bognor regis town council · 2017-11-06 · bognor regis town council town clerk: glenna frost, the...

BOGNOR REGIS TOWN COUNCIL

TOWN CLERK: Glenna Frost, The Town Hall, Clarence Road Bognor Regis, West Sussex PO21 1LD

Telephone: 01243 867744 E-mail - [email protected]

Dear Sir/Madam

MEETING OF THE EVENTS, PROMOTION & LEISURE COMMITTEE

I hereby give you Notice that a Meeting of the Events, Promotion & Leisure Committee of the Bognor Regis Town Council will be held at The Town Hall, Clarence Road, Bognor Regis at 6.30pm on MONDAY 9th OCTOBER 2017 All Members of the Events, Promotion & Leisure Committee are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted, as set out hereunder. An opportunity will be afforded to Members of the Public to put Questions to the Committee during an adjournment shortly after the meeting has commenced. (NOTE: Members of the public will be asked to provide their names and addresses and are encouraged to put questions in advance, in writing. Priority will be given to written questions. Questions should be restricted to the functions of this Committee.) Refreshments will be available and any donations to the Mayor’s Charity will be gratefully received.

DATED THIS 3rd OCTOBER 2017 CLERK TO THE COUNCIL

AGENDA AND BUSINESS

1. Chairman’s Announcements and Apologies for Absence 2. Declarations of Interest 3. To approve the Minutes of the Meeting held on 7th August 2017 and

the Extraordinary meeting on the 24th August 2017

4. Adjournment for public question time 5. Matters Arising from the Minutes which are not separate Agenda

Items

6. Presentation to accompany the circulated written report from “The Bognor Entertainment” (working title) regarding vision for a schedule of quality events through collaborative partnership working

7. Update on events programme for 2017 including ratification of expenditure - report by Events Officer

8. Proposals for events programme for 2018 and required budgets - report by Events Officer

9. Consideration of Christmas Lights including update on Blachere

Lighting award - report by Project Officer

10. Proposals for the 2018 Town Guide including format, content and design

11. Consideration of Bognor Regis Brand Budget and promotion including advertising space available to the Town Council - Min. 14 Meeting 7th August 2017 and any requirement for a Task and Finish Group

12. Update on Website up-grade - Min. 8 Meeting 7th August 2017 refers

13. Update on Consideration of Expenditure for extension of Wi-Fi along the seafront - Min. 53 Extraordinary Meeting 24th August 2017 refers

14. Update on consideration to re-site the Town Council Weather Reader and Anemometer following Arun District Council’s regeneration plans for the Promenade - Min. 34 refers

15. Consideration of advertising in Group Tourism & Travel Magazine (formerly Coach Monthly) and to identify a budget for associated costs

16. To consider Natural England’s Report to the Secretary of State regarding England Coast Path: East Head to Shoreham by Sea and instruct any comment to be submitted prior to the 22nd November 2017 deadline

17. To note correspondence

18. To resolve to move to Confidential Business (SO. 31.1) - (contractual)

19. Update on symbolic photo opportunity design - Min. 19 Meeting 7th August 2017 refers

20. Date of next Meeting Monday 11th December 2017

Agenda item 19 will contain confidential items and require a resolution to exclude public and press THERE IS A LIFT AVAILABLE AT THE TOWN HALL FOR ACCESS TO THE COUNCIL CHAMBER IF REQUIRED

MINUTES OF THE MEETING OF THE EVENTS, PROMOTION AND LEISURE COMMITTEE

HELD ON MONDAY 7th AUGUST 2017

PRESENT: Cllrs. J. Brooks (Chairman), Mrs. S. Daniells,

P. Dillon, S. Goodheart (from Min. 28), M. Smith and Mrs. J. Warr.

IN ATTENDANCE: Mrs. S. Hodgson (Projects Officer) 1 Councillor in the public gallery 1 member of the public The Meeting opened at 6.30pm 26. CHAIRMAN’S ANNOUNCEMENTS AND APOLOGIES FOR ABSENCE

The Chairman welcomed those present. Apologies had been received from Cllr. M. Lineham who was on holiday. No other apologies had been received.

27. DECLARATIONS OF INTEREST

Members and Officers were reminded to make any declarations of Disclosable Pecuniary and/or Ordinary Interests that they may have in relation to items on this Agenda

Members and Officers should declare an interest by stating: -

a) The item they have an interest in b) Whether it is an Ordinary Interest and the nature of the interest c) Whether it is also a Disclosable Pecuniary Interest

They then need to re-declare their interest and the nature of the interest at the commencement of the item or when the interest becomes apparent. They should request that it be recorded in the Minutes that they will leave the meeting and will neither take part in discussion, nor vote on the item.

In accordance with good practice, individual forms were available to those Councillors present in order that they could personally record their interests - both Disclosable Pecuniary and Ordinary. These forms should be returned to the Committee Clerk at the end of the meeting to enable all declarations of interest to be accurately recorded in the Minutes. Members were reminded that it is their responsibility to notify the Monitoring Officer of all Disclosable Pecuniary Interests, not already recorded on their Register of Interests Form, within 28 days. There were no Declarations at this time

BOGNOR REGIS TOWN COUNCIL TOWN CLERK Glenna Frost, The Town Hall, Clarence Road,

Bognor Regis, West Sussex, PO21 1LD Telephone: 01243 867744

E-mail: [email protected]

E P & L Ctte. Mins. 7th August 2017

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28. TO APPROVE THE MINUTES OF THE MEETING HELD ON 12th JUNE 2017

A Member requested that the wording of Minute 9.3 be corrected and the phrase “for this in readiness for 2018” be removed to clarify that the initiative could move forward, if appropriate, before 2018. The Committee RESOLVED to APPROVE the amended Minutes of the Meeting held on 12th June 2017 and these were signed by the Chairman

29. ADJOURNMENT FOR PUBLIC QUESTION TIME

The Chairman adjourned the meeting at 6.45pm Members were asked if they had seen photographs of the new toilet block for the Promenade and what the Committee thought of them. Following a brief discussion, the Chairman advised that the matter should really be addressed through the Planning and Licensing Committee and the member of the public was advised that he would be able to raise the issue at that meeting during the Public Question Time. The Chairman reconvened the meeting at 6.56pm

30. MATTERS ARISING FROM THE MINUTES WHICH ARE NOT SEPARATE

AGENDA ITEMS

30.1 Min. 6.2 - 12th June 2017: Purchase of Projectors from Blachere Illuminations Competition Winnings. The Projects Officer reported that it may now be possible to use the winnings to fund some LED lights to enhance the additional lighting features that were being proposed and she was liaising with the contractor.

30.2 Min. 6.3 - 12th June 2017: Planned Events for 2016. The Projects

Officer reported that she had received the following response form Arun District Council regarding the Committees previous request for them to consider disabled access for the Hotham Park Bandstand.

“At the moment Arun District Council does not consider alterations to the bandstand to facilitate disabled access to be a reasonable use of limited resources. Further, it is also not a change the Heritage Trust would be keen to support. However, should a time come where the bandstand requires significant repairs/renovation we shall look again at including provision for disabled users.”

Members noted the response. 30.3 Min. 9.7 - 12th June 2017: Promotions Working Group - Consideration

of outstanding items including ratification of expenditure for event uniforms, bunting and to note the lower cost for the Town Guide web book previously agreed. The Projects Officer asked Members to confirm that the previously agreed costs for the extra uniforms and the embroidered T-shirts for volunteers would be funded from the Bognor Regis Brand Budget. Members AGREED and this was noted.


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30.4 Min. 9.8 - Promotions Working Group - Consideration of outstanding

items including ratification of expenditure for event uniforms, bunting and to note the lower cost for the Town Guide web book previously agreed. The Projects Officer updated Members that she was continuing to seek a meeting with the Facilities Manager of Butlins along with the Events Officer but had not had a response to date.

31. It was RESOLVED to vary the order of business to take the additional

agenda item next. 32. UPDATE ON BOGNOR REGIS BRAND BUDGET AND PROMOTION The Projects Officer gave Members an update of the Bognor Regis Brand

Budget total. A Member noted that an old strapline “Looking back to the best of Bognor Regis” had been used in a recent Town Council publication which he felt had negative connotations. Members acknowledged that this would form part of the Hemmingway re-branding project but in the meantime, would like to consider a new strapline for Bognor Regis with a more forward thinking positive overtone. It was AGREED to consider this again at a later date.

33. UPDATE ON EVENTS PROGRAMME 2017 INCLUDING RATIFICATION

OF EXPENDITURE TO DATE The Events Officer’s report was noted.

33.1 Drive Through Time 2017: Members AGREED for the underspend of £308.48 from this event to be vired to the Funshine Day budget to allow for additional elements to be included into the programme.

33.2 Christmas Illuminations - 25th November 2017: Members AGREED for

the 2017 Switch-On event to follow the basic content of the 2016 event. There was no agreement on the genre of music. The Committee discussed various elements that they would like to see included and these will be passed to the Events Officer for her to incorporate into the programme. The Committee will be updated with the Events Officer’s proposals at the next scheduled meeting.

34. UPDATE ON PROGRESS OF THE TOWN COUNCIL WEBSITE UPGRADE -

MIN. 11 REFERS The Projects Officer’s report was noted and it was reported that the final draft had not yet been received from the designers and Members AGREED to defer this item.

35. CONSIDERATION TO RE-SITE THE TOWN COUNCIL WEATHER READER AND ANEMOMETER FOLLOWING ARUN DISTRICT COUNCIL’S REGENERATION PLANS FOR THE PROMENADE The Projects Officer’s report was noted.


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Following discussion, Members AGREED that Option 2 was the preferred option: That Butlins be approached to see if the equipment can be located next to the sun reader that is already positioned on the roof of the Ocean Hotel, pending confirmation from the Met Office that this is suitable. Members further AGREED for data to be input to one of the spare admin tablets via a downloaded app. The Chairman queried whether the current system for recording weather was providing any value and if an automated system should now be considered. Officers will prepare a report and the item will be an agenda item for the next scheduled meeting.

36. TO NOTE WWI 2018 ANNIVERSARY COMMEMORATIONS INCLUDING

POLICY AND RESOURCES COMMITTEE DECISION FOR A 2018/19 BUDGET TO BE IDENTIFIED - MIN. 13 REFERS The decision made at the Policy and Resources Committee held 31st July 2017 (Min. 57 refers) to make available the World War 1 Earmarked Reserves of £2,865 for the WW1 commemorations was noted.

37. CONSIDERATION OF BOGNOR REGIS FESTIVAL OF EVENTS. REPORT BY CLLR. GOODHEART

Cllr. Goodheart circulated ideas to look at the possibility of hosting a series of seasonal events and activities in collaboration with other partners and organisations. The events would take place annually over a 2 to 3 week period in various locations throughout Bognor Regis. The vision is for Bognor Regis to become a “destination” location providing all weather facilities by using pop-up structures to house a variety of entertainment and Cllr. Goodheart asked the Committee to agree, in principle, to the idea of supporting such a venture.

Members were keen to investigate the project further and asked Cllr. Goodheart to provide more detail, such as anticipated costs, the level of financial commitment expected from the Town Council as well as more detail regarding road closures and once received, the matter would be referred to a future meeting for further discussion.

38. TOWN GUIDE: TO RECEIVE FEEDBACK FORMS FROM MEMBERS

REGARDING SUGGESTIONS AND IMPROVEMENTS FOR 2018 EDITION - MIN. 16 REFERS

The Projects Officer had received feedback from 3 of the Committee Members. These comments will be taken into consideration when preparing the Town Guide for 2018.


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39. UPDATE ON POLICY FOR COUNCIL PROMOTION OF AND PARTNERSHIP WORKING WITH THIRD PARTY COMPANIES AND ORGANISATIONS – MIN. 17 REFERS The Projects Officer’s report was noted. The Chairman expressed his disappointment that there had been a delay as he had hoped that the item would have been included at the July meeting of the Policy and Resources Committee.

40. UPDATE ON ADVERTISING SPACE AVAILABLE TO THE TOWN COUNCIL - MIN. 9.13 REFERS

The Projects and Events Officer’s report was noted. The Chairman thanked Officers for a comprehensive report and asked Members to consider if some of the suggested sites could be utilised. However, as the Chairman felt this item would take some time he proposed for it to be looked at in more detail during another meeting. This was AGREED.

41. CHRISTMAS LIGHTS - TO RECEIVE PROPOSALS AND COST FOR

ADDITIONAL FEATURES FOR THE CHRISTMAS LIGHTS DISPLAY 2017 AND FURTHER CONSIDERATION OF SECURING SPONSORSHIP IF REQUIRED - MIN. 20 REFERS The Projects Officer circulated details of the costs for additional features that had been provided by the contractor, and advised that she was still awaiting further details with regards to a feature for the station area. Members were reminded that funding for any additional displays would need to come from sponsorship or the Bognor Regis Brand Budget. Members agreed that in principle they would like to see the additional features. However, the Chairman felt this item should be looked at in more detail during another meeting. This was AGREED.

42. RECOMMENDATION TO BEGIN TENDER PROCESS FOR 2019 CHRISTMAS LIGHTS SUPPLY, INSTALLATION AND MAINTENANCE FOR NEW 3-YEAR CONTRACT The Projects Officer’s report was noted. Members AGREED for Officers to start the tender process for the 2019 Christmas lights.

43. TO NOTE THE PROVISION OF 4 PLAY RANGER SESSIONS IN

HAMPSHIRE AVENUE PAID FOR BY MEMBERS FROM WARD ALLOCATION MONEY It was noted that 4 Play Ranger sessions had been arranged for 9th, 16th,23rd and 30th of August 2017 to be funded by the Ward allocations.


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44. TO RATIFY ADDITIONAL COST FOR BUNTING FOR HIGH STREET - £24.97 + VAT FROM BOGNOR REGIS BRAND BUDGET - MINS. 6.1 AND 9.6 REFER

Members AGREED to Ratify the additional expenditure from the Bognor Regis Brand Budget.

45. UPDATE ON SYMBOLIC PHOTO OPPORTUNITY SIGN – MIN. 9.5

REFERS The Project Officer’s report was noted and it was reported that the process of obtaining designs and costs for a suitable structure was underway as well as investigations into any planning requirements.

46. CORRESPONDENCE

The Committee noted receipt of the correspondence list, previously circulated.

47. DATE OF NEXT MEETING

9th October 2017.

The Meeting closed at 8.16pm

MINUTES OF THE EXTRAORDINARY MEETING OF THE EVENTS, PROMOTION AND LEISURE COMMITTEE

HELD ON THURSDAY 24th AUGUST 2017

PRESENT: Cllrs. J. Brooks (Chairman), P. Dillon and M. Smith IN ATTENDANCE: Mrs. S. Hodgson (Projects Officer) The Meeting opened at 11.01am 48. CHAIRMAN’S ANNOUNCEMENTS AND APOLOGIES FOR ABSENCE

The Chairman welcomed those present. Apologies had been received from Cllr. Batley due to work commitments and Cllrs. Mrs. S. Daniells and S. Goodheart who were away. No other apologies had been received.

49. DECLARATIONS OF INTEREST

Members and Officers were reminded to make any declarations of Disclosable Pecuniary and/or Ordinary Interests that they may have in relation to items on this Agenda

Members and Officers should declare an interest by stating:-

a) The item they have an interest in b) Whether it is an Ordinary Interest and the nature of the interest c) Whether it is also a Disclosable Pecuniary Interest

They then need to re-declare their interest and the nature of the interest at the commencement of the item or when the interest becomes apparent. They should request that it be recorded in the Minutes that they will leave the meeting and will neither take part in discussion, nor vote on the item.

In accordance with good practice, individual forms were available to those Councillors present in order that they could personally record their interests - both Disclosable Pecuniary and Ordinary. These forms should be returned to the Committee Clerk at the end of the meeting to enable all declarations of interest to be accurately recorded in the Minutes. Members were reminded that it is their responsibility to notify the Monitoring Officer of all Disclosable Pecuniary Interests, not already recorded on their Register of Interests Form, within 28 days.

BOGNOR REGIS TOWN COUNCIL TOWN CLERK Glenna Frost, The Town Hall, Clarence Road,

Bognor Regis, West Sussex, PO21 1LD Telephone: 01243 867744

E-mail: [email protected]

Extraordinary E P & L Ctte. Mins. 24th August 2017

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50. ADJOURNMENT FOR PUBLIC QUESTION TIME

There were no members of the public and no written questions had been received.

51. CONSIDERATION OF PROPOSAL FOR ADDITIONAL FEATURES FOR

CHRISTMAS LIGHTS FOR 2017 DISPLAY AND TO IDENTIFY BUDGET The Projects Officer’s report was noted and Members were updated that the current sponsors for the Railway Station tree had advised that they would like to maintain their current agreement and continue with a real tree. Therefore Option 2 from the report was no longer applicable. After discussion, Members AGREED to choose option 3, a canopy of light, and will endeavour to seek funding from local businesses. Members further discussed what should be offered in return for any sponsorship and how to approach potential sponsors. Members AGREED that in the first instance an approach will be made by Members to the Town Centre Manager for assistance in identifying potential sponsors. Currently all sponsors receive recognition in associated publications and marketing material. However, Members acknowledged that if a sponsor was to make a substantial contribution some greater form of recognition may be required. This will be discussed at a future meeting. In the event of insufficient sponsorship funds being raised, Members AGREED that any shortfall, up to the total amount of £1,345 will be met from the Bognor Regis Brand Budget.

