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Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
BIDS AND AWARDS COMMITTEE FOR THE INTEGRATED GOVERNMENT PHILIPPINES PROJECT (BAC4iGOV)
Supplemental Bid Bulletin No. 1
Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro
Manila and Cebu Area, Including Supply and Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
After considering the queries, clarifications, recommendations and suggestions made during the Pre-Bid Conference held on 30 June 2015, Section 3 (Bid Data Sheet), ITB Clause 12.1, ELIGIBILITY DOCUMENTS, iv states that:
XXX
Any of the following documents must be submitted corresponding to listed contracts per submitted Annex I:
a) Notice of Award; or
b) Notice to Proceed”
XXX
Thus Annex I “Statement of all Ongoing Contracts Within the Last Three (3) Years” is hereby amended to read as follows:
XXX
“1. All On-Going Contracts (including contract/s awarded but not yet started, if any)
Name of Client
Name of the Contract
Date and Status of the Contract
Kinds of Goods
Amount of Contract
Value of Outstanding Contracts
Date of Delivery
Purchase Order Number/s or Date of Contract/s
Please attached Notice of Award or Notice to Proceed corresponding to the listed contracts above. “
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Further, the documents herein stated below are to be submitted together with ITB Clause 12.1 Technical Documents:
iv. Contractor’s Qualifications:
A. Written Statement of the contractor signed by their authorized
representative that they have at least 10 years of direct experience on planning, engineering, supply and delivery, installation, testing and commissioning and experience in operations and maintenance of
optical fiber transmission backbone projects/systems with major telecommunications carriers in the Philippines.
B. Resume of key personnel to be assigned to the project C. PCAB License minimum of five (5) years on Communications Facilities.
(In case of renewal, contractor must submit a copy of PCAB application and Official Receipt)
v. Fiber Optic Cable Specifications:
A. Detailed specifications of the fiber optic cable (FOC) being offered vis-à-vis compliance with ITU-T Recommendation G.652d.
B. Manufacturer’s ISO certification or other internationally accepted third
party certifying authority of their offered FOC. C. Manufacturer’s certification stating that the life span of single mode
fiber cables being offered is more than forty (40) years.
D. Brochure of the FOC being offered. (Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.)
vi. Test Equipment:
A. Calibration Certificates issued by Authorized third party organizations for the Optical Loss Tester, OTDR and other necessary measuring equipment. Calibration should be valid until December 2016
B. Brochures of the testing equipment.(Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.)
C. Measurement procedure for each testing equipment.
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Bid Data Sheet, ITB Clause 12.1 TECHNICAL DOCUMENTS items number v, vi, vii, viii, ix and x is adjusted to accommodate the additional requirements stated
above. Thus, the following amendments were applied to read as follows:
Original Stipulation Amended Stipulation
v Valid and Current Certificate of Distributorship/Dealership/Resellership
of the following product being offered, issued by the principal or manufacturer of the product (if Bidder is not the manufacturer). If not issued
by manufacturer, must also submit certification / document linking bidder to the manufacturer.
vii Valid and Current Certificate of Distributorship/Dealership/Resellership
of the following product being offered, issued by the principal or manufacturer of the product (if Bidder is not the manufacturer). If not issued
by manufacturer, must also submit certification / document linking bidder to the manufacturer.
vi Valid and Current ISO 9001 Quality
Management System Certificate issued to the manufacturer by an Independent Certifying body
*Note: If in foreign language other
than English, it must be accompanied by
a translation of the documents in
English. The documents shall be
translated by the relevant foreign
government agency, the foreign
government agency authorized to
translate documents, or a registered
translator in the foreign bidder’s
country, and shall be authenticated by
the appropriate Philippine foreign
service establishment/post or the
equivalent office having jurisdiction
over the foreign bidder’s affairs in the
Philippines.
viii Valid and Current ISO 9001 Quality
Management System Certificate issued to the manufacturer by an Independent Certifying body
*Note: If in foreign language other
than English, it must be accompanied by
a translation of the documents in
English. The documents shall be
translated by the relevant foreign
government agency, the foreign
government agency authorized to
translate documents, or a registered
translator in the foreign bidder’s
country, and shall be authenticated by
the appropriate Philippine foreign
service establishment/post or the
equivalent office having jurisdiction
over the foreign bidder’s affairs in the
Philippines.
vii Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very Satisfactory issued by
the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.
ix Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very Satisfactory issued by
the Bidder’s Single Largest Completed Contract Client stated in the submitted Annex I-A.
viii List of authorized Service Centers in
the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address &
x List of authorized Service Centers in
the Philippines (with available spare parts, indicating address, telephone & fax number/s, e-mail address &
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
contact person).
