brochure 11812

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American Fisheries Society 139th Annual Meeting

Nashville 2009

T r a

d e S h o

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n

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Diversity, the Foundation of Fisheries and of

AFS: Are We Gaining Ground?

We invite you to join us in Tennessee for the 139th An-

nual Meeting of the American Fisheries Society (AFS)

at the Renaissance Hotel and the Nashville ConventionCenter—August 30 through September 3, 2009.

Nashville is an ideal location to explore this theme—

“Diversity, the Foundation of Fisheries and of AFS: Are

We Gaining Ground?”

More than 2,000 sheries scientists, administrators,

consultants, and agency directors are expected to at-

tend this event. Exhibiting your products and services

in Nashville ensures that these sheries professionals

learn about your company/organization.

There are abundant opportunities for meeting and in-

formal networking with conference attendees:

• Nashville Conference Center is adjacent to the

meeting events and sessions, so it will be conve-

nient for attendees to visit the booth.

• The poster sessions will be held in the Exhibit Hall

during open hours to give attendees, presenters, andexhibitors a chance to interact, exchange informa-

tion, and network—all in one location.

• The Trade Show Social, a mixer on the rst evening

of the Trade Show, provides an ideal opportunity

for casual introductions and informal networking.

* Two full conference registrations available with each

booth will allow your personnel to attend all conference

sessions and functions and interact with attendees out-

side the Exhibit Hall and gain information on industryissues.

* New for 2009, Hub and Spoke layout. To ensure tha

all our exhibitors have the same exposure, we are of-

fering a Hub and Spoke setup. Under the new designthe Trade Show oor is set up in a circular formation

(see next page). Attendees will nd the oor easier to

navigate and view. All exhibitors will have desirable

locations.

*New for 2009, We are adding multi-line LED signs

at the center of the Trade Show oor. You can promote

your exhibit, advertise giveaways, display your slogan

or promote a time-sensitive event. Space is limited to 4

exhibitors per sign, so reserve your space early.

Past exhibitors include companies providing aera-

tion systems, aquaculture supplies, consultant servic-

es, computer and software applications, digital sh-

measuring equipment, sh tagging and tracking equip-

ment, federal and state sheries agencies, hydroacous-

tic systems, water quality monitoring and ltration sys-

tems, and many more….

This dynamic event will attract sheries professionalsfrom around the world.

________________________

This is your opportunity to be an integral part of

the sheries industry future…

Reserve your booth today!

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booth space rental

Rental Fees (10 3 10 booth)

AFS “Member” Firm*:

$1,300.00 per booth

AFS Nonmember Firm:

$1,450.00 per booth

* To qualify for member rate, the ex-hibiting company must hold a sustain-ing, ofcial, or associate membership

with AFS.

Booth Rental Includes

• One 10 3 10 space

• Two full conference registrations

(additional personnel must purchase

full registration)• Eight-foot (89) back drape and three-

foot (39) side drapes•One six-foot (69) draped table•One wastebasket

•Two chairs

Available Services

Freeman is the ofcial exhibitor ser -

vice contractor for the 2009 AFS TradeShow and Exhibition. A complete ser -vice kit containing information on

booth furnishings, capet, utilities, and

freight will be sent at a later date.

exhibit hall schedule

Sunday, August 30

2:00 pm–6:00 pm

Exhibit move-in

Monday, August, 31

9:00–11:00 am

Exhibit move-in

11:30–8:30 pm

Exhibits open

6:00–8:30 pm

AFS Trade Show Social

Tuesday, September 1

9:00 am–5:00 pm

Exhibits open

Wednesday, September 2

9:00 am–2:00 pm

Exhibits open

2:00 pm–5:00 pm

Exhibit dismantle

advertising

Exhibits in the AFS 2009 Trade Show

will be advertised in the June issue ofFisheries, the monthly publication of

the American Fisheries Society dis-

tributed to more than 9,000 sheries

science professionals.

