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  • Brewing service quality in highereducation

    Characteristics of ingredients that makeup the recipe

    Roland K. YeoKing Fahd University of Petroleum and Minerals, Dhahran, Saudi Arabia

    Abstract

    Purpose The paper seeks to explore the influences of service quality in higher education and theperceptions associated with the implementation of a Singapore tertiary institution. It draws on theunderpinnings of SERVQUAL, and discusses the dichotomy and interrelation between customerperception and expectation.

    Design/methodology/approach Qualitative methodology was employed and data were collectedby means of structured in-depth interviewing with both internal (18 academics and ten currentstudents) and external samples (ten graduates and five industry representatives). Content analysiswas utilized to examine three key aspects of service standards: customer orientation, coursedesign/delivery, and support services.

    Findings The way students are perceived, whether as customers or products, will have aninfluence on the type of learning dynamics that develop both within and outside the classroom. Servicequality, therefore, needs to be evaluated based on an integrated experience which occurs in a networkof learning spaces created to promote dialogue, inquiry and reflection.

    Practical implications Management of student expectations is fundamental to ensuringappropriate service quality in higher education. Closer working relationship with industry partnersshould be encouraged to serve as an audit on curricula relevance. Long-term quality of supportservices can be achieved by short-term measures such as training staff to be student-centered ratherthan task-driven.

    Originality/value This paper is based on an actual framework developed by the engineeringschool as part of their strategic plan in achieving excellence in both quality of courses and learningexperiences.

    Keywords Higher education, SERVQUAL, Service quality assurance, Singapore

    Paper type Research paper

    Introduction

    Quality means doing it right when no one is looking (Henry Ford, 1863-1947).

    Quality improvement is no longer an organizational buzzword that resides in thepractices of quality control circles. It goes beyond examining products and processes asinfluencing final outcomes that would contribute towards the competitive advantage

    The current issue and full text archive of this journal is available at

    www.emeraldinsight.com/0968-4883.htm

    The author thanks the Editors and anonymous reviewers for their constructive comments. Theauthor acknowledges the help of Andy Kwek in the initial stage of data collection andappreciates King Fahd University of Petroleum and Minerals for the support given in thepreparation of this paper.

    QAE16,3

    266

    Received August 2007Revised February 2008Accepted March 2008

    Quality Assurance in EducationVol. 16 No. 3, 2008pp. 266-286q Emerald Group Publishing Limited0968-4883DOI 10.1108/09684880810886277

  • of organizations. Increasingly, quality has become a subjective term that is not solelydetermined by tangible satisfaction; it is concerned with customers expectations andperceptions (Harvey and Green, 1993; Lawson, 1992; Parasuraman et al., 1988). In fact,what has been perceived to be of greater importance is service quality (Brysland andCurry, 2001; Cronin and Taylor, 1992). As American industrialist, Henry Ford, wouldargue, quality can only be maintained through a consistent and conscientious effort;hence the need for a continuous pursuit of excellence.

    The rapid competition in the service industry has led many organizations to focuson their internal and external customers as there are sometimes no actual productsinvolved (Lewis and Smith, 1994). As such, higher education would be considered apart of service industry since the primary focus of tertiary institutions is to providequality learning experiences to students. With the proliferation of study optionsavailable to students internationally including the use of virtual technology to delivercourses, it is no wonder tertiary institutions worldwide are under pressure to provideunique learning experiences to students so as to capture the market share (Gapp andFisher, 2006; ONeill and Palmer, 2004). Hence, service quality becomes the means formany institutions to retain student numbers and to capture the educational market.

    The most common understanding of service quality is its association withteacher-student participation in relation to the professionalism-intimacy scale asaffecting immediate and lifelong learning. However, service quality is far morecomplex; it is concerned with the physical, institutional and psychological aspects ofhigher education. For instance, Li and Kaye (1998) argue that service quality deals withthe environment, corporate image and interaction among people. They distinguishbetween process and output quality, where the former is judged by customers duringthe service and the latter, after the service. Emphasis on continuous improvement iscrucial to the sustainability of service quality. As defined, continuous improvement is asystematic way of evaluating process and outcome, learning from mistakes as well asexceeding internal and external expectations (Henderson-Smart et al., 2006). It alsorequires a constant negotiation of deep-rooted values as a result of the changing needsand expectations of customers (Koslowski, 2006).

    The Singapore educational sceneEducationally, Singapore is driven by a significant level of competition withinstitutions developing specialist and interdisciplinary courses to cater to a widevariety of students to create a unique learning experience. Increasingly, institutionalmanagement and administration have become more systematized and efficient. Forinstance, in their quest for excellence, many institutions have adopted the benchmarksystems such as the ISO 9000 (a type of standards for quality management systemsand maintained by the International Organization for Standardization) and SingaporeQuality Award (SQA) two uppermost desirable service quality achievementscommonly striven for by organizations in the commercial sector. The SQA wasestablished in 1994 to help Singapore organizations attain world-class standards ofbusiness excellence. The business excellence model underpinning the SQA is based onuniversally accepted standards that are found in the US Malcolm Baldrige NationalQuality Award, the European Quality Award and the Australian Business ExcellenceAward (Quazi and Padibjo, 1998). A fundamental emphasis of ISO 9000 and SQA isbeing customer focused.

    Brewing servicequality in higher

    education

    267

  • Singapore offers a unique political landscape, setting herself apart from othercountries. Further, Singapores educational system is governed by strict guidelines instriving towards being the education hub of Asia and remaining competitive in globalsettings. In this study, we will draw on the experience of a tertiary institution inSingapore, whose pursuit in service quality has been based on the guidelines of ISO 9000and SQA. At the point of research, the institution had already attained ISO 9000certification and was working towards achieving SQA. As a prerequisite to SQA,organizations must have attained the Singapore Quality Class and this intermediateaward was achieved by the institution in 1999. In working towards SQA, the institutionsaim is to diversify the service quality development strategies within each academic schoolyet centrally monitor their outcomes periodically by referring to the SQA guidelines.

