bright information systems © 2011 1 welcome & introduction > company & product...

1

Bright Information Systems © 2011 Welcome & Introduction >

COMPANY & PRODUCT PRESENTATION

2

Bright Information Systems © 2011

ERP Solutions for your companyOur software solutions give your business the integrated management tools you need to meet your requirements today and anticipate the needs of tomorrow.

Our software solutions give your business real-time information with result that you manage proactively, make timely action, and simplify your business processes.

Our software solutions give your business the highest, most secured business solutions with our three (3) levels of security settings and group policy setup for users.

Our Product SummaryWelcome & Introduction >

3


Why choose BIS?

Welcome & Introduction >

Our Product Summary


Key Features

LAN/WAN support

Smart and Strong

Security System

Multi-Language, Currency, Company, Branch, &

Department Setup

Multiple Chart of Accounts

Setup

More than 500

customizable reports

to generate

More …


Our Product Summary

4


5


Purchasing OrdersMarketing

Letters of Guarantee

Customers Suppliers

Payroll &Personnel

Accounts Receivable

Accounts Payable

Fixed Assets

General Ledger

Stock Control

Letters of CreditOrder

Sales Purchasing

6


Our Product Summary

Rental

General Ledger / Budget Management system

BIS SYSTEMS PROFESSIONAL (FULL PACKAGE)

Fixed Assets Management system

Purchase / Order Management system

Sales Management system

Stock Control Management system

Payroll Management system

Personnel Management system

Human Resource Management system

Contracting System -Customers

Contracting system -Contractors

Rental Management system

Transportation Management System

Consultation Management System

Security / Audit Management system

8


1. General Ledger System (GLS)Overview: General Ledger module is the heart of our business accounting solution and is our most powerful module. Combining flexibility with ease of use, General Ledger gives you the critical information you need to make timely and informed business decisions. Accurate financial statements and associated reports generated by a general ledger system are critical for timely decision making. Therefore, it is imperative that a general ledger system be powerful, flexible, and informative to management, yet still be easy to use and operate. With Bright Information System, you can rest assured that your crucial accounting information is precise and accessible whenever and wherever you need it.

General Ledger

Our Software Package >

9


Features and Functions

General Ledger


A. Account Structures

Multi-level Chart of Accounts with opening balance for each account

Support multi-company with different chart of accounts

Customize each account using Bright-numeric segments

Classify the accounts into logical groups (Assets, Liabilities .. etc. )

Define your accounting calendar periods

10



General Ledger


B. Journal Entries

Consolidated financial reports for multi-company organizations

Enter journals in any period/future periods

Control accounting periods (multiple open periods, reopen periods)

Set multiple journal codesPost automaticallyPerform year-end close automatically

11



General Ledger


C. Cost Center

Multi-level cost centers.Cost centers based Budget.Cost center/account codes are

separated. Account/cost centers combinations can

be created when entering transaction

12



General Ledger


D. Multicurrency Accounting

Foreign currencies rates are dynamically changed on daily or monthly basis.

Automatically perform currency conversion.

Local currency is not enforced during transaction.

13



General Ledger


E. Budgeting

Define any numbers of budget.Multi-Periods.Multi-Currency.Account/Cost centers based

14


General Ledger Forms & Reports

General Ledger


15

Bright Information Systems © 2011 General Ledger


Financial Years / Periods Form

Unlimited number of financial year

1

Automatic creation for periods

2

Start Date & End Date Gregorian and Hajri for each period

3

Closing and reopen closing periods under security / Perform year-end close automatically

4

1

2

3

4

16



Chart of Accounts Form

1 English – Arabic language2 Supporting multi-companyChart of account for each company

3

Unlimited level for chart of account

4

Consolidated financial reports

5

Export to excel6

Different currency for each account

7

Account report classification Balance SheetProfit and LossTradingAccount type classificationAssetsLiabilities & EquityIncomeExpenses

9

1

2

3

4

5

6

7

9 88

17



Journal Entry Local CurrencyClassification for JournalsSupport multi-departmentSupport check information (check number, check date, bank, check status)

1

2

3

1

2

3

Support cost center4

4

Different style for printing journal entries ( include cost centers, check information,… in printing)

5

5

Manual or automatic distribution on invoices for aging reports

6

6Copy / reverse / post / unpost journals

7

7

Complex search support searching by any combination of the followingJournals in certain period Journals of certain typeJournals contain transaction on certain accountTotal of journal valueJournal entry with certain valueJournals with certain currencySearch by bank, check no, check dateSearch by any word on the description of journal