LED Signs. You can promote your

exhibit, advertise giveaways, ordisplay your slogan on a centrally

located LED sign. Please contact

[email protected] for pric-ing. Space is limited to 4 exhibi-

tors per sign, so reserve your space

early.

We encourage you to purchase additional display

advertising in Fisheries for increased exposure and market

visability. For information on rates and requirements,

contact Steve West at 856-795-5777 x 14

or email [email protected].

Entrance

General Information

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Please complete this application in its entirety. Please print or type all information.

Company Name_____________________________________________________________________________________

Address____________________________________________________________________________________________

City___________________________________ State_______________________________ Zip_________________

Phone___________________________________________ Fax_____________________________________________

Company Contact____________________________________________________________________________________

Phone______________________ Fax_______________________ Email____________________________________

Exhibitor will exhibit, display and promote the following products or services; limit 75 words:

(Please list this description as you would like it to appear in meeting material.)

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Booth R eseRvation R equest

BOOTH FEES AND SELECTION

• AFS member rm*: $1,300.00 per 103 10 booth

• AFS nonmember rm: $1,450.00 per 103 10 booth

* To qualify for member rate, the exhibiting company

must hold a sustaining, ofcial, or associate

membership with AFS.

Number of Booths Total Cost

_______ $___________

We would like to be near

____________________________________________

We would rather not be located near

____________________________________________AFS reserves the right to assign an alternative choice based on

availability.

We agree to abide by the AFS 2009 Annual Meeting BoothReservation Terms and Conditions specied on this booth

reservation form, which are made part hereof by reference.

__________________________________________________

Signature

PAYMENT

Send request with your 50% deposit of the full exhibit fee for

space required. Make checks payable to AFS 2009 Annua

Meeting. The balance will be due by June 1, 2009. Applica

tions submitted after June 1, 2009 must be accompanied by ful

payment. Cancellations received on or after April 15, 2009 and

prior to June 1, 2009 will be assessed a cancellation fee equal to

50% of the total exhibit space rental fee. Cancellations received

after June 1, 2009 will be assessed a cancellation fee equal to

100% of the total exhibit space rental fee.

I would like to make a contribution toward sponsoring

coffee breaks in the trade show area. Contributors will

have a professional sign in the coffee break area

designating them as a contributor and their level of

contribution.

$1,000.00 - Atlantic Salmon Level_____

$750.00 - Sturgeon Level_____

$500.00 - Walleye Level_____

Amount enclosed: $__________________________________

Check Visa Amex MasterCard

__________________________________________________

Name as it appears on card__________________________________________________

Card Number Exp. Date

__________________________________________________

Signature

RETURN COMPLETED FORM WITH DEPOSIT TO

AFS 2009 Annual Meeting

5410 Grosvenor Lane, Suite 110

Bethesda, Maryland 20814 (Fax: 301-897-8096)Questions? Please contact Shawn Johnston, AFS Trade Show

Coordinator, 301-897-8616 x230 [email protected].

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Hotel InformatIon

Renaissance Nashville Hotel

611 Commerce Street

Nashville, Tennessee 37203

Phone: 1-800-327-6618

Fax: 1-615-255-8202

r eservatIons

Conference rates are available for a

limited number of rooms. Please make your

reservations early—rooms ll quickly.

When calling to make reservations, mention

“American Fisheries Society” to

receive the conference rate.http://www.marriott.com/hotels/travel/bnash-renaissance-nashvillehotel

Sheraton Nashville

623 Union Street

Nashville, Tennessee 37219

Phone: 1-615-259-2000

Fax: 1-615-742-6056

QuestIons?