    The case institution is one such example of how every facet of education has beenclosely evaluated to bring about changes that would have an impact on lifelonglearning. Hence, the objective is to attract the best local and international students tothis institution. While students generally have a choice of tertiary institutions to applyto both locally and internationally, they tend to be influenced by the uniqueness ofcourses and the types of learning experiences offered by each institution. For thisresearch, we will focus on the engineering school as it is the largest academic unit andoffers a strategic service quality plan leading to a number of initiatives. Hence, thepurpose of this paper is to explore the perceptions of service quality offered by theschool and examine if these perceptions are aligned to its strategic objectives. Inparticular, we raise a pertinent question which serves as the research problem (RP):

    RP1. What are the factors that influence service quality in higher education andhow do they contribute to the overall performance of a higher learninginstitution?

    An overview of the literatureEducation, a type of serviceDifferentiation between products and services can be evaluated in terms of the level oftangibility, such that services are characterized by behavioral attributes including acts,deeds, performances or efforts (Rossi et al., 1999) and activities or processes (Gronoos,2001; Smith et al., 2007). According to Parasuraman et al. (1988), characteristicsassociated with services include intangibility, perishability, inseparability ofproduction and consumption, and heterogeneity. In contrast to products, services areusually short-lived as they are consumed as long as the activity or process lasts. Hence,service processes are perishable and cannot be stored in the way physical products can.Further, services are consumed at the same time as they are produced without anyclear transfer of ownership. As such, the customer plays an integral part in thetransaction of most services. For instance, each customers expectation of servicequality is different and this has led to a lack of standardization as it varies fromsituation to situation (Boulding et al., 1993; Douglas et al., 2006).

    In this context, educational processes in the form of lesson delivery, advising,counselling and project supervision can be regarded as a type of service provided tostudents who assume the role of customers. The service quality of each learningexperience, particularly in higher education, is unique as it is largely determined by theexpectation of the student, also the individual customer. This expectation variesbetween experiences derived from intellectual engagement and outcomes

    QAE16,3

    268

  • of examination. We first address this concern by discussing the notion of customersin higher education.

    Students as customersRinehart (1993) offers two distinct views of students as customers; for instance, thosewho regard students as primary customers associate them as being involved in theinput and output of the learning process. However, those who regard studentspotential employers as primary customers argue that it is important to consider theeconomic reality of the situation where lesson contents should be tailored to employersneeds. Students, in both contexts, have been regarded as internal customers with thesecond group regarding future employers as external customers. Jaraiedi and Ritz(1994) further argue that students have no conception of what they need to learn; assuch, education is preparing them for the long-term benefits of the future. It is with thislong-term view that potential employers are regarded as primary customers whilestudents, secondary customers.

    In another view, students have been categorized as the primary beneficiaries ofeducation and hence should be treated as customers. This perspective stems from theunderstanding that educational institutions are highly competitive on the market withstrategies being aggressively developed to satisfy student needs in order to attract asustainable market share (Joseph and Joseph, 1998). Secondary beneficiaries, in thiscontext, would include parents, the marketplace and society at large. The interplaybetween the two beneficiary types is, to a large extent, time and event specific. Forinstance, within a classroom context, students are customers to teachers; however,when students are working on an assignment for teachers, the latter becomes thecustomer (Johnson and Golomskiis, 1999; Koslowski, 2006).

    Yet, there is another view of students being associated with customers and products.McCollough and Gremler (1999) argue that service guarantee should be fundamentalconsideration in any educational institution and this includes both customer andproduct satisfaction. The implication is that if the external customer (employer) is notsatisfied with the quality, the product (student) may be returned to the manufacturer(institution) for further inspection (Naumann and Giel, 1995). As an example, DurhamCollege in Ontario, Canada, offers a mutual-benefit agreement between employers andstudents, an initiative launched in 1994. The college provides a satisfaction guarantee toemployers of their alumni in positions related to their major academic disciplines. If agraduate of the college is not performing to the level as expected by the employer, theagreement allows this alumnus to be returned to the institution for further trainingwith no additional cost incurred by the sender. As a parallel to industry standards, theultimate goal of higher education is the production of students who are equipped withboth the intellectual and practical qualities that will contribute to optimal jobperformance (Worthen and Sanders, 1973). In this context, we develop out RQ1 insupport of the RP:

    RQ1. Why is customer focus an important factor of service quality in highereducation?

    Service quality measurementMuch of the research of the measurement of service quality within educational settingshas been influenced by the seminal work of Zeithaml et al. (1990) based on the

    Brewing servicequality in higher

    education

    269

  • SERVQUAL model from which a 22-item instrument for measuring customerexpectations and perceptions has been developed along with five-quality dimensions:tangibility, reliability, responsiveness, assurance, and empathy. This methodologyoperates by means of identifying expectations and perceptions with the aim ofclosing the gap between the two. These can be demonstrated in the following fivedimensions in relation to educational settings.

    Responsiveness. Institutions should be responsive to the shifting needs of theircustomers (students) in providing courses and training programmes that are relevantin subject matter and teaching approaches. The learning process is expected to beacademically rigorous yet flexible in areas pertaining to course selection andassessment. With the advent of technology, course design and delivery are expected tobe progressive, wherein the innovative and spontaneous construction of knowledgeshould be the by products (and process) of learning.

    Empathy. It is sometimes a challenge for institutions to exceed customerexpectations and demands. For instance, a shortage of teaching staff and the need foroptimal enrolments have seen an increase in class sizes, stretching the teacher-studentratio. This has implication on the level of individual attention and empathy given toeach student inside and outside class. Further, when teachers are expected to assumemultiple roles including curriculum writing, stand-up teaching, mentoring, projectsupervising and administrative responsibilities, the level of service quality maybecome less standardized and desirable over time.

    Tangibility. The challenge for institutions is to ensure that service specificationssuch as course content, delivery and application meet the expectations of theircustomers consistently. This is a precarious concern as performance associated withthese specifications is highly context-driven based on a variety of factors, sometimesbeyond the control of the actors involved. Learning experience and orientation at largecannot entirely be evaluated by grades alone; service performance should go beyondtangible forms. In addition, learning objectives need not necessarily lead to outcomesthat are strictly quantifiable. As some would argue, the relevance of any course canonly be evaluated years later when knowledge and skills acquired by students areusefully applied in professional contexts.