8

8

18



Journal Entry with Currencies1 Currencies

transaction

1

2 Auto calculation for exchange rate

2

3 Auto calculation for local currency transaction

3

19



Bank Reconciliation1 Reconciliation with

different currencies

12 Showing balance as per

bank

2

3 Showing balance as per company book

3

4 Showing difference in amount not realized in bank

4

5 Printing reconciliation reports and showing details of amount not realized in bank

5

20



Trial Balance by Transactions1 Trial Balance Showing

Open balanceTransactionsBalance

1

2 Only sub accounts or main accounts or both

2

3 From any level to any level

3

4 From Cost center to Cost Center

4

5 Only post transaction or all transactions (posted and unposted )

5

6 Transfer trial balance to excel

6

7 Printing Trial Balance Report

7

21



Trial Balance Monthly Comparison Accumulating

1 Showing trail Balance by monthly transactions

1

2 Transfer trial balance to excel2

22



Sample Report : Statement of Account Statement of accounts showing:Open BalanceTotal transactionsBalance after every transactionsButton showing the detail of each transaction

23



Sample Report : Cost CenterStatement of Cost Center showing:Open BalanceTotal transactionsBalance after every transactionsButton showing the detail of each transaction

24



Sample Report : Balance Sheet Comparison

1 Balance Sheet by comparisonMonthly comparisonquarterly comparisonBI annual comparisonAnnual comparison

2 Button showing details of any value appear in the balance sheet

1

2

25



Sample Report with Graph: Income & Expenses Monthly Comparison

1 Graphical representation of date for hundreds of reports

1

2 As an example a report shown compare the income and expenses for every month and represent this data graphically

2

26



Sample Report with Graph: Debit Account Monthly Comparison


1

2 As an example a report shown compare the total expenses in each month of this year and compare it with any other year, and represent this data graphically.

2

27



Sample Report with Graph: Profit & Loss Monthly Comparison


1

2 As an example a report shown compare the total profit in each month of this year and compare it with any other year, and represent this data graphically.

2

28



Sample Reports: Drill-Down Feature

154,295.00

154,295.00

550.00

550.00

29


2. Purchase System (PS)Overview: Managing inventory cycles and maintaining adequate stock levels can be complex processes without the right management tools. When used in conjunction with Accounts Payable, the Stock Control module contains extensive purchase order features designed to help you maintain accurate inventory records and streamline your purchasing processes. Built to save you time and ensure that you never run out of key items, purchase orders can be automatically generated when your on-hand quantity falls below a specified minimum level.

Purchase Our Software Package >

30




A. Supplier Structure

Classify the suppliers into different Groups

Define all expenses related to the purchasing process

Aged Creditor’s AnalysisBright Purchasing is integrated with

Inventory control, Payables and GL

Purchase

31




B. Purchase Order Processing

Create requisition before a Purchase Order to enhance purchasing control (option)

Apportion costs over unlimited number of different expense codes - by value or by percentage

Create multiple shipments with different dates for a single purchase order

Monitor the ordered items during purchase order processing

Automatically adjust stock value when items are received according to the valuing method

Purchase

32


Purchase System Forms & Reports

General Ledger


33

Bright Information Systems © 2011 Purchase System


Suppliers1 Different currencies

1

2 Credit Limit days

2

3 Integrated with general ledger module3 4 Supplier address, e-mail, web site, telephones, contact persons

4

34



Purchase Quotations1 Different

Departments

1

2 Different currencies

2

3 Compare different quotations and highlight the best price

4 Multi-Units for items

4

5 Accepting bonus items

5

6 Discount on items and discount on all the invoice

6

7 Supplier expenses and local expenses with different currencies can be added to the final cost of items.

7

8 Auto calculation for the final item cost

8

9 Require higher level confirmation to be posted or canceled

9

6

35



Purchase Order1 Different

Departments

1

2 Direct purchase order or purchase order based on quotations

23 Automatic update for

order status [ not delivered, partially delivered, totally delivered, partially delivered and canceled remaining quantity]