In the event of closure of business, termination of franchise / service
center, the supplier shall notify the ICT Office accordingly of the new service centers with telephone
numbers and address who can provide the needed parts, supplies and service;
contact person).
In the event of closure of business, termination of franchise / service
center, the supplier shall notify the ICT Office accordingly of the new service centers with telephone
numbers and address who can provide the needed parts, supplies and service;
Ix Proof of Authority of the Bidder’s authorized representative/s:
a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE):
Duly notarized Special Power of Attorney
b) FOR CORPORATIONS,
COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:
Duly notarized Secretary’s Certificate
evidencing the authority of the designated representative/s.
IN THE CASE OF
UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate
evidencing the authority of the designated representative/s.
xi Proof of Authority of the Bidder’s authorized representative/s:
a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A REPRESENTATIVE):
Duly notarized Special Power of Attorney
b) FOR CORPORATIONS,
COOPERATIVE OR THE MEMBERS OF THE JOINT VENTURE:
Duly notarized Secretary’s Certificate
evidencing the authority of the designated representative/s.
IN THE CASE OF
UNINCORPORATED JOINT VENTURE: Each member shall submit a separate Special Power of Attorney and/or Secretary’s Certificate
evidencing the authority of the designated representative/s.
Item 12.1 (b) (iv) of the “CHECKLIST OF REQUIREMENTS FOR BIDDERS”
which states that,
“Brochure (original or internet download / Technical Data Sheet or equivalent document):
*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.”
is Deleted from the list of Technical Documents to be submitted by the prospective bidders. Hence, amending also the “CHECKLIST OF REQUIREMENTS FOR
BIDDERS” to delete 12.1 (b) (iv) which provides:
“Brochure (original or internet download/Technical Data Sheet or equivalent document
*Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the Philippines.”
Provided that in Section V (Special Conditions of Contract (SCC), GCC Clause 1.1 (k) states that:
“The Project Site is Information and Communications Technology Office, Carlos P. Garcia Avenue, UP Diliman, Quezon City which is defined in Section VI. Schedule of Requirements.”
Thus, Section V (Special Conditions of Contract (SCC), GCC Clause 1.1 (k) is hereby amended to read as follows:
“The Project Site is Metro Manila and Cebu.”
Provided that in Section V (Special Conditions of Contract (SCC), GCC Clause
6.2 (Delivery and Documents), Spare Parts states that:
XXX
“The spare parts required are listed in Error! Reference source not found. and the cost thereof are included in the Contract Price”
XXX
Thus, Section V (Special Conditions of Contract (SCC), GCC Clause 6.2 (Delivery and Documents), Spare Parts is hereby amended to read as follows:
XXX
“The spare parts required are listed in Schedule of Requirements
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
and the cost thereof are included in the Contract Price”
XXX
Provided that in Section VI (Schedule of Requirements), Schedule of Requirements is amended to read as follows:
“Revised Schedule of Requirements
The delivery schedule of service shall commence within thirty (30) calendar days
upon issuance of Notice to Proceed.
Description Qty ICT Office ABC Commence,
Weeks/Months
Maintenance of ICTO-DOST Fiber
Optic Cable (FOC) Networks in
Metro Manila Area and Cebu Area
including Supply and Delivery of
FOC Network Maintenance Supplies
and Materials
1 Lot P20,974,529.00
Thirty (30) calendar
days from the receipt of
Notice to Proceed
I hereby commit to comply and deliver all the above requirements in accordance with the above-stated schedule.