    Taking into consideration the first three dimensions of SERVQUAL, we developour RQ2:

    RQ2. How does course design and delivery contribute to service quality in highereducation?

    Reliability. Discrepancy between promise and delivery is largely the result of inaccuratecommunication from advertisements, roadshows and exhibitions. Some institutionstend to oversell their services, leading to grand promises that misrepresent their actualpotential and academic readiness. For instance, one of the most common strategies isthe promotion of facilities and support services, ranging from hardware to softwareavailability. Others boast of their state-of-the-art technology used in laboratories,computer systems and other learning facilities. On the software front, commonconcerns include the number of student clubs, activities, counseling and medicalfacilities, and entertainment outlets.

    Assurance. Judgment of high- or low-service quality largely depends on how thecustomers perceive the actual performance based on their expectation. The level of

    QAE16,3

    270

  • tolerance in service standards differs across all areas; for instance, the more importantthe area, the smaller the boundary of tolerance. Customers willingness to modifyexpectation of service standards can be appropriately managed through theavailability of choices. These should diversify the expectation levels of customers ina way that the shortcomings of one service can be offset by the strengths of another.Hence, from a holistic perspective of education, support services and facilities shouldplay an equal, if not an even more important role, in contributing to the overall ofservice quality in higher education (Parasuraman et al., 1988).

    In summary, the final two dimensions of SERVQUAL have led us to developour RQ3:

    RQ3. What support services are required to enhance service quality in highereducation?

    A conceptual frameworkWe refer to a service quality framework developed by the engineering school of thecase institution to serve as a prior theory that guided this exploratory research. Figure 1is an integrated version of SERVQUAL based on three variables as expressed inthe RQs.

    On customer focus, the school has classified their customers into three distinct yetinterrelated groups: employers of its graduates, current students and their parents.Performance in this strategic objective is evaluated by an annual employersatisfaction survey and student satisfaction survey. In addition, focus groupdiscussions involving employers and parents constitute another feedback mechanismto ascertain the level of customer orientation.

    On course design and delivery, performance is largely determined by the studentsatisfaction survey and graduate employment survey. Feedback gathered from theformer survey provides a sounding board for the school to fine-tune its curricula andcourse delivery, while the latter survey provides a double-feedback channel throughwhich more broad-based and industry-relevant perspectives are considered. Forinstance, it is believed that graduates having been employed should be in a betterposition to provide constructive comments on the quality of course, content comparedwith current students.

    Figure 1.A service quality

    framework for highereducation

    Brewing servicequality in higher

    education

    271

  • On support services, satisfaction is evaluated by the number of compliments andcomplaints received. Students are encouraged to submit comments, suggestions orcomplaints via online channels to help the school improve their support service further.Quality expectations include the availability of facilities such as computer andtechnical laboratories, printing and internet facilities, as well as administrative andtechnical support from staff.

    The relationship between learning and teaching is not necessarily straightforward asmuch depends on the approach which students adopt in their learning process. In thiscontext, a students experience involves much more than simply teaching and learning.As a consequence, none of the available instruments would be able to completelyaccount for service quality in higher education (ONeill and Palmer, 2004). Hence,adapting SERVQUAL to provide a qualitative dimension to the evaluation of servicequality in higher education would be appropriate (Brysland and Curry, 2001; Cuthbert,1996; Entwistle and Tait, 1990). The advantage of this model over others is that itencompasses the whole-person experience rather than the experience of teaching. TheSERVQUAL approach is one that integrates both the dimensions of perception andexpectation, eliminating student bias caused by recent assessment experiences asaffecting their rating decisions. Asking students to consider their expectations as well asexperiences provides an opportunity for reflection based on personal desires andcontextual considerations. This way, rating and feedback provided by students wouldbe more objective and less erratic.

    We draw on Douglas et al.s (2006) notion of implicit and explicit service to relate thedifferent dimensions of SERVQUAL to service quality in higher education. Implicitservice is akin to a service that affects people psychologically through cognitive andbehavioral reactions. Examples include friendliness, approachability, care and concern.On the other hand, explicit service is one that connects to people at the sensual level.Instructors knowledge, teaching ability and availability in addition to course contentand workload are representative of explicit services.

    MethodologyWe employed an exploratory orientation in our research by means of structuredinterviewing as the rich qualitative data gathered would be useful in providing insightsinto the issues being investigated (Table I) (Lee, 1999). We adopted a purposive samplingframe for all four stages of our research as our aim was to select respondents who wereable to provide views of their perceived and lived-in experience of the quality movementencountered at the institution (Cohen and Manion, 1994). We divided our interviewsbetween internal and external samples, and these involved in the former are18 academics and ten current students across all levels of courses, and the lattercomprised ten recent graduates who had experienced the transition between the qualitymovement within the institution and five industry human resource (HR)representatives who had experience recruiting their graduates. According toWellington (2000), the total number of subjects considered for this study is adequateas the overall sample acted as key informants to this qualitative research, allowingin-depth issues and views to form the core of theory-building. The interview questionswere piloted at each stage with a smaller group of sample to minimize ambiguity andsensitive issues. The interviews each lasted between 30 and 60 minutes averagely for theoverall sample.

    QAE16,3

    272

  • Sam

    ple

    A(a

    cad

    emic

    s)S

    amp

    les

    Ban

    dC

    (cu

    rren

    tst

    ud

    ents

    and

    gra

    du

    ates

    )S

    amp

    leD

    (em

    plo

    yer

    s)

    RQ

    1:w

    hy

    iscu

    stom

    erfo

    cus

    an

    impo

    rtant

    fact

    orof

    serv

    ice

    qualit

    yin

    hig

    her

    educa

    tion

    ?(A

    1).

    Do

    you

    con

    sid

    erou

    rst

    ud

    ents

    ascu

    stom

    ers

    orp

    rod

    uct

    s?(B

    1).

