break out project collaboration tools: intro matthias
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TRANSCRIPT
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Breakout
Collaboration tools
WeBBT 2011, May 3
Welcome and Check-In
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About this breakout
• Five speakers:
• What do we have? (Matthias Priem, IBBT)
• Facts & Figures (Peter Mechant, MICT)
• iCocoon preliminary results (Kris Naessens, )
• Coding together (Camille Reynders, ilab.o)
• Do’s and Don’t’s (Piet Verhoeve, Televic)
• And you…
• All though we have asked you many things many times
• Please ask questions during panel discussion
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About me
• Matthias Priem
• Responsible for all things ICT at IBBT
• Also collaboration offering
• MyBBT, ERP
• Video & Phone conferencing
• More to come…
• About this presentation:
• What we offer (or do not offer)
• Try to touch some of the stuff that was entered at registration time.
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“Setting up environments that
allow you to collaborate as
efficiently as possible”
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“Setting up environments that
allow you to collaborate as
efficiently as possible”
• What we can do
• Listen as much as possible
• Answer as much as possible (not necessarily a yes)
• Implement as fast as possible
• Interface with your existing tools (mail, calendar)
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“Setting up environments that
allow you to collaborate as
efficiently as possible”
What you can do
Tools are certainly not everything. We can build you a tank, but you still need to drive it (or hop on).
Requires a bit of discipline
The importance of leadership in projects
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Tools available – www.mybbt.be
Home for all IBBT related projects Focus on ICON, open for any
- One stop shop for IBBT related stuff
+ EXTRANET
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Tools available – www.mybbt.be
WIKI ideal for: Short Documents (1/2 pages) Quickly available Quickly editable
Use case: Documentation Meeting notes
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Tools available – www.mybbt.be
Document Library Longer, official documents Version-able (but..) Online preview Workflow possible: - comments - send to people (or ERP, IWT) - advanced user rights
Use case: Deliverables Online fileserver++
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Tools available – www.mybbt.be
Calendar - Supports invites for meetings with follow-up - You can export this calendar view to iCal or Outlook 2010. - In beta: Doodle support - Coming up: support for Google calendar - Coming up? ‘real’ meeting invites.
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Tools available – www.mybbt.be
Discussion board – aka mailing lists -Access control - Mailing list per project - Mailing list per WP - Mail via mail client or via web. -… no attachments though…
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Tools available – www.mybbt.be
See who your colleagues are here. Site managers also invite or change user’s roles here.
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Tools available – www.mybbt.be
There’s more… - BLOG per project - Link module for bookmark sharing
- and please check out the documentation on extranet!
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About listening
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Roadmap MyBBT
• Scheduled to release (pre-summer holiday):
• Doodle functionality (finally)
• Mailing list improvements
• Better external calendar support
• After the summer
• Optimalisation of all existing features
• Large upgrade (alfresco 3.4)
• New registration framework
• Project dissimination
• Publish documents on www.ibbt.be
• Publish on any site via API
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Video conferencing 7 access point available. - Reservation via [email protected] - Great for meetings with people that you see frequently, or know already i.e. follow-up. - Usability issues are there -Do yourself a favor and come a little bit earlier…. - Where’s kortrijk?
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Phone conferencing
Anyone can be an organiser - We use arkadin services - Billable to project or research group - Easy to use, good support
- contact [email protected] for accounts. - Pay as you use
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There’s more
• ERP
• Financial project data
• Administrative data
• Lending service
• Short term lending of equipment or material
• LCD Screens for events, laptops, etc..
• Via [email protected]
• And many more.
• …
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What we do not do (yet)
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What we do not do (yet) Collaborative writing…
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What we do not do (yet) Task Management & follow up
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What we do not do (yet) Project Planning
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What we do not do (yet) And many more…
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What we do not do (yet) Lawyers are different business model
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What we do not do (yet)
Thanks & questions.