board of regents policies (borp)
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Board of Regents Policies (BORP). Draft Proposed Amendments. Guidelines for Revisions. Readily apparent changes, i.e., “low hanging fruit” that are long overdue Convert prescriptive statements to broader policy statements - PowerPoint PPT PresentationTRANSCRIPT
Draft Proposed Amendments
Guidelines for Revisions
Readily apparent changes, i.e., “low hanging fruit” that are long overdue
Convert prescriptive statements to broader policy statements
Propose delegation of authority to enhance operational efficiency and effectiveness
Consultant
Dr. Terry MacTaggert, Association of Governing Boards
Reviewed draft proposed amendments from the perspectives of“best practices”accreditation standards
Dr. MacTaggert’s comments on draft amendments
Update and clarify policies, enhancing understanding and potential for effective implementation
Provide for modest delegation of authority while the BOR retains full authority over critical functions
Conversion of BORP to executive policy assures continued oversight
In sum, changes are appropriate and consistent with best governance practice
Draft Proposed BORP Amendments
By-Laws (Lead: K. Amemiya)
Revised the function of the Committee on University Audits
Draft Proposed BORP Amendments
Chapter 1, General Provisions (Lead: K. Amemiya)Revised “Policy on Nondiscrimination and Affirmative
Action”Added images of University seal, University logo, and Coat
of Arms
Draft Proposed BORP Amendments
Chapter 2, Administration (Lead: K. Amemiya)Allows authority delegated to the President to be further
delegated at the President’s discretion, unless the Board specifically limits the President’s delegation of authority
Eliminates the detailed Self-Assessment Format to provide Board with greater flexibility and latitude when conducting Presidential evaluation
Draft Proposed BORP Amendments
Chapter 3, Organization (Lead: H. Todo)Updates name from Maui Community College to UH Maui
College
Draft Proposed BORP Amendments
Chapter 4, Planning (Lead: L. Johnsrud)
Updates environmental context statement and mission of community colleges.
Draft Proposed BORP AmendmentsChapter 5, Academic (Lead: L. Johnsrud)
Sections relating to research are being moved to proposed new Chapter 12
Defines length of provisional status; provides for extensions of provisional status; allows President to terminate programs not extended or without established status application; allows the President to terminate BOR approved programs
Clarifies that a person may receive only one award in teaching and one award in research in their period of service at UH; and provides that campuses to develop selection procedures
Converts affiliation and cooperating agencies reports to upon request status; and eliminates section on Western Governors University, as UH is no longer participating
Broadens definition of semester from a defined 15 weeks to period that is consistent with student achievement and accreditation standards.
Draft Proposed BORP AmendmentsChapter 5, Academic – Continued
Allows reports on centers to be made upon requestDeletes requirements on establishing a themeRevises nonresident campus ceiling at baccalaureate
institutions to 35% for undergraduate studentsDeletes credit by examination section; deletes details
related to the library with conversion to executive policy and provides that the President may delegate to Chancellors; and deletes appendixes on General Education and Library Fees with conversion to executive policy
Draft Proposed BORP AmendmentsChapter 6, Tuition & Fees (Leads: R. Freitas & K. Lee)
General clean-up and streamlining of policies and/or statements which are duplicative or contradictory
Moves BOR-approved fees to the end of the chapter attachment and delegates authority for future adjustments to the President
Removes specific types of institutional financial aid in conjunction with new executive policy; retains the overarching philosophy of the Financial Assistance Policy, UH Regents & Presidential Scholarship, and State of Hawai‘i B Plus Scholarship
Draft Proposed BORP AmendmentsChapter 7, Student Affairs (Leads: R. Freitas & K. Lee)
General clean-up and streamlining of policies and/or statements which are duplicative or contradictory
Removes specific operational guidelines on student housing for campuses while retaining overarching policy statements on housing remains, along with assignment priority statements
Delegates student housing room rates to the President or President’s designee
Removes the Short-Term Student Loan ProgramRevised International Student Health InsuranceRemoves Articles/Addenda: UHM Campus Center Charter from
1971, UHH Student Housing Rates from 2005, Maui College Student Housing Rates from 2005
Draft Proposed BORP AmendmentsChapter 8, Business & Finance (Lead: H. Todo)
Increases maximum dollar level of construction projects and consulting contracts beyond which Board approval is required
Makes other revisions to eliminate impractical and overly restrictive, prescriptive or cumbersome, or unnecessary procedures which are not required or are inconsistent with policy statements
Draft Proposed BORP AmendmentsChapter 9, Personnel (Leads: L. Johnsrud (Academic) & B. Hashimoto
(Non-Academic)Authorizes the President to appoint faculty; provides that faculty
compensation shall be in accordance with current collective bargaining agreement; and provides that the President shall promulgate policies in consultation with University executives setting forth the duties, responsibilities, qualifications, guidelines and timelines for selection, conditions for appointment, compensation and other administrative requirements: Department Chairs, Special Program Directors and Chairs of Academic Subdivisions, Graduate Assistants, Lecturers, and Cooperating Teachers/Counselors and Observation/Participation Teachers.
