@AskEmilyD

POSNER CENTERBOARD RECRUITMENT

(AND ENGAGEMENT) THAT ROCKS!MAY 31, 2016

Emily Davis, MNM

President, Emily Davis Consulting

Senior Governance Consultant, BoardSource

@AskEmilyD

TURN ON YOUR TECH

@AskEmilyD

@PosnerCenter

#governance

@AskEmilyD

@AskEmilyD 60 seconds or less

Name

Question

Desired Outcome

A LITTLE ABOUT YOU…

HI!

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AGREEMENTS & PARKING LOT

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Why did you join?

Whathesitations

did you have?

Why would you leave?

Why do you stay?

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PERSONAL PLANNING

Passion for mission

Organizational lifecycle stage

How many boards will you sit on?

Board terms

Type of board

Board size, demographics

Financial support

Clarity of expectations

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RECRUITMENT

Great board member retention

begins with a great recruitment

process!

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WHO HAS…

q A defined recruitment process?

q A regular recruitment schedule?

q A governance and/or nominating

committee leading the process?

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EXPECTATIONS

Board descriptionsTime commitment

Financial commitmentRecruitment processOrientationCommittee rolesOngoing educationBoard activitiesTerms & term limits

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BOARD ROLES & RESPONSIBILITIES

Set Organizational

Direction

Ensure Necessary Resources

Provide Oversight

*BoardSource

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BASIC BOARD RESPONSIBILITIES

Determine mission & purpose

Select the chief executive

Support & evaluate the CEO

Ensure effective planning

Monitor & strengthen programs & services

Ensure adequate financial resources

Protect assets & provide financial oversight

Build a competent board

Ensure legal & ethical integrity

Enhance the organizations good public standing

*BoardSource

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OUTSTANDING

GOOD

FAIR

POOR

ACTIVITY

How does the board as

a whole perform the

10 responsibilities

listed?

Rate the board as a

whole on a

scale from 1 – 4.

*BoardSource

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STRATEGICPLANNING

Process, not a document

Three-year road map

Stakeholder input

Narrative, resources, &

implementation tools

Strategic Priorities

Goals

Objectives

Tactics

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GATHERINFORMATION

BOARD ASSESSMENT

EXECUTIVE DIRECTOR

COMMITTEES

MEETINGS

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ASK THE RIGHT QUESTIONS

What is our capacity? What does success look like? What matters the most to us?

How does this serve our mission? How does it fit our strategic goals?How might this be a challenge for us?

Why is this important right now? Why should we consider other options? Why is this relevant to our stakeholders?

*BoardSource

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OBSERVATION LEADERSHIP

ATTENDANCE MICROMANAGEMENT

BOARD & ED ENGAGEMENT*

ED

ENGAGEMENT

BOARD ENGAGEMENT*BoardSource

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WHO LEADS?

BOARD

[With EDsupport]

EXEC DIR

[WithBoardadvice]

BOTH

[50/50Split]

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SHARED LEADERSHIP

BOARD LEADSSHARED

LEADERSHIP ED LEADS

Strategic Plan

FundingStrategies

EvaluationBoard

Meeting Prep

Policy Questions Staff Hiring & Oversight

Develops, Implements, &

Oversees Programs

Chief Fundraiser

Operations Reporting

Create & Review Policy

ED Hiring & Oversight

Connections to Funding

Financial Due

Diligence

Board Recruitment & Retention

*BoardSource

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HATS WE WEAR

LEGAL AMBASSADORVOLUNTEERConnections

Resources

Communications

Duty of Care

Duty of Loyalty

Duty of Obedience

Board works for staff

Avoid micromanagement

*BoardSource

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ENSURE HUMAN & FINANCIAL RESOURCES

CEOBoard Members

Supporters

PoliciesPlanning

Board Giving

ProspectingCultivation

Stewardship

*BoardSource

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@AskEmilyD

Identify

Cultivate

Recruit

Orient

Involve

Educate

Evaluate

Rotate

CELEBRATE!

*BoardSource

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WHO LEADS?

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REVIEW BOARD JOB DESCRIPTIONS

MEMBERS AT LARGE

PRESIDENT/CHAIR

VICE PRESIDENT/CHAIR

SECRETARY

TREASURER

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STEP BY STEP

Evaluation Expectations Application Outreach

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WHERE DO YOU FIND CANDIDATES?

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NEXT GENERS

Millennials

Gen X

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STEP BY STEP

Evaluation Expectations Application Outreach

Vetting Selection Debrief

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SAMPLE TIMELINE

Month 1•Review docs & past recruitment•Design self-eval

Month 2•Conduct self-eval & demo matrix•Design application, interview questions & outreach messaging

Month 3•Add to website•Share with networks

Month 4•Schedule & conduct interviews• Invite to board meeting

Month 5•Host at board meeting•Make recommendations

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RETENTION & ENGAGEMENT

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ONBOARDING

ORIENTATION BOARD BUDDIES

Hello. My name is…

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BOARD CULTURE

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WHAT MAKES ‘EM TICK

•Always YES•Wants to help everyone & everything

•Caution!

OVER-COMMITTED

•Needs lots to stay engaged

•Don’t let them sit around

BUSY, BUSY, BUSY

•Verbal & print

•Use titles & acknowledgment

LIKES RECOGNITION

•Stays focused & on track•Great for events•May get discouraged by others’ lack of support

ORGANIZER

•Lots of ideas for improvement

•Pair with an Organizer to keep things moving

CREATIVE

*Abigail Harmon

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INVEST IN LEARNING

TRAINING & EDUCATION

NETWORKS & ASSOCIATIONS

PRACTICE LEADERSHIP

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MEETINGS:None of us is as dumb as all of us

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BOARD MEETING TIPS

Governance

• Board reports• Strategic

priorities/goals• Mission moments• Ask questions• Avoid

micromanagement

Facilitation

• Consent agendas• Shared

responsibilities• Giving

accountability• Follow up

Participants

• Guests, Staff• ED• Board members• Honor time

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COMMITTEES

TYPES

PURPOSE

MEMBERS

MEETING FREQUENCY

COMMUNICATION

WITH BOARD

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MEETING PREPARATION

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EXAMPLE: FINANCE COMMITTEE

Board asks strategic questions

Monthly, quarterly ED/Finance Committee reports on budget

Board participates in fundraising efforts to meet financial goals

Board reviews, asks strategic questions, amends, approves budget

ED/Finance Committee researches drafts budget for approval

Board requests annual budget

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IT’S NOT ABOUT YOU

How does this serve the mission?Does it fit our strategic goals?

What’s our capacity?What does success look like?

Keep it high level!

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COMMUNICATION

“Change happens by listening and then starting a dialogue, with the people who are doing something you don’t believe is right.”

- Dr. Jane Goodall

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RECOGNITION

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BOARD ENGAGEMENT PLANS

• What do you want to include?

• How will you create them?

• How do you hold yourselves

accountable?

• What challenges lie ahead?

• What does success look like?

• Board participation

• Committee participation

• Event participation

• Individual giving

• Fundraising activities

• Ambassadorship

• Resources have and need

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TAKE AWAY & COMMITMENT

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@AskEmilyD

Emily Davis, MNMPresident, Emily Davis Consulting

Senior Governance Consultant, BoardSource(720) 515-0581

emily@emilydavisconsulting.comemilydavisconsulting.com