Official Minutes of PAYNE COUNTY

BOARD OF COUNTY COMMISSIONERS

1

The Payne County Board of County Commissioners met in a regular scheduled meeting of the board in the Commission Chambers at 9:00 a.m. on Monday August 12th, 2013 at the Payne County Administration Building located in Stillwater, Oklahoma.

Chairman Reding called the meeting to order at 9:00 a.m. with the Invocation by Commissioner Zach Cavett and Pledge of Allegiance to the flag of our Country by Dewey Clapp.

The following members were present: Chair Chris Reding District 2, Vice­Chair Jim Arthur District 3, Member Zach Cavett District 1; Secretary­County Clerk Glenna Craig.

Approve minutes of the previous meeting of the board. Minutes of the board were emailed to members before the meeting. Motion to approve by Cavett, seconded by Arthur. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Miscellaneous items from the Audience (no action will be taken) None presented on this date.

Discussion/Possible Action on Bid Openings 9:30 a.m. The following bids were presented by Donna Hickman, Purchasing agent to the board. Bid # 2014­10 – Used Rodeo Arena­ Bid # 2014­11 – Repair of McVey ArenaThese bids will be evaluated at a later date.Bid # 2014­09 Asphalt Overlay on Ingalls Road ­Vendor #1. Baileys Paving Co.­Vendor #2. Quapaw CompanyVendor #3­. Kerns Construction, Inc.Discussion/Possible Action on Bid Evaluations: The Asphalt Overlay Bid was awarded to Bailey Paving per Payne County Commissioners. Michael Benson Director of the Expo Center requested a copy of the bids for the Expo Center for evaluation. Michael will make a recommendation to the Commission in writing for those bids.

Discussion/Possible Action on Reports from Officers and Boards:

County Policy­ACCO Staff­ Dale Frech, ACCO representative addressed the Commission on this date in regards to updating the current Payne County Alcohol and Drug Testing Policy. Payne County currently only has a policy for CDL holders to be drug tested, and nothing in regards to Non CDL employees. Dale referenced that in order to drug test all employees, not just CDL drivers, you must have a current Drug and Alcohol testing policy in place. Dale stated at this time Payne County does not have a comprehensive policy in place. Dale is going to introduce an updated policy to the Payne County Budget Board for approval if they so wish. 75­76 counties in the State of Oklahoma out of 77 currently have a similar policy in place.

Resolution 2013­42 to close a portion of Eastland Drive,D­3. The following resolution was read to the board on this date by Commissioner Arthur. The request to close was submitted by William Cole.

Official Minutes of PAYNE COUNTY

BOARD OF COUNTY COMMISSIONERS

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The presented resolution was drafted by ADA Lowell Barto. Arthur stated that he has lived by this road for over 20 something years and sees no reason why the road should not be closed. Motion to approve the resolution as presented to the board by Arthur, seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Resolution 2013­43 Donation from Dr. J Alexander Hair. Resolution for acceptance of a $1,000.00 gift as follows. Presented to the board by Arthur.

Motion to approve donation as presented to the board by Arthur, seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Resolution 2013­44 Cancellation of Utility Relocation Agreement. Resolution presented by Arthur.

Motion to approve resolution as presented by Arthur, seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Mehlburger Brawley­Invoice #1238­01D Utility Verification. Representative from Mehlburger Brawley presented an invoice in the amount of $3750.00. Motion to approve invoice as presented by Arthur, seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Ingress and Egress Agreements­ None presented to the board on this date.

Official Minutes of PAYNE COUNTY

BOARD OF COUNTY COMMISSIONERS

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Removal of Equipment items from Inventory – None presented to the board on this date.