3

4 Partially Shipments for orders

4

5 Different currencies

5


6

7 Accepting bonus items

7


8


9

10 Auto calculation for the final item cost

10

11 Payment terms can be added

11


12

2

8

36



Purchase Invoice 1 Different

Departments

1

2 Direct purchase invoice or purchase invoice based on order2

3 Integrated with general ledger module

3

4 Different currencies4


5

6 Accepting bonus items6 7 Discount on items and discount on all the invoice

7


89 Auto calculation for the

final item cost9

10 Payment terms can be added

10

11 International barcode can be used to identify items

12 Print barcode for items

12


13

7

37



Sample Report: Supplier Statement

1 Statement of accounts by different currencies

12 Statement of accounts

showing Open Balance Total transactions Balance after every transactions

2

38



Sample Report: Supplier Credit Aging

1 Hundreds of new and unfamiliar reports

12 As an example a report

shown represent the aging of credit invoices for each supplier for periods :

0-30 days 31-60 days 61-90 days 91-120 days 121-180 days 180-360 days >360 days

2

39



Sample Report: Purchase Invoices 1 Hundreds of new and

unfamiliar reports1

2 As an example a report shown represent summary of purchases invoices during certain periods.

2

3 Drill down button for analysis by pressing it shows more detail about each line 1708

1708

3

40



Sample Report with Graph: Monthly Net Purchase Comparison

1 Graphical representation of data for hundreds of reports

1

2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically.

2

41



Sample Report with Graph: Department Purchase


1

2 As an example a report shown compare the total purchase in each month of this year and compare it with any other year, and represent this data graphically.

2

42


2. Sales System (SCS)Overview: When it comes to selling, it helps to have as much information about the customer and your products as possible. With the Sales module for Bright Information System, your company’s sales staff can easily access a variety of useful customer information, including past purchase histories, shipping addresses, credit card information, and much more. In addition, Sales System can be set up to alert your sales staff when a customer exceeds a credit limit. A hold can then be put on the order until the customer’s standing with your organization improves. All this while processing quotes, sales orders, and invoices! Simply put, Bright Information System Sales Module can increase sales efficiency and, in turn, lead to greater success.

Sales Our Software Package >

43



SalesOur Software Package >

A. Customer Structure

Categorize customers into different Groups

Classify customers to main and sub customers

Define different main / sub sales area

44




B. Credit Checking and Aging

Automatically check credit limits during order taking

Aging debit reports per customer as balance or detailed transaction

45




C. Salesman Commission

Automatically calculate salesmen commissions based on collection or invoice issue

Provide reports monitor and evaluate salesmen performance

46




D. Pricing and Discounting

Define different Pricing policies based on customers ,customers groups and the items

Define different price listsDefine manual or automatic discounts

based on items or customers

47


Sales System (SS) Forms & Reports

Sales Our Software Package >

48

Bright Information Systems © 2011 SalesOur Software Package >

Customers

1 Max credit limit and credit limit days

2 Customer address, e-mail, web site, telephones, contact persons


1

2

3

49


Delivery Note

1 Different Departments



1

2

3

50


Sales Invoice1 Different

Departments2 Direct sales invoice or sales invoice based on delivery order3 Integrated with general ledger module

12

3


4

Accepting bonus items

5

5


6

7 Customer expenses and services can be added to the final cost of items

7

8 Auto calculation for item cost and item profit9 Payment information can be added

10 International barcode can be used to identify items

11 Qty in all stores can be checked while issue the invoice12 Salesman commission can be viewed while issue the invoice13 Require higher level confirmation to be posted or canceled

13

6

8

10

9

11

12

51


Services Invoice

1 Different Departments


3 Amount of invoice can be overloaded on cost centers

1

23

4 Discount on invoice

4

52



Sample Report : Statement of Accounts for Customers

Statement of accounts showing Open Balance Total transactions Balance after every transactions Aging for credit invoices

1

53



Sample Report: Customer Credit Aging


2 As an example a report shown represent the aging of credit invoices for each Customer for periods :

0-30 days31-60 days61-90 days91-120 days121-180 days180-360 days>360 days

54



Sample Report: Customer Credit Invoices


2 As an example a report shown represent summary of sales invoices during certain periods.3 Drill down button for analysis. By pressing it , shows more detail about each line

001744

001744

55



Sample Report with Graph: Monthly Net Sales Comparison

1 Graphical representation of data for hundreds of reports2 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically.

1

2

56



Sample Report with Graph: Department Sales Comparison

1 Graphical representation of data for hundreds of reports2 As an example a report shown compare the total sales in each month of this year and compare it with any other year, and represent this data graphically.