Name of Company
Signature Over Printed Name
Of Authorized Representative
Date”
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Provided that in Section VIII-Bidding Forms, particularly Annex VII-Financial Bid Form, columns for Description and ABC (P) Total Price is hereby amended to read as follows:
Original Stipulation Amended Version
Description: “Supply, Delivery, Installation, Testing and Commissioning of Fire Detection and Suppression System at the Battery Room”
Description: “Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and Cebu Area including Supply and Delivery of FOC Network Maintenance Supplies and Materials”
ABC (P) Total Price:
“P1,280,000.00” ABC (P) Total Price:
“P20,974,529.00” Provided that in Annex VII-A-Detailed Financial Breakdown of Section VIII-Bidding Forms, items hereunder are amended to read as follows:
Original Stipulation Amended Version
Manpower Requirements
Qty Manpower Requirements
Qty
A. Metro Manila A. Metro Manila
4. Three (3) FOC teams that consists of seven (7) personnel
4. Three (3) FOC teams that consists of seven (7) personnel
- Two (1) Lineman 1 - Lineman 2
- Two (1) Support
personnel
1 - Support personnel 2
B. Cebu Area B. Cebu Area
4. One (1) FOC team that consists of seven
(7) personnel
4. One (1) FOC team that consists of seven (7)
personnel
- Two (1) Lineman 1 - Lineman 2
- Two (1) Support
personnel
1 - Support personnel 2
Additionally, in Annex VII-A-Detailed Financial Breakdown of Section VIII-Bidding Forms, bidders are required to stipulate the Total Bid Price in Words.
Thus, amending the form indicating a section where bidders can put the Total Bid Price in Words.
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Provided further, in Annex VIII-A (For Goods Offered From Abroad) and VIII-B (For Goods Offered From Within the Philippines) is also amended to read as follows:
Annex VIII-A (For Goods Offered From Abroad):
1 2 3 4 5 6 7 8 9
Item Description Country of
origin
Qty Unit price CIF port of
entry (specify
port) or CIP named place
(specify border point or
place of destination)
Total CIF or CIP
price per item
(col. 4 x 5)
Unit Price
Delivered Duty
Unpaid (DDU)
Unit price
Delivered Duty
Paid (DDP)
Total Price
delivered DDP
(col 4 x 8)
1 48 core, FOC,
8M,1310M
32,000
Mtrs.
2 FOC Splice Closure-48 core
60 Sets
3 Loop Holder 60 Pcs.
Pole Clamps
4 2A/CA/RL/DEG/GCA-
5-7
60
Pcs.
5 2A/CA/RL/DEG/GCA-6-8
60 Pcs.
6 2A/CA/RL/DEG/GCA-7-9
60 Pcs.
Extension Arm
7 26 20 sets
8 44 1/2 20
sets
9 Messenger Wire, 6M 4,000 Mtrs
10 Guy Grip, 6M 200 Pcs
11 Straight Suspension 100
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
1 2 3 4 5 6 7 8 9
Item Description Country
of origin
Qty Unit price
CIF port of entry
(specify
port) or CIP named place
(specify border point or place of
destination)
Total
CIF or CIP
price per item
(col. 4 x 5)
Unit
Price Delivered
Duty
Unpaid (DDU)
Unit
price Delivered
Duty
Paid (DDP)
Total
Price delivered
DDP
(col 4 x 8)
Clamp Pcs
12 Curve Suspension
Clamp
100
Pcs
13 Grounding Rod/Clamp
100 sets
14 Grounding Wire, 5/16
200 Mtrs
15 Anchor Block,
Concrete
40 pcs
16 Patch Cord, LC/LC 170 pcs
17 Patch Cord, LC/SC 30 pcs
Vehicles
Metro Manila
18 Splicing Van with
Ladder rack/holder
2
19 Bucket Truck 1
20 Boom Truck 1
21 Service Vehicles with Ladder rack/holder
3
Cebu
22 Splicing Van with Ladder rack/holder
1
23 Boom Truck 1
24 Service Vehicle with Ladder rack/holder
1
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Annex VIII-B (For Goods Offered From Within the Philippines)
1 2 3 4 5 6 7 8 9
Item Description Country of
origin
Qty Unit price CIF port of
entry
(specify port) or CIP
named place
(specify border point or
place of destination)
Total CIF or
CIP price per item
(col. 4 x 5)
Unit Price
Delivered
Duty Unpaid (DDU)
Unit price
Delivered
Duty Paid
(DDP)
Total Price
delivered
DDP (col 4 x
8)
1 48 core, FOC, 8M,1310M
32,000 Mtrs.