52. CONSIDERATION OF ALLOCATION OF BOGNOR REGIS BRANDING BUDGET The Chairman asked Members to consider the possibility of earmarking a proportion of the Bognor Regis Brand Budget for future use. It was noted that the unused budget from previous years has already been moved to Earmarked Reserves (EMR) for the specific use of this Committee and therefore Members felt that no further action would be required at this stage. Any remaining budget at the end of the current financial year will be added to the existing EMR anyway.

53. CONSIDERATION OF EXPENDITURE FOR EXTENSION OF WI-FI ALONG THE SEAFRONT The Committee received the Project Officer’s report and it was noted that, in contradiction to the report, the Chairman informed that the free Wi-Fi was not restricted to the Bognor.Today website and a copy of the Chairman’s own report is attached as Appendix 1. This issue will be investigated further and a report made at a future meeting. The Projects Officer further reported that she had received an email from the Wi-Fi provider that morning with the following information:

“Just to confirm a few key points:


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1) There are Wi-Fi access points (APs) on the pier which were installed to support the Bognor Birdman and which are currently configured for the Town Wi-Fi

2) There is free access to Wi-Fi at 1Mbps download speed available from the ‘Connect’ button on the landing page

3) Access is only reliably available within approximately 100-150m of an AP 4) In the coming weeks I will liaise with TCM to enable APs at the locations

of Noggin footfall counters, increasing coverage 5) I believe the High Street should be prioritised with the Esplanade

following on, possible after the new works at the Foreshore Office” The Wi-Fi provider had also previously stated to the Projects Officer that his priority was to enhance the service in the London Road before continuing with extending the provision on the Promenade. A Member was unhappy as he felt that the provider had not supplied the service he had been paid to deliver and asked for the matter to be investigated further and reported at the next meeting. Members AGREED to make this an Agenda item for the next scheduled Events, Promotions and Leisure Committee meeting.

54. CONSIDERATION OF POLICY FOR THE USE OF BOGNOR V BOGNOR REGIS AND TOWN LOGO STYLE The Chairman reported that he thought there should be guidelines determining the use of both Bognor v Bognor Regis and the Sunniest Bognor Regis Logo. Members were asked to consider his proposal for guidelines as follows: With regard to the Sunniest Bognor Regis Logo, the Chairman reported as follows : “Guidance for the use of Bognor Regis Town Logo on printed matter and social media.

Details of the logo and advice on correct and incorrect presentation of the logo as detailed in Appendix 2. Copyright of the logo is owned by Bognor Regis Town Council, having been assigned by the artist. Whilst a range of different presentation of the logo in line with the attached guidance is permitted, including enlargement and reduction, the proportions of the logo must not be distorted. Third parties applying to use the logo must submit a proof before use and obtain written permission from Bognor Regis Town Council.


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Bognor Regis Town Council may change the logo, or create a new one, as required.” Following discussion, the guidance notes were AGREED by those Members present. With regard to the Use of Bognor Regis V Bognor, the Member reported as follows : “Many residents are proud of the suffix “Regis” and use it. However, in conversation, they will often just say “Bognor” which they consider more friendly. Some residents believe the suffice was a misguided attempt to “posh-up” our Town and its use or non-use doesn’t matter. Some residents and businesses in our postal district do not put “Bognor Regis” on their address. Guidance for Councillors and staff on the correct use of our Town name. Councillors can request third parties to use the Towns full name, but cannot insist. However, we may expect the full name to be used by other authorities, map and guide makers, leading brand businesses, postal services, transport operators, well-known organisations etc. and encourage the use of Bognor Regis by lobbying or correspondence. We should encourage “Made in Bognor Regis”. When it comes to third party media coverage, we should recognise that “Bognor” is more commonly used. This can also include works of art and names of TV productions i.e. “Bognor of Bust” “Tim Bognor, Detective” and others. We should welcome any publicity without comment on the name which would only be considered as prudish. All official correspondence issued by Bognor Regis Town Council should use the full name. However, promotional material such as “Go Bananas for Bognor” would not work with the full name, so must be permitted. When talking to the Press and other agencies about Bognor Regis, Members and staff should always use the full name when discussing “official” matters as a representative of the Council. When responding to the age old comment about what King George actually said, I have always said that the King was misheard and when asked to name a good place for convalescence he actually said, “Book at Bognor”. Best make a joke of the matter and be positive about our Town with reminders such as Queen Victoria’s quote “dear little Bognor” and other positive comments from that era.”


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During discussions, a Member commented that he thought that it was unnecessary and pedantic and people should be allowed to use either variation. Following discussion, the guidance notes were AGREED by those Members present.

The Meeting closed at 11.47am

AGENDA ITEM 6

BOGNOR REGIS TOWN COUNCIL EVENTS, PROMOTION AND LEISURE COMMITTEE - 9th OCTOBER 2017

AGENDA ITEM 6 – PRESENTATION TO ACCOMPANY THE CIRCULATED WRITTEN REPORT FROM “THE BOGNOR ENTERTAINMENT” (WORKING TITLE) REGARDING VISION FOR A SCHEDULE OF QUALITY EVENTS THROUGH COLLABORATIVE PARTNERSHIP REPORT BY CLLR GOODHEART FOR INFORMATION The written report by Cllr. Goodheart is attached as APPENDIX 6.1 Please note that the report is copyright protected and should not be re-produced or copied to any other medium.

IS BOGNOR REGIS UNIQUE?

NOT ENOUGH!In the grand scheme of things the impending delivery of the regeneration plan for Bognor Regis is finally appearing on the horizon. This IS a good thing but why stop at ‘a good thing’ – it could be a great thing.

With the right ingredients for a creative partnership starting to germinate and the upturn in the economic climate for ‘smaller towns and cities’ starting to kick in nationwide there is an opportunity ahead that Bognor Regis should seize with both hands.

Bognor Regis needs an innovative arts and entertainment project designed to generate new tourism and business, a project that could result in the unique… ‘iconic’ - potentially leading to international recognition. Creating new opportunities and incentivising the existing seafront stakeholders to invest in their own businesses to add extra quality and diversity.

That’s why, in addition to the regeneration development, Rox Music and Arts is proposing an additional ‘UNIQUE scheme’, one that could mark Bognor Regis out as creative and innovative – iconic even!

Looking across Britain and the continent we see the increasing use of arts, innovation and entertainment as an important magnet to attract tourists, business and to ensure the arts communities flock…

THE BEETHAM CENTREMANCHESTER

SPINNAKER TOWERPORTSMOUTH

THE BARBICANLONDON

THE 02 LONDON

MAKING BOGNOR REGIS UNIQUE?

THE PROPOSAL

This concept is designed to lift the general demeanour of the seafront and the town overall. Creating high quality innovative spaces and inclusive local and cultural activities, enhancing the

economic climate, promoting cultural/international exchange and… promenading.

ACHIEVE INTERNATIONAL RECOGNITION ENCOURAGING CORPORATE EVENTS

ENCOURAGING TOURISM AND BUSINESS OPPORTUNITIES

OBJECTIVE

WATERLOO GARDENS

ESPLANADE & PROMENADE

LOCATION

PROPOSAL

LOCATION

PROPOSAL

01

02

The main key area is the plot that currently exists as The Waterloo Gardens. This includes the Bowling Green & Pavilion (This prime piece of town centre is used exclusively by only 100/150 people!), The Mini Golf, The Weather Station and the grassy triangular strip.

Create a beautifully landscaped environment in the middle of which would stand a structure of iconic status, temporary and/or interchangeable Summer/Winter.

The second key area is The Esplanade, the stretch of road directly outside The Pier between the two roads that currently make up Waterloo Square…and The Esplanade/Promenade.

Pedestrianise the short stretch of road directly outside The Pier creating the only natural, safe and attractive walk-through from the town to the seafront...without crossing the road.At this location and several more along the Esplanade/Promenade would be placed satellites or pods similar in design (themed) to the main structure at Waterloo Gardens.

REQUIREMENTS

1XMAJOR TEMPORARY STRUCTURE

20XMINOR TEMPORARY PODS

1XMAJOR TEMPORARY FLOOR

22 ACRES OF GROUND

A SEASON OF

FESTIVALSNow for an amazing events programme for Bognor Regis right in the natural centre of the sunniest town

in Great Britain.

A typical years activities - example (assume contracts signed, deposits taken, permissions obtained etc…)

All pods removed for maintenance & re-branding/refurbishing.Ground clearance, re-landscaping and preparation for year aheadelectrical, water & waste points serviced, publicity begins. Main structure placed end of FebRetail pods placed end Feb

Commencement of programme – Theme - Easter/SpringMain structure activities: Arts, Music, Crafts, Displays, Workshops, Sponsored Events, Treasure Hunt10 x Pods set up for retail; souvenirs, cafés, clothes, etc…

1st International Theme – Mexican FestivalMain structure dedicated to Mexican arts, music, crafts, displays, cultural workshops, sponsored events.6 – 10 themed pods set up for Mexican themed retail: Souvenirs, Food & Drink, Travel/Holidays, Ambassadorial10 x retail pods, continue operating

Theme – Summer FestivalMain structure activities: Arts, Music, Crafts, Displays, Workshops, Sponsored Events, Bognor Trail.10 x retail pods continue operating6 – 10 pods (formerly Mexico) in storage being re-branded

INTERNATIONAL COASTAL CONTAINER VILLAGE

OPPORTUNITIES

AMBASSADORIAL, TOURISM, ECONOMIC, INTERNATIONAL, CORPORATE

SPONSORS, CULTURAL EXCHANGE, ARTS & MUSIC EVENTS, EMPLOYMENT

JANUARY

FEBRUARY

MARCH

APRIL

MAY

2nd International Theme – South Korea FestivalMain structure dedicated to South Korean arts, music, crafts, displays, sponsored events and cultural workshops.6 – 10 Themed pods set up for South Korea themed retail: souvenirs, food & drink, travel/holidays, ambassadorial. 10 x Retail pods continue operating.

Theme – Music FestivalMain structure activities: arts, music, crafts, displays, workshops, sponsored events.10 X Retail pods continue operating.6 – 10 Pods (formerly South Korea) in storage being re-branded.

3rd International Theme – Italian FestivalMain structure dedicated to Italian arts, music, crafts, displays, sponsored events and cultural workshops6 – 10 Pods set up for Italian themed retail: souvenirs, food & drink, travel/holidays, ambassadorial.10 X Original retail pods continue operating.

Theme – Country FayreMain structure activities: arts, music, crafts, displays, workshops and sponsored events.10 X Retail pods continue operating.6 – 10 Pods (formerly Italy) in storage being re-branded.

Theme - Guy Fawkes, ChristmasRoller skating floor laid Activities: fireworks, Christmas market, arts & music, roller skating, big art sculptures.10 X retail pods continued operation.

Theme - ChristmasActivities: Christmas market, arts & music, displays, roller Skating, big art sculptures.10 X Retail pods continued operation.

Theme - HalloweenMain structure activities: Halloween arts, music, crafts, displays, spooky workshops & dance.10 X Retail pods continued operation. End October, remove main structure for maintenance

JUNE

JULY

AUGUST

SEPTEMBER

NOVEMBER

DECEMBER

OCTOBER

END OF YEARS PROGRAMMENEXT YEAR…GREECE, CHINA, COLUMBIA… AD INFINITUM…

AGENDA ITEM 7


AGENDA ITEM 7 - UPDATE ON EVENTS PROGRAMME 2017 INCLUDING RATIFICATION OF EXPENDITURE TO DATE REPORT BY THE EVENTS OFFICER FOR INFORMATION AND DECISION The following report by the Events Officer includes updates on event planning since the previous meeting shown in green. Book Day – 31st May 2017 As per minute 47.1 47.1 Day in the Park A Member suggested running a different theme to the event such as a “Banana Day” where bananas and all things yellow were included. If the whole Town could be persuaded to join in, there could be banana inspired drinks and window displays etc. This would be a big departure from the previous years’ children’s literature theme and may be more suited to one of the Funshine Days to test its popularity. It was AGREED that the Councillor and the Events Officer would meet to discuss the possibilities and the subject referred to the next Committee Meeting for final consideration. At the previous Committee meeting held Tuesday 10th January 2017, it was agreed that Banana Day be trialled as one of the Funshine Days, as some of the proposed activities would work better on the beach. There is also the added benefit of a particularly low tide during the last week of the Funshine events. As this year is the 20th anniversary of World Book Day and the 60th anniversary of Hotham Park, that book day will remain for 2017. As agreed at the previous Committee meeting, it will feature many the books being promoted by World Book Day 2017 (Min. 68 refers). Following on from the previous Park Days success, the format of the day will include storytelling on the bandstand and a large ‘make and take’ craft work shop, both themed to the World Book Day titles being celebrated in 2017. The books being celebrated are Where’s Wally, Famous Five, Horrid Henry & Peppa Pig as it is the 20th Anniversary of World Book Day in 2017. The park will be filled with numerous giant activities for children to take part in including mobile laser tag, bungee run, obstacle course and a soft play zone for younger children. There will be a bubble performer making giant bubbles throughout the park, giant mascot characters from the books, face painting and a book swap. The event was very well attended with an estimated footfall of up to 5,000. Whilst this appears to have been less than in previous years, an advantage was that the queue times were reduced. The giant mascot costumes were hugely popular along with the Storytime on the bandstand and over 200 books were swapped. Some comments from people who attended included:

“Well done to all. Another fab event. The children particularly loved the bubbles and the storyteller. A beautiful sunny day in the park � � � ” “How awesome are the Bognor Regis Town Council team - organising and running what looks to be a fabulous event - the volunteers who helped (the outfits were fab) brilliant stuff!” “Was a great day the kids loved it as did us three adults on the assault course” “A really lovely day thanks to all”

Budget: £3,500.00

Day in the Park 2017 BUDGET £3,500.00

EXPENDITURE

PORTA LOOS £190.00

ST JOHN £92.00

BINS £97.40

PRIMARY TIMES ADVERT £195.00

BANNERS £175.00

AD MARDI GRAS PROGRAMME £40.00

STORYTELLER £360.00

MASCOT COSTUMES £110.00

ALTITUDE EVENTS £1,714.00

BUBBLEPOP £150.00

CRAFTS £450.00

AD DESIGN AND RESIZE £45.00

BOOKS £105.00

FANCY DRESS PRIZES £56.05

WHERES WALLY FANCY DRESS £15.83

SECURITY £116.00

BUNTING, CUT OUTS, GARLANDS £99.35

£4010.63

INCOME

SURREY ICES VAN 1 £150.00

SURREY ICES VAN 2 £150.00

MATT LUSH £150.00

25% FACE PAINTING £42.00

25% CUSTOMIZE EVENTS PENDING

£492.00

UNDERSPEND(OVERSPEND) £18.63

Drive Through Time – 16th July 2017 Members are invited to note the date change to Sunday 16th July due to a change in the Formula One programme. The entry forms to exhibit have been sent out and there are already 100 vehicles booked in. A sponsor has been sourced to cover 50% of the cost of the big screen allowing a large elevated screen to be brought it. The Kidszone at the Drive Through Time this year will be extended due to the popularity increasing over the years, currently booked Customize Events with a Foam Pit and the Meebles interactive children’s show and bubble artists as seen at the Brighton Fringe and Glastonbury Join the Meebles on their madcap adventures in a circus van, racing against time to save the children from all being made the same by Von Zalatan and his virtual obedience factory. Packed full of songs, surprises, and a big bubble finale! Band 1 have been booked who do a wide mix of covers and original hits, The Consultancy Band. Currently liaising with numerous acts to secure a second band. Over 100 vehicles are booked in along with 4 very large clubstands 176 vehicles through the ages attended the 6th Drive Through Time the earliest 1928 up to 2004, which put on a dramatic display of motor vehicles through the ages, which is the essence of the Drive Through Time Motor Gala. It is not a classic car show which restricts vehicles to being a minimum of 25 years old. The weather stayed pleasant which enabled up to 3000 people to pass through the park and enjoy the vehicles on display in date order from the earliest right up to present day. The kidszone was busy all day with the foam pit proving especially popular, unfortunately due to a vehicle accident on route on the day, the Dodgems were not in attendance but these were replaced by an inflatable soft play castle. The Meebles performance was shortened due to two of the actors hurting themselves at their performance at Glastonbury the previous week, but wonderful bubble performances were put on throughout the day in numerous locations around the park to compensate. The Consultancy Band performed popular classic cover songs throughout the ages after the Formula One had finished, and to open the event the Bare Knuckle Parade performed for 45 mins prior to the coverage of the Formula One commencing. The genre of music changes annually to accommodate all tastes and so as not to duplicate content of already well established annual events such as Rox & Bognorphenia which showcase local acts, different bands are sourced. A road traffic accident on the A27 which caused huge delays meant many vehicles had been delayed arriving prior to the 11am closure of the gates. The gates were

kept open for 30 minutes extra to allow these vehicles time to arrive and to park up within their allocated space (in date order). This also delayed the lifting of the marker tape by 30 minutes, to ensure that the vehicles were parked in the correct place. The large 44square metre big screen was a huge success and visible from even the furthest point in the field. This proved to be a huge success, with the crowd enjoying Hamilton winning on his home ground at Silverstone. Budget: £3,500.00 A Drive Through Time 2017 £3,500.00

