briefing on postgraduate training management system (ptms) · notification of interview time and...
TRANSCRIPT
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Briefing on Postgraduate Training Management System (PTMS)
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AGENDA
• Introduction
• PTMS Overview
• PTMS Demo Session
– Training Supervisors’ Modules
– Application Module
– Trainees’ Module
• Contact details
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• Background:
The PostGraduate Training Management System
(PTMS) was developed to :
(a) support the administration and management of all postgraduate training programmes
(b) facilitate the administration and management of the PostGraduate Training Funds (PGTF)
(c) replace the current inefficient manual workflow.
Introduction
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• User Groups:– Applicants ( Doctors)
– Trainees (BST, AST, Seamless, FM)
– Training Supervisors
– HR executives
– ADO Executives/Training Executives
– JCST and JCFMT staff
– MOH staff
Introduction
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Benefits
• Trainees– Faster application process-doing away with paper-
based submissions, manual processes. (eg: E-notification of interview time and results)
– Online payments (e.g. E-payments like NETs & credit cards to avoid making payments onsite).
– Internet - based and hence accessible any time and any where
• Training Supervisors– Enhanced monitoring on the progress of trainees and
evaluation of their performance for each posting. E.g. regular prompts for assessment.
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Enter the website address: https://www.moh.gov.sg/ptms
Click the “Login Here”
to access PTMS
Getting Started – Login
For new applicants,
click on “Apply For
Traineeship” to
access PTMS
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Users can log
into PTMS using
MCR No and the
corresponding
SMC password
Alternatively, you can login
through “Singpass”
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Users can log
into PTMS using
NRIC and
SingPass
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Role of Training Supervisors
1. To assess new applicants’ last completed posting.
2. To assess trainees’ current posting performance.
3. To endorse trainees’ logbook entries.
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Training Supervisors’ Module – Subscription to SMS reminders
In addition to email notification, the SMS function allows
supervisors to be reminded to access PTMS whenever they
have outstanding tasks. (e.g. 6 monthly pro-forma assessment)
Supervisor can
subscribe to SMS
notification function
when he/she logs in
for the first time.
There will be no
extra costs charged
to supervisors for
subscribing to the
SMS feature.
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Click on the
“Performance
Assessment”
tab to assess
applicant’s
posting.
Training Supervisors’ Module – Assessment of applicant’s posting
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Supervisor fills in
his assessment of
the applicant’s
posting and click
“Submit”.
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After supervisor
has submitted his
assessment of
applicant’s
posting, the
applicant’s
records would
disappear from
the “Applicant
List” in the
supervisor’s
“Inbox”.
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Supervisor
clicks on “Pro
forma” to
assess
trainee’s
performance
during the
posting
Supervisors’ Module – Assessment of Trainee’s posting
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Supervisor fill in
assessment of
trainee’s posting
and click “Submit”
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Applicants can
click at either
of the buttons
encircled to
start their
application for
the traineeship
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•Applicants can
apply for the
relevant traineeship
by selecting the
specialty from the
drop-down list.
•Alternatively,
applicants can click
the “Search” button
and all application
exercises that are
not closed yet
would be displayed.
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• Click on the “Batch
number” to apply for
traineeship.
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Applicants to
indicate whether
they want to
retrieve their
professional
qualifications and
personal
particulars from
Singapore Medical
Council
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Click on “Next”
button once you
finish each
section.
Alternatively, click
on the tab buttons
above.
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•Key in the
professional
qualifications and
click “Save”.
•The saved entry
would be
displayed in the
list below. Click
“Edit/ Delete” to
amend the entry.
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“Postgraduate
Examinations”
Tab
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“Posting
History”
Tab
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•“Summary” tab.
Applicants could click
“Save as draft” if he
does not intend to
submit application
immediately.
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Website address: https://www.moh.gov.sg/ptms
Applicants to select “
Enquiry/Update
Application” button
Retrieve the draft application
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Applicant to
click on the
“Batch number”
of the
application
saved as draft
earlier
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•“Summary” tab.
Applicants could click
“Proceed for Payment ”
if he is ready to submit
application.
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Trainees can select
the mode of payment.
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You can print out a
copy of the
successful
payment
notification.
Whatever
documents that
were not submitted
in the online
application are
highlighted in red
at Notes.
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What happens when
applicants receive SMS
notification
to acknowledge their
interview slots?
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Website address: https://www.moh.gov.sg/ptms
Applicants to select
“Acknowledge
Interview”
Acknowledging Interview Slots
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After attending the traineeship
interviews, how do I find out the results?
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Website address: https://www.moh.gov.sg/ptms
Applicants to select “
Enquiry/Update
Application”
Checking application results
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Website address: https://www.moh.gov.sg/ptms
Applicants to click on
the “Batch number” of
the traineeship
Checking application results
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Website address: https://www.moh.gov.sg/ptms
Applicants to indicate
whether he/she
wants to accept the
traineeship offer.
Accepting Traineeship Offer
Trainees would receive a hardcopy offer letter. Trainees are encouraged to click
accept in the PTMS system after reading the terms and conditions in letter
and return the acceptance of the offer letter.
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Website address: https://www.moh.gov.sg/ptms
After accepting the
traineeship offer,
applicant’s status
would change to
Trainee status at the
next login.
After accepting traineeship offer
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Trainees’ Module – Assessment of
Posting
At the end of each
posting, trainees are
required to assess the
quality of the training
during the posting
period.
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Select the
posting that you
will need to
assess.
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Key in your
assessments
and click
“Submit” button
for submission.
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Electronic Payments
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Select the
items that you
would like to
make
payment for.
Click on
“Make E-
Payment”
button.
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Maintenance of Trainee Profile
Click on
“Update
Profile” to
make changes
to your
personal
particulars.
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Please update your mobile number, and preferred mailing address in order tofacilitate the dissemination
of important correspondences/ information.
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• In the event that a technical problem related to the system is encountered, please feel free to contact our vendor by:– sending an email to [email protected] or
– call the toll-free line at 1-800-2137421.
• When contacting for help, please do the following so that we canhelp you:– Give detailed information about the problem
– Attach screenshots (either Ctrl/ Alt Print Screen) if possible
• You will receive a reply from our support team, usually within 24 hours. Where further investigations may be necessary, the team will keep you updated on the progress until the problem is resolved.
• The operating hours of the Help-desk team are:– Mondays to Fridays
– 0900 to 1800 Hours
Contact Details
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Thank You