Continues Board support of exchanges of University of Hawai‘i faculty with other institutions and provides that the President shall promulgate policies for faculty exchanges
Draft Proposed BORP AmendmentsChapter 9, Personnel – Continued
Eliminates the requirement for the President to provide an annual report to the Board regarding special salary adjustments.
Delegates authority to the President to promulgate implementing policy to administer a faculty classification plan and make amendments to the plan, provided that any new faculty categories or permissible campus faculty groups shall be subject to prior approval of the Board
University of Hawai‘i at Mānoa faculty classifications to include seven (existing) categories with grades within each category: Instruction; Researcher; Specialist; Librarian; Extension Agent; Graduate Teaching Assistant; Lecturer
Provides that the President shall adopt policies relating to Clinical titles for non-compensated faculty appointments in Health Science and Social Welfare
Draft Proposed BORP AmendmentsChapter 9, Personnel - Continued
Extends political activity policy to employees seeking non-partisan public office (e.g. Mayor of the City and County of Honolulu, City Prosecutor)
Deletes radiational safety that is subject to other policies, procedures, rules and regulations
Provides that the President shall adopt rules applicable to the Waahila faculty housing and a University Housing Assistance Program
Provides that faculty sick leave shall be in accordance with the provisions of the most current collective bargaining agreement
Deletes obsolete policy relating to prohibition of service beyond age 70Updates the name of the agency responsible for administering the
health benefit program
Draft Proposed BORP Amendments Chapter 9, Personnel - Continued
University of Hawai‘i Hilo and University of Hawai‘i West O‘ahu faculty classification to include three (existing) categories with grades in each category: Instruction; Lecturers; Affiliate Faculty
Community College and Maui College Classification to include one (existing) categories with grades within each category: Instruction
Delegates to the President authority to identify high demand academic disciplines and recruit faculty in the recognized high demand disciplines at salaries that exceed the maximum of the appropriate salary schedule
Delegates to the President authority to establish, amend, and administer a classification and compensation plan for graduate assistants
Clarify the approving authority for legal representation requests Delete obsolete reference to managerial personnel List authority delegated by the Board to the President for certain Personnel
Actions.
Draft Proposed BORP AmendmentsChapter 9, Personnel - ContinuedUpdates section to reflect changes in the IRS regulations and to
delegates authority to the President to make program changes as necessary
Amends to include feminine form “Emerita” of “Emeritus” Deletes Incentive Early Retirement program which is inconsistent
with of Act 179, SLH 2010Recommends 1) eliminating the requirement for the President to
report executive salary exceptions as such are publicly posted; 2) amending various provisions to reflect the Board’s delegation to President; and 3) delegate to the President authority to approve amendments to the executive salary schedule
Allows executives personnel to request a leave of absence for family leave purposes based on provisions aligned with faculty and staff
Draft Proposed BORP AmendmentsChapter 10, Facilities (Lead: B. Minaai)
Delegates to the President authority to add or delete from the exempt classes of action as operational needs change
Delegates to the President authority to establish child care programs and develop program guidelines
Delegates to the President authority to promulgate policies and procedures for the parking and operation of motor vehicles on University campuses
Draft Proposed BORP Amendments
Chapter 11, Miscellaneous (Lead: D. Lendio)Delegates authority to submit legislative requested reports
to the legislature on behalf of the Board of Regents
Draft Proposed BORP AmendmentsNew Chapter 12, Research (Lead: J. Gaines)
Allows individual investigators to choose whether or not to participate in projects for which the sponsor may impose certain limitations on dissemination
Deletes classified managerial groupProvides that classified research should not be conducted
on campusProvides that the President and Facility Security Officer
shall possess a personnel security clearance and that security officer shall be responsible to ensure safeguarding classified information.
Precludes members of the Board of Regents and the administration without security clearance from accessing classified information
Draft Proposed BORP AmendmentsNew Chapter 12, Research (Lead: J. Gaines) cont.
Deletes rules relating to outside research projectsDeletes prohibition against outside use of University
facilitiesDeletes requirement that university substantiate
basis for service ordering to RCUHIncrease purchase limits from $100,000 to $300,000Deletes requirement for monthly service order
reports to the BORAmends requirement for annually executed
agreement to annually review agreement