PRS £101.08

FIRST AID £376.00

CUSTOMIZE EVENTS £400.00

BIFG SCREEN £1,400.00

TOILETS £190.00

BINS £97.40

BAND 1 £250.00

BAND 2 £500.00

AD IN MARDI GRAS £40.00

MEEBLES SHOW £280.00

SOUND DESK £53.80

CLASSIC CAR WKLY AD £170.00

CLASSIC MOTORING EVENTS GUIDE AD £105.00

CLASSIC MOTORING AD £95.00

PLAQUES £178.00

PROGRAMME £120.00

BANNER CHANGES £39.00

TROPHIES £55.37

WATER £6.87

BARRIER TAPE £62.42

WHITTINGTON AND GRANDSONS £12.00

BROCHURE £114.00

£4,645.94

INCOME

SURREY ICES £150.00

176 @ £2.00 £352.00

6 @£18.00 CRAFT £108.00

6 @ 5.00 CHARITY £30.00

SUSSEX HOG ROAST £400.00

LUV SWEETIES £150.00

HEY AMIGO £150.00

COLES RIDE 25% £35.00

NIC & BENS 25% £50.00

£1,425.00

INCOME MINUS EXPENDITURE £279.06

Due to income from concessions and sponsorship an underspend of £308.48 has been achieved, the Events Officer is requesting that this money be utilised to increase the budget for the Funshine Days. Members are therefore asked to consider using the underspend from the Drive Through Time Event to increase the budget for the Funshine Days to expand on some of the days already booked. Members should note that the underspend has been revised down slightly to £279.06 and the virement is to be ratified by the Policy and Resources Committee at their next meeting. Proms in the Park – 9th September 2017 The date of the Last Night of the Proms has now been confirmed as 9th September 2017. A sponsor has been sourced to cover 50% of the cost of the big Screen which will allow a large screen to broadcast the BBC Last Night of the Proms live. To accommodate this screening the event times will need to be extended to finish at 10.30pm as opposed to 9.30pm The Rock Choir are booked to perform in the first half of the programme prior to the live big screen broadcast of the Last Night of the Proms as televised on BBC1. Due to most of the budget being taken up with the screen hire (please note that the actual cost is £2,800.00 but a sponsor is covering 50% of the cost) there are no further funds to hire another band to perform. Should members wish to include another band on the programme to perform in the first half, then extra funding would need to be identified. The approximate cost for a brass band, or similar, to perform for 1.5 – 2 hours is £400.00 - £500.00. Funding for this would need to be identified by this Committee for recommendation to the Policy and Resources Committee at their meeting on 31st July 2017. The 2017 Proms in the Park was hampered by extreme weather in the days leading up to it which saturated the grass and on the evening, itself. Unfortunately, this reflected hugely in the attendance at the event on the evening, dropping from 1,000’s to 100’s. The 2017 Proms in the Park saw the added element of the big screen broadcasting live from the Albert Hall Last Night of the Proms. This proved to be very popular with those that braved the elements and remained in the park. There was an overall attendance of approximately 200 and around 30 of those remained to the end of the event. The evening was a little chilly due to the wind and rain, and with the downpour at the opening of the event many of those who did not bring seating and had chosen to sit on the grass could no longer do so due to the saturation.

Due to the exceptionally low turnout the collection that normally produces over £200.00 was very low at £80.00, this resulted in an overspend of £125.71. Members are asked to ratify the overspend of £125.71 Budget: £2,500.00

PROMS IN THE PARK £2,500.00ORIGINAL BUDGET INCREASED BY £500

MIN 10.1 REFERS

WATER £6.87ROCK CHOIR £50.00BIG SCREEN £1,400.00BINS £97.40TOILETS £190.00FLAGS & BUNTING £43.00LAMPOST BANNERS £271.50PRS £101.08ST JOHNS £115.00ANDY BEAUMONT £400.00PROGRAMME £185.00CABLE TIES £8.90SECURITY £87.00

2955.75

INCOME

WHITTINGTONS SPONSORSHIP £250.00

COLLECTION £80.04 OVERSPEND £125.71

Funshine Days – 1st – 25th August 2017 Whilst there is nothing to report on the content of these days Members are invited to note that at the recent Policy and Resources Committee meeting held 5th December 2016, it was recommended to Council that the budget for 2017 be set at £6,500 rather than the £7,000 requested. This results in an additional £500 on the 2016 budget towards the return of the Donkeys in the final week rather than the full cost of £1,000. It was suggested that the use of local, cheaper entertainers could reduce costs to fund the outstanding £500. The full four-week programme for Funshine Days is now in place, with the exception of the “Let’s go Bananas for Bognor” day. The Events Officer is seeking further sponsorship for the 4th August to expand the day and the activities within it.

Sponsorship was kindly provided via numerous concessions on the seafront to enable the donkeys to return for the ‘Lets Go Bananas for Bognor Day’ increasing the budget to £6,960.00. The external elements were against us for the 2017 Funshine Days, with numerous days being moved into the theatre or cancelled due to the high winds and rain. This is reflected in the budget as although kindly heavily discounted by the Alexandra Theatre, a budget still had to be identified to cover the cost of the internal space hire. The music workshops (Didgeridoo & African Drumming) transitioned over to the internal space well, however the Eco Art Workshop, which should have also incorporated a beach comb, obviously lost a lot of its impact and I believe the numbers were considerably reduced due to this The Bognor Clock Workshop part 2 was cancelled due to extreme winds (Met Office Yellow Warning) but, as this was done in advance, it could be rebooked to utilise this storytelling and Art Workshop as part of the Switch on event. The donkeys which have proved heavily popular over the years had low attendance even on the day when the weather was nice. Generally, the days were well attended and enjoyed, however the numbers were less than on previous years. The most popular well attended days for the 2017 Funshine Day programme were: Malcolm the Magician Punch & Judy Didgeridoo Workshop It was originally decided that the sponsorship money from the seafront concessions would be utilised to bring the Donkeys back as part of the Go Bananas Day, however this was altered to the 25th August to enable the donkeys to be located at the Western end of the Prom as this is where the concessions are situated. However, the Illuminated Gala had the Fairground rides on the Esplanade for this day and it was decided that due to the influx of people which would narrow the Prom, and the noise from the generators which could distress the Donkeys they remained at the Bandstand for the day. Therefore, the sponsorship money was not collected and will be used in 2018. The budget of £6774.85 consists of the original budget of £6500.00 plus carry over of the previously identified underspend from Drive Through Time of £274.85, minute 33.1 refers. It should be noted that as detailed earlier in this report the underspend for Drive Through Time was actually slightly more at £279.06 but the additional amount to be added to the Funshine Days budget remains as previously agreed.

Budget: £6774.85 H2o WHAT COST

MONDAY 31ST JULY TJ BOARD HIRE / WILD BEACH / SUSSEX WILDLIFE TRUST 500

TUESDAY 1ST AUGUST TJ BOARD HIRE / MARINE CONSERVATION SOCIETY / BEACH CLEAN 400

WEDNESDAY 2ND AUGUST WEST SUSSEX RECYCLING 0

THURSDAY 3RD AUGUST BEACH COMB ECO AWARNESS BADGE OR MEDAL WORKSHOP 450

FRIDAY 4TH AUGUST TJ BOARD HIRE 200

LETS GO BANNAS FOR BOGNOR PAVEMENT ART, DONKEYS 550

FANCY DRESS

£2,100.00

MUSIC & MOVEMENT

MONDAY 7TH AUGUST SEA STORIES & PEG MERMAIDS 250

TUESDAY 8TH AUGUST DIDGERIDOO 350

WEDNESDAY 9TH AUGUST AFRICAN DRUMMING 330

THURSDAY 10TH AUGUST AFRICAN DANCE 330

FRIDAY 11TH AUGUST HIP HOP 330

£1,590.00

PERFORMANCE & ART

MONDAY 14TH AUGUST CIRCUS & POI WORKSHOP £270.00

TUESDAY 15TH AUGUST A MINDFUL ART WORKSHOP £100.00

WEDNESDAY 16TH AUGUST BUBBLE POP £290.00

THURSDAY 17TH AUGUST BOGNOR CLOCK STORYTELLING & STORYBOARD £310.00

FRIDAY 18TH AUGUST BOGNOR CLOSCK STORYTELLING & POCKET PUPPETS

REBOOKED FOR SWITCH ON £970.00

SEASIDE CLASSICS

MONDAY 21ST AUGUST DONKEYS £550.00

TUESDAY 22ND AUGUST PUNCH & JUDY, PLATE SPINNING & BUBBLES £275.00

WEDNESDAY 23RD AUGUST MALCOLMS THE MAGICIAN £215.00

THURSDAY 24TH AUGUST PUNCH & JUDY, PLATE SPINNING & BUBBLES £275.00

FRIDAY 25TH AUGUST DONKEYS £550.00

£1,865.00

RARING TO GO ADVERT £50.00

GRABBERS & GLOVES £43.25

BUNTING & BANANAS £40.29

BALLOONS & BUNTING £51.53

HIRE OF GALLERY STUDIO REGIS THEATRE £84.00

POSTERS £20.00

CHALKS £22.30

AD IN WORTHING HERALD SUSSEX SPECIAL £59.00

£6,736.24

UNDERSPEND ‐£38.61

Christmas Illuminations – 25th November 2017 Based upon the popularity of the Switch-On being themed to the Spillers Pantomime in 2016, it would be the Officer recommendation that the same be done in 2017. Further recommendations on the 2017 content will be made after a full review has been carried out following the 2016 event. It is the Officer recommendation that theming the event to the Pantomime adds to the event, we have also been approached by Spirit FM to jointly host the 2017 Switch-On Event. Agenda item 10 refers. Members are invited to note the date change to 25th November 2017, rather than the 23rd November as referred to previously. It was agreed that Spirit FM would jointly host the 2017 Christmas Light Switch-On. Minute (Min. 66 refers) It was agreed at the previous meeting that the theme of the event will be tied to the 2017 Pantomime, Aladdin (Min. 111 refers). Members are asked to consider if they were happy with the logistics and basic content of the 2017 Event and if they are happy for the same format to be carried over into the 2018 Switch on event. Members are asked to consider what genre of music they would like to have at the event. Budget: £2,500.00 No expenditure to date The stage has been kindly sponsored again by Nic and Bens entertainment enabling us to have a large mobile unit at a greatly reduced cost. Stilt Walkers, Glow/Fire Acts and ground level walk about have been booked themed to Aladdin, Aladdin stilt set walkabout with a ground set Princess Jasmine Walk about, with fire and glow dancers in conjunction with the light switch on. There will also be a Lantern making workshop. Local band Iolar (who were previously booked in for the 2015 Switch-On which was cancelled) have been provisionally booked to perform and are a similar genre to that of Noble Jacks last year. This booking is to be confirmed, subject to Members agreement, as it should be noted that there is an Officer connection to the band. The Andy Beaumont band, who performed at The Proms, will be playing in the afternoon. The event will start at 2pm which will allow for the road to remain open for longer as the road closure will go into place at midday. The lights will be switched on at 17.30 with entertainment to continue for 45 minutes after the lights have been switched on so as to retain the crowd.

With the passing of Erik Jack, who has been present at the Switch-On of the Bognor Regis Christmas Lights for over a decade, it is Officer recommendation that the event is dedicated to his memory and that his family be offered the opportunity to turn the lights on.

Armed Forces Day – 18th June 2017 Copies of the notes of the meetings held in April, May and June are available on request. The Events Officer has submitted all the necessary paperwork to ADC. The decision has been taken to not have any flying displays. The next meeting of the Committee will take place the day before the event on Saturday 17th June at which the Events Officer will be in attendance as she will on the actual day. The Drumhead service was very well attended however due to late cancellations of certain elements of the event the afternoon saw very low attendance. For the 2018-Armed Forces Day a Committee has been formed and Councillor Pat Dillon has been appointed as the Chairman.

For Decision – Do members agree for Iolar to be confirmed to perform and for the Switch-On event to be dedicated to the memory of Erik Jack with his family to be invited to turn the lights on.

AGENDA ITEM 8

BOGNOR REGIS TOWN COUNCIL EVENTS, PROMOTION & LEISURE COMMITTEE - 9th OCTOBER 2017

REPORT BY THE EVENTS OFFICER FOR INFORMATION

AND/OR DECISION AGENDA ITEM 8 – PROPOSALS FOR EVENTS PROGRAMME FOR 2018 AND REQUIRED BUDGETS Book Day – 30th May 2018 Members are asked to advise what book theme they would like for the 2018 Park Day and to agree the budget recommendation of £3500. Required Budget £3500.00 For Decision: Based on last year my Officer recommendation for the 2018 budget is £3500 Drive Through Time – 8 July 2018 (TBC) The date to be confirmed as the Drive Through Time falls on the same weekend as the Silverstone Formula one as it is broadcast live on a big screen at the event. The provisional date released by F1 is the 8th July, however this did change last year. Due to the continued success of this day, the Officer recommendation is that the event should run in the same format as the previous 6 years. To enhance the event further the Officer proposal is that when the Gala finishes the event runs into the evening and provides an open-air cinema. The film would be free to attend and could be themed to the Drive Through Time and show films such as The Italian Job, Smokey and the Bandit or more family oriented such as Herbie or Chitty Chitty Bang Bang. This will utilise the big screen twice and also change the dynamic of the event going from a Drive Through, to a Drive In. Do Members support this recommendation or have any input or suggestions? Please note that the big screen secured for the 2017 was due to a sponsor covering over £1500.00 of the cost and unless sponsorship to this value again can be secured, the screen size will need to be reduced. The sponsor has been contacted and asked if they would like to support the event again for 2018. Required Budget £3500.00 For Decision: Based on last year my Officer recommendation for the budget is £3500 Do Members agree with the proposal for the “Drive In” evening event?

Proms in the Park – 8 September 2018 or June schedule (TBC) Please note that the big screen secured for the 2017 was sue to a sponsor covering over £1500.00 of the cost, unless we can obtain sponsorship to this value again the screen size will need to be reduced. The sponsor has been contacted and asked if they would like to support the event again for 2018. The change of the date for the 2017 Proms in the Park meant that the event was moved from a June into September to accommodate the live broadcast of the BBC Last Night at the Proms. Inclement weather and possible later finish time meant the numbers were down considerably on previous years. Members are asked if they would like to do

a) Change the schedule back to a June event and revert back to the original format of previous years and not have the big screen element or

b) Have the same for the 2018 Proms in the Park, in September, with big screen Required Budget £2500.00 For Decision: Based on last year my Officer recommendation for the 2018 budget is £2500.00 When do Members wish to schedule this event? Funshine Days – August (TBC) The weather impacted the attendance at the Funshine Days greatly for 2017 and numerous days were cancelled or moved indoors. To lessen the impact of this occurring for 2018 and to enable an event gap to be filled in the early part of the year. It is officer recommendation that the budget is split into £3900.00 For Funshine Days and £2600.00 for an additional event in the February Half Term, which is part of the Corporate Strategy. Traditionally the changeover days at Butlins of Monday and Friday are exceptionally quiet on the seafront so it is Officer recommendation that the Funshine Weeks run Tuesday, Wednesday & Thursday for the four weeks, with £325.00 allocated for each day resulting in an overall budget of £3900.00 The additional £2600.00 can be utilised to create and entirely new event within the February half term, achieving an objective contained with the Town Council’s Corporate Strategy 2016-19. Required Budget £6500.00 For Decision: Based on last year my Officer recommendation for the budget is £3900.00 for Funshine Days and £2600.00 for a new event in half term.

Armed Forces Day – (TBC) In previous years there has been a budget of £600 to the Armed Forces Day event together with the allocation of Town Force Hours and if the 2018 event is to proceed, Members will need to decide whether to recommend to P&R a similar arrangement. For Decision: Based on last year my Officer recommendation for the budget is £600.00 WWI Centenary – November 2018 (TBC) Please note this budget has already been agreed this is just for information. Further event details will be provided. Christmas Illuminations – 24th November 2018 (TBC) Based upon the popularity of the Switch-On being themed to the Spillers Pantomime for 2017, it would be the Officer recommendation that the same be done in 2018. Further recommendations on the 2018 content will be made after a review has been carried out following the 2017 event. Required Budget £2500.00 For Decision: Based on last year my Officer recommendation for the budget is £2500

AGENDA ITEM 9


AGENDA ITEM 9 – CONSIDERATION OF CHRISTMAS LIGHTS INCLUDING UPDATE ON BLACHERE LIGHTING AWARD REPORT BY THE PROJECTS OFFICER FOR INFORMATION The Town Council Christmas Lighting contractor has carried out a recent site visit and confirmed that the existing fixing points and brackets will be suitable for the new additional feature so no extra permissions will need to be sought. He will order a bright white LED canopy with sparkling effect and a sparkling gold centre feature. He has scheduled to carry out infrastructure and bolt testing over the coming week and will carry out the annual stress testing for the Bon Marche Hat and Bathing Machine at the same time. The installation for this year’s light display will commence 2 weeks prior to the Town Council Switch-On Event. The Events Officer has been in contact with Blachere on numerous occasions with a view to purchasing various products with the award money. The task has not been at all straight forward and is proving onerous and time consuming. As it will not be possible to have a Christmas Tree on the Town Hall balcony this year, the Events Officer will attempt to purchase a Christmas motif with the winnings that can be placed on the balcony instead.