    Did

    /do

    you

    see

    you

    rsel

    fas

    acu

    stom

    erin

    the

    Sch

    ool?

    (C1)

    .D

    oy

    ouse

    ey

    ours

    elf

    asan

    (ex

    tern

    al)

    cust

    omer

    toth

    ein

    stit

    uti

    on?

    (A2)

    .Do

    you

    thin

    kth

    atin

    stru

    ctor

    s/st

    aff

    gen

    eral

    lyca

    reab

    out

    the

    wel

    lbei

    ng

    ofst

    ud

    ents

    ?(A

    3).

    Do

    you

    thin

    kth

    ere

    isg

    ood

    rap

    por

    tb

    etw

    een

    inst

    ruct

    ors/

    staf

    fan

    dst

    ud

    ents

    ?(A

    4).

    Do

    you

    thin

    kth

    atin

    stru

    ctor

    s/st

    aff

    hav

    ed

    one

    enou

    gh

    tom

    eet

    orex

    ceed

    our

    cust

    omer

    s(s

    tud

    ents

    )ex

    pec

    tati

    ons?

    (B2)

    .W

    hat

    exp

    ecta

    tion

    sd

    id/d

    oy

    ouh

    ave

    ofy

    our

    inst

    ruct

    ors/

    staf

    fin

    term

    sof

    thei

    rre

    lati

    ons

    wit

    hy

    ou?

    (B3)

    .W

    hat

    rig

    hts

    do

    you

    thin

    kst

    ud

    ents

    hav

    e?(B

    4).

    Wh

    atri

    gh

    tsd

    oy

    outh

    ink

    inst

    ruct

    ors/

    staf

    fh

    ave?

    (C2)

    .As

    anem

    plo

    yer

    ,wh

    atex

    pec

    tati

    ons

    do

    you

    hav

    eof

    the

    loca

    lte

    rtia

    ryin

    stit

    uti

    ons

    that

    are

    pro

    du

    cin

    gy

    our

    futu

    reem

    plo

    yee

    s?(C

    3).

    Wh

    eny

    ouin

    terv

    iew

    edg

    rad

    uat

    esof

    this

    inst

    itu

    tion

    ,d

    idy

    oug

    etth

    eid

    eath

    atth

    eyw

    ere

    sati

    sfied

    wit

    hth

    eir

    lear

    nin

    gex

    per

    ien

    ce?

    RQ

    2:how

    doe

    squalit

    yco

    urs

    edes

    ign

    and

    del

    iver

    yco

    ntr

    ibute

    tose

    rvic

    equalit

    yin

    hig

    her

    educa

    tion

    ?(A

    5).D

    oy

    outh

    ink

    that

    syst

    ems

    are

    inp

    lace

    inen

    suri

    ng

    that

    the

    cou

    rse

    del

    iver

    yis

    effe

    ctiv

    e?(A

    6).

    How

    do

    you

    ensu

    reth

    atth

    eco

    urs

    esar

    ein

    du

    stry

    rele

    van

    t?(A

    7).

    Are

    the

    inst

    ruct

    ors

    gen

    eral

    lyco

    mp

    eten

    tin

    thei

    rsu

    bje

    ctar

    eas?

    (A8)

    .Wh

    atd

    oy

    outh

    ink

    are

    som

    eof

    the

    chal

    len

    ges

    that

    inst

    ruct

    ors

    face

    intr

    yin

    gto

    des

    ign

    aq

    ual

    ity

    cou

    rse?

    (B5)

    .W

    hat

    do

    you

    thin

    kof

    the

    cou

    rses

    offe

    red

    by

    the

    Sch

    ool?

    (B6)

    .W

    hat

    did

    /do

    you

    lik

    eab

    out

    the

    cou

    rses

    ?(B

    7).

    Wh

    atd

    idn

    t/d

    ont

    you

    lik

    eab

    out

    the

    cou

    rses

    ?(B

    8).

    Wh

    atd

    oy

    ouli

    ke

    tose

    ech

    ang

    edin

    the

    cou

    rses

    ?

    (C4)

    .D

    oy

    outh

    ink

    gra

    du

    ates

    ofth

    ein

    stit

    uti

    onh

    ave

    dem

    onst

    rate

    dth

    ek

    now

    led

    ge

    and

    skil

    lsth

    atar

    ere

    lev

    ant

    toth

    ein

    du

    stry

    ?(C

    5).W

    hat

    wou

    ldy

    ouli

    ke

    tose

    eta

    ug

    ht

    inth

    eco

    urs

    es?

    (C6)

    .H

    owd

    oy

    outh

    ink

    cou

    rses

    can

    be

    mad

    em

    ore

    rele

    van

    tto

    the

    ind

    ust

    ry?

    RQ

    3:w

    hat

    supp

    ort

    serv

    ices

    are

    requir

    edto

    enhance

    serv

    ice

    qualit

    yin

    hig

    her

    educa

    tion

    ?(A

    9).A

    reth

    ere

    way

    sto

    incr

    ease

    the

    effe

    ctiv

    enes

    sof

    the

    sup

    por

    tse

    rvic

    esin

    the

    Sch

    ool?

    (B9)

    .W

    hic

    hfa

    cili

    ties

    orse

    rvic

    esd

    id/d

    oy

    oum

    ost

    freq

    uen

    tly

    use

    ?(C

    7).H

    owim

    por

    tan

    td

    oy

    outh

    ink

    sup

    por

    tse

    rvic

    esar

    eto

    ate

    rtia

    ryin

    stit

    uti

    on?

    (A10

    ).D

    oy

    our

    thin

    kth

    atth

    ete

    chn

    ical

    and

    adm

    inis

    trat

    ive

    staf

    far

    eg

    ener

    ally

    com

    mit

    ted

    top

    rov

    idin

    gac

    cep

    tab

    lese

    rvic

    esth

    atw

    ill

    mee

    tth

    ecu

    stom

    ers

    (stu

    den

    ts)

    nee

    ds/

    exp

    ecta

    tion

    s?(A

    11).

    Wh

    atd

    oy

    outh

    ink

    are

    the

    shor

    tcom

    ing

    sin

    the

    curr

    ent

    serv

    ice

    sup

    por

    tin

    the

    Sch

    ool?