For additional information on exhibiting

and/or LED sign rental space, please

contact Shawn Johnston,

AFS Trade Show Coordinator,

301-897-8616 x 230 or

[email protected]://www.starwoodhotels.com/sheraton/property/overview/contact.html?propertyID=1236

AFS 2009 ANNUAL MEETING BOOTH RESERVATION

TERMS AND CONDITIONS

Applicant/Exhibitor warrants that all information provided herein is true and correct. Cancellations received on or after April 15, 2009 and prior to June

1, 2009 will be assessed a cancellation fee equal to 50% of the total exhibit space rental fee. Cancellations received after June 1, 2009 will be assessed

a cancellation fee equal to 100% of the total exhibit space rental fee. Cancellation fees will be imposed uniformly and will apply whether or not the

space is resold.

Floor plans and booth assignments are solely at Show Management discretion and are subject to change at any time. Exhibitor requests for booth

assignment and/or relocation are subject to Show Management approval and availability.

By execution of this application, Exhibitor and its agents, employees, and invitees agree to abide by and comply fully with Terms and Conditions

set forth herein as well as any additional rules and regulations that may be set out by Show Management. Failure to comply with same shall constitute

default by Exhibitor. Upon occurrence of any default by Exhibitor, Show Management may terminate this Agreement, whereupon Show Management

may retain any deposits and amounts of space rental fees theretofore paid by Exhibitor.

Exhibitor shall use the Renaissance Hotel and the Nashville Convention Center premises solely for the purpose(s) of exhibiting merchandise

goods, wares, and personal property fully described on this agreement and for no other purpose. No exhibitor shall display any product or distribute

advertisements for a product that is not normally sold and/or promoted by the Exhibitor. Subletting of exhibit space is prohibited.

Exhibitors will assume all costs arising from the use of patented, trademarked, franchised, or copyrighted music, materials, devices, or dramatic

rights used in or incorporated in their booth. Exhibitor agrees to indemnify, defend, and hold the American Fisheries Society and the Renaissance Hotel

and the Nashville Convention Center and their afliated companies, employees, and agents harmless from any claims, damages, or costs, including

legal fees that may arise from the use of such material.

The Exhibitor agrees to comply with the ADA guidelines in ensuring their booth is safe and accessible to persons with disabilities. AFS reserves

the right to require ADA noncom pliant exhibitors to modify their booths where readily achievable and technically feasible.

Exhibitor agrees to indemnify and hold harmless the American Fisheries Society, its partners, its afliated companies, their ofcers, directors,

employees, and agents from and against all claims, damages, liens, causes of action, suits, specically personal injury or death, judgments, and expenses,

including attorney fees that may arise out of or in any way relate to the AFS Annual Meeting to be held at the Renaissance Hotel and the Nashville Con-

vention Center and its partners, its afliated companies, their ofcers, directors, employees, and agents. All personal property belonging to an Exhibitor that is in or on any part of the premises at the Renaissance Hotel and the Nashville Convention Center shall be there at the risk of the Exhibitor only and

Show Management, Show Management partners, its afliated companies, contractors, their ofcers, directors, employees, and agents shall not be liable

for any damage thereto or for the theft or misappropriation thereof. Exhibitor shall be fully responsible to pay for any and all damages to property owned

by the Renaissance Hotel and the Nashville Convention Center, its owners, or managers that results from any act or omission of Exhibitor.

Exhibits must remain completely intact and the booth premises staffed during all scheduled show hours. Exhibitors arriving late and/or leaving

early are subject to expulsion.

Delivery of merchandise is not permitted during the show hours. Exhibit space not claimed by 10:00 a.m. on the opening day of the Trade Show

shall revert to Show Management to be utilized at its sole discretion. In such an event, Exhibitor forfeits all deposits, rental, or other moneys thereto-

fore paid to Show Management.

All Exhibitors and their ofcers, agents, employees, or representatives shall obtain AFS registration badges and wear such badges during exhibit

hours of the AFS Annual Meeting.

Show Management reserves the right to stop or remove from the show any Exhibitor and/or its representative performing any actions or prac-

tices that in the sole opinion of Show Management are objectionable or detract from the integrity of the show.

brochure 11812

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