AGENDA ITEM 13


AGENDA ITEM 13 - UPDATE ON CONSIDERATION OF EXPENDITURE FOR EXTENSION OF WI-FI ALONG THE SEAFRONT - MIN.53 EXTRAORDINARY MEETING 24th AUGUST REFERS REPORT BY THE CHAIRMAN FOR DECISION The Chairman of the Events Promotion and Leisure Committee will table a report outlining proposals and associated costs for the extension of the free Wi-Fi. Members will be asked to consider these proposals and advise how they wish to proceed. Members should note that any proposal will need to comply with the forthcoming policy on sponsorship and third parties that is currently being looked at by the Policy and Resources Committee and a suitable budget identified. Any ongoing financial commitment will need to be recommended to the Policy and Resources Committee. Decision Can Members please advise how they wish to proceed.

AGENDA ITEM 14


AGENDA ITEM 14 - UPDATE ON CONSIDERATION TO RE-SITE THE TOWN COUNCIL WEATHER READER AND ANEMOMETER FOLLOWING ARUN DISTRICT COUNCIL’S REGENERATION PLANS FOR THE PROMENADE – MIN. 34 REFERS REPORT BY THE PROJECTS OFFICER FOR INFORMATION As the proposed demolition of the Foreshore Office has been deferred by Arun District Council, the urgency to re-locate the weather equipment is reduced thus allowing more time for consideration. Officers will therefore investigate other suitable sites.

At the last meeting, Members queried if the whether the current system for recording weather was providing any value and asked for a report, however, since the last meeting the MET Office have advised that they are withdrawing the mercury thermometers, which will reduce the amount of readings.

The attached table show the readings that are taken daily by the weather readers. The ones marked - no in red - are the readings that we have lost due to the removal of the mercury thermometers.

Data is updated daily directly onto the MET Office WOW website and will also be linked to the Sussex by the Sea and Bognor Regis Town Council websites showing live weather data.

This information is no longer required by the Meteo Group therefore our data is no longer published in the Independent and Guardian, as of last year.

The Observer and the Environment Agency have weekly reports as well

It is hoped that the mercury thermometers will have replacements within the next few months, but in the meantime we are being advised to submit the remaining data Cloud

Wind Direction

Wind Speed

Present Weather

Visibility

Dry Bulb

Wet Bulb

Max

YES

YES

YES

YES

YES

NO

NO

NO

Min

Grass

Concrete

Soil 100mm

State of Ground

Rainfall

Sunshine

Barometer Reading

YES

YES

YES

NO

YES

YES

YES

YES

AGENDA ITEM 15


AGENDA ITEM 15 - CONSIDERATION OF ADVERTISING IN GROUP TOURISM AND TRAVEL MAGAZINDE (FORMERLY COACH MONTHLY) AND TO IDENTIFY A BUDGET FOR ASSOCIATED COSTS REPORT BY THE PROJECTS OFFICER FOR INFORMATION

AND DECISION Coach Monthly is now called Group Tourism & Travel Magazine and they are offering the following advertising package. The Town Council have used this medium in the past. 12 months of an eighth page classified ad at £300 + Vat to be invoiced next month. Plus, the quarter page in the 2018 CDC Yearbook the South East section for £250 + VAT to be invoiced in January. Can Members please advise if they wish to proceed with either of these offers and if so identify a budget. The office has recently been receiving an unprecedented amount of targeted sales calls and literature for advertising. Can Members please advise if they are happy for Officers to determine which offers are suitable and only bring those to Members for consideration. For Decision: Do Members wish to advertise in the Group Tourism & Travel Magazine? If so can Members please identify a budget Can Members further confirm if they are happy for Officers to determine suitable advertising streams for consideration going forward?

AGENDA ITEM 16


AGENDA ITEM 16 - TO CONSIDER NATURAL ENGLAND’S REPORT TO THE SECRETARY OF STATE REGARDING ENGLAND COAST PATH: EAST HEAD TO SHOREHAM BY SEA AND INSTRUCT ANY COMMENT TO BE SUBMITTED PRIOR TO THE 22nd NOVEMBER 2017 DEADLINE REPORT BY THE PROJECTS OFFICER FOR INFORMATION

AND DECISION On 27th September 2017 Natural England submitted its report to the Secretary of State for Environment, Food and Rural Affairs setting out our proposals for improved access to the coast between East Head and Shoreham by Sea in West Sussex. These proposals form part of a programme to establish a continuous walking route around England’s coastline, as set out in the Marine and Coastal Access Act 2009. The report is attached as Appendix 16.1. As it is not a landowner or occupier, the Town Council is unable to object to the report but may comment on the proposals. Natural England have advised that before deciding whether a representation should be made, Defra’s detailed guidance on making representations and objections about the report should be consulted and this is published at: https://www.gov.uk/guidance/england-coast-path-comment-on-a-proposed-new-stretch . The deadline for comments to be submitted is midnight on 22nd November 2017. For Decision: Members are invited to instruct any comment to be submitted

www.gov.uk/englandcoastpath

England Coast PathEast Head to Shoreham by SeaNatural England’s Report to the Secretary of State: Overview

England Coast Path | East Head to Shoreham by Sea | Natural England’s Report to the Secretary of State | Overview2

England Coast Path | East Head to Shoreham by Sea | Natural England’s Report to the Secretary of State | Overview 3

Advice on reading the report

This report sets out for approval by the Secretary of State our proposals for the England Coast Path and associated Coastal Margin on this stretch of coast. It is published on our web pages as a series of separate documents, alongside more general information about how the Coastal Access programme works:

OverviewThis document is called the Overview. It explains the overall context for the report and includes background information which is helpful in understanding our proposals. It also provides key information concerning specific aspects of our proposals, including roll-back and access restrictions or exclusions.

Please read the Overview first – in particular part 3, which includes notes to help you understand the detailed proposals and accompanying maps.

ProposalsChapters 1 to 6 are called the proposals. These set out and explain the access provisions we propose for each length of coast to which they relate.

Each chapter is accompanied by detailed maps of the relevant length of coast. The maps are numbered according to the part of the chapter to which they relate. For example, maps 1.a to 1.c illustrate the proposals in chapter 1.

Using Map A (previous page)Map A shows the whole of the East Head to Shoreham by Sea stretch divided into short numbered lengths of coast, from East Head at the western end (Chapter 1) to Shoreham by Sea at the eastern end (Chapter 6).

Each number on Map A corresponds to the number of the chapter in our proposals which relates to that length of coast.

To find our proposals for a particular place, find the place on Map A and note the number of the chapter which includes it. Please read the introduction to that chapter first: it will help you to understand the proposals that follow it. Then read the relevant part of the chapter while viewing the corresponding map as indicated.

If you are interested in an area which crosses the boundary between two chapters then please read the relevant parts of both chapters.

PrintingIf printing, please note that the maps which accompany chapters 1 to 6 should ideally be printed on A3 paper. If you don’t have the facility to print at A3 size, we suggest you print the text of the chapter you are interested in on A4 paper and view the associated map on your computer screen, using the zoom tool to view it at a suitable size.


Contents

Part Title PageMap A. Key map – East Head to Shoreham by Sea 2 Advice on reading the report 2Introduction1. Purpose of the report 2 2. The determination process 23. Understanding the detailed maps 24. Preparation of the report 2Key issues along this stretch5. Discretion to include part or all of an estuary or estuaries a) Introduction 2 b) Estuary Discretion 2 c) Core national duties and considerations relevant to estuaries 2 d) Overall nature of estuary systems in this part of England 2 e) Pagham Harbour 2 f) River Arun 2 g) River Adur 2Map A2. Estuarial limit(s) – Pagham Harbour 2Map A3. Estuarial Limit(s) – River Arun 2Map A4. Estuarial Limit(s) – River Adur 26. Other Considerations a) Recreational issues 2 b) Protection of sensitive features 2 c) Historic environment 2 d) Interests of owners & occupiers 2 e) Coastal processes 2 f) Other substantive issuesMap B. Existing public access on the East Head to Shoreham stretch 2 Map C. Key statutory environmental designations on the East Head to Shoreham stretch 2 Implementation of the proposals7. Physical establishment of the trail 2 Table 1: Estimate of capital costs 28. Maintenance of the trail 29. Future changes 210. Restrictions and exclusions 2Map D. Extent of proposed exclusion at Medmerry (Nature Conservation) 2Map E. Extent of proposed exclusion at Medmerry (Saltmarsh & Mudflat) 2Map F. Extent of proposed exclusion at Pagham (Saltmarsh & Mudflat) 2AnnexesA. Bibliography 2B. 2C. Excepted land categories 2D. National restrictions 2


Introduction

1. Purpose of the report

Natural England has a statutory duty under the Marine and Coastal Access Act 2009 to improve access to the English coast. The duty is in two parts: one relating to securing a long-distance walking route around the whole coast: we call this the England Coast Path; the other relating to a margin of coastal land associated with the route where in appropriate places people will be able to spread out and explore, rest or picnic. Associated with this duty is a discretion given to Natural England to extend the trail up any river estuary on either or both sides beyond the seaward limit of the estuarial waters, as far as the first bridge or tunnel with pedestrian access, or as far as any point between the two.

To secure these objectives, we must submit reports to the Secretary of State for Environment, Food and Rural Affairs recommending where the route should be and identifying the associated coastal margin. The reports must follow the approach set out in our methodology (the Coastal Access Scheme), which – as the legislation requires – has been approved by the Secretary of State for this purpose.

Each report covers a different stretch of coast. This report sets out Natural England’s proposals to the Secretary of State under section 51 of the National Parks and Access to the Countryside Act 1949 for improved access along the coast of West Sussex between East Head and Shoreham by Sea.

Our proposals would make the following key improvements to the existing arrangements for access to this part of the coast:

New sections of coastal path would be created in strategic places to link existing coastal paths into a continuous route along this stretch of coast;

For the first time, there would be secure statutory rights of public access to areas of beach, cliff and other coastal land on this stretch of coast;

The coastal path would be able to ‘roll back’ as the cliffs erode or slip, solving long-standing difficulties with maintaining a continuous route on this stretch of coast.

This is a significant opportunity to improve public access to this stretch of coast in these ways, with benefits for residents, businesses and visitors.

Once approved and established, this part of the England Coast Path will be managed as part of the family of National Trails.


2. The determination process

The report is submitted in accordance with our statutory duty under section 296 of the Marine and Coastal Access Act 2009 (‘the 2009 Act’) to improve access to the English coast.

Publication of the report has been advertised locally and online in accordance with the requirements of the coastal access legislation.

Following publication:

Any person may make representations to Natural England about the report; and

Any owner or occupier of affected land may make an objection to Natural England about the report.

In order to be treated as valid, all objections and representations must be received by Natural England no later than the end of the advertised eight week period following publication. The specific closing date appears in the statutory notice for the East Head to Shoreham by Sea stretch, which can be viewed here https://www.gov.uk/guidance/england-coast-path-comment-on-a-proposed-new-stretch together with more information about how to make representations or objections.

Once all representations and objections have been considered, the Secretary of State will make a decision about whether to approve our proposals, with or without modifications. Chapter 3 of our Coastal Access Scheme explains these processes in more detail (see Annex A: Bibliography).

The Secretary of State may confirm the report in full, confirm it with modifications to our proposals, or reject some or all of our proposals. In the latter case we would prepare an amended report for consideration by the Secretary of State, relating to the part(s) of the coast affected by the rejected proposals. The same procedures for representation and objection would apply to the amended report.

Once proposals for the East Head to Shoreham by Sea stretch have been confirmed, there will be a preparation period before the new access rights come into force. This period is to enable any necessary physical establishment of the trail to be carried out and to put in place any necessary local management arrangements (including any approved local access restrictions or exclusions).

Once the preparation period is complete, the rights will be brought into force on the East Head to Shoreham by Sea stretch by order on a date decided by the Secretary of State. We will publicise the commencement of the rights to ensure they are known about and understood locally.

Parts 7 to 9 of the Overview explain more about the arrangements that we envisage will be necessary for the establishment and maintenance of the route and the procedures which we will follow to make any subsequent changes that prove necessary once proposals for the East Head to Shoreham by Sea stretch have been approved.


3. Understanding the proposals and accompanying maps

Before looking at the proposals and accompanying maps, it will help you if you read the following notes and then look carefully at the key to the maps.

Our Proposals:

The proposals are divided into 6 chapters, each relating to a particular length of coast on this stretch. Each chapter is accompanied by detailed maps of the relevant length of coast. The maps are numbered according to the chapters to which they relate. For example, maps 1.a to 1.c illustrate the proposals described in chapter 1.

Each chapter comprises four parts:

Part 1 – This introduces our proposals for that length of coast. It sets the context and summarises any proposed use of our discretion in relation to aligning the route along an estuary, or to recommend changes to the default landward coastal margin. It also summarises the main access management measures that will need to be introduced and the overall accessibility (ease of use for all) of this length of coast, for all users. Additionally, it may identify any future changes of which we are aware that are likely to impact on this part of the coast, and explain how our proposals deal with this change.

Part 2 – This contains tables which form the detailed commentary to our formal proposals to the Secretary of State. The tables provide key details about the route sections along that particular length of coast, and should be read in conjunction with the relevant maps as identified:

In the first table or set of tables, we set out detailed information for each section of coast under the following column headings:

Map(s) – This column indicates which of the report maps to view alongside the details in the other columns in the same row.

Route section number(s) – This is the unique identification number for the route section concerned. In some cases, two or more adjacent route sections will be amalgamated into a single row in the table, if all other displayed details happen to be identical.

Current status of this section – This describes the current status of the route we have proposed and whether it has any existing access rights. Public highways, including public rights of way such as footpaths, are excepted from new coastal access rights because the existing public rights to use such highways will remain in force, and the trail is able to make use of these.

Other sections of the proposed trail that do not currently have any access rights or where access is currently permitted by the landowner will become subject to


new coastal access rights if our proposals are approved. These new rights, and any national or local restrictions on them, will not affect any existing access arrangements for cyclists, horse-riders or other types of recreational user that may currently exist at the local level - for example by formal agreement with, informal permission from or traditional toleration by the owner of the land, or through any type of pre-existing legal right that remains in force.

Current surface of this section – This is a description of the existing surface of the proposed section of the trail.

Roll-back proposed? – This indicates whether we propose that a section of trail which is subject to significant erosion or other coastal processes or significant encroachment by the sea should be capable of being repositioned in accordance with formal proposals in this report, without needing further confirmation of the change by the Secretary of State. Roll back may be used to adjust the trail either in direct response to such changes or in order to link with other parts of the route that need to roll back in response to such changes. The column also indicates whether the ‘roll-back’ requirement is likely to give rise to a normal or more complex change on this section. (In the case of more complex outcomes, further details are provided in the ‘Roll-back implementation’ table). Section 4.10 of the Coastal Access Scheme explains in more detail how roll-back works.

Landward boundary of the margin – This describes any proposals for the default landward boundary of the coastal margin on this section to be altered or clarified - see iv below in the Notes on Maps. In addition, in the Alternative Routes and Optional Alternative Route Table there are columns that describe the landward and seaward boundaries of the alternative route strip. Alternative routes/optional alternative routes have a default width of two metres either side of the approved line. We propose specific landward and/or seaward boundaries to the route strip where doing so would add further clarity to the extent of access rights along the route, by working with the grain of what is already there. It should be noted that where the alternative route/optional alternative route follows an existing path corridor, the trail may adopt a variable width as dictated by existing physical features.

Reason for proposed landward boundary discretion – This provides an explanation for any such proposal to alter or clarify the default margin on this section. This may be either because we are proposing a clear boundary around land that in our view would be margin by default, because it matches the description of ‘coastal land’ explained at paragraphs 4.8.8 of the Scheme; or because we propose using our discretion to add land to or remove it from the default margin, as described at paragraphs 4.8.11 of the Scheme.

Proposed exclusions or restrictions – This indicates whether, at the time the proposals were prepared, we had identified any requirement for exclusions or restrictions that might affect either the section of trail itself or the adjacent


margin. Any such exclusion or restriction identified might either come into force immediately following commencement or at some future date. It will sometimes be necessary to introduce new exclusions or restrictions in the future, even if not identified at the time of preparing our proposals. See Part 9 of this document and Part 2.4 of the approved Coastal Access Scheme for more information.

In the second table or set of tables for each chapter, we set out any other options that were considered during our initial planning (in relation to the route and the coastal margin), and explain why they did not form part of our proposals.

Annotated examples of these various tables are given below, to illustrate how they are used.

Part 3 – This sets out our formal proposals to the Secretary of State for which we are seeking approval in relation to the length of coast covered by the chapter. These proposals give legal effect to the position summarised by the preceding tables.


Examples of tables in each chapter, with explanation of their contents:

6.2.1 Section Details – Maps 6.a to 6.h: Goring by Sea to Shoreham Harbour1 2 3 4 5 6a 6b 6c 7

Map(s) Route section number(s)

Current status of this section

Current surface of this section

Roll-back proposed?(See Part 8 of Overview)

Default landward coastal margin?

