board work session budget...create an integrated marketing and communications operation, ensuring...

Board Work SessionBudgetChief Facilities Officer, Chief Communications Officer, Chief of Staff and General Counsel February 20, 2020

John MorrisChief Facilities Officer407-317-3700

FACILITIES DIVISION

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Facilities Division Organizational Chart

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Facilities Chief Facilities Officer Organizational Chart

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Staff:7 support staff (all being moved to 6105)5 administrative staff (2 being moved to 6105)

12 positions in total (remaining 3 admin)

Funding:General Fund - 12 positions (funded from capital transfer)Grant Funded - 0 positions

Chief Facilities OfficerDept. #6100

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Chief Facilities OfficerDept. #6100

Chief Facilities Officer

Provide leadership and management responsibility for the Facilities division Management for the program development including design,

construction and maintenanceStaff Attorney oversees Real Estate Management, Facilities Planning

and Facility Use as well as legal support to all Facilities Services including the construction program.

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Facilities Facilities Services Construction Organizational Chart

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Staff:3 support staff8 administrative staff

11 positions in total


Facilities Services ConstructionDept. #6105

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Senior Facilities Executive Director, Facilities Services Construction

Direct report to CFO and responsible in his absencePrimary oversight of the Design and Construction departments Lead oversight of the Program Management Team, controls, Capital

Program, Capital Renewal and FF&E

Facilities Services ConstructionDept. #6105

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Facilities Facilities Services Real Estate Management

Organizational Chart

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Facilities Services Real Estate ManagementDept. #7335

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Director, Real Estate Management

Manages the Real Estate Management staff to accomplish the District’s objectives including acquiring real estate to support the 10 year CIPIdentifies OCPS properties for potential sale as surplus

properties.Manages long term facilities use and joint use agreements.

Facilities Services Real Estate ManagementDept. #7335

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Facilities Facilities Construction Planning Organizational Chart

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Facilities Construction PlanningDept. #6131

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Sr. Director, Facilities Construction Planning

Program Develop, Planning and Design oversight of the ESE Campus Consolidation Program Development, planning and Design Oversight of four (4)

Orange Technical CollegesMagic Way Compound Master Plan

Facilities Construction PlanningDept. #6131

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Facilities Facilities Planning Organizational Chart

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Staff:0 support staff4 administrative staff4 positions in total


Facilities PlanningDept. #9720

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Senior Administrator, Facilities Planning

Coordinate entitlements and government approvals (future land use, zoning, site plan) for existing and future school sites between OCPS and local municipalities.Liaison between OCPS and OC Government for coordination for

Development Review Committee, Planning and Zoning Commission and Board of County Commission to include ensuring school capacity is available for residential development proposals.Coordinate update for School Impact Fee Study

Facilities PlanningDept. #9720

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Facilities Facilities Services Maintenance Organizational Chart

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Staff:27 support staff

6 administrative staff33 positions in total

Funding:General Fund - 33 positionsGrant Funded - 0 positions

Facilities Services MaintenanceDept. #6132

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Sr. Facilities Director, Maintenance

Manages, supervises the following departments: Custodial Services, Districtwide and Portable Operations, Energy Advisors and Maintenance. Serves on the Collective Leadership Bargaining Team and attends

Orange Education Support Professionals Association (OESPA) meetings.

Facilities Services MaintenanceDept. #6132

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Facilities Facilities Asset Protection Organizational Chart

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Facilities Asset ProtectionDept. #6106

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Senior Facilities Manager, Asset Protection

Responsible for planning, preparing, implementing budgets as well as supervision related to the districtwide security systems which include projects and maintenance of systems.

Facilities Asset ProtectionDept. #6106

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Facilities Maintenance – Northwest Organizational Chart

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5 administrative staff



Maintenance – NorthwestDept. #6901

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Senior Maintenance Manager, Maintenance – Northwest

Responsible for planning, preparing, implementing and supervision of all operating costs related to maintenance

Maintenance – NorthwestDept. #6901

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Facilities Maintenance – Southeast Organizational Chart

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Maintenance – SoutheastDept. #6906

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Senior Maintenance Manager, Maintenance – Southeast


Maintenance – SoutheastDept. #6906

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Facilities Maintenance – Northeast Organizational Chart

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Funding:General Fund - 92positionsGrant Funded - 0 positions

Maintenance – NortheastDept. #6905

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Senior Maintenance Manager, Maintenance – Northeast


Maintenance – NortheastDept. #6905

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Facilities Energy Advisors Organizational Chart

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Energy AdvisorsDept. #6133

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Maintenance Manager, Energy Advisors

Responsible for directing the district’s utility budget for the consumption of over $20 million in districtwide energy utilities and administer the district’s energy incentive program.