2 FOC Splice Closure-
48 core
60
Sets
3 Loop Holder 60 Pcs.
Pole Clamps
4 2A/CA/RL/DEG/GCA-5-7
60 Pcs.
5 2A/CA/RL/DEG/GCA-
6-8
60
Pcs.
6 2A/CA/RL/DEG/GCA-7-9
60 Pcs.
Extension Arm
7 26 20
sets
8 44 1/2 20 sets
9 Messenger Wire, 6M 4,000 Mtrs
10 Guy Grip, 6M 200
Pcs
11 Straight Suspension Clamp
100 Pcs
12 Curve Suspension Clamp
100 Pcs
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
1 2 3 4 5 6 7 8 9
Item Description Country of
origin
Qty Unit price CIF port of
entry
(specify port) or CIP
named
place (specify border point or
place of destination)
Total CIF or
CIP price per
item (col. 4 x 5)
Unit Price
Delivered
Duty Unpaid (DDU)
Unit price
Delivered
Duty Paid
(DDP)
Total Price
delivered
DDP (col 4 x
8)
13 Grounding Rod/Clamp
100 sets
14 Grounding Wire,
5/16
200
Mtrs
15 Anchor Block, Concrete
40 pcs
16 Patch Cord, LC/LC 170 pcs
17 Patch Cord, LC/SC 30 pcs
Vehicles
Metro
Manila
18 Splicing Van with
Ladder rack/holder
2
19 Bucket Truck 1
20 Boom Truck 1
21 Service Vehicles with Ladder rack/holder
3
Cebu
22 Splicing Van with
Ladder rack/holder
1
23 Boom Truck 1
24 Service Vehicle with Ladder rack/holder
1
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Please use the Revised Annex I, Revised Annex VII, Revised Annex VII-A, Revised Annex VIII-A, Revised Annex VIII-B, and Revised Schedule of Requirements attached in this Supplemental Bid Bulletin.
Amendments / inclusions / clarifications made herein shall be construed as an integral part of the Bidding Documents.
(SGD)DENIS F. VILLORENTE
Chairman, BAC4iGOV Deputy Executive Director for eGovernment OIC, Office of the Director, ASTI
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Annex I
(Bidder’s Company Letterhead)
Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and
Cebu Area including Supply and Delivery of FOC Network Maintenance Supplies and
Materials
Bid Ref No. BAC4IGOV-2015-06-017
REVISED STATEMENT OF ALL ONGOING CONTRA CTS WITHIN THE LAST THREE (3) YEARS
1. All On-Going Contracts (including contract/s awarded but not yet started, if any)
Name
of
Client
Name of
the
Contract
Date and
Status of
the
Contract
Kinds
of
Goods
Amount
of
Contract
Value of
Outstanding
Contracts
Date of
Delivery
Purchase
Order
Number/s
or Date of
Contract/s
Please attached Notice of Award or Notice to Proceed corresponding to the listed
contracts above.
CERTIFIED CORRECT:
________________________________________
Name & Signature of Authorized Representative
_______________________________________
Position
_______________________________________
Date
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Schedule of Requirements
The delivery schedule of service shall commence within thirty (30) calendar days upon issuance
of Notice to Proceed.
Description Qty ICT Office ABC Commence,
Weeks/Months
Maintenance of ICTO-DOST Fiber
Optic Cable (FOC) Networks in
Metro Manila Area and Cebu Area
including Supply and Delivery of
FOC Network Maintenance Supplies
and Materials
1 Lot P20,974,529.00
Thirty (30) calendar
days from the receipt of
Notice to Proceed
I hereby commit to comply and deliver all the above requirements in accordance with the
above-stated schedule.
Name of Company
Signature Over Printed Name
Of Authorized Representative
Date
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Annex VII
PLEASE USE THIS BID FORM. DO NOT RETYPE OR ALTER.