Appointment of Requisitioning and Receiving Officers –Craig presented requests from Commission District 3 to remove Tammy Mathis as receiving and add Tina Bolton as receiving, Commission District 2 removing Jim Arthur as requisitioning and adding LeNell Bowen as requisitioning, also removing Tammy Mathis as receiving and adding LeNell Bowen as receiving. Motion to accept requests as presented by Arthur, seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Cash Appropriations­None presented to the board on this date. Transfer of Appropriations­ None presented to the board on this date.

Purchase Orders: New/Blanket/Tabled/Disallowed­ Craig presented blanket purchase orders for the Glencoe Fire Department and the following purchase orders to the board requesting approval: FY 12­13 in the amount of $9,247.99 and FY13­14 $129,871.35 as follows: 2012­2013 COUNTY GENERAL: 3949, STC/BUSINESS WORLD, 40.00, MAINTENANCE; 3950, FENTON OFFICE MART, 399.99, STAND; HIGHWAY CASH: 1711, LAWN AND LEISURE OF LEES SUMMIT INC., 8074.00, Sand Spreader; SHERIFF SERVICE FEE: 456, C. O. P. S. PRODUCTS LLC., 642.50, VESTS; MECHANIC LIEN FEE: 64, HOBBY LOBBY STORES, INC., 91.50, FRAME; 2013­2014 COUNTY GENERAL: 278, STILLWATER NEWSPRESS, 45.30, NOTICE TO BIDDERS; 279, STANDLEY SYSTEMS INC., 224.05, CONTRACT SERVICES; 280, STC/BUSINESS WORLD, 24.00, MAINTENANCE AGREEMENT; 281, STC/BUSINESS WORLD, 30.00, MAINTENANCE & SUPPLIES; 282, STC/BUSINESS WORLD, 40.00, MAINTENANCE; 283, FENTON OFFICE MART, 254.59, JULY BLANKET; 284, QUALITY WATER SERVICES, 72.45, JULY BLANKET; 285, ENGRAVING EXCELLENCE, 5.00, NAME PLATE; 286, WALKER COMPANIES, 92.50, NOTARY; 287, FENTON OFFICE MART, 61.99, CHAIR MAT; 288,ENGRAVING EXCELLENCE, 5.00, ENGRAVING; 289, STAPLES, 458.46, OFFICE SUPPLIES; 290, A T & T, 19.90, TELEPHONE SERVICE; 291, COOPERS LOCKSMITH LLC, 2.00, JULY BLANKET; 292, NAPA AUTO PARTS, 2189.05, JULY BLANKET; 293, THOMAS FORD, 43.80, JULY BLANKET; 294, UNIFIRST, 66.95, JULY BLANKET; 295, DEARINGER PRINTING & TROPHY, 58.50, NAME TAGS; 296, QUALITY CUSTOM UPFITTERS, 147.71, SUPPLIES; 297, MILAS FABRICS, 55.00, SEWING SERVICES; 298, STILLWATER ARMORY LLC, 45.54, RIFLE CASE; 299, QUALITY CUSTOM UPFITTERS, 122.35, REPLACE COAX KIT ON BUS; 300, LOWE S COMPANIES, INC., 42.64, SUPPLIES; 301, OKLA. TAX COMMISSION, 75.00, REGISTRATION; 302, FENTON OFFICE MART, 17.58, SUPPLIES; 303, M POWER INC., 150.00, JULY SERVICES; 304, CENTRAL LAWN AND LANDSCAPE, 250.00, JULY BLANKET; 305, WIN WHOLESALE COMMERCIAL, 4.77, JULY BLANKET; 306, CENTRAL LAWN AND LANDSCAPE, 625.00, JULY BLANKET; 307, UNIFIRST, 849.10, JULY BLANKET; 308, BUNNEY ELECTRIC CO., INC., 364.00, JULY BLANKET; 309, GRIMSLEYS, INC., 669.95, JULY BLANKET; 310, HICKERSON MECHANICAL, INC., 360.00, JULY BLANKET; 311, HICKERSON MECHANICAL, INC., 480.00, JULY BLANKET; 312, MERRIFIELD OFFICE SUPPLY, 122.19, JULY BLANKET; 313, HICKERSON MECHANICAL, INC., 240.00, JULY BLANKET; 314, GRIMSLEYS, INC., 144.50, JULY BLANKET; 315, BUNNEY ELECTRIC CO., INC., 104.00, JULY BLANKET; 316, INTERWORKS, INC., 680.00, BLOCK OF TIME; 317, REDING, CHRIS, 100.57, TRAVEL REIMBURSEMENT; 318, SHRED­ AWAY