Landward boundary of margin (See maps)

Reason for landward boundary discretion

Proposed exclusions or restrictions(see Part 9 of Overview)

6a EHS-6-S001 to EHS-6-S003

Public footpath

Gravel No No Landward edge of trail (2m)

Not used None

6a & 6b EHS-6-S004 to EHS-S007

Public footpath

Concrete No Yes - barrier Promenade edge

Not used None

6b to 6c

EHS-6-S008 to EHS-6-S010

Multi-use route

Tarmac No Yes- barrier Promenade edge

Not used None

6c EHS-6-S011 Multi-use route

Concrete No Yes - barrier Promenade edge

Not used None

6d to 6e

EHS-6-S012 to EHS-6-S014

Multi-use route

Tarmac No Yes - barrier Promenade edge

Not used None

Section Number – relates to specificsection(s) of the proposed trail

2.2.2 Other options considered: Maps 2.a to 2.k: Bracklesham Bay to Pagham HarbourMap(s) Section

number(s)Option(s) considered Reasons for not proposing this option

2b and 2c

Sections EHS-2-S011 to EHS-2-S018

For the eastern side of Medmerry we considered aligning the trail along the perimeter bank, firstly between Greenwood Farm and Great Ham Farm and secondly adjacent to West Sands Caravan Park, as shown on the map.

We opted for the proposed route because:

■ The perimeter bank is within a wildlife conservation area and if the bank was used, walkers would be upon the skyline and would disturb feeding and nesting birds.

■ At Medmerry, this proposal is made with the support of the Environment Agency and the RSPB.

■ This option would impact on the privacy of Greenwood Farm and the West Sands Caravan Park site.

■ We concluded that overall the proposed route struck the best balance in terms of the criteria described in chapter 4 of the Coastal Access Scheme.

The relevant map(s) for the route section(s).

The trail section number(s) (as shown on the accompanying maps).

This column summarises the reason(s) that the other options we considered were not preferred.

This column describes other options we considered for the route or margin for the identified route section(s).

The route section number or numbers (as shown on the accompanying maps).

This column shows whether this route section could be repositioned in future in response to erosion etc without further approval by Secretary of State. See notes to table.

If we have proposed any change or clarification to the landward extent of the margin, this column says why.

This column indicates if we have proposed any restriction or exclusion over trail or margin.

The relevant map(s) for the route section(s).

This column specifies the current access status of the proposed trail section.

This column specifies existing surface type of the proposed trail section.

This column indicates where the landward boundary of the coastal margin would be, adjacent to each route section. This might be by default, because it meets the description of ‘coastal land types’ in the Scheme, or because we propose to exercise our discretion to extend or reduce the margin.


Notes on Maps:

The notes that follow will help explain the maps provided for each chapter.

The proposed route of the trail:

i The thickness of the line used to depict the proposed route on the maps is intended to make it easy to find on the map and to enable us to differentiate, by shading the line differently, between sections of the route that would use existing rights of way, sections that appear to follow other existing walked lines on the ground, and sections that do neither. The thickness of the line on the map is not an indication of the width of the actual trail on the ground – the proposed route simply follows the centre of the line shown. The legislation makes the default width of the trail four metres, but its actual width varies a good deal in practice according to the detail included section by section in our proposals.

ii In places there are differences between the line of public rights of way recorded on the local Definitive Map that is maintained by the local highway authority, and paths currently used and managed on the ground as public rights of way. Some of these differences may be attributed to adaptation of the path over time to cope with coastal erosion and other processes, whilst others appear to arise from anomalies in the way the rights were originally recorded on the definitive map. The maps in this report show the public rights of way as recorded on the definitive map, and depict them as accurately as possible at the scale used. See part 4.7 of the Scheme for further information.

The coastal margin:

iii The proposed route of the trail shown on the maps is important in understanding the extent of the coastal margin to either side of it. Under the legislation:

the coastal margin is a single, continuous corridor of land which includes the trail itself;

the margin also includes all land seaward of the trail land - although not all of that land would be subject to a new right of access (see point vi below);

the landward extent of this margin is by default the trail itself, or the inland edge of any land adjoining the trail on its landward side that is foreshore, cliff, dune or beach, or a bank, barrier or flat, or section 15 land (see Annex B: Glossary of terms).

iv We have the discretion to propose that the landward boundary of the coastal margin should coincide with a recognisable physical feature on the ground – even if the effect of doing so is to add land into the margin, or to remove land from it. We may use this discretion:

to propose that instead of the default trail width of four metres set by the legislation, particular physical features such as walls, fences or pavement edges should be used where appropriate to define the landward extent of the trail land on that section of


the route: such features cannot be depicted on the maps at the scale used, but they are described in the formal proposals which accompany each map;

to clarify or adjust the boundaries of a landward area included by default as margin, in order to create a better ‘fit’ with the circumstances on the ground; or

to propose in some places that additional areas of land should be added to the coastal margin landward of the trail: land which is affected by such proposals is indicated on the maps with a purple wash and described in the formal proposals which accompany each map.

Further explanation of these powers can be found at part 4.8 of the Coastal Access Scheme. Our proposals take full account of any views expressed by the owner or occupier of affected land about whether the powers should be used in any of these ways.

v Land which forms part of the coastal margin would be subject to access rights, other than:

any excepted land, such as land covered by buildings or their gardens or curtilage: Annex C summarises in full the categories of excepted land under the legislation.; or

any land where coastal access rights would be excluded under our statutory powers: we indicate in the report where we already know of circumstances that make this necessary, and make any proposals accordingly.

vi Spreading room is the term used in the report to describe any land, other than trail land, which would form part of the coastal margin and would have public rights of access. It does not therefore include any excepted land within the margin, or any existing access land on the landward side of the trail that is omitted from the margin.

Annex B (Glossary of terms) includes a full definition of these terms which you may find helpful in understanding the report.

Voluntary access dedication

vii Land that was previously dedicated as access land under section 16 of the Countryside and Rights of Way Act 2000 (CROW) will become subject to the coastal access regime if it forms part of the coastal margin in any of the ways described above. There is also provision in the legislation for a land owner or long leaseholder to dedicate other land voluntarily as coastal margin if it lies adjacent to it or within it. Dedicating land as coastal margin disapplies the excepted land provisions within it, and may also make provision for the removal or relaxation of specific national restrictions that would otherwise apply. Section 4.8 of the Coastal Access Scheme explains these provisions in more detail.


4. Preparation of the report

To secure the twin objectives under the legislation we have followed the approach set out in our Coastal Access Scheme, as approved by the Secretary of State on 9 July 2013. Chapter 3 of this detailed document sets out the stages of implementation we must follow.

In line with this, before making the proposals in this report, we conducted extensive preliminary work in two main stages:

Stage 1: Prepare – defining the extent of the coastal stretch with access authorities and identifying the key issues and opportunities, including sensitive features, in conjunction with key organisations; and

Stage 2: Develop – checking the alignment on the ground, sharing our initial thoughts with land owners and offering to ‘walk the course’ with them, planning for the protection of key features, talking further with key interests and reality checking our proposals.

Stage 1 - Prepare

This stage involved us working closely with access authorities to develop an understanding of the stretch, agree its exact extent and carry out initial familiarisation visits. We held discussions with representatives of national and local organisations with a strategic interest in this stretch of coast. This included discussions with those we are required by legislation to consult at this stage:

the West Sussex Local Access Forum;

County and district council officers, including coastal engineering, ecology, geology, historic environment, planning, transport and countryside ranger staff;

local officers from the Environment Agency, in relation to flood defence and coastal erosion management on this stretch of coast.

We also held discussions with representatives of specific interest groups, including:

the Ramblers Association;

the National Farmers Union;

the British Association for Shooting and Conservation;

the Country Land and Business Association;

Royal Society for the Protection of Birds;


Shoreham Harbour Regeneration Project;

Sussex Wildlife Trust;

HM Coastguard.

We publicised on our website the start of work on the stretch and provided an opportunity for all other interested parties to submit to us their views on local issues and opportunities.

We also engaged with relevant specialists, both within Natural England and from other organisations, to consider any potential for impacts on key sensitive features. See part 5 below for more information.

In addition to these discussions we took into account a wide variety of information, plans and strategies that we considered relevant to the alignment process. Those that are published on the internet are listed in Annex A: Bibliography.

We then took all reasonable steps to identify owners, occupiers and those with a legal interest in the land which could be affected.

Stage 2 - Develop

This stage involved us contacting, and discussing our initial thoughts with, relevant owners, occupiers and other legal interests.

We asked for their views and invited them to join us when we visited the land to ‘walk the course’ so that we could discuss options for alignment based on mapped summaries of our emerging proposals.

In most cases this was done through separate site meetings with the individuals and businesses concerned. In addition, in the interests of efficiency we held a small number of ‘drop-ins’ at village halls and also met with Parish Councils in order to meet and discuss our proposals with groups of people within a local area.

We also took reasonable steps to identify and contact any owners, occupiers or other legal interests who could foreseeably be affected in the future as a result of any roll-back that may prove necessary. See part 9 – Future Change

We then held further detailed discussions with internal and external specialists to refine our thinking on protecting key sensitive features, carrying out any necessary assessments.

After further discussions with key local and national organisations we refined our proposals and checked them on the ground before moving onto Stage 3 – Propose, which is the substance of this report.


Key issues along this stretch

5. Discretion to include part or all of an estuary or estuaries

The proposed stretch contains sections that fall upstream of the seaward limit of Pagham Harbour and the Rivers Arun and Adur’s estuarial waters.

a) Introduction

This part of the Overview:

introduces the core statutory duties and considerations for the national programme as a whole in relation to exercising the discretion to include part, or all, of an estuary within our proposals;

describes the overall nature of the estuary system(s) found in this part of England, identifying the geographical limits of our discretion to align the trail around Pagham Harbour and the rivers Arun and Adur included within this stretch of coast;

goes on to explain in more detail how each of the specific estuary considerations set out at section 301 of the 2009 Act affects our view of the options for Pagham Harbour and the rivers Arun and Adur.

sets out the options for estuary trail alignment which we have identified as a result of this analysis, and;

describes and explains our chosen proposal for each estuary.

b) Estuary discretion

Under the 2009 Act there is no requirement for the trail to extend up any estuary further than the seaward limit of the estuarial waters (see ‘geographical limits of our discretion’ below).

But Natural England has a discretion to propose that the trail should extend from the seaward limit as far as the first bridge over which, or tunnel through which, there is a public right of way, or a public right of access, by virtue of which the public are able to cross the river on foot, or as far as any specified point in between. In exercising its discretion, Natural England must have regard to the core national duties and considerations described in Part B and Chapter 10 of the Coastal Access Scheme.


c) Core national duties and considerations relevant to estuaries

Section 296 of the 2009 Act places a legal duty (the Coastal Access Duty) on Natural England and the Secretary of State to secure a walking route around the whole of the open coast of England, together with an associated margin of land for the public to enjoy either in conjunction with their use of the route, or otherwise.

Section 297 goes on to require both, in discharging this duty, to have regard among other things to the desirability of ensuring that so far as reasonably practicable, interruptions to this route are kept to a minimum. This is a key consideration for the whole of the national delivery programme for coastal access. The whole concept of the England Coast Path relies on delivering continuity of the route so far as reasonably practicable for the whole country. Although proposing a route around each estuary is a discretion rather than a legal duty, if the presence of an estuary would interrupt this continuity of access along the open coast then this will constitute a strong prima facie reason for the trail to serve the estuary too, at least to the extent necessary to enable users to continue their onward journey around the coast.

The Scheme notes at paragraph 10.1.4 that because the seaward limit of estuarial waters is an arbitrary point from an access perspective, we are likely to use our discretion at most estuaries to extend the trail upstream to a more convenient point than this seaward limit. Paragraph 10.1.5 then adds “We will always give careful consideration to our option to extend the trail as far as the first bridge or tunnel with pedestrian public access” – both for reasons of continuity, and with a view to any additional recreational benefits that might result within the estuary itself from doing so.

Chapter 10 of the Scheme explains the statutory estuary criteria that section 301(4) of the 2009 Act requires to be taken into account in deciding whether or not to include an estuary in our proposals. These are discussed in more detail in subsection ‘e’ to ‘g’.

The other key considerations, including achieving a fair balance with the interests of owners and occupiers, are discussed in section 6 of this Overview.

d) Overall nature of estuary systems in this part of England

The majority of the East Head to Shoreham by Sea stretch is open coast, with several long extents of shingle beaches. Pagham Harbour is a wide but shallow estuary distinguished by a shingle spit across its mouth and extensive intertidal gravels as well as mudflats and saltmarsh. Both the River Arun and Adur are narrow rivers flowing out to the sea at Littlehampton and Shoreham by Sea respectively and are tidal for many miles inland.


e) Pagham Harbour

Geographical limits of our discretion

The seaward limit of the transitional waters at Pagham Harbour is as shown on Map A2 and extends from Church Norton in the west around to the Pagham Beach Estate at its western extent. The first bridge with pedestrian access, travelling west to east, is at the B2145 bridge as indicated by the extent of the trail on Map 2i.

The statutory estuary criteria

We have considered below each of the section 301 criteria under the headings given in Chapter 10 of the Scheme.

i) Ferry services

There is no ferry service.

ii) Character of the Estuary

Estuary width

The width of Pagham Harbour is variable. At its widest it is more than 1.5 miles across and very much has the feeling of open coast, with its northern most point over a mile from the mouth. The narrow mouth of the Harbour between the shingle spits is incredibly dynamic and varies in size, whilst some of the creeks and inlets on the northern side contract to only a few metres wide.

Topography of the shoreline

The shoreline of Pagham Harbour estuary is low lying, with shingle beaches at its seaward extent. There are extensive mudflats and saltmarsh, and the harbour is dotted with small islands visible from the coast. Only a few small streams drain in to the harbour. The whole harbour is subject to daily tides.

Nature of affected land

Pagham Harbour is rural with a few small villages dotted around its perimeter and the larger town of Pagham to its east. The land use is a varied mix of farmland, private houses and gardens, a leisure park, nature reserves and open fields. Extensive mudflats are revealed at low tide.

Features of interest

Pagham Harbour Nature Reserve (managed by the RSPB) covers the whole harbour and visitors are welcome. The Reserve is of considerable wildlife interest,


especially for bird watchers. There are also interesting historical sites around Church Norton. The harbour has various visitor attractions and facilities that make it a popular recreational location.

iii) Recreational Benefit

It is currently possible to walk the entirety of Pagham Harbour along existing rights of way and permissive paths, although in several sections the existing footpaths are inundated at high tide. In the main our proposals within this report will follow these routes. The route is approximately 4.5 miles/7.5 km. There are several circular walks that would link up with an estuary route and these provide access to the wider environment and open spaces such as nature reserves, beaches and the coast in general.

iv) Excepted land

There are no areas of excepted land that have prevented a coastal route around this section of estuary.

v) Options for Pagham Harbour

Option 1 – align the trail around the harbour. This formalises some of the current access into an official coast path, and is in keeping with our approach elsewhere on this stretch. It may not result in significant improvements because existing access is already very good, aligned as it is so close to the coast.

Option 2 – stop at the mouth of the harbour and resume the England Coast Path at Pagham in the west. This would prevent the continuity of the England Coast Path around the coast for walkers and would not bring the recreational benefit of promoting a well-managed and maintained route around the harbour.

Proposed route of the trail

We consider there should be a well-managed walking trail around Pagham Harbour. This fulfils the core objective of the legislation, to create a continuous route around the coast in a simple and cost effective way. This route is strongly characteristic of the coast, in particular its views of extensive areas of flats and salt marsh. The route also provides pedestrian links between the coast and large towns and other settlements, transport links and tourist based businesses.


f) River Arun


The seaward limit of the transitional waters of the River Arun are as shown on Map A3 and extend from West Beach in the west around to Littlehampton at its eastern extent. The first bridge with pedestrian access, travelling west to east, is at the footbridge between Ferry Wharf and Littlehampton Marina, as indicated by the extent of the trail on Map 5.a.



i) Ferry services

The Littlehampton Ferry links the east and west banks of the River Arun in Littlehampton between Town Quay and The Littlehampton Yacht Club. It operates only at weekends and during school holidays.


Estuary width

The River Arun is a narrow river than meanders from its northern most point near Pulborough, heading south through the South Downs and Arundel to its mouth at Littlehampton where the river widens slightly at the harbour (100 – 150m) before narrowing again to less than 40m wide at its exit to the sea. There are a few small streams and inlets that feed in to the river.


The shoreline of the Arun estuary is low lying, made up of intertidal mud and steep river banks in places. It is tidal up river to Pulborough, some 25 miles upstream. At its mouth are a series of sand dunes and sandy beaches, either side of a man made channel secured by sea defences.


The mouth of the estuary is at Littlehampton, with a golf course and beaches on the western side and housing and light industry on the eastern side. There is a small harbour and a series of private jetties and pontoons. A pedestrian bridge crosses the river just over 1km from the mouth. Inland from this point the river meanders past more light industry and under the main A259 road bridge after which the landscape becomes far more rural, a mix of open pasture and arable farmland.



The estuary is of considerable wildlife interest, especially for bird watchers and there are many nature reserves along the length of the estuary where visitors are welcome. There are also interesting historical sites close to the harbour entrance as well as further upstream at Arundel. Around the harbour are various visitor attractions and facilities and the harbour is a popular recreational location for water sports users and fishermen.


It is currently possible to walk along both sides of Littlehampton Harbour downstream of the pedestrian bridge. Above this point a public right of way runs along the western side of the river to Arundel, with good links to the South Downs National Park and the South Downs Way National Trail. The route around the harbour is approximately 2 miles/3 km in length. There are several circular walks that would link up with an estuary route and these provide access to the wider environment and open spaces such as nature reserves, beaches and the coast in general.

iv) Excepted land

At Littlehampton there are several properties and their curtilages between the trail and the River Arun, however these would not prevent a coastal route around this section of estuary.

v) Options for the Arun Estuary

Option 1 – align the trail around the harbour. This formalises some of the current access which is mainly along public footpaths or promenades, and is in keeping with the approach being considered elsewhere. It may not result in significant improvements because existing access is already very good, aligned as it is so close to the coast.