    (A12

    ).D

    oy

    outh

    ink

    that

    stu

    den

    tsg

    ener

    ally

    hav

    eea

    syac

    cess

    toth

    era

    ng

    eof

    serv

    ices

    avai

    lab

    lew

    ith

    inth

    eS

    choo

    l?

    (B10

    ).D

    oy

    outh

    ink

    the

    Sch

    oolp

    rov

    ides

    aw

    ide

    ran

    ge

    ofse

    rvic

    esof

    stu

    den

    ts?

    (B11

    ).W

    hat

    was

    /is

    the

    gen

    eral

    imp

    ress

    ion

    ofth

    esu

    pp

    ort

    serv

    ices

    pro

    vid

    edb

    yth

    eS

    choo

    l?(B

    12).

    How

    do

    you

    thin

    kth

    esu

    pp

    ort

    serv

    ices

    can

    be

    imp

    rov

    ed?

    (C8)

    .B

    ased

    ony

    our

    curr

    ent

    un

    der

    stan

    din

    g,

    do

    you

    thin

    kth

    ere

    are

    suffi

    cien

    tsu

    pp

    ort

    serv

    ices

    for

    the

    stu

    den

    tsp

    rov

    ided

    by

    the

    inst

    itu

    tion

    ?(C

    9).H

    owd

    oy

    outh

    ink

    sup

    por

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  • The data were analyzed using a manual approach through the technique of thematiccategorization (Holliday, 2002). Thematic headings were developed based on the RPand questions, and with close reference to the literature. This helped us to ensureconstruct validity of the data as the views were gathered in strict accordance to theinterview protocol. External validity was achieved through the use of a pilot study toensure clarity and consistency of the questions asked (Krejcie and Morgan, 1970). Theraw data were further coded at different levels to allow underlying themes and patternsto emerge. Word recurrence, repeat phrases, convergence of anecdotes and examples inaddition to general (dis)agreements were closely observed in the treatment of the data.The RQs, in particular, and the probes used were useful in helping us formulatethematic categories to reduce the data further in meaningful ways. Reliability wasestablished by matching the analyzed data to the RP, questions and probes todetermine the amount of variation (Llusar and Zornoza, 2000).

    Discussion and implicationsThe following are key themes that have emerged from the qualitative data presented aspart of theory elaboration and implications for practice.

    Level of responsiveness the implicit serviceIn response to RQ1, findings indicate different interpretations of customers. Forinstance, instructors would view their students as internal customers if a marketingperspective was adopted where satisfied students would increase the profile andpopularity of the institution. In contrast, the view of products would be adopted ifstudents were considered as outcomes of the educational system to be prepared for theindustry and society. Despite general agreement that industry partners would beregarded external customers for whom current students would be produced as futureemployees, few would argue that it is not one of their immediate concerns, as reinforcedby an industry representative:

    [. . .] I hardly feel that we have been regarded as customers of sorts [. . .] I believe many of our[local tertiary] institutions are churning out graduates based on industry trends rather thanwhat we (employers) really want [. . .] in terms of creativity, resilience and a willingness tochange [. . .] (HR manager).

    Instructors who treat students based on contextual considerations tend to providestudents with mixed feelings. As reflected by both current students and graduates, thelevel of empathy expected of instructors becomes ambiguous. For instance, instructorswho treat students as customers within the confines of the classroom tend to be morestudent-centred than those who treat students as products. However, their observationfurther suggests that there is a great deal of compartmentalization of emotionalengagement in the student-instructor relationship, affecting reciprocal trust. Evident inthe stories told, the lack of role consistency of instructors has affected the mentalmodels of students:

    [. . .] I once bumped into a Math lecturer outside class and at that time I had some urgentquestions to ask him. Thinking he is a nice lecturer in class, I expected a warm response.Instead, he brushed me off giving an excuse. I was disappointed of course. I guess I felt like aproduct then. After that time, I didnt dare to even ask him questions in class (graduate).

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  • The psychological dimension of learning is a type of implicit service that has an impacton service quality as a variety of motives and interests between instructors andstudents are involved (Harris, 1994; Thakkar et al., 2006). It is the mental conditioningof instructors that often determines their friendliness and approachability includingtheir availability for private consultations regardless of whether they view students asproducts or customers (Douglas et al., 2006). A number of interviewees testified to thisperspective:

    [. . .] Not every lecturer is used to treating students as customers. It is kind of degrading as wemust exercise our authority on occasions. I dont think if a lecturer regards his students asproducts, he is less effective than those who dont (academic).

    [. . .] Some of our [Engineering] lecturers may not have good social skills but they are helpfulin their own way. They may be mechanical in their approach; they can still teach and guide[us] (current student).

    Findings further suggest that emphasis should be given to a process-oriented approachby empowering students with specific skills, knowledge and mental models, which willenable them to contribute usefully and productively to the knowledge society. Thefocus should be on the whole-person development of learners so that such expectationsas intellectual, psychological, emotional and social needs will contribute to the overalleducational experience.

    As a consequence, the dichotomy between customers and products is largelycontext-driven and each perspective may influence service quality differently (Perry,1991; Rinehart, 1993). However, this study has shown that the challenge is forinstructors to create an orientation whether customer or product-driven that isconsistent and not demonstrated at the expense of psychological vulnerability,causing a lack of responsiveness. It is with this observation that we develop our P1with reference to Athiyaman (1997), Cuthbert (1996), Douglas et al. (2006), Hill (1995),Joseph and Joseph (1998) and Owlia and Aspinwall (1998), as an extension toSERVQUAL:

    P1. Views of students as customers or products are context-driven and theinterplay between the two influences the way in which service quality inhigher education will be perceived, evaluated and upheld. Beingprocess-oriented enhances psychological responsiveness betweeninstructors and students.