INFORMA TION AND COMMUNICA TIONS TECHNOLOGY OFFICE
FINA NCIAL BID FORM
(PRICES MUST BE INCLUSIVE OF VAT)
Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and Cebu
Area including Supply and Delivery of FOC Network Maintenance Supplies and Materials
Bid Ref No. BAC4IGOV-2015-06-017
Description Qty ABC (P) Financial Bid (P)
Total Price Total Price
Maintenance of ICTO-DOST Fiber Optic Cable
(FOC) Networks in Metro Manila Area and
Cebu Area including Supply and Delivery of
FOC Network Maintenance Supplies and
Materials
1 Lot P 20,974,529.00
TOTAL BID PRICE (Amount in Words):
__________________________________________________________________________
__________________________________________________________________________
Notes:
The financial bid is inclusive of all taxes, duties, transportation costs, delivery charges and all costs
relative to the project requirements including installation, testing, commissioning and training.
The bidder shall assume all risks until the goods have been delivered at the site and accepted by
ICT Office
BIDDER’S UNDERTAKING
I/We, the undersigned bidder, having examined the Bidding Documents including Bid Bulletins, as
applicable hereby OFFER to (supply/deliver/perform) the above described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and
conditions contained in the bid documents, including the posting of the required performance security
within ten (10) calendar days from receipt of the Notice of Award.
Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.
Name of Company (in print)
Signature of Company Authorized Representative
Name and Designation (in print)
Date
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Annex VII-A
PLEASE USE THIS BID FORM. DO NOT RETYPE OR ALTER.
INFORMA TION AND COMMUNICA TIONS TECHNOLOGY OFFICE
DETAILED FINA NCIAL BREAKDOWN
(QUOTED PRICE MUST BE INCLUSIVE OF VAT)
Maintenance of ICTO-DOST Fiber Optic Cable (FOC) Networks in Metro Manila Area and Cebu Area
including Supply and Delivery of FOC Network Maintenance Supplies and Materials
Bid Ref No. BAC4IGOV-2015-06-017
INSTRUCTION:
The Sum of the Detailed Financial Breakdown must be equal to the Financial Bid per Annex
VII.
Do not leave any blanks. Indicate “0” if the item is being offered for free.
ITEM Qty Unit Cost Total Cost per
Item
MANPOWER REQUIREMENTS
A. Metro Manila Area
1. Project/Field Engineer 1
2. Project Coordinator 1
3. Warehouseman 1
4. Three (3) FOC teams that consists of seven (7)
personnel
- OSP Supervisor 1
- Lineman 2
- Splicers/Commissioning personnel 2
- Support personnel 2
B. Cebu Area
1. Project/Field Engineer 1
2. Project Coordinator 1
3. Warehouseman 1
4. One (1) FOC team that consists of seven (7) personnel
- OSP Supervisor 1
- Lineman 2
- Splicers/Commissioning personnel 2
- Support personnel 2
TOOLS, EQUIPMENT AND MATERIAL
REQUIREMENTS
A. In Metro Manila
Arc Fusion Machine 2 sets
Optical Loss Test Set (Power Meter & Light Source) 2 sets
Optical Time Domain Reflectometer (OTDR) 1 set
Fiber Extension Ladder 28 feet length 3 sets
Fiber Extension Ladder 24 feet length 6 sets
Lineman safety belts 12 sets
Lineman Tool Kit 12 sets
Cable jack/trailer 2 sets
Digging bar, shovel, clamshell digger, 3 sets
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Carpentry Tools 3 sets
Wheel meter 3 pcs.
Cable Cutter 3 pcs.
Messenger wire cutter 3pcs.
