 40.)

Choosing the receive mode 6

Receiving a fax 6

To set the receive mode follow the instructions below.

a Press Menu, 0, 1.

b Press aor bto choose the receive mode.Press OK.

c Press Stop/Exit.

Initial Setup1.Receive Mode

The LCD will display the current receive mode.

Do you want to use the telephone features of your machine (if available) or

an external telephone or external telephone answering device connected on the

same line as the machine?

Yes

Fax Only

No

No

NoManual

Yes

External TAD

Fax/Tel

Are you using the voice message function ofan external telephone answering device?

Do you want the machine to answer fax andtelephone calls automatically?

Yes


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Chapter 6

40

Using receive modes 6

Some receive modes answer automatically

(Fax Onlyand Fax/Tel). You may want tochange the ring delay before using thesemodes. (See Ring delayon page 41.)

Fax Only 6

Fax Onlymode will automatically answerevery call as a fax.

Fax/Tel 6

Fax/Telmode helps you automaticallymanage incoming calls, by recognisingwhether they are fax or voice calls anddealing with them in one of the followingways:

Faxes will be automatically received.

Voice calls will start the F/T ring to tell youto pick up the line. The F/T ring is a fastdouble ring made by your machine.

(Also see F/T ring time on page 41and Ringdelayon page 41.)

Manual 6

Manualmode turns off all automatic

answering functions unless you are using theBT Call sign 1feature.

1 BT Call Sign is for U.K. only.

To receive a fax in Manual mode lift thehandset of external telephone. When youhear fax tones (short repeating beeps), pressMono Startor Colour Start, and then press2to receive a fax. You can also use the FaxDetect feature to receive faxes by lifting ahandset on the same line as the machine.

(Also see Fax Detecton page 41.)

External TAD 6

External TADmode lets an externalanswering device manage your incomingcalls. Incoming calls will be handled in one ofthe following ways:

Faxes will be automatically received.

Voice callers can record a message on theexternal TAD.

(For more information see Connecting anexternal TAD on page 46.)


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6

Receive mode settings 6

Ring delay6

The ring delay sets the number of times themachine rings before it answers in Fax Onlyand Fax/Telmodes.

If you have external or extension telephoneson the same line as the machine or subscribe

to the BT Call Sign 1service, keep themaximum number of rings. (See Operationfrom extension telephones on page 47andFax Detecton page 41.)

1 BT Call Sign is for U.K. only.



Setup Receive1.Ring Delay

c Press aor bor to choose how manytimes the line rings before the machine

answers.Press OK.

d Press Stop/Exit.

F/T ring time 6

When somebody calls your machine, you and

your caller will hear the normal telephone ringsound. The number of rings is set by the ringdelay setting.

If the call is a fax, then your machine willreceive it; however, if it is a voice call themachine will sound the F/T ring (a fastdouble-ring) for the time you have set in theF/T ring time setting. If you hear the F/T ringit means that you have a voice caller on theline.

Because the F/T ring is made by the machine,extension and external telephones will notring; however, you can still answer the call onany telephone. (For more information seeUsing remote codes on page 49.)



Setup Receive2.F/T Ring Time

c Press aor bto choose how long themachine will ring to alert you that youhave a voice call (20, 30, 40 or 70seconds).Press OK.

d Press Stop/Exit.

Fax Detect 6

Turning fax detect Onallows the machine toreceive fax calls automatically if you lift anyhandset on the same line as the machine.

When you see Receivingon the LCD orwhen you hear chirps through the handset ofan extension telephone connected to anothertelephone wall socket, just replace thehandset and your machine will receive thefax.


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If this feature is set to On, but your machinedoes not connect a fax call when you lift thehandset of an extension or externaltelephone, press l51on the external orextension telephone. (See Operation fromextension telephones on page 47.)

Note

You need to turn the Remote Codes settingto on to use the Fax Receive Code l51.

(See Using remote codes on page 49.)

If you use a modem, or send faxes from acomputer, on the same line and yourmachine intercepts them, set fax detect toOff.



Setup Receive3.Fax Detect

c Press aor bto choose On or Off.Press OK.

d Press Stop/Exit.

Setting the print density 6

You can adjust the print density to make yourprinted pages darker or lighter.


b Press Menu, 2, 1, 7.Setup Receive7.Print Density

c Press ato make the print darker.Or, press bto make the print lighter.Press OK.

d Press Stop/Exit.

Additional receivingoperations 6

Printing a reduced incomingfax 6

If you choose On, the machine automaticallyreduces each page of an incoming fax to fit onone page of A4, Letter, Legal or Folio sizepaper.

The machine calculates the reduction ratio byusing the page size of the fax and your Paper

Size setting (Menu, 1, 3).


b Press Menu, 2, 1, 5.Setup Receive5.Auto Reduction


d Press Stop/Exit.


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Setting the fax receive stamp(black & white only) 6

You can set the machine to print the receiveddate and time in the top center of eachreceived fax page.



Setup Receive9.Fax Rx Stamp


d Press Stop/Exit.

Note

Make sure you have set the current dateand time in the machine.

Receiving faxes into memory

(black & white only)6

As soon as the paper tray becomes emptyduring fax reception, the screen will displayNo Paper, asking you to put paper in thepaper tray. (See Loading paper andenvelopes on page 15.) If you are unable toput paper in the paper tray the following willhappen:

IfMemory Receiveis On: 6

The machine will carry on receiving the fax,with the remaining pages being stored inmemory, if enough memory is available.Further incoming faxes will also be stored intomemory until the memory is full. When thememory is full the machine will stopautomatically answering calls. To print thefaxes, put fresh paper in the tray.

IfMemory Receiveis Off: 6

The machine will carry on receiving the fax,with the remaining pages being stored in

memory, if enough memory is available. Themachine will then stop automaticallyanswering calls until fresh paper is put in thepaper tray. To print the last fax you received,put fresh paper in the tray.



c Use aor bto choose Onor Off.Press OK.

d Press Stop/Exit.

Printing a fax from thememory 6

If you are using the Fax Storage feature(Menu, 2, 5, 1), you can still print a fax fromthe memory w