    Level of empathy the implicit serviceThe type of perception given to students determines the affective relationship betweeninstructors and learners. In relation to RQ1, general sentiments reflect that there is agreater need for instructors to adopt a customer-orientation by demonstrating a humandimension to their interaction with students. This is to align general practices to theinstitutions mission statement which emphasizes the need to be caring. The underlyingmessage for all instructors is to view their network of association as an organism wheresatisfaction is derived from the learners continued growth and renewal (Argyris, 1982)rather than a machine where the primary preoccupation is to repair faulty parts (Taylor,1911). According to the internal samples, the empathetic orientation of instructors hasyielded better teaching evaluation results rated by students. A recurring sentiment fromthe current students suggests that:

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  • [. . .] although lecturers are strict with deadlines and expect a lot from us, they are consideratein giving assignments and projects across the semester [. . .] with some lecturers even willingto adjust deadlines to help us manage our workload.

    Such an implicit service requires a fundamental willingness of all instructors to modifytheir attitudes, beliefs and values (Koslowski, 2006). Although there is a general ethosof human-centeredness, instructors sometimes feel that this is achieved somewhatmechanically, as reflected in some strong sentiments:

    [. . .] Not all lecturers are ready for change (in terms of attitude) but the teaching evaluationconducted every semester is largely tied into our performance appraisal. As such, sometimesit goes against our principles of being extra nice to students. Students being students [. . .]they will bargain for anything that is to their advantage. We can loosen up but I believe mostof us have our own integrity and will not let students climb over us unnecessarily (academic).

    Given the above scenario, we believe that empathy in higher education stems from thepremise that students are delicate and valuable entities, and should be sensitively dealtwith. As such, even the simple act of listening would be perceived as a type of implicitservice by them (Hill, 1995; Douglas et al., 2006). Following this perspective, we developour P2:

    P2. Intent and empathy of instructors cannot be overemphasized as these areattributes that can transform mental models of students and recreate theclassroom into an extended learning space where the interaction dynamicswill engage the whole person rather than a portion, the mind. Maintainingintegrity and reasonableness is the balancing act.

    Our external samples provided another dimension to empathy by highlighting the levelof mentorship and coaching given to students. Particularly, majority of the graduateswho experienced the quality transition reflected that:

    [. . .] there was closer supervision in our project work including laboratory activities andfieldwork [. . .] there was a more consistent follow-through with the same instructors teachingthe same courses that were offered at different levels. This helped us with projectexpectations greatly.

    This phenomenon was also observed by several HR managers:

    In our recent recruitment exercises, we have noticed that graduates of [this institution] tend toremember their lecturers more. The ratio between lecturers and students, especially in theirfinal project supervision seems to have reduced. Graduates who were closer to theirsupervisors tend to be happier with their learning process (HR senior manager).

    Still, interpretation of service quality should be consolidated rather than distributed inorder to achieve a baseline for continued evaluation. This assumption is enmeshed inSERVQUAL that an appropriate interpretation begins with the narrowing of thedisparity between expectation and perception. Our internal and external samples haveindicated some positive aspects of service quality in higher education; however, suchperceptions should be evaluated continuously to avoid a situation of familiaritysaturation where continuous improvement might be hampered (Ford et al., 1999; Owliaand Aspinwall, 1998; Smith et al., 2007). Hence, to allow the role of interpretation tomanoeuvre within reasonable boundaries, we develop our P3:

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  • P3. Clarification of expectations to meeting students needs is fundamental to theunderstanding of service quality in higher education. Communication ofjudiciously-defined expectation outcomes is vital to the facilitation ofconditions for the achievement of desired service standards. Progressiveevaluation is necessary for continuous improvement.

    Level of empathy and responsiveness the explicit serviceIn relation to RQ2 on course content and delivery, findings reveal that instructorsreadiness to provide answers to students queries is to some extent determined by thepotential fear of students unfavorable rating of their teaching effectiveness. As reflectedin a dominant viewpoint from the academics, sometimes lecturers tell students exactlywhat they want for the assignments, tests or exams. If this is the case, we are not reallymolding thinking individuals. This has led us to conclude that an over-reliance onexternal measures (student ratings) to bring about the intrinsic value of teachingmay not be completely feasible in todays changing educational contexts wherespontaneity and innovativeness count towards creating an essential learning experiencefor tertiary students (Harvey and Green, 1993; ONeill and Palmer, 2004). As aconsequence, the explicit service of knowledge transfer has become a mechanical deviceto shield instructors from being downplayed by the ratings. This situation has animpact on the delivery power of instructors where content is not used appropriately toengage in us but to feed us, as commented by a graduate. Although current studentsfelt that there is a fundamental desire for most instructors to conduct a high-impactlesson . . . through worksheets and activities . . . not all lessons are stimulating. Reasonscited include the lack of intellectual engagement where content is used to fill the gapsrather than promote debate. On that basis, knowledge dissemination as a feature ofexplicit service cannot be said to have contributed to the service quality of the school.

    According to Gapp and Fisher (2006), explicit utility of knowledge should beevaluated on a continuum with one end emphasizing student retention and another endengaging students in knowledge application. Otherwise, it is quite likely that whenthey (graduates) join the workforce, they will be concerned with giving the rightanswers, preventing them from taking risk and being creative, as commented by anHR director. If spoon-feeding was used as a means of empathy and responsivenessin disguise, then this situation would have violated the schools aim of building aneducational system that prepares students effectively to meet employers expectation,as recounted by an academic. Also suggested is the need for teaching effectiveness tobe evaluated on a systems perspective which takes into consideration the public andprivate teaching spaces of instructors. To support this view, we develop our P4:

    P4. Systems related to the facilitation of effective course delivery are necessarymediating agents that support teachers quest for continued professionalimprovement and development. However, these should not be established forthe purpose of increasing organizational profile nor as criteria used to assessteaching competence in performance appraisals. Utility of knowledge shouldlead to empowerment.