Energy AdvisorsDept. #6133

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Facilities Facilities Use Management Organizational Chart

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Facilities Use ManagementDept. #7009

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Director, Facilities Use

Manages Facilities Use staff that process facility use through the web to include agreements, invoices and related correspondence.

Facilities Use ManagementDept. #7009

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Facilities Custodial Services Organizational Chart

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Custodial ServicesDept. #6102

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Director, Custodial Services

Responsible for planning, preparing, implementing and supervision of budgets for all operating costs related to the districtwide function of Custodial Services

Custodial ServicesDept. #6102

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Facilities Grounds, Landscaping and Pest Control Services


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Grounds, Landscaping and Pest Control ServicesDept. #6121

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Senior Maintenance Manager, Grounds, Landscaping and Pest Control


Grounds, Landscaping and Pest Control ServicesDept. #6121

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Facilities Facilities Capital Renewal and Portables


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Facilities Capital Renewal and PortablesDept. #6128

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Senior Facilities Manager, District WideSenior Facilities Manager, Portable Operations

Responsible for planning, preparing implementing budgets for multi-million dollar district wide capital improvement projects.Responsible for planning, preparing implementing budgets for install,

removal and leasing of the district’s inventory of portable classrooms.

Facilities Capital Renewal and PortablesDept. #6128

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AROI/Potential Savings

Facilities Use DepartmentSummer Four Day Work Week LED Lighting ProgramSolar Energy

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Scott D. HowatChief Communications Officer407-317-3494

COMMUNICATIONS DIVISION

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Communications Division Organizational Chart

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Communications DivisionChief Communications Office

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Staff:2 administrative staff


Funding:General Fund – 1.84 positionsGrant Funded – 0 positionsFoundation Funded – 0.16 positions

Chief Communications OfficeDept. #9004

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Chief Communications OfficeDept. #9004

Chief Communications OfficerChief Communications Officer oversees the Communications DivisionSupports executive leadership as a communications advisor and

strategistPlan, develop and implement enterprise-wide corporate

communications and branding strategy to increase the public’s knowledge, awareness and appreciation of district and school operationsCreate an integrated marketing and communications operation, ensuring

effective consistent messaging across traditional and emerging communication mediumsServes as President of the Foundation for Orange County Public Schools

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Communications DivisionDistrict Foundation

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Funding:General Fund – 5.87 positionsGrant Funded – 0 positionsFoundation Funded – 2.13 positions

District FoundationDept. #8223

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Senior Director, District FoundationSeek, secure and steward critical philanthropic resources (dollars, in-

kind support, and volunteers) to support district initiatives and prioritiesManage donor and volunteer relationships, including development

and implementation of stewardship plans that showcase student success and increase community awareness of opportunities to engage and investProvide guidance regarding best practices, ethical standards and

strategies for fundraising and development to School Board, Foundation board, district leaders, volunteers, and district and school staff

District FoundationDept. #8223

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Communications DivisionLegislative and Congressional Relations

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Legislative and Congressional RelationsDept. #8161

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Director, Legislative and Congressional RelationsAdvocate at the local, state and federal levels the district

developed priorities on behalf of the School Board and SuperintendentBuild relationships on behalf of the district that will result in

accomplishing the principles and priorities to support the district, schools and classroom needs

Legislative and Congressional RelationsDept. # 8161

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Communications DivisionMarketing and Events

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Marketing and EventsDept. #6231

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Director, Marketing and Events

Develop marketing strategies and plans that advance community involvement and support of district programs, initiatives and schools Plan, develop and produce events that inform and celebrate internal

and external audiences at a consistently high level of quality and impressionDirect a sustained level of service and brand compliance with

respect to the district in all digital, collateral and event mediumsDirect an advertising sales program to generate revenue that

supports district and school programs and initiatives

Marketing and EventsDept. #6231

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Communications DivisionMedia Relations