Option 2 – stop at the mouth of the harbour at West beach and resume the England Coast Path at East Pier in the east. This would prevent a continuous National Trail along the coast for walkers and would not bring the recreational benefit of promoting a well-managed and maintained route.

Option 3 – use the ferry. Take the trail only as far as the ferry crossing at Town Quay on the east bank and Littlehampton Yacht Club on the west bank. This route travels less distance up the estuary however the ferry is only available at weekends and school holidays so would require an alternative route to be made available outside that time.


We consider there should be a well-managed walking trail following the existing access up to the first pedestrian footbridge across the river. This fulfils the core objective of the legislation - to create a continuous route around the coast, in a simple and cost effective way that will be available year round. There is also a strong ‘coastal feel’ along this section of the proposed route.


g) River Adur


The seaward limit of the transitional waters of the River Adur are as shown on Map A4 and extend from the west breakwater at the mouth of Shoreham Harbour around to the east breakwater at its eastern extent. The first bridge with pedestrian access, travelling west to east, is at The Adur Ferry Bridge, which connects Lower Beach Road on Shoreham Beach with the A259 Shoreham High Street and Brighton Road (opposite the end of East Street), as indicated by the extent of the trail on Map 6.h.

The proposals within this stretch report do not include the northern side of the estuary. This is covered in the Shoreham to Eastbourne proposals which have yet to be published.



i) Ferry services

There is no ferry service across the River Adur.


Estuary width

The width of the River Adur is variable; 50 metres at its narrowest and up to 250m across at some of the wider creeks and inlets. It enters the sea at Shoreham Harbour, where it splits in to the East Arm and West Arm, with the estuary then continuing up the west arm, past Shoreham by Sea.


The shoreline of the River Adur estuary is low lying, with sand and mudflats backing onto sea defences. The river is punctuated by some small channels, areas of saltmarsh, and shingle beaches to the west of its mouth. There are extensive mudflats and saltmarsh before the river narrows and begins to meander upstream from the A27 road bridge.


Shoreham Beach and the town of Shoreham by Sea is predominantly urban and defended, mainly comprising sea walls and promenades with some light industry. It is fringed by extensive mudflats within the west arm of the harbour, whilst the east arm of the harbour is a busy dock yard with locked gates and heavier industry.



There are many nature reserves of considerable wildlife interest around the River Adur estuary where visitors are welcome. There are also interesting historical sites including the Old Fort close to the harbour entrance. Around the harbour are various visitor attractions and facilities and the harbour is a popular recreational location for water sports.


It is currently possible to walk around much of the harbour, on the northern side of Shoreham Beach, from the harbour mouth to the first pedestrian crossing. Public footpaths then continue along the western edge of the river upstream for some distance. The pedestrian bridge is approximately 1.5 miles/2.5 km from the mouth of the estuary. There are several circular walks that would link up with an estuary route and these would provide access to the wider environment and open spaces such as nature reserves, beaches and the coast in general.

iv) Excepted land

At Shoreham by Sea there are several properties and their curtilages between the trail and the River Arun, however these would not prevent a coastal route around this section of estuary.

v) Options for the River Adur Estuary

Option 1 – align the trail around the harbour to the first pedestrian bridge. This formalises some of the current access into an official coast path, and is in keeping with the approach being considered elsewhere in this report. It may not result in significant improvements because existing access is already very good, aligned as it is so close to the coast.

Option 2 – stop at the mouth of the harbour by the Old Fort and resume the England Coast Path at the East Breakwater. This would prevent a continuous National Trail along the coast for walkers and would not bring the recreational benefit of promoting a well-managed and maintained route.


We consider there should be a well-managed walking trail following the existing access up to the first pedestrian footbridge across the river. This fulfils the core objective of the legislation - to create a continuous route around the coast – in a simple and cost effective way. There is a strong ‘coastal feel’ along this section of the proposed route.


Map A3: Estuarine Water Body Overview - River Arun (Littlehampton)

Based upon Ordnance Survey material on behalf of HMSO.© Crown copyright and database right 2016. All rights reserved. Natural England. OS licence number 100022021

Proposed route

Alternative route

Estuarine Coastal Water Body (Environment Agency WFD)

N0 0.2 0.4 Miles

0 0.25 0.5 0.75 Km


6. Other Considerations

a) Recreational Issues

Map B gives an overview of existing public access to the coast between East Head and Shoreham by Sea showing public rights of way and access land along the stretch.

The West Sussex coastline has reasonably good linear coastal access along public rights of way, public highways and pavements or along permissive routes, although there are a few notable gaps in the access provision. In addition to statutory routes, there are other existing walked routes in many places which are not shown on the map but which we have also taken into consideration.

From the start of the stretch near to West Wittering, the existing paths (a combination of public rights of way, highways and other walked routes) maintain close proximity to the sea, with some minor diversions inland around seafront properties where there is no suitable route along the coast. This coastline in West Sussex is predominantly unconsolidated shingle beach which is difficult to walk on for long distances, so in places roads parallel to the coast have been chosen by us, in order to provide a firm walking surface. For some areas, where there is no formal existing access or suitable roads to follow, the shingle beach has been chosen for the trail. Where there is a gap between existing public footpaths adjacent to the coast, for example at Aldwick (between Pagham Harbour and Bognor Regis) as described in Chapter 3 of the Proposals, we address these issues in the chapters of the report relating to the places where they occur.

At Medmerry and Pagham Harbour, described in Chapter 2 of the Proposals, the proposed route mostly follows existing access upon the perimeter bank around the nature reserves. At Church Norton, an optional alternative route on an existing public footpath has been provided and at Sidlesham the existing access along the beach is generally boggy, so an inland public footpath via Halsey’s Farm has been chosen. At Pagham Harbour, there are a couple of sections of public footpath upon the bank which become very waterlogged, so it is proposed that these are resurfaced.

At Medmerry Cliff to the west of Selsey, described in Chapter 2 of the Proposals, the coast is eroding and a section of the existing public footpath, formerly upon the cliff is now upon the beach and may become cut off during stormy conditions and particularly high tides. Our proposal is to align the trail upon the clifftop with roll-back, so that the trail here will relocate inland as the cliff erodes.

To the east of Poole Place at Elmer, described in Chapter 4 of the Proposals, the coast is currently eroding, so that the existing public footpath is now upon the beach and can become cut off during high tides and stormy conditions. Our proposal is to align the trail upon the low clifftop along the landward edge of the arable field. The trail will relocate inland as the cliff recedes.


There are several coastal towns along the stretch where the seafront provides easy access. These include the seawall at Selsey and promenades at Bognor Regis, Littlehampton, Worthing and Lancing. At Shoreham by Sea, Adur District Council has recently constructed a boardwalk which is proposed as the route of the trail to provide improved access on the shingle beach.

At West Sands Caravan Park, dogs are excluded by a Dog Control Order (DCO) from an area of the beach at the eastern end towards Medmerry between 1st May and 30th September, described in Chapter 2 of the Proposals. As such we will provide signage on the ground for an informal diversion for dog walkers using existing public rights of way and roads inland.

There are no existing open access rights on this stretch of coast.

During Stage 1 of the implementation process we asked interested organisations and individuals to tell us about any relevant issues and opportunities on this stretch. The key opportunities that emerged from these discussions were:

The opportunity to connect existing public rights of way between which there is currently only informal access, particularly between The Witterings and Selsey, described in Chapters 1 and 2 in the proposals and between Pagham Harbour and Bognor Regis, described in Chapter 3 of the proposals. Also for East Preston beach, Angmering on Sea, described in chapter 5 of the proposals.

The opportunity to improve access to areas where there has been coastal erosion that has resulted in the loss of existing access provision. For instance at Medmerry Cliffs west of Selsey, as described in Chapter 2 of the proposals and between Elmer and Atherington, as described in Chapter 4 of the Proposals.

The Ramblers discussed improving accessibility at sections of coast adjacent to private estates where currently there is no formal access, including Bracklesham, Aldwick and East Preston.

The key issues were:

Safety of walkers upon the mudflats and salt marshes within the coastal margin at Medmerry and Pagham Harbour nature reserves.

Disturbance issues for wildlife – particularly at Medmerry and Pagham Harbour nature reserves.

Loss of existing paths through coastal erosion – particularly between Elmer and Atherington.

Privacy issues for residents at private estates, particularly where the proposed trail and coastal margin are close to properties.


Disturbance to vulnerable habitats and protected features by the proposed trail and coastal margin, including vegetated shingle beach at Aldwick Bay and at Climping; also sand dunes at Climping.

The first issue above will be addressed by our proposal to exclude access from much of the intertidal saltmarsh and mudflat areas under section 25A of Countryside and Rights of Way Act (2000) (lack of suitability for public access) at Medmerry and Pagham Harbour, although this will only relate to coastal access rights being proposed and will not affect any existing or private rights.

The second issue will be addressed by our proposal to give directions to exclude access under section 26(3)(a) within the coastal margin at Medmerry and at Pagham Harbour, as described in Chapter 2 of our Proposals. Other measures include using information panels and signs which will provide advice on responsible dog ownership.

The issue concerning coastal erosion is addressed through our proposals which include the facility for the path to ‘roll back’ in places, in response to coastal change.

Privacy concerns have been addressed by aligning the trail in the most suitable location, taking in to account what alternatives are available and what routes are already being used on the ground.

The issue of disturbance to habitats and species is addressed in section ‘b’ below.

b) Protection of sensitive features

Data relating to the natural environment was collated following discussions with RSPB, Sussex Wildlife Trust and the local authorities. This information was then assessed by officers from Natural England with knowledge of the conservation objectives of the sites and features under consideration. We looked for evidence of any potential for our proposals to have a detrimental effect on protected sites and species. This included potential effects arising from the works that would be necessary to establish and/or maintain the proposed route and from people’s use of the new access rights. The proposals have been thoroughly considered before being finalised and our initial ideas were modified during an iterative design process, with input from people with relevant expertise within Natural England and other organisations.

We paid particular regard to sites with certain key designations for their wildlife and/or geological interest (See Map C: Key statutory environmental designations on the East Head to Shoreham by Sea stretch).

European sites, including: Pagham Harbour Special Protection Area (SPA) and Ramsar (see glossary for a fuller explanation of ‘European sites’);


Medmerry (As a compensatory site, this site should be treated as a European Site);

Solent to Dorset Coast pSPA;

Sites of Special Scientific Interest (SSSI), including Bracklesham Bay, Selsey East Beach, Pagham Harbour, Bognor Reef, Felpham, Climping Beach, Adur Estuary;

Pagham Harbour MCZ

Local Nature Reserves at Pagham Harbour, The West Beach (Climping) and Shoreham Beach.

Appropriate separation of duties within Natural England is in place to ensure that impartial judgements can be made in the light of the available evidence about any potential impacts of particular options on key sensitive features before reaching our final decision. This approach ensures that Natural England fully complies with the letter and spirit of the law, throughout the Habitats Regulation Assessment process relating to European sites described below. As a matter of good practice, staff also adopted this separation of roles in assessing the potential for our proposals to affect other protected sites and species.

With regard to European sites, a Habitats Regulations Assessment was carried out on the proposals in this report, using procedures compliant with the associated legislation.

It was concluded that on the basis of objective information that our proposals will not have a likely significant effect on any of the qualifying features of the European Sites, either alone, or in combination with any other plans or projects. We therefore advise the Secretary of State that any further assessment in this respect is not required.

In reaching this conclusion we identified specific measures which would in our judgement be necessary in some places on the stretch to prevent any likely significant effect on the European sites. These measures are incorporated into our proposals, in the accompanying chapter reports. In summary, the measures include:

General

The proposed alignment of the trail in specific locations takes account of the location of key features and avoids those areas.

Signage will be installed at several locations to give information about the presence and importance of sensitive features and species at specific sites along the coast.


Chapter 2

The protected features at Medmerry and Pagham Harbour SSSI, SPA and RAMSAR include feeding and/or roosting, wintering or passage waterbirds including Black tailed Godwit, Brent goose, Pintail, Ruff, Grey Plover and Ringed Plover. Also breeding Little Tern using the shingle spit. Our proposals incorporate the following measures that have been incorporated into the relevant chapters of the Proposals:

Informal management measures, including resurfacing of the footpath, are proposed for Halsey’s Farm near Sidlesham, Pagham Harbour, to discourage walkers from accessing livestock fields within the coastal margin, as this may disturb Brent Geese feeding areas. See Chapter 2 of the Proposals for more information.

At Medmerry, a year round section 26(3)(a) Nature Conservation direction which excludes public access to avoid disturbance to feeding and breeding birds; specifically feeding and/or roosting, wintering or passage waterbirds.

Chapter 3:

Information signs and clear waymarking for the trail at the shingle beach at Aldwick to discourage access through the vegetated shingle, part of the interest features of the Bognor Reef SSSI.

Information signs and clear waymarking for the trail between the sand dunes and vegetated shingle beach at Climping Beach SSSI and The West Beach LNR.

As the trail will be using both the Bognor Reef SSSI and the Climping Beach SSSI, information signs are proposed, which will explain the sensitivity of the interest features, to keep to the trail and to use the beach at low tide for easier walking. Clear waymarking will be installed, with guide posts at Climping Beach SSSI.

At Pagham Harbour and Medmerry we have proposed directions under s25A of CROW to exclude access to the saltmarsh and mudflats because they are unsuitable for public access. Should this situation change, such that it is no longer necessary to exclude access on these grounds, we will consider the necessity of giving directions on other grounds, including nature conservation.

With regard to other protected sites and protected species, we concluded that our proposals could be implemented without taking any special measures to protect them.

Once a route for the trail has been confirmed by the Secretary of State, we will work with West Sussex County Council to ensure any works on the ground are carried out with due regard to the results of the appraisals and that all relevant statutory requirements have been fulfilled.

Refer to the Access and Sensitive Features Assessment for more information.


c) Historic Environment

Data was collated on the presence of historic sites and features on this stretch of coast and then assessed by Natural England in consultation with officers from Historic England and West Sussex County Council. We looked for evidence of any potential for our proposals to have a detrimental effect on protected sites or features. This included potential effects arising from the works that would be necessary to establish and/or maintain the proposed route and from people’s use of the new access rights.

We paid particular regard to Scheduled Monuments (See Map C: Key statutory environmental designations on East Head to Shoreham by Sea stretch).

Ringwork south of St Wilfreds Chapel, Church Norton, Pagham Harbour, a semi-circular earthen bank and outer ditch forming the southern half of a Norman ringwork castle.

Littlehampton Fort, built in 1854 to protect the entrance to the River Arun at Littlehampton. It is a Palmerston Fort to defend against possible attack by the French under Napoleon III.

Shoreham Fort, built in 1857 to protect the entrance to the River Adur and is a Palmerston Fort to defend against possible attack by the French under Napoleon III.

Our conclusion from this assessment is that our proposals would not undermine the conservation objectives for the historic environment within the East Head to Shoreham by Sea stretch.

Once a route for the trail has been confirmed by the Secretary of State, we will hold further discussions with Historic England and West Sussex County Council about any works on the ground that are necessary to prepare for commencement of the access rights.


d) Interests of owners and occupiers

In discharging our coastal access duty we must aim to strike a fair balance between the interests of the public in having rights of access over coastal land, and the interests of owners and occupiers of land over which any coastal access rights would apply. This was a key driver in the design of our proposals, which were discussed in detail with the owners and occupiers of the affected land during ‘walking the course’ and other processes, and are reflected in the chapters of the report insofar as they were relevant to the individual lengths of coast described.

‘Rural’

The rural sections of coast are found at Bracklesham Bay, Medmerry, Pagham Harbour Nature Reserve and at Climping Beach. The main issue raised by owners and occupiers at Medmerry was that of privacy for the local residents and the West Sands Caravan Park being overlooked from any path on the raised perimeter bank. This was addressed by aligning the path below the raised bank where necessary.

Secondly, at the entrance to Pagham Harbour, there is a very mobile shingle spit where erosion has been affecting property owners. We took the view that the trail would be preferably placed along roads behind the properties and adjacent to the coast, rather than on the mobile shingle beach.

‘Urban’

Much of this coastline is urban in nature, with numerous seaside resorts including, from west to east:

East Wittering, Bracklesham, Selsey, Pagham Harbour Estate, Aldwick, Bognor Regis, Felpham, Middleton on Sea, Littlehampton, Rustington, West Kingston, Ferring, Goring by Sea, Worthing, Lancing and Shoreham Beach.

The main issues raised by owners and occupiers on this extent of the coast concern private estates, where there are no existing public rights of way. At Aldwick Bay, residents of the private estates are concerned about their privacy, litter and potential damage to the vegetated shingle habitat, which is a protected feature of Bognor Reef SSSI. Residents at Aldwick and Middleton on Sea are concerned that their residences will be shown within the coastal margin, where the trail is located inland to avoid a sea defence.

Property owners at Littlehampton have raised concern as to whether their private pontoons on the River Adur adjacent to their properties will be part of the coastal margin when they may become accessible at low tide.

There have been discussions regarding the alignment of the proposed trail along the beach adjacent to the West Sands Caravan Park as the owner did not want access along


the beachfront. They are concerned that the trail will increase security requirements for the adjacent caravan park.