    Level of tangibility the explicit serviceFurther insights into RQ2 can be gained from the schools quest for continuedgrowth and renewal where provisions have been made to support instructors in their

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  • teaching competence. According to the academics, the teaching and learning effectivecircles created as part of the schools ethos in promoting good teaching practice havehelped instructors greatly in content development and lesson delivery. This initiativebrought together instructors as project teams to be involved in reflective thinking andaction taking to bring about a wider dimension of teaching and learning, as supportedby the works of Emiliani (2006), Holmes (1993), Muller and Funnel (1993), Ramsden(1979, 1991), and Trigwell and Prosser (1991). According to Carlzon (1987), the essenceof teaching effectiveness lies at the heart of individual interaction within a specificcontext, which he calls the moment of truth where enlightenment is revealed in thehuman dynamism of meta-cognition. Here, the tangibility of human-centred activitygoes beyond knowledge; it is the practicality of complex content that will motivatelearners into a doing mode to explore new perspectives, even with the possibility offailing (Emiliani, 2006). This doing-the-learning experience will bring toconceptualization a higher form of operationalization in terms of concrete actionswhich will benefit students when they apply them in actual work contexts. Thisscenario is what the industry representatives would call going beyond the text . . . andjumping into the context.

    As agreed by both current and past students, tangibility is not merely satisfiedthrough content or lesson objectives; it is the actionable knowledge gained that willcarry us a long way (current student) and provide tools to apply in times of need(graduate). In facilitating such meta-knowledge, the general perception is that the schoolis moving along the right direction especially with the regular review of curriculumbased on industry needs and the comprehensive development of assessmentframework, as commented by several academics. One of the features of the Schoolscurriculum is a problem-based learning approach where students participate in bothself-directed and team learning. Although faced with some resistance by bothinstructors and students initially, the experience has proven to be fairly worthwhile, asreflected in the following sentiments:

    The strong mandate in a new teaching approach (problem-based learning) has caused us torethink the course content. This has provided us with a lot of scope to teach. Must say theinitial work was very onerous (academic).

    The required teamwork and project-based assessments have helped us to expose ourinteraction and expand our learning (current student).

    According to Narasimhan (1997), learners are generally concerned about theapplicability of knowledge learnt in class to the external world. In this context,instructors will need to keep current knowledge on industry trends and technologicaldevelopments to provide a balance between theory and practice in the course content.According to a framework developed by Owlia and Aspinwall (1998), such factors asrelevance of curriculum to the future jobs of students, primary knowledge skills, use ofcomputer, communication skills, team working and flexible utilization of knowledgecollectively contribute to the overall service quality of higher education. It is with thisreference that we develop our P5:

    P5. Students learning experience can be greatly enhanced by acquiringknowledge and skills that have lifelong impact. This requires curriculathat are designed to incorporate a balance between theoretical and practical

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  • perspectives with an applied emphasis on industrial relevance. Tangibility isturning knowledge into appropriate action.

    In ensuring that instructors are competent in facilitating industry-relevant knowledgetransfer, the school has invested in staff development by promoting applied research,training and industry attachment. In expanding the competency base of theirinstructors, a number of research units have been established to support contentspecializations and industry linkups. This initiative has, to a number of academics,worked well for the overall quality of the courses but there are also reservations. Forinstance, there could be a closer integration between these research units with contentdevelopment where research and teaching could be less divided, as reflected by twoacademics. From the students perspective, the opportunity to further research inspecialized areas is a form of tangibility extended from course content:

    I remember learning more of specific concepts when I undertook my final year project at therobotics [research] unit. There, I learnt with people of the same interest and that actuallydeveloped my interest in the robotics technology (graduate).

    I see my current courses as a platform for more interesting projects to come in my final yearwhen I will get to do real projects (current student).

    In the above examples, applied research is an extension of tangible knowledge that canbe demonstrated in testable and practical forms. In order for this meta-tangibility to takebetter shape, instructors need to have a sense of the latest developments and be equippedwith the essential skills to guide students and further their knowledge in specializedareas. Otherwise, the fear of insecurity and helplessness will ultimately set in whenstudents can do the job (research) better than us, as expressed by an academic. Hence,the linking mechanism between instructors competence and the quality of learningexperience is a readiness to unlearn and relearn (Douglas et al., 2006; Owlia andAspinwall, 1998). It is with this perspective that we develop our P6:

    P6. Competency in both theory and practice of instructors is a key asset to thetransformation of learning experience within and outside the classroom forlearners. The success of knowledge facilitation within learning communitiesbegins with the fundamental utilization of instructors core skills insimplifying complex concepts for the relevance of the current environment.Competence requires knowledge and skills renewal.

    Level of reliability the explicit serviceIn support of RQ3 on service quality, findings reveal that service quality in highereducation is not limited to experiences that take place within the confines of classrooms.The wider spaces of learning and social interaction involving such facilities aslaboratories, libraries, computers, sports and healthcare centers as well as cafeterias are ofimportant consideration as well. For instance, a study by Clark and Ramsay (1990)reported that high-achieving university students were found to have made extensive useof support services. Diversification of education involves stretching students interestsand getting them involved in all aspects that any institution is prepared to offer. From thestudents viewpoint, the ability to utilize computer facilities and laboratories to do ourprojects beyond schooling hours would be an avenue for extending their learning in waysthat classroom teaching cannot provide, as commented by current and past students.

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  • According to the academics, such services must be mediated by staff who should provideprompt assistance whenever required. Here is an example of how the reliability of anexplicit service is put to test, as recounted by several academics:

    [. . .] Ive heard students complaining of unfriendly and unhelpful administrators and labtechnicians [. . .] They have the tendency to turn students away when they are busy withsomething else [. . .] They (support staff) are also educators in their own right [. . .] Byproviding the right information or showing them how to use the facilities, they are involved inteaching as well (academic).