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Media RelationsDept. #6232

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Director, Media Relations

Plan, develop and implement a media relations program that will increase the public’s knowledge, awareness, and appreciation of district and school operationsStrategize and optimize media promotions to improve public confidenceManage crisis communications and serve as an official spokespersonMonitor/track media coverage, organize media briefings/press

conferences, and provide media coaching, training and staff professional development

Media RelationsDept. #6232

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Communications DivisionDistrict Information Office

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District Information OfficeDept. #6229

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Manager, District Information Office

Serve as the front line customer response for the districtAssists in directing in-person visitors, calls, and emails to

appropriate departments and personnel Assure that all concerns and complaints from the public including,

but not limited to the community, parents, employees, and students are acknowledged and acted upon by direct assistance or by connecting to the appropriate OCPS manager(s)

District Information OfficeDept. #6229

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Communications DivisionVideo Services

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Video ServicesDept. #6233

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Senior Manager, Video Services

Lead staff in providing video and audio production to support all meetings of the school boardProvides support all district level events Serves as Facilities primary consultant and project management for

design and build of new and renovated school television studiosServes as technical support for all schools and departments to achieve

district objectives

Video ServicesDept. #6233

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Reviewing potential outsourcing of technical support to schoolsReview the sales function of the district


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Bridget Williams, Ed.D.Chief of Staff407-317-3322

OFFICE OF THE SCHOOL BOARD MEMBERS

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School Board Services Organizational Chart

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Office of the School Board MembersDept. #9007

Staff:8 board members 3.5 administrative staff

11.5 positions in total

Funding:General Fund - 11.5 positionsGrant Funded - 0 positions

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School Board of Orange County, Florida

Eight board members elected for four-year termsApproves and establishes policies for the districtEstablishes the vision and mission for the public schools in the districtSenior Specialists support the work of the board

Office of the School Board MembersDept. #9007

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In and out of county travel (FL Statute 1001.39 (2019))Discretionary funds allocated to each board member

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Bridget Williams, Ed.D.Chief of Staff407-317-3322

OFFICE OF THE SUPERINTENDENT

Office of the SuperintendentOrganizational Chart

Office of the SuperintendentDept. #9001

Staff:4 administrative staff



District Superintendent, Orange County Public Schools

Oversees the operations of the school districtFulfills state statutory requirements for the positionPartners with school board to establish vision and mission of the district

Executive administrators support the superintendent and school board

Office of the SuperintendentDept. #9001


In and out of county travelSenior Specialist position

Amy D. EnvallGeneral Counsel407-317-3411

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DISTRICT GENERAL COUNSEL

District General CounselDivision Organizational Chart

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10 administrative staff (one position vacant)



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District General CounselDept. #9011

District General CounselDept. #9011

General Counsel, Office of Legal Services/School Board Attorney

To provide proactive legal services to the school board, the superintendent, and district administration on all legal matters affecting the school districtAssists the board in the legal performance of their duties and the fair and just

discharging of such obligations to students, employees, and the publicProvide oversight of litigation, legal opinions, policy interpretation, and contract

interpretation to ensure compliance with applicable federal and state laws Department of Education rules and regulationsMakes legal assignments and monitors all legal work assigned to in-house

attorneys and outside counsel

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In and out of county travel

Linda LindseySchool Board Internal Auditor407-317-3200 ext. 200-2897

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DISTRICT INTERNAL AUDITOR

District Internal AuditorDivision Organizational Chart

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District Internal AuditorDept. #8112

School Board Internal Auditor, District Internal Audit

To enhance the district’s performance and accountability by promoting an economical, efficient, and effective environment based on sound and practical internal controls through audit recommendations

Maintain independence and objectivity in appearance and in fact with those entities that are audited

Develop and customize basic individual audit plans and programs to identify key risks and controlsAnalyze and appraise the efficiency and effectiveness of business processesAssist in developing findings and proposing recommendations that deal with root causes of issues

and impact to the district based on evaluations conducted; offer alternatives where appropriateAssess and consider the potential for fraud risk and identify common types of fraud associated

with the organization and with a particular internal audit engagement

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District Internal AuditorDept. #8112


In and out of county travel

Superintendent’s Comments

School Board Questions and Discussion

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