Some of these issues are to a large extent addressed by the provision in the legislation for particular categories of land to be automatically excepted form coastal access rights – including land covered by buildings and their curtilage and land used as a garden. Annex C: Excepted land categories sets out these provisions in more detail. Other informal management measures, including clear way marking, signage and interpretation will be used as required to address site specific concerns.

‘Industrial’

The issues raised by owners and occupiers on this part of the stretch generally related to the operational needs of businesses or to the privacy of residents. These issues are to a large extent addressed by the provisions in the legislation for particular categories of land to be automatically excepted from the coastal access rights – including land covered by buildings and their curtilage and land used as a garden. Annex C: Excepted land categories sets out these provisions in more detail.

In general the existing public access provisions are already managed effectively alongside adjacent land uses, but there are places where we have been able through discussion with relevant interests to identify small adjustments to the existing coastal route which better integrate recreational benefits with the interests of owners and occupiers. These are described in the relevant chapters of the proposals.

e) Coastal processes

The principal source of information regarding coastal processes on this stretch of coast is the North Solent Shoreline Management Plan and the Beachy Head to Selsey Bill Shoreline Management Plan (see Annex A: Bibliography). These are non-statutory policy documents for the management of flood risk and coastal erosion. With reference to these documents, and with advice from the Environment Agency and officers from relevant local authorities, we have identified the lengths of coast within this stretch which are particularly susceptible to coastal erosion or other geomorphological processes, such as landslips.

In general where the coast is defended with some certainty, we have not made any specific proposals to enable the trail to adapt to coastal change - for example, where the trail would be:

on, or on the landward side of sea defences which would protect it; or

landward of the roads which would be protected under the policies set out in the Shoreline Management Plan


However, in some cases we have identified a possible requirement for roll-back even in scenarios like this, to ensure that we can maintain continuity of the trail should a nearby section of the trail be affected by coastal change (see Part 4.10 of the approved Scheme).

Much of the coast along the East Head to Shoreham by Sea stretch is protected with hard sea defences. The structures include embankments, sea wall and undercliff defences and in many cases these provide walkways including seafront promenades, so are unlikely to be affected significantly by coastal processes in the foreseeable future.

These stretches of defended coastline are unlikely to be affected significantly by coastal processes in the foreseeable future, so we have not made any specific proposals to enable the trail to adapt to coastal change on these lengths of coast.

There are sections of coast at Bracklesham Bay, Pagham Harbour, Aldwick and Climping Beach where soft cliffs and shingle beaches are largely undefended and subject to varying rates of change. There is particularly rapid rate of change to the east of Poole Place between Elmer and Atherington, west of Littlehampton, described in chapter 4. Here there is currently an undefended beach, where there is ongoing erosion by the sea which is eroding the low cliff adjacent to an arable field. There is also coastal erosion at Medmerry Cliff, just to the west of Selsey, where the sea is eroding the low cliff adjacent to a grazing field. On these lengths of coast we propose to recommend that the trail is able to roll back so that it can be repositioned without further reference to the Secretary of State, once he has approved the initial route. There is more detail about these roll-back arrangements in part 7 of the Overview and in the relevant chapters of the proposals.


Implementation of the proposals

7. Physical establishment of the trail

Below we summarise how our proposed route for the trail would be physically established to make it ready for public use before any new rights come into force. There is further detail in the proposals about some of the provisions mentioned here.

The trail would make extensive use of existing coastal paths on the ground, both permissive and public rights of way. However we have identified a need to resurface some paths and to replace or improve existing infrastructure in some locations. Our estimate of the capital costs for physical establishment of the trail on the proposed route is £112,500 and is informed by:

information held by West Sussex County Council, in relation to the management of the existing public rights of way; and

information gathered while visiting affected land and talking to the people who own and manage it about the options for the route.

The main elements to the overall cost include:

A significant number of new and replacement signs would be needed on the trail, in particular for route sections where the proposed route is both aligned along an existing public right of way and is upon a permissive or informal path, or where it is not clear on the ground where to walk. We would also carefully waymark the trail through sensitive areas, such as the vegetated shingle at Aldwick Beach (Bognor Reef SSSI) and Climping Beach SSSI, where there is not an existing public footpath. This is to ensure that walkers keep to the trail to minimise any risk of trampling.

The surfaces and access furniture of the existing paths and footways on the proposed route are generally of a suitable standard for the trail, but there are some places where surfacing and boardwalk improvements would enhance the convenience of the trail. These are mentioned in the detailed descriptions for the relevant route sections in the proposals.

Table 1 explains our estimate of the capital cost for each of the main elements of physical establishment described above.

Table 1: Estimate of capital costsItem Cost Signs & interpretation £23,200 Steps £2500Kissing gates £1550 Surfacing works £75,500Boardwalks £9000 Scrub management £750Total £112,500 (Exclusive of any VAT payable)

Once the Secretary of State’s decision on our report has been notified, we, or West Sussex County Council on our behalf, will consult further with affected land owners and occupiers about relevant aspects of the design, installation and maintenance of the new signs and infrastructure that are needed. All such works would conform to the published standards for National Trails and the other criteria described in our Coastal Access Scheme.


8. Maintenance of the trail

Because the trail between East Head and Shoreham by Sea will form part of the National Trail being created around the whole coast of England called the England Coast Path, we envisage that it will be maintained to the same high quality standards as other National Trails in England (see The New Deal; Management of National Trails in England from April 2013 at Annex A).

Our estimate of the annual cost to maintain the trail is £27,714.67 (exclusive of any VAT payable).

In developing this estimate we have taken account of the formula used to calculate Natural England’s contribution to the maintenance of other National Trails.

9. Future changes

Below we explain the procedures for future changes to the coastal access provisions, once proposals have been approved by the Secretary of State. Where the need for future changes was foreseeable at the time of preparing the proposals we have indicated this in the relevant chapters.

Roll-back

Chapters 2 and 4 include proposals for the route to ‘roll back’ either:

in direct response to coastal erosion or other geomorphological processes, or significant encroachment by the sea; or

in order to link with other parts of the route that need to roll back as a direct result of coastal erosion or other geomorphological processes, or significant encroachment by the sea.

Where sections of the approved route need to change for these reasons in order to remain viable, the new route will be determined by Natural England without any requirement for further reference to the Secretary of State. Coastal erosion can happen at any time and so, in some cases, this provision need to be invoked between approval of the report and commencement of new access rights.

In particular, so far as we consider it necessary in order to maintain the viability of the route as a whole, we may determine that any part of the route is to be repositioned landward of any physical boundary feature, area of excepted land or area from which we consider it necessary to exclude access e.g. a protected site designated for its conservation value.


In determining the new route, we will take into account:

the local factors present at that time, including any views expressed by people with a relevant interest in affected land;

the terms of the Coastal Access duty (see Annex B: Glossary of terms), including the requirement to aim to strike a fair balance between the interests of the public and the interests of any person with a relevant interest in the land; and

the criteria set out in part B of the Coastal Access Scheme.

Any changes to the route in accordance with these proposals will come into force on a date decided by us. On this date, coastal access rights will come into force as necessary along any new alignment. The date of change will follow any necessary physical establishment work, including any installation of signs to enable the public to identify the modified route on the ground. We will take reasonable steps to ensure that anyone with a relevant interest in land directly affected by the change is made aware this date.

In places where the trail rolls back in this way in response to coastal change, the landward extent of the coastal margin may also move inland:

with the trail itself, or

because an area of section 15 land (see Annex B: Glossary of terms) or foreshore, cliff, dune, or beach, or a bank, barrier or flat, newly touches the trail when it rolls back, with the result that it automatically becomes part of the margin under the terms of the legislation.

Whilst coastal change is inherently difficult to predict with any accuracy, this report identifies those parts of the stretch where we consider such powers are likely to be needed over time in order to ensure continuity of the trail. These are in rural sections where there is no active protection of the coast. Refer to chapters 2 and 4 for details on the parts of the trail which might be affected.

Ordinarily, where roll-back has been proposed and becomes necessary, we would expect the trail to be adjusted to follow the current feature (for example, the cliff edge or top of foreshore). Where we foresee that local circumstances will require more detailed consideration, we have provided further information within the tables in Part 2 of the relevant report chapters. This and the above information is intended as a guide only, based on information available to us at the time of writing this report, and on expert advice provided by the access authority, Environment Agency and others. We have taken and will continue to take all reasonable steps to discuss implications and options with all parties likely to be affected by such changes, both during the initial planning work that preceded the writing of this report and during any subsequent work to plan and implement a ‘rolled back’ route.


Other changes

We will normally be required to submit a variation report seeking approval from the Secretary of State in order to make other changes to the route of the trail or the landward boundary of the coastal margin - for example if the land was subject to new build development. Such changes would be subject to the same procedures for consultation, representations and objections as our initial reports. Potential developments of which we are already aware that could potentially affect the route on the East Head to Shoreham by Sea stretch are summarised below.

Selsey – plans for a new marina or haven to create an inner harbour within the sea wall are anticipated and if implemented this will result in the trail having to be rerouted around the marina. No timescale is currently proposed.

However, even without a variation report:

i We would be able to impose new or modify existing local restrictions or exclusions on coastal access rights as necessary, and people with a legal interest in the land would be able to apply to us for such directions under certain circumstances – see chapter 6 of the Coastal Access Scheme.

ii Further work could be carried out where necessary either to establish or maintain the route, or to provide any means of access to the coastal margin, using powers and procedures set out in Schedule 20 of the Marine and Coastal Access Act 2009 and chapter 3 of the Countryside and Rights of Way Act.

iii If at any time the use of affected land should change, the normal rules in relation to excepted land would apply, so for example land covered by buildings and their curtilage, and land in the course of development, would automatically become excepted from the coastal access rights – see Annex C: Excepted Land Categories.


10. Restrictions and exclusions

Below, we summarise the directions to exclude access or restrict coastal access rights proposed by this report.

Refer to Part 6.7 and Figure 19 of the approved Coastal Access Scheme for more information.

Report chapter Location/extent (see relevant map for more information)

Type of restriction

Purpose of restriction

Grounds and relevant section of CROW

Duration

Chapter 2: Medmerry to Pagham Harbour

Medmerry mudflat and saltmarsh

Map E

No public access

Unsuitable for public access

Saltmarsh and flats 25A

Year-round


Medmerry managed realignment site

Map D

No public access

Sensitive Wildlife

Nature Conservation 26(3)(a)

Year-round


Pagham mudflat and saltmarsh

Map F

No public access

Unsuitable for public access

Saltmarsh and flats 25A

Year-round


Map D: Proposed direction under S26(s)(a): Nature Conservation


Map E: Proposed direction under S25A: Saltmarsh and mudflat


Map F: Proposed direction under S25A: Saltmarsh and mudflat


Annexes

Annex A: Bibliography

Information about Natural England’s coastal access programme:

Natural Englandwww.naturalengland.org.uk/coastalaccess

Information about the statutory framework for coastal access:Department for Environment, Food and Rural Affairswww.gov.uk/government/publications/marine-and-coastal-access-act-2009

Coastal Access Scheme NE446 - Coastal Access: Natural England’s Approved Scheme Natural Englandhttp://publications.naturalengland.org.uk/publication/5327964912746496Marine and Coastal Access Act 2009www.legislation.gov.uk/ukpga/2009/23/part/9/crossheading/the-coastal-access-dutyCountryside & Rights of Way Act 2000 [CROW]www.legislation.gov.uk/ukpga/2000/37/contents

The Access to the Countryside (Coastal Margin) (England) Order 2010 www.legislation.gov.uk/uksi/2010/558/contents/made

National Parks and Access to the Countryside Act 1949 www.legislation.gov.uk/ukpga/Geo6/12-13-14/97

The Coastal Access Reports (Consideration and Modification Procedure) (England) Regulations 2010 www.legislation.gov.uk/uksi/2010/1976/contents/made

Environmental legislation referred to in the report:

Strategic Environmental Assessment Directive(Directive 2001/42/EC of the European Parliament and of the Council of 27 June 2001 on the assessment of the effects of certain plans and programmes on the environment) European Commissionhttp://ec.europa.eu/environment/eia/sea-legalcontext.htm

Habitats Directive (Council Directive 92/43/EEC of 21 May 1992 on the conservation of natural habitats and of wild fauna and flora) European Commission http://ec.europa.eu/environment/nature/legislation/habitatsdirective/index_en.htm


Annex B: Glossary of terms

The terms and their explanations below are simply for guidance and are not intended to have any legal effect.

Any terms shown in bold type within each explanation are included as a separate entry elsewhere in the glossary.

1949 Act means the National Parks and Access to the Countryside Act 1949. The 1949 Act includes provisions and procedures for the creation of long-distance routes (now more commonly known as National Trails). These provisions were amended and added to by the 2009 Act for the purpose of identifying the coastal trail. See bibliography for publication details.

2009 Act means the Marine and Coastal Access Act 2009. Part 9 of the 2009 Act includes provisions to improve public access to the coast. There are supplementary provisions relating to:

■ consideration of coastal access reports, objections and representations by the Secretary of State – in Schedule 1A of the 1949 Act (inserted by Schedule 19 of the 2009 Act);

■ the establishment and maintenance of the English coastal route – in Schedule 20 of the 2009 Act.

Section 1.2 of the Coastal Access Scheme includes a brief overview of the main provisions, which are explained in more detail in subsequent chapters. See bibliography for publication details.

alignment is the term the report uses to describe the choices we make about the proposed route of the trail and the landward boundary of the coastal margin.

alternative route means a route proposed to the Secretary of State as part of our report for a stretch of coast, for use by the public at times when access along part of the normal route is excluded under a direction. The associated term optional alternative route denotes an alternative route which the public has the option to use at times when the normal route (even though not formally closed) is unsuitable for use because of flooding, tidal action, coastal erosion or other geomorphological processes. Figure 17 in chapter 6 of the Scheme explains alternative routes in more detail. Paragraphs 4.10.16 to 4.10.18 of the Scheme explain more about the potential use of optional alternative routes.

appropriate assessment means, for the purposes of the Scheme, an assessment of the implications of a plan or project for a European site in view of the site’s conservation objectives, made in accordance with Article 6.3 of the Habitats Directive. Natural England is required to conduct an appropriate assessment where it concludes that the introduction of coastal access rights in the form proposed is likely to have a significant effect on the conservation objectives for a European site. Our proposals to the Secretary of State include as necessary any local measures designed to prevent such a likely significant effect arising from improved access. Section 4.9 of the Scheme explains in more detail how we fulfil this requirement where it is relevant.

Birds Directive means the European Community Council Directive 2009/147/EEC on the conservation of wild birds. See bibliography for publication details.

building has the same meaning given in Schedule 1 of CROW, as amended for the coast by the Order. The term includes any structure or erection and any part of a building. For this purpose “structure” includes any tent, caravan or other temporary or moveable structure. It does not include any fence or wall, anything which is a means of access (as defined by CROW section 34 – for example steps or bridges), or any slipway, hard or quay.


coastal access duty means Natural England’s duty under section 296 of the 2009 Act to secure improvements to public access to the English coast. It is explained in more detail in 1.2 of the Coastal Access Scheme.

coastal access rights is the term the report uses to describe the rights of public access to the coast provided under section 2(1) of CROW as a result of the provisions of the 2009 Act and the Order. Coastal access rights are normally rights of access on foot for open-air recreation. These rights are by default subject to national restrictions and may additionally be subject to directions which restrict or exclude them locally. Section 2.4 of the Coastal Access Scheme explains more about the nature and management of coastal access rights.

coastal margin or margin means a margin of land at the coast falling within one or more of the descriptions given at article 3 of the Order. It is explained at section 1.3. Its main component is land subject to the coastal access rights, but it also contains other land, including some land that is not accessible to the public. A land owner may also voluntarily include land in the coastal access margin by making a dedication. Section 2.3 of the Scheme explains these other categories of land and how they fit in.

coastal processes is a term used in the report to mean coastal erosion, encroachment by the sea or other physical change due to geomorphological processes such as landslip. Where any part of the trail could be significantly affected by coastal processes, either directly or because of the need to maintain continuity with a part that is directly affected, we have included recommendations for it to roll back in accordance with a description in the report.

CROW means the Countryside and Rights of Way Act 2000. Coastal access rights take effect by virtue of CROW section 2(1). Certain provisions in CROW are amended or added to by the 2009 Act and the Order for the purposes of the coast. Chapter 2 of the Coastal Access Scheme provides an overview of how the amended CROW provisions apply to the coast. See bibliography for publication details.

dedicate/dedication means any voluntary dedication of land by the owner or long leaseholder under section 16 of CROW so that it will be subject to access rights under that Act. A dedication may also make provision for specific national restrictions that would otherwise apply over the affected land to be removed or relaxed.

Land within the coastal margin that was previously dedicated as access land under CROW becomes subject to the coastal access regime, including the national restrictions and the reduced level of liability operating on other parts of the margin with coastal access rights. On certain land, a dedication may be used to ‘opt in’ to the coastal access regime land where it would not otherwise apply. Chapter 2 of the Coastal Access Scheme explains these scenarios in more detail.

definitive map means the legal record of public rights of way. It shows public footpaths, bridleways, restricted byways, and byways open to all traffic.

direction means a direction under chapter II of CROW Part 1 to impose local restrictions or exclusions on the use of the coastal access rights.

European site means a site:

■ classified as a Special Protection Area (SPA) for birds under the Birds Directive; or


■ designated as a Special Area of Conservation (SAC) under the Habitats Directive; or

■ proposed to the European Commission as a site eligible for designation as a SAC for the purposes of Article 4.4 of the Habitats Directive (a candidate SAC).