SHREDDING, INC., 38.50, SHREDDING SERVICES; 319, FIELD, DEBORAH J., 1500.00, REIMBURSEMENT; 320, HEALTH CARE SERVICE CORPORATION, 1318.80, INSURANCE; 321, DELTA DENTAL OF OKLAHOMA, 128.70, DENTAL INS; 322, VISION SERVICE PLAN OF OKLA., 34.24, VISION INS; 323, PRUDENTIAL INSURANCE COMPANY, 14.71, LIFE INS; 324, COLONIAL LIFE & ACCIDENT, 1596.10, INSURANCE; 325, LOWE S COMPANIES, INC., 46.41, JULY BLANKET; 326, FLEETCOR TECHNOLOGIES, 579.27, JULY BLANKET; 327, CITY OF STILLWATER, 3409.95, UTILITIES; 328, CHICKASAW, 570.28, INTERNET SERVICES; 329, DIRECTV, 151.99, HD ACCESS/RECEIVERS; 330, CREDIT CARD OPERATIONS, 4365.76, JULY BLANKET; HIGHWAY CASH: 94, BAILEYS PAVING CO. , INC, 26353.08, HMHL; 95, COWBOY TIRE LLC, 110.00, TIRE REPAIRS; 96, SCHATZ AUTOSUPPLY, 110.00, GREASE; 97, PAYNE CO. CONSERVATION DIST., 135.00, PLAT BOOKS; 98, MERRIFIELD OFFICE SUPPLY, 78.85,OFFICE EQUIPMENT; 99, MID CONTINENT CONCRETE CO INC., 3906.00, FLOWABLE FILL; 100, CHAPPELL SUPPLY, 5720.00, POWERWASHER; 101, EAGLE PUMP AND SUPPLY, LLC., 307.36, GATORADE; 102, A T & T U­VERSE, 50.00, TELEPHONE SERVICE; 103, A T &T MOBILITY, 113.40, TELEPHONE SERVICE; 104, CENTERPOINT ENERGY, 35.17, UTILITIES; FLOOD PLAIN MANAGEMENT: 4, VAUGHAN, ZELAN K., 36.16, TRAVEL REIMBURSEMENT; BOARD OF PRISONERS: 14, SYSCO FOOD, INC., 17559.07, JULY BLANKET; 15, STILLWATER WHOLESALE GROCERIES, 1927.15,JULY BLANKET; 16, ADVANCED CORRECTIONAL, 24946.71, MEDICAL SERVICES; HEALTH DEPARTMENT: 23, B & C BUSINESS PRODUCTS, 25.77, JULY BLANKET; 24, BEN WELCH LANDSCAPE CARE, 630.00, JULYBLANKET; 25, HUCKABAY, JEREMY W., 600.00, JULY BLANKET; 26, PEAK PEST SERVICES LLC, 200.00, JULY BLANKET; 27,UNIVERSITY CLEANING SERVICES, 687.45, JULY BLANKET; 28, ALLIANCE MAINTENANCE, INC., 1975.00, JANITORIAL SERVICES; 29,MOORE MEDICAL CORP., 104.00, MEDICAL SUPPLIES; 30, CENTERPOINT ENERGY, 44.06, UTILITIES; 31, A T & T MOBILITY,1011.51, TELEPHONE SERVICE; 32, SCHOVANEC, ANNETTE, 21.47, TRAVEL REIMBURSEMENT; SHERIFF SERVICE FEE: 25, BEST BUY BUSINESS ADVANTAGE, 539.95, JULY BLANKET; 26, STILLWATER ARMORY LLC, 279.55, GUNSUPPLIES; REVOLVING FORFEITURE: 3, PAYNE CO. COURT CLERK, 271.40, FORFEITURE FILING; 4, PAYNE CO. DISTRICT ATTORNEY,4950.00, REIMBURSEMENT; FAIRBOARD CASH: 20, ALLIED WASTE SERVICES, 958.59, TRASH SERVICES; 21, A T & T MOBILITY, 95.89, TELEPHONE SERVICE; SHERIFF S COMMISSARY: 2, TIGER COMMISSARY, 5722.13, JULY BLANKET; JAIL OPERATION & MAINTENANCE: 79, FASTENAL COMPANY, 7.56, JULY BLANKET; 80, WIN WHOLESALE COMMERCIAL, 140.65, JULYBLANKET; 81, FRONTIER FIRE PROTECTION, 347.00, INSPECT FIRE EXTINGUISHERS; 82, HICKERSON MECHANICAL, INC., 120.00,LABOR/REPAIRS; 83, A T & T MOBILITY, 1045.00, TELEPHONE SERVICE; 84, OKLA. NATURAL GAS, 675.43, UTILITIES; 85, CREDITCARD OPERATIONS, 81.30, JULY BLANKET; SOLID WASTE: 16, A T & T, 56.14, TELEPHONE SERVICE; CLERK R M & P: 8, MIDWEST PRINTERS, 398.06, INDEX SHEETS; E 911: 12, A T & T, 352.92, TELEPHONE SERVICE; 13, PIONEER EQUIPMENT RENTAL & SUPPLY, 66.42, TRUNKS; DISTRICT ATTORNEY SEIZURE: 1, PAYNE CO. DISTRICT ATTORNEY, 1989.00, FORFEITURE FILING; 2, STILLWATER POLICE DEPT.,1989.00, FORFEITURE FILING;