1

2

57


7. Stock Control System (SCS)Overview: Successful, well-organized businesses rely heavily on their inventory management system to make certain they have adequate inventory levels to satisfy their customers. The Stock Control module for the Bright Information System provides this level of control by offering high-end features normally reserved for large companies, including: serial number tracking and multi-warehouse support. Improved customer service leads to increased profitability. And, when integrated with our Accounts Receivable and Sales modules, Inventory Control can significantly boost your customer service levels while operating as the cornerstone of an effective manufacturing or distribution solution.

Stock Control


58




A. Inventory Structure

Define Multiple warehousesDefine sub inventories for each

warehouse including work-in-process and finished-goods items

Define stock location structureDefine your own transaction type

Stock Control

59




B. Item Definition

Create item master file that can assign items to all warehouses

Set two unique numbers for each item code/part numbers

Categorize items in main/sub groupsvalue inventory using different costing

methods

Stock Control

60




C. Forecasting and Replenishment

use different reorder-point for each item in each warehouse

Use min, max techniquesdefine several alternatives for each item

Stock Control

61




D. Item Movement

Receive items from vendors, work in process and user defined sources

Issue items to the shop floor, sales orders, user defined sources

Receive returned items from customersReturn items to vendorsTransfer items between warehouses

Stock Control

62




E. Physical Inventory

Use system-generated tags View adjustment prior to actual update of

item balance

Stock Control

63

Bright Information Systems © 2011 Stock Control Our Software Package >

Items Definition1 Different items

categories2 Different units

Different item nature [ Normal, Expiry, Serial Number, Row Material, Package ]

3

Up to 5 sales price lists for the same item

4

Slow moving policy5

Image for the item6

Multi-code for the same item [international code, company code, supplier code,…]

7

Issue barcode for itemsSuppliers providing the item

9

12

3

4

5

6

7

9

8

8Quantity and profit margin for each sell price

10

Quantity in each store

11

Transfer data to excel12

12

8

10

11

64


Items Within Stores1 Item place within the

store2 Minimum quantity, maximum quantity, reorder quantityAuto calculation for average cost and last purchase price

3

Quantity in store4

Profit margin for each sell price

5

Expiry information for expiry items

6

1

2

3

4

5

6

6

65


Stock In1 Linked with GL

2 Posting document automatically or after reviewed by higher level userCancel posted document under security

3

Print barcode for receiving items

4

Load the cost of items to specific project

5

1

234

5

66


Stock Transfer1 Allow you to define

unlimited numbers of stores and transfer items from store to another

2 Linked with GL

Posting document automatically or after reviewed by higher level user

3

Cancel posted document under security

4

Work with barcode5

Print barcode for transferred items

12

34

5

6

6

67


Sample Report: Item Card

1 Open Balance for item in specific date

2 Incoming quantities, cost and total

Outgoing quantities, cost and total

3

Balance quantities, cost and total

4

Auto calculation for average cost

5

12 3

4 5

68


Sample Report: Stores Evaluation

1 Evaluation for some items in store at any date

1

69


Sample Report: Stores Evaluation

1 System allows to define min quantity, max quantity and reorder quantity

1

2 Issue reports telling quantities on stores and quantities to order to reach reorder quantity or min quantity or max quantity

2

70


Sample Report with Graph: Groups Evaluation Graphically


1

2 As an example a report shown evaluate each group of items in specific store and represent this data graphically.

2

71


Sample Report with Graph: Stores Evaluation Graphically


1

2 As an example a report shown evaluate each group of items in specific store and represent this data graphically.

2

About us2

73


- enabling us toadvise and implement the most up-to-date solutions for our customers.

We have a team of highly qualified professionals who are heavily trained and experienced to work with the most advanced technologies as system developers, designers, technical supports and programmers.

We are one of the leading companies in the Middle East that provides Information Technology Solutions and Business Services for the last 15 years.

Integrity…Innovation…Initiative…

Bright Information Systems (BIS)

Our CompanyWelcome & Introduction >

Thank You!!!

Al Sadd StreetP.O. Box 5583, Doha – Qatar

Tel. (+974) 4323763Fax. (+974) 4447364

Email: [email protected]: www.ERPBright.com

mailto:[email protected]

http://www.brightqatar.com/

bright information systems © 2011 1 welcome & introduction > company & product...

Documents

system customers

bright information systems

general ledger module

critical information

business realtime information

product summary slide

crucial accounting information

software solutions