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    Bloomsburg University of Pennsylvania Bloomsburg, Pennsylvania

    SAP Funds Management

    Budget Training Packet

    Revised March 2006 This manual replaces all previous SAP Funds Management Budget Training materials

    Prepared by: Bloomsburg University Budget Office Barbara Stiner Barbara Meyer Audra Halye

  • 2ZBUDSOURCE_EX_NOCF Exp Budget Sources NOCFRWD To Next YR ...................................................................... 26

    TABLE OF CONTENTS (TOC)

    GENERAL INFORMATION............................................................................................. 5 Navigation of this Training Manual (PDF Format) ................................................................................................................................ 6 Setup/Managing Folders/Additional SAP Screen................................................................................................................................... 6 Review of Parked Transfers.................................................................................................................................................................... 7 Fiscal Year .............................................................................................................................................................................................. 8 Common Transactions ............................................................................................................................................................................ 8 Entering a Purchase Request or Funds Reservation ............................................................................................................................... 8 Numbering of SAP Funds/Cost Center................................................................................................................................................... 9

    FUNDS MANAGEMENT REPORTS............................................................................. 10 MASTER DATA .............................................................................................................. 10

    FM2G View a Listing Of Funds Centers........................................................................................................................ 11 FM3G Commitment Item Hierarchy .............................................................................................................................. 12 S_KI4_38000034 Index of Commitment Items............................................................................................................................... 13 S_KI4_38000038 Index of Funds Centers....................................................................................................................................... 13 S_KI4_38000039 Index of Funds.................................................................................................................................................... 14

    FUNDS MANAGEMENT REPORTS............................................................................. 15 RECOMMENDED REPORTS TO USE.......................................................................... 15

    ZBUDSOURCE_CF Budget Sources W/CFRWD To Next Year.................................................................................. 16 ZBUDSOURCE_NO CF Budget Sources NOCFRWD To Next Year ................................................................................. 17 ZBUDSTAT_CF Budget Status WCFRWD To Next YR........................................................................................ 18 ZBUDSTAT_NOCF Budget Status NOCFRWD To Next YR...................................................................................... 19 FMRP_RFFMEP1AX All Actuals Document Journal .................................................................................................. 20 FMRP_RFFMEP1BX Annual Budget: Line Items by Document Number..................................................................... 21 FMRP_RFFMAV03X Budget Deficits for Expenditures................................................................................................. 22 S_P99_41000147 Earmarked Funds Journal ............................................................................................................ 23

    OTHER REPORTS........................................................................................................... 24 ZBUDSOURCE_EX_CF Exp Budget Sources W/CFRWD To Next YR ....................................................................... 25

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    ZBUDSOURCE_CF_T Totals-Budget Sources W/CFRWD To NYR.......................................................................... 27 ZBUDSOURCE_EX_CF_T Tot-Exp Bdgt Sources W/CFRWD To NYR .......................................................................... 28 ZBUDSOURCE_NOCF_T Totals-Budget Sources NOCFRWD To NYR ......................................................................... 29 ZBUDSOURCE_EX_NOCF_T Tot-Exp Bdgt Sources NOCFRWD To NYR.......................................................................... 30 ZACTCOM_CF_T Totals-Actual & Commit WCFRWD To NYR........................................................................ 31 ZACTCOM_EX_CF_T Tot-Exp Actual & Commit WCFRWD To NYR ................................................................... 32 ZACTCOM_NOCF_T Totals-Actual Commit NOCFRWD To NYR........................................................................ 33 ZACTCOM_EX_NOCF_T Tot-Exp Actual & Commit NOCFRWD To NYR ................................................................. 34 ZBUDSTAT_EX_CF Expense Budget Status W/CFRWD To Next YR.................................................................... 35 ZBUDSTAT_EX_NOCF Exp Budget Status NOCFRWD To Next YR .......................................................................... 36 FMRP_RFFMTO50 Annual Budget: List ................................................................................................................ 37 FMRP_RFFMEP1OX Commitments: Line Item By Document Number................................................................... 38 FMRP_RFFMAV01X Commitment/Actual For Assigned Budget.............................................................................. 39 FMRP_RFFMTO10X Commitment/Actual Totals Records ....................................................................................... 40 S_KI4_38000056 Budget: Entry Document........................................................................................................ 41

    REPORT FUNCTIONS.................................................................................................... 42 Report Generation And Drilling Down To Commitment Item Level................................................................................................... 43 Pulling Multiple Fiscal Years ............................................................................................................................................................... 44 Drilling Down When Pulling Multiple Funds Centers ......................................................................................................................... 45 Drilling Down By Fiscal Periods.......................................................................................................................................................... 47 Drilling Down By Budget Type............................................................................................................................................................ 49 Drilling Down to Access Documents ................................................................................................................................................... 50 Drilling Down to Access Line Item Documents................................................................................................................................... 53 Report Icons ........................................................................................................................................................................................ 54 How to Print Reports and to Print a Screen Only ................................................................................................................................. 55

    REPORT LAYOUT.......................................................................................................... 56 Changing the Layout............................................................................................................................................................................. 57 To Save a Layout ............................................................................................................................................................................... 58 To Delete a Layout............................................................................................................................................................................. 58

    REPORT VARIANTS...................................................................................................... 59 Setting Up Report Variants................................................................

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