    Views from the industry representatives further suggest that the pressures to improveservice quality could sometimes be instigated by different sources. For instance, internalpressure from managers to improve service quality as a means of conformity to higherdirectives is a negative reflection of the explicit reliability of related services provided(Smith et al., 2007). Ultimately, the reliability of any service is determined by how youplease your customers and what value they get out of what you have provided for them,as commented by an HR senior officer. According to Patterson (1991), the reliability ofsupport services enhances the total learning experience as evident in the increasingdemand for package deals in international educational institutions. A study by Brown(1991) on Australian tertiary institutions attests to the need for academic and facilityexcellence in attracting international enrolment. As global education increases incompetitiveness, it is crucial that service quality be evaluated from a broad-basedperspective (Brysland and Curry, 2001). Hence, the overall reliability of educationalexperience is likely to be determined by both the hardware (facilities) and software(people) of support services. As an example, the students overall satisfaction inSteadman and Dagwells (1990) study was indirectly affected by their low evaluation ofgeneral and library facilities despite their high regards for the quality of courses andinstructors. It is in this context that we develop our P7:

    P7. Satisfaction in any learning experience goes beyond the classroom; it requiresfulfillment of the diverse aspects of that experience through supportivefacilities, systems and processes. Taken together, these will promote anenvironment that motivates self-directed and team learning continuallysupported by a variety of learning networks and infrastructures. Reliability isdetermined by availability of resources and staff response.

    Level of assurance the explicit serviceA further perspective to RQ3 points to issues associated with assurance of explicitservices. As reflected by most academics, there are adequate facilities and supportservices provided by the school; however, the level of utilization by students is low.There are two possible reasons to this: the availability of facilities after office hoursand the availability of staff on duty. Deeper views from the academics indicate that:

    [. . .] we are not fully catering these facilities [. . .] such as free-access computers, printers,laboratories [. . .] to students because we do not know what they really want and when theywant them.

    A dominant sentiment reflected by current and past students suggests a different areaof need other than technical support, as represented by the following comment:

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  • The administrative office sometimes cannot handle the floods of queries during peak hours,example mornings or lunch hours. There is also no admin support after office hours.Sometimes it is difficult for us to seek admin help in between classes (current student).

    According to Li and Kaye (1998), the level of assurance in explicit services isdetermined by adequate guidance given to students in all aspects of education. Thiswould include encouraging students to develop skills in working independently and todevelop their ability to work with others. A wide range of support services wouldprovide the avenues for students to be involved in self-directed learning and teamwork.According to the industry representatives, adequate support services would:

    [. . .] let students go the extra mile to extend their knowledge and skills [. . .] to exercise theirimagination, learn to be resourceful, and use technology and information to excel in theirstudies,

    as suggested by an HR assistant vice president. Taken together, availability, serviceand utility all contribute towards service quality assurance.

    At the core is the need to change employees mental models about service qualityand this requires clear direction from senior management and the strategic influence ofleadership. In order to enhance collective mental models, a shared vision on thephilosophy of service quality as influencing the overall institutional performance isessential. In achieving a shared cognition on how service quality is to be interpretedand institutionalized, regular feedback and dialogue with all levels of employees wouldbe necessary. In addition, an appropriate deployment of HRs and allocation ofresponsibilities are crucial to creating the conditions for achieving an optimal level ofassurance in support services (ONeill and Palmer, 2004; Solomon, 1993). Given thisperspective, we develop our final proposition:

    P8. Quality of an educational service can be achieved by having the right HRs ascontributing to the success of multifaceted experiences created to developlearners knowledge- and skills-based learning needs and expectationsfurther. A strong mindset to serve rather than to instruct is fundamental tothe acceleration of service standards in educational settings. Assurance isdetermined by availability, service and utility.

    In summary, Table II illustrates that service quality in higher education is a continuouspursuit where expectations and perceptions are likely to change with context and time.Even so, the internal samples seem to regard service quality as a self-regulatingparadigm that is amplified in routines and experiences. While these subjects appear tobe more concerned with the lived in experience serving the current needs of students,the external samples seem to relate service quality to a vision that resides in the mindsof individuals. The latter group comprising graduates and employers attaches alongitudinal orientation to what service quality might ultimately promise. It is theability to withstand the test of time that will determine the perseverance andconsistency of service quality in the long-run.

    ConclusionsOne of the challenges for todays tertiary institutions is to identify and implementappropriate measurement tools that will determine the sustainability of service quality(ONeill and Palmer, 2004). The intangibility of services has made it difficult for

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    Table II.Cross-sample tabulationof themes

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  • performance standards to be set, monitored and measured (Thakkar et al., 2006). Asrevealed in this study, the fear, as reflected by most academics, is to have peoplereluctantly conform to the required practices just so that they can save themselvesfrom unpleasant and problematic professional outcomes (Cartwright, 2007).

    Although the study provides an in-depth exploration of what it takes for anacademic institution to embark on a service-quality strategy, it has not determined theenduring success of its implementation. A longitudinal approach would be required tomonitor the changes and potential resistance that are likely to occur. Perhaps an actionresearch would give rise to more accurate firsthand information on the interventionand developmental process (Athiyaman, 1997; Hill, 1995; Jaraiedi and Ritz, 1994). Thestudy is also limited by the inability to capitalize on the student survey results,teaching evaluation reports and other service performance indicators due to reasons ofconfidentiality. Such secondary data would provide a wider empirical dimension to theissues investigated (Bell, 1993).

    Still, the study provides opportunity for further research. For instance, anexplanatory dimension could be pursued through quantitative means using a morecross-sectional sample. The use of questionnaire surveys would serve to capture amuch wider data set to evaluate both perception and performance in terms of thespecific aspects of service quality (Cronin and Taylor, 1992; Lawson, 1992). In addition,the framework (Figure 1) developed for this study could be further tested through thedevelopment of scale items pertaining to each construct.

    One the conceptual front, it was discovered that appropriate systems should beimplemented to facilitate a community of teaching practice across all course levels.Future work could explore the relationship between systems development and teachingeffectiveness to determine how personal mastery can be integrated into team learningto enhance individual competence (Senge, 1990). Although such individual attributes asattitude and motivation may be difficult to modify over a short period, given the rightstimulus through, for instance, an appropriate reward and compensation system,mental models can be changed for the benefit of the institution. Further work couldfocus on a strategic stimulus-response system to encourage positive mental models,developed through an integrated HR perspective (Skinner, 1972).

    In summary, we concur with Garvins (1988) view that service quality is a complexissue largely driven by contextual uncertainties. As such, any study that attempts tounravel this concept further would require a fundamental preparedness to withstandthe test of time.

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    Corresponding authorRoland K. Yeo can be contacted at: [email protected]

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