B. in Cebu Area
Arc Fusion Machine 1 set
Optical Loss Test Set (Power Meter & Light Source 1 set
Optical Time Domain Reflectometer (OTDR) 1 set
Fiber Extension Ladder 28 feet length 1 set
Fiber Extension Ladder 24 feet length 1 set
Lineman safety belts 4 sets
Lineman Tool Kit 4 sets
Cable jack/trailer 1 set
Digging bar, shovel, clamshell digger, 2 set
Carpentry Tools 2 set
Wheel meter 2 pcs
Cable Cutter 1 pc
Messenger wire cutter 1pc
FOC Network Maintenance Supplies and Materials
Budget
48 core, FOC, 8M, 1310M 32,000 meters
FOC Splice Closure-48 core 60 sets
Loop Holder 60 pcs
Pole Clamps
2A/CA/RL/DEG/GCA-5-7 60 pcs
2A/CA/RL/DEG/GCA-6-8 60 pcs
2A/CA/RL/DEG/GCA-7-9 60 pcs
Extension Arm
26 20 sets
44 ½ 20 sets
Messenger Wire, 6M 4,000 mtrs
Guy Grip, 6M 200 pcs
Straight Suspension Clamp 100 pcs
Curve Suspension Clamp 100 pcs
Grounding Rod/Clamp 100 sets
Grounding Wire, 5/16 100 mtrs
Anchor Block, Concrete 40 pcs
Patch Cord, LC/LC 170 pcs
Patch Cord, LC/SC 30 pcs
Vehicles
Metro Manila
Two (2) Splicing Van with Ladder rack/holder 2
One (1) Bucket Truck 1
One (1) Boom Truck 1
Three (3) Service Vehicles with Ladder rack/holder 3
Cebu
One (1) Splicing Van with Ladder rack/holder 1
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
One (1) Boom Truck 1
One(1) Service Vehicle with Ladder rack/holder 1
TOTAL
TOTAL BID PRICE (Amount in Words):
______________________________________________________________________________
BIDDER’S UNDERTAKING
I/We, the undersigned bidder, having examined the bidding documents including Bid Bulletins, as
applicable hereby OFFER to (supply/deliver/perform) the above described items.
I/We undertake, if our bid is accepted, to deliver the items in accordance with the terms and conditions
contained in the bid documents, including the posting of the required performance security within ten (10)
calendar days from receipt of the Notice of Award.
Until a formal contract/order confirmation is prepared and signed, this Bid is binding on us.
___________________________________
Name of Company (in print)
___________________________________
Signature of Company Authorized Representative
___________________________________
Name and Designation (in print)
___________________________________
Date
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Annex VIII-A
For Goods Offered From Abroad
Name of Bidder . Invitation to Bid1 Number __. Page of
.
Annex VIII-A (For Goods Offered From Abroad):
1 2 3 4 5 6 7 8 9
Item Description Country
of
origin
Qty Unit price CIF
port of entry
(specify
port) or CIP
named place
(specify
border point
or place of
destination)
Total
CIF or
CIP
price
per
item
(col.
4 x
5)
Unit Price
Delivered
Duty
Unpaid
(DDU)
Unit price
Delivered
Duty Paid
(DDP)
Total
Price
delivered
DDP
(col 4 x
8)
1 48 core, FOC,
8M,1310M
32,000
Mtrs.
2 FOC Splice Closure-
48 core
60
Sets
3 Loop Holder 60
Pcs.
Pole Clamps
4 2A/CA/RL/DEG/GCA-
5-7
60
Pcs.
5 2A/CA/RL/DEG/GCA-
6-8
60
Pcs.
6 2A/CA/RL/DEG/GCA-
7-9
60
Pcs.
Extension Arm
7 26 20
sets
8 44 1/2 20
sets
9 Messenger Wire, 6M 4,000
Mtrs
10 Guy Grip, 6M 200
Pcs
11 Straight Suspension
Clamp
100
Pcs
12 Curve Suspension
Clamp
100
Pcs
13 Grounding
Rod/Clamp
100
sets
14 Grounding Wire,
5/16
200
Mtrs
1 If ADB, JICA and WB funded projects, use IFB.
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
1 2 3 4 5 6 7 8 9
Item Description Country
of
origin
Qty Unit price CIF
port of entry
(specify
port) or CIP
named place
(specify
border point
or place of
destination)
Total
CIF or
CIP
price
per
item
(col.
4 x
5)
Unit Price
Delivered
Duty
Unpaid
(DDU)
Unit price
Delivered
Duty Paid
(DDP)
Total
Price
delivered
DDP
(col 4 x
8)
15 Anchor Block,
Concrete
40 pcs
16 Patch Cord, LC/LC 170
pcs
17 Patch Cord, LC/SC 30 pcs
Vehicles
Metro Manila
18 Splicing Van with
Ladder rack/holder
2
19 Bucket Truck 1
20 Boom Truck 1
21 Service Vehicles with
Ladder rack/holder
3
Cebu
22 Splicing Van with
Ladder rack/holder
1
23 Boom Truck 1
24 Service Vehicle with
Ladder rack/holder
1
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Revised Annex VIII-B
For Goods Offered From Within the Philippines
Name of Bidder . Invitation to Bid2 Number . Page of .
1