Official Minutes of PAYNE COUNTY

BOARD OF COUNTY COMMISSIONERS

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Motion to approve purchase orders as presented to the board by Cavett, seconded by Arthur. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Monthly report of officers­ Craig presented the following July monthly reports to the board. County Clerk reported $100,266.20 to the board. Craig noted that $39,294.69 was allocated to the General Fund. Payne County Assessor reported $1,414.00, Sheriff $50,918.37, Election Board $2,938.25. Treasurer total for June: $71,211.19, July: $121,599.01. Motion to accept the monthly reports of officers by Cavett, seconded by Arthur. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Public Announcements from the Board­ Public – Arthur discussed that he and Commissioner Cavett went to an ACCO meeting last week, and the CED#5 board announced they are going to be distributing a check to the county. The Commissioners will use the funds to work on Ingalls Rd. in District 1 and a bridge in District 3. Reding stated that he is working on the final revisions of the CLEAN program and will hopefully have the program up and running in the next couple of weeks.

Discussion/Possible Action on Public Appearances/Petitions­ Commissioners Arthur and Cavett presented the following road crossings/ utility permits to be approved on this date from the below entities for Temporary/Permanent/ Renewal. Devon Energy Production Company LP (7), 51 East Water, INC (5), PVR Midstream LLC (1), Plains Pipeline, L.P. (8). Motion to accept crossings as presented to the board by Arthur seconded by Cavett. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

New Business. None presented to the board.

Adjournment­ Motion to adjourn by Cavett, seconded by Arthur. Roll Call Vote: Cavett­ Yes, Arthur­Yes, Reding­Yes.

Minutes of the Board attested to

By___________________________ Glenna Craig, Payne County ClerkSeal of office

Approved by the Board of CommissionersOn the __________day of______ 2013

Chairman________________________

Commissioner____________________

Commissioner_____________________