Natural England is required in the circumstances described under appropriate assessment above to conduct such an assessment of the implications of the introduction of coastal access rights for European sites. It is Government policy, stated in the National Planning Policy Framework that, whilst not European sites as a matter of law, the following sites should be subject to the same procedures and protection as European sites:

■ Any potential SPA or possible SAC;

■ Any site listed or proposed as a Wetland of International Importance especially as Waterfowl Habitat under the Ramsar Convention on Wetlands of International Importance 1971 (a Ramsar site); and

■ Sites identified, or required, as compensatory measures for adverse effects on European sites, potential Special Protection Areas, possible Special Areas of Conservation, and listed or proposed Ramsar sites.

For this purpose, any reference in the report to a European site or sites should be taken to include all the categories of site above.

excepted land – see Annex C of the Overview.

exclude/exclusion are terms the report uses to refer to local exclusion of the coastal access rights by direction (as opposed to the national restrictions that apply on all coastal access land by default). In this way the use of the rights may where necessary either be excluded completely, or restricted in specified ways by means of a local restriction. Section 6.6 of the Coastal Access Scheme explains the provisions in detail and our approach to their use.

foreshore is not defined in the 2009 Act or the Order. In the report it is taken to mean the land between mean low water and mean high water.

gate is used in several ways in the report:

■ ‘Field gate’ means a wide farm gate, for vehicle access.

■ ‘Kissing gate’ means a pedestrian access gate, sometimes suitable for wheelchairs.

■ ‘Wicket gate’ means a narrow field gate, sometimes suitable for wheelchairs, but unsuitable for larger vehicles.

guide fencing is a term the report uses to describe simple temporary fencing which can be put up and taken down with minimal cost or effort – see figure 18 in chapter 6 of the Coastal Access Scheme.

Habitats Directive means the European Community Council Directive 92/43/EEC on the conservation of natural habitats and of wild fauna and flora. See bibliography for publication details.

the legislation is the term the report uses to describe four pieces of legislation which include provisions


relevant to the implementation of our proposals: the 2009 Act, the 1949 Act, CROW and the Order. There are separate entries in the glossary which describe each of these in more detail.

local access forum means a local access forum established under section 94 of CROW. Natural England is required to consult the relevant Local Access Forum in the preparation of the report, and to invite representations from it on its report – see chapter 3 of the Coastal Access Scheme for details.

national restrictions – see Annex D of the Overview.

National Trail means a long-distance route approved by the Secretary of State under section 52 of the 1949 Act.

objection means an objection by a person with a relevant interest in affected land to Natural England about a proposal in the report. An objection must be made on certain specified grounds, in accordance with the provisions in Schedule 1A of the 1949 Act (as inserted by Schedule 19 of the 2009 Act). Stage 3 of the implementation process described in chapter 3 of the Coastal Access Scheme provides an overview of the procedures for considering objections.

Order means the Access to the Countryside (Coastal Margin) (England) Order 2010 (S.I. 2010/558), made under section 3A of CROW. It sets out descriptions of land which are coastal margin and amends Part I of CROW in certain key respects for the purposes of coastal access. See bibliography for publication details.

public right of way (PRoW) means a public footpath, bridleway, restricted byway or byway open to all traffic. These public rights of way are recorded on the definitive map.

relevant interest means a relevant interest in land, as defined by section 297(4) of the 2009 Act. This is a person who:

■ holds an estate in fee simple absolute in possession in the land;

■ holds a term of years absolute in the land, or

■ is in lawful occupation of the land.

A relevant interest must therefore own or occupy the land in question, rather than simply having some kind of legal interest over it.

representation means a representation made by any person to Natural England regarding a proposal in its final report. A representation may be made on any grounds, in accordance with the provisions in Schedule 1A of the 1949 Act (as inserted by Schedule 19 of the 2009 Act). Stage 3 of the implementation process described in chapter 3 of the Coastal Access Scheme provides an overview of the procedures for considering representations.

restrict/restriction – see “exclude/exclusion”.

Roll-back is the term the Scheme uses to describe arrangements made under the provisions of section 55B of the 1949 Act, whereby we may propose to the Secretary of State in a coastal access report that the route of a specified part of the trail which is subject to significant erosion or other coastal processes, or


which links to such a section of trail, should be capable of being repositioned later in accordance with the proposals in our report, without further confirmation by the Secretary of State. Section 4.10 of the Scheme explains in more detail how this works.

route section is the term used in the report to describe short sections of the proposed route for the trail. Each route section is assigned a unique serial number which we use to refer to it in the proposals and on the accompanying maps.

Scheduled Monument means a site or monument of national importance given legal protection by virtue of being listed on the Schedule of Monuments under section 1 of the Ancient Monuments and Archaeological Areas Act 1979.

section 15 land means land with public access rights under:

■ section 193 of the Law of Property Act 1925;

■ a local or private Act;

■ a management scheme made under Part I of the Commons Act 1899; or

■ an access agreement or access order made under Part V of the National Parks and Access to the Countryside Act 1949;

or land subject to, or potentially subject to, public access under section 19 of the Ancient Monuments and Archaeological Areas Act 1979.

Where Section 15 land forms part of the coastal margin (which it may do in any of the ways explained in section 4.8 of the Coastal Access Scheme), these rights apply instead of the coastal access rights. Figure 6 in Section 2.4 of the Coastal Access Scheme shows the relationship of Section 15 land to the coastal access regime in more detail.

Site of Special Scientific Interest (SSSI) means a site notified under section 28 of the Wildlife and Countryside Act 1981 (as amended) as nationally important for its wildlife and/or geological or physiographical features.

spreading room is the term the report uses to describe any land, other than the trail itself, which forms part of the coastal margin and which has public rights of access.

In addition to land with coastal access rights it therefore includes areas of section 15 land. Spreading room may be either seaward or landward of the trail, according to the extent of the margin. Section 4.8 of the Scheme explains in more detail the ways in which land may become spreading room. Spreading room may be subject to directions that restrict or exclude the coastal access rights locally from time to time. However, the Scheme does not use the term to describe land which is subject to a direction which excludes access for the long-term. Land is not described as spreading room in the Scheme if it falls into one of the descriptions of excepted land, although it may become spreading room if it loses its excepted status as a result of a change of use, or if the owner dedicates it as coastal margin. Where highways such as roads or public rights of way cross spreading room, they remain subject to the existing highway rights


rather than becoming subject to coastal access rights.

statutory duty means the work an organisation must do by order of an Act of Parliament.

strategic environmental assessment means the overall requirements of European Community Council Directive 2001/42/EC. Sections 4.9.9 and 4.9.10 of the Scheme describe the circumstances in which we would conduct a strategic environmental assessment.

stretch is the term the report uses to describe the whole coastline affected by proposals it contains.

temporary route means a diversionary route which operates while access to the trail is excluded by direction. Unlike an alternative route, a temporary route may be specified by or under the direction without requiring confirmation by the Secretary of State in the report, though land owner consent is needed in some circumstances. Figure 17 in chapter 6 of the Coastal Access Scheme explains the provisions for temporary routes in more detail.

the trail is the term the report uses to describe the strip of land people walk along when following the route identified for the purposes of the Coastal Access Duty: see section 1.2. Following approval by the Secretary of State of the proposals in our coastal access report, the trail along that stretch becomes part of the National Trail known as the England Coast Path. By default, it is the land within 2 metres on either side of the approved route line, but often it is wider or narrower than this. The trail forms part of the coastal margin.

variation report means a report to the Secretary of State under section 55(1) of the 1949 Act. Natural England may prepare a variation report recommending changes to coastal access proposals that have previously been approved. Figure 10 in chapter 3 of the Coastal Access Scheme explains in more detail the circumstances when a variation report is necessary.

A variation report may also be prepared by Natural England (in the context of our recommendations for the trail which we have a duty to secure under section 296 of the 2009 Act) to recommend that the route of another National Trail at the coast is modified.


Annex C: Excepted land categoriesThe effect of Schedule 1 to the Countryside and Rights of Way Act 2000 is that some categories of land are completely excluded from the coastal access rights, even if they fall within the coastal margin:

■ land covered by buildings or the curtilage of such land;

■ land used as a park or garden;

■ land used for the getting of minerals by surface working including quarrying (except, under certain circumstances, the removal of sand or shingle from an area of foreshore or beach);

■ land used for the purposes of a railway (including a light railway) or tramway;

■ land covered by pens in use for the temporary detention of livestock;

■ land used for the purposes of a racecourse or aerodrome;

■ land which is being developed and which will become excepted land under certain other excepted land provisions;

■ land covered by works used for the purposes of a statutory undertaking (other than flood defence works or sea defence works) or the curtilage of such land;

■ land covered by works used for an electronic communications code network or the curtilage of any such land;

■ land the use of which is regulated by byelaws under section 14 of the Military Lands Act 1892 or section 2 of the Military Lands Act 1900;

■ land which is, or forms part of, a school playing field or is otherwise occupied by the school and used for the purposes of the school; and

■ land which is, or forms part of, a highway (within the meaning of the Highways Act 1980) – see below.

Some other land categories are excepted by default, but we may propose that the trail should cross them on an access strip – in which case the strip itself is not excepted from the coastal access rights. Where land in any of these categories would form part of the coastal margin in proposals, it would therefore be fully excepted from coastal access rights. That includes:

■ land on which the soil is being, or has at any time within the previous 12 months been, disturbed by any ploughing or drilling undertaken for the purposes of planting or sowing crops or trees;

■ land used for the purposes of a golf course;

■ land which is, or forms part of, a regulated caravan or camping site; and

■ land which is, of forms part of, a burial ground.

Highways are also excepted from the coastal access rights. This does not prevent the trail from following a public footpath or other highway, and people can continue exercising their rights to use highways that fall within the wider spreading room. Such highways form part of the coastal margin even though the access rights along them are afforded by other legislation.

Land owners may choose, under the legislation, to dedicate excepted land as a permanent part of the coastal margin. These provisions are explained in more detail in chapter 2 of our Coastal Access Scheme.


Annex D: National restrictions

The coastal access rights which would be newly introduced under proposals include most types of open-air recreation on foot or by wheelchair including walking, climbing and picnicking.

The scope of these coastal access rights is normally limited by a set of rules that we call in the Coastal Access Scheme the “national restrictions”.

They list some specific activities not included within the coastal access rights – for example camping, horse riding and cycling. The national restrictions on the coastal access rights are set out on the pages that follow.

The national restrictions do not prevent such recreational uses taking place under other rights, or with the landowner’s permission , or by traditional tolerance – for example on an area of foreshore where horse riding is customary. In particular, these national restrictions have no effect on people’s use of public rights of way or Section 15 land (see the entry for ‘section 15 land’ in the Glossary).

The land owner (or in some circumstances a long leaseholder or farm tenant) also has the option to include such recreational uses within the coastal access rights on a particular area of land, or on his holdings generally. He can do this:

■ permanently (i.e. on behalf of himself and future owners of the land), by dedicating such rights under section 16 of the Countryside and Rights of Way Act 2000 (CROW); or

■ until further notice, by agreeing that we should give a direction under CROW Schedule 2 paragraph 7 to this effect.

We can provide more information about these options on request.


Countryside and Rights of Way Act 2000

SCHEDULE 2 RESTRICTIONS TO BE OBSERVED BY PERSONS EXERCISING RIGHT OF ACCESS (Section 2)

General restrictions

1 (1) Subject to sub-paragraph (2), section 2(1) does not entitle a person to be on any land if, in or on that land, he –(a) drives or rides any vehicle other than an invalid carriage as defined by section 20(2)

of the Chronically Sick and Disabled Persons Act 1970, (b) uses a vessel or sailboard on any non-tidal water,(c) has with him any animal other than a dog, (d) commits any criminal offence,(e) lights or tends a fire or does any act which is likely to cause a fire,(f) intentionally or recklessly takes, kills, injures or disturbs any animal, bird or fish,(g) intentionally or recklessly takes, damages or destroys any eggs or nests,(h) feeds any livestock,(i) bathes in any non-tidal water,(j) engages in any operations of or connected with hunting, shooting, fishing, trapping,

snaring, taking or destroying of animals, birds or fish or has with him any engine, instrument or apparatus used for hunting, shooting, fishing, trapping, snaring, taking or destroying animals, birds or fish,

(k) uses or has with him any metal detector,(l) intentionally removes, damages or destroys any plant, shrub, tree or root or any part

of a plant, shrub, tree or root,(m) obstructs the flow of any drain or watercourse, or opens, shuts or otherwise

interferes with any sluice-gate or other apparatus,(n) without reasonable excuse, interferes with any fence, barrier or other device

designed to prevent accidents to people or to enclose livestock,(o) neglects to shut any gate or to fasten it where any means of doing so is provided,

except where it is reasonable to assume that a gate is intended to be left open,(p) affixes or writes any advertisement, bill, placard or notice,(q) in relation to any lawful activity which persons are engaging in or are about to engage in

on that or adjoining land, does anything which is intended by him to have the effect –(i) of intimidating those persons so as to deter them or any of them from engaging

in that activity,(ii) of obstructing that activity, or(iii) of disrupting that activity,

(r) without reasonable excuse, does anything which (whether or not intended by him to have the effect mentioned in paragraph (q)) disturbs, annoys or obstructs any persons engaged in a lawful activity on the land,

(s) engages in any organised games, or in camping, hang-gliding or para-gliding, or (t) engages in any activity which is organised or undertaken (whether by him or

another) for any commercial purpose.(2) Nothing in sub-paragraph (1)(f) or (j) affects a person’s entitlement by virtue of section

2(1) to be on any land which is coastal margin if the person’s conduct (to the extent that it falls within sub-paragraph (1)(f) or (j)) is limited to permitted fishing- related conduct.

(3) In sub-paragraph (2) the reference to permitted fishing-related conduct is a reference to the person –


(a) having a fishing rod or line, or(b) engaging in any activities which –

(i) are connected with, or ancillary to, fishing with a rod and line, or with a line only, in the exercise of a right to fish, and

(ii) take place on land other than land used for grazing or other agricultural purposes.2 (1) In paragraph 1(k), “metal detector” means any device designed or adapted for detecting

or locating any metal or mineral in the ground.(2) For the purposes of paragraph 1(q) and (r), activity on any occasion on the part of a

person or persons on land is “lawful” if he or they may engage in the activity on the land on that occasion without committing an offence or trespassing on the land.

3 Regulations may amend paragraphs 1 and 2.4 (1) During the period beginning with 1st March and ending with 31st July in each year,

section 2(1) does not entitle a person to be on any land if he takes, or allows to enter or remain, any dog which is not on a short lead.

(2) Sub-paragraph (1) does not apply in relation to land which is coastal margin.5 Whatever the time of year, section 2(1) does not entitle a person to be on any land if he

takes, or allows to enter or remain, any dog which is not on a short lead and which is in the vicinity of livestock.

6 In paragraphs 4 and 5, “short lead” means a lead of fixed length and of not more than two metres.6A (1) Whatever the time of year, section 2(1) does not entitle a person to be on any land

which is coastal margin at any time if –(a) that person has taken onto the land, or allowed to enter or remain on the land, any

dog, and(b) at that time, the dog is not under the effective control of that person or another

person.(2) For this purpose a dog is under the effective control of a person if the following

conditions are met.(3) The first condition is that – (a) the dog is on a lead, or

(b) the dog is within sight of the person and the person remains aware of the dog’s actions and has reason to be confident that the dog will return to the person reliably and promptly on the person’s command.

(4) The second condition is that the dog remains – (a) on access land, or(b) on other land to which that person has a right of access.

(5) For the purposes of sub-paragraph (4), a dog which is in tidal waters is to be regarded as remaining on access land.

6B (1) Section 2(1) does not entitle a person to be on any land which is coastal margin if, onthat land, the person obstructs any person passing, or attempting to pass, on foot along any part of the English coastal route, any official alternative route or any relevant temporary route.

(2) In this paragraph –“the English coastal route” means the route secured pursuant to the coastal access duty (within the meaning of section 296 of the Marine and Coastal Access Act 2009);“official alternative route” has the meaning given by section 55J of the National Parks and Access to the Countryside Act 1949;“relevant temporary route” means a route for the time being having effect by virtue of a direction under section 55I of that Act to the extent that the line of the route passes over coastal margin.

Enquiries about the proposals should be addressed to:Coastal Access Delivery Team – SouthNatural EnglandGuildbourne House, Chatsworth Road, Worthing, BN11 1LD

Telephone: 0300 060 3900

Email: [email protected]

Front cover photo: © Natural England

Natural England is here to secure a healthy natural environment for people to enjoy, where wildlife is protected and England’s traditional landscapes are safeguarded for future generations.

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© Natural England August 2017

GENERAL CORRESPONDENCE FOR E P & L COMMITTEE MEETING

9th October 2017

1. Email – Resident of Bognor Regis re idea for Screen on the Green in West Park

2. Email – ADC- re survey for planned play area on beach – previously circulated

3. Email – ADC – re Street Trading Application 4. Travel & Tourism Group Magazine – September 5. Email – Advertisement offer for Travel & Tourism Group magazine 6. Facebook - Note of thanks for all the Events put on by BRTC 7. Email – Brighton & Hove guide

bognor regis town council · 2017-11-06 · bognor regis town council town clerk: glenna frost, the...

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