brookhaven science associates 1 2014 sc pm workshop july 15-17, 2014 brookhaven national laboratory...
TRANSCRIPT
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BROOKHAVEN SCIENCE ASSOCIATES
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2014 SC PM WorkshopJuly 15-17, 2014
Brookhaven National Laboratory
Cathleen Lavelle
Diane Hatton, Joe Eng
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One of five multi-program science labs managed by DOE-SC
Established in 1947; operated by BSA since 1998
Approximately 3,000 scientists, engineers, and support staff; 4200 facility users; 1,000 scientists visit each year
BNL operates world-class user facilities for research
Key missions in: Basic Energy Sciences Nuclear Physics Bio-medical Sciences High Energy Physics Energy Supply / Climate Change
Seven Nobel Prizes
BNL Overview
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BNL at a Glance: FY 2013DOE SC - Physical Assets
• 5322 acres• 310 buildings
Human Capital• 2882 FTEs (3012 heads)• Direct/indirect: 0.59/0.41• 480 undergrad/grad students • 4134 facility users• 1377 visiting scientists
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FY 2013 Total Lab Operating Costs: $629.9 million ($652.8)*FY 2013 Total DOE/NNSA Costs: $22.6 millionFY 2013 WFO (Non-DOE/Non-DHS) Costs: $52.5 millionFY 2013 WFO as % Total Lab Operating Costs: 8.3%FY 2013 DHS Costs: $0.8 million *including OLABS ($8.5M) and A/R Other ($14.4M)
FY 2013 Funding by Source ($M)
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Historical Project Budget and 5 Year Project Outlook
Historical Annual Construction Budget (10 year average not including GPP/IGPP)•Line Item—$109M•MIE—$21M•Operating Expense*—$467M
Projected Annual Construction Budget (not including GPP/IGPP)•Line Item—$12M•MIE—$46M•Operating Expense*—$561M
*Operating includes all operating. Historically, operating funds associated with construction projects are not reported separately.
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BNL Organization
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Project Management Center Organization
Recent Change at BNL:
Provide centralized tools and standards to BNL project managers:Large Capital Asset Projects andSmall projects (tailored approach)
•Keep core staff small•Centralized Resource Pool•Process Improvement•Transfer knowledge•Support/Train Dept. resources
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BNL’s Major Projects
Completed Projects CFN, ISB, RSLII
Ongoing Projects NSLS-II NEXT (NSLS-II Experimental Beamlines) ABBIX (Advanced Biological Beamlines)
US Atlas Upgrade Partner/Other Beamlines
Future Projects sPHENIX Electron Ion Collider
TPC greater than $20M
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• Large Projects managed within Directorate
• Central Project Management Center (PMC) provides support, tools , systems, process, training, resources
• Institutional Risk Management Committee (IRMC)
– Comprised of Lab Director and senior management
– conducts periodic project reviews status/issues (quarterly)
– Scope, schedule, cost, ESH, procurement, staffing, risks, PM concerns
• Institutional Key Performance Parameters (IKPIs) – monitored quarterly reporting of major project performance
• Director’s Reviews in advance of DOE reviews (Internal/External) and EVMS Annual Laboratory Self Assessment
• Standardization of PM Systems and Reporting
Managing Major/MIE ProjectsLab Oversight
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BNL Project ProjectionProjects Program Sponsor TPC ($M) &
BNL's WBS FY Start FY Finish CD-Status
NSLS-II BES $912 2007 2015 CD-3NEXT BES $90 2013 2017 CD-3ABBIX BES $45 2013 2016 CD-3 EquivOperations (NxtGen) & Partner Beamlines BES $43 2014 2017 TBDNSLS Hazadous Removal BES $5-10 2015 2016 TBD APUL HEP $12 2011 2014 CD-4ATLAS PH-I HEP ($33) $12 2014 2018 CD-1ATLAS PH-II HEP ($200) $35-45 2016 2022 TBDLARP-LHC Accelerator Luminosity Upgrade HEP ($200) $35-45 2015 2024 TBDLSST HEP ($150) $40 2013 2019 CD-3LAR1-ND (Short Base Line Exp) HEP ($13) $3 2014 2018 TBDDark Side Dark Matter HEP ($10) $2 2014 2018 TBDAccelerator Test Facility (ATF) Relocation HEP $5 2014 2017 CD-2 EquivLBNE HEP ($1,500) $50 2013 2028 CD-1 HFT NP $16 2011 2015 CD-3sPHENIX NP $50 2015 2020 TBDBLIP Raster NP $5 2014 2016 CD-3 EquivLEReC NP $10 2014 2018 CD-2 EquivElectron Ion Collider (EIC) NP TBD 2018 2026 TBDEIC Detector NP TBD 2018 2026 TBD RSL II SLI $51 2010 2014 CD-4CFR-I SLI $25-31 2016 2018 TBDCFR-II SLI $30-36 2018 2020 TBDCFR-III SLI $40-45 2020 2022 TBDCentral Computer Bldg SLI $27-33 2022 2024 TBD UESC 3rd Party $15 2014 2017 CD-3 EquivAlternative Finance Office Bldg 3rd Party $38 2017 2021 TBDPortal to Discovery 3rd Party $50 2017 2021 TBDAEGIS 3rd Party $70 2016 2019 TBD
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• Internal/External Director’s Reviews• Advisory Committees for Project guidance• IRMC –Institutional Risk Management Committee
(Project Management Reviews)• Home grown systems that provide tools/data for
PM/CAMs ( cost estimating, Risk ID, configuration management and cost/schedule reporting).
• Central Project Management support provides tools, templates, systems, process, training, resources
What works well at BNL
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• Applying tailored Project Management for small R&D projects – Risk based graded approach
• Communicate Lessons Learned across projects – Directorates/projects act in isolation
• Develop Project Management “track” and formal training for Project Managers
• Streamline systems – Peoplesoft/Project SW tools interfaces need to be established. IT support required.
Improvements BNL is working on
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Backup Slides
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BNL Manages Projects with Proven Systems and Software
Deltek Cobra™
Cost and Earned Value Management Solution
Deltek Cobra™
Cost and Earned Value Management Solution
SchedulingSoftware Financial
Management System
StandardRates & Burdens
• Burdens• Rates• Escalation
• Milestones• Critical Path• Deliverables• Resource Loading
• Authorized Funding• Commitments• Actual Costs
• Performance Baseline• Analysis• Reporting
• Fiscal Year Budgets
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Web basedCost Estimating
(CED)
IntegratedProject Database
(IPD/IPDv2)
Web basedCost Estimating
(CED)
IntegratedProject Database
(IPD/IPDv2)
Primavera 6.2Schedule
Primavera 6.2Schedule
Cost/Schedule Baseline Development/Measurement
WBS &WBS DictionaryResources:-Labor hours-M&S $-Travel $Schedule:-Activities-Durations Risk ID & AssessmentBOE
Resources•Develop Logic/dates•Timephase resources•Milestones
ResourcesSchedule
•EV assessment•Rate Tables•Burdened Esc $
CobraCost Baseline
Reporting
Activities, Durations
Iterative Process to develop Proposed Baseline