breakthroughs to elevate your pac’s effectiveness! pfcc ... · chairman of the board, southern...
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Breakthroughs To Elevate Your PAC’s Effectiveness!
PFCC Partners Annual Conference; September 2020
Kaiser Permanente Southern California Regional Patient Advisory Council (RPAC)
Susan Mahler, Mike Adamson, & Alice Rademacher, Patient Advisor Co-chairs
Kerry Litman, MD, KP Physician Co-chair, Regional Patient Advisory Council, SCPMG
Linda Fahey, RN, RNP, Co-chair, Director of Patient & Family Centered Care KFH
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
21 Local and Regional Patient Advisory Councils with >150 Patient Advisors
Kaiser Permanente SoCal Patient Advisory Councils
Regional Council Started in
2012
22 Patients from 15 Medical
Centers, representing
4.7 Million Patients
Specialty Councils• Behavioral Health• Transplant• Bariatrics• Renal• Spanish Speaking• NICU Parents• Pediatrics
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Who are Our Executive Sponsors?
Edward M. Ellison, MDExecutive Medical Director & Chairman of the Board,Southern California Permanente Medical Group
Julie Miller-PhippsPresidentSouthern California RegionKaiser Foundation Health Plan & Hospitals
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
How do we partner with Our Executive Sponsors?
Annual Meetings with Our Executive SponsorsIn 2015 a Transformation occurred which is continuing…
o Patient Advisor Co-Chairs created a presentation for Executive Sponsors o Summarized PAC accomplishments, acknowledging where Executive Support
had an impacto Asked Executive Sponsors for Support in areas identified by our patients
as in need of improvement o Leaders were very impressed; they committed to working on many of the
proposed issues and invited the PAC Co-chairs to speak at our Board of Directors and other important leadership meetings.
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Why is Executive Sponsorship so important?
Sets the expectation that all leaders partner with and incorporate the Voice of the Patient in organizationalstrategic initiatives
Example: Executive sponsors asked our council to immediately focus on several COVID-related topics beginning in March 2020
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
What Does Our Executive Sponsor Support Look Like2019-2020 Highlights
PFCC Physician Leads Join All Medical Center Patient
Advisory Councils
Amazing Partnerships with COVID-19 Leaders!
Peer Support Program in Development
First KPSC Person and Family Centered Care
Summit!
Chief Quality Officer for SCPMG Interview Panel
Hospital Quality & Performance Executive
Committee
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Rehabilitation Services Strategic PlanVictor Shen, Physical Medicine & Rehab DirectorP. Martin Yuson, Practice Specialist, Rehab Services
KP Caller ID and Returning Calls to a Specific KP Department
Providing Education and Equipment for Virtual Visits
Expand Knowledge, Utilization, and Confidence With KP.org
Clarify COVID-19 Communication About Testing Criteria and Availability as it Pertains to Different Counties
Peer Mentoring Program: Pilot One Disease Region Wide
Our 2020/2021 RPAC Requests
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Pathway to Success: 5 Essential Elements
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Membership of an Effective PAC
1. Patient Advisor Co-Chair(s)
2. Organizational Co-Chair(s)
(Administrative AND Physician Leaders)
3. Consultant/Project Manager
4. Administrative Assistant
Others to Consider
• Communications/Public Affairs
• Labor Liaison(s)
• Quality, Patient Safety, Care Experience Leader(s)
Note: Ratio of Patients to Non-Patients should not be < 3:1
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Assembling the PAC Leadership Team
Desired Traits of ALL Patient Advisory Council Leaders:
• Passionately dedicated to the power of “The Patient’s Voice”
• Committed and Dedicated (Can’t be ‘Voluntold’)
• Effective (Knowledgeable, Adequate time)
• Organized (Clearly defined roles, workflows, processes)
• Open to All Ideas (Diverse perspectives)
• Team Players!
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Physicians Added to the Team at all 13 KP SoCal Medical Center PACs!
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful MeetingsAssemble the
Right Team
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Select the right topics tied to:
• Strategic priorities
• What matters most to patients
Create impactful agendas with Patient Advisor Co-Chair collaboration
Conduct pre-meetings with Presenters
Conduct post meeting debrief with PAC Leadership Team
Meaningful MeetingsEffective RPAC meetings don’t happen by accident!
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Virtual Meeting Logistics:
• Select platform
• Assess advisor access, comfort with technology and competency
• Assist as needed
• Conduct pre-meeting practice and sound checks
How to have Effective Virtual Meetings:
• Set clear expectations
• Address distractions and mute all non speakers
• Identify Co-chair lead for each agenda item
• Use Round Robin & “Ditto”
• Establish clear process for comments and Q&A
In The Days of COVID: Meaningful Virtual Meetings
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
>50 USEFUL IDEAS contributed by RPAC Advisors and categorized into 3 areas:(1) Areas in which KP is performing well(2) Areas of Patient Concern (3) Suggestions For Improvement
PlanIncorporate learnings into communications/workflows:
• Clarifying visitor policies• How to wear a mask properly • Communicate Express Check in/pre-payment options• Visible Evidence of Cleaning (EVS checklist)• Providing services in exam rooms such as lab draws and
medications.
COVID-19: Ambulatory Care Re-opening
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Executive Leadership Sponsorship
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
19RPAC Advisors Partnering: KP Workgroups, Committees & Conferences
Regional Patient
Advisors
Care Experience
Home Health Caregiver Support
PharmacyWorkgroup
KP National Diabetes Team
ReadmissionsReductionWorkgroup
Flu Team
Urgent Care Redesign
Shared Agenda
Advance Directives
National PFCC Workgroups
AmbulatoryCare Experience Academy
SCAL Spread Advisory Group
PCORI
Sepsis Playbook Project
Nurse Communication Committee
Support Services Workgroup
ImprovingDiagnosticAccuracy
Improvement Advisor Training
KP TEDx
Home Health Care Experience Academy
Nursing Leadership Capstone Projects
Quiet at Night
Team STEPPS Good Catch Award
Palliative Care
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Patient Advisor/Member Request for Participation
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
COVID-19 Communications
• E-mail KP SCAL Communications for all KP Members• Information for High Risk and Cancer Patients • Patients Recovering at Home and
Caregiver/Household Information• HealthCare Team Gratitude • Capturing the Voice of COVID Patients• Personalizing Virtual Visits
Patient Participation in the Days of COVID-19 Outside the PAC
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Post Meetings
Effective feedback
Presenter survey
Follow up for impact
Measure PAC Effectiveness
Feedback and Follow Up
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Regional Patient Advisory Council Post Meeting Survey
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Q2: What was the most impactful idea that you heard at the meeting?
Extremely insightful. I felt like there was a lot of consideration, care and attention put into the feedback they shared.
COVID Experience – KP Innovation Team
The Council provides diverse, insightful, honest comments
which are very helpful for understanding the patient
perspective.
KP Research and Evaluation
It is integral to get member feedback on all KP products and services. The Council is a good way to get member feedback.
E-visits – KP Innovation Team
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Pathway to PAC Success: Why it makes a difference…
Patient Advisor Testimonials
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Susan Mahler
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Mike Adamson
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
Patient Advisors Active Participation
Meaningful Meetings
Feedback & Follow Up Survey
Executive Leadership Sponsorship
Assemble the Right Team
Alice Rademacher
Pathway to Success: 5 Essential Elements
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Another Executive Sponsorship Transformational Moment Board of Directors Meeting, August 2020
• “I hope you will come more frequently! It was good to see you on so many levels ….”
• “This couldn’t have happened at a better time! We were just having a discussion about the importance of listening to the patients’ voice; your work is perfect for that.”
• “There is no organization that is not bettered by meeting with the people they serve.”
• “I think we will consider having a patient as a permanent member of the Board of Directors!”
Kerry and Linda’s Testimonial
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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Thank you!
©Kaiser Permanente, 2019 | For Internal Use Only
QUESTIONS?
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Person & Family Centered CareSouthern California Regional Patient Advisory Council
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For additional questions or information
Contact information:
Linda Fahey, RN, NP, MSN, Regional Director, Patient and Family Centered [email protected]
Kerry Litman, MD, PFCC Physician Lead; Co-chair, Regional Patient Advisory [email protected]
Diana Palma, MHA, KP Consultant, Patient and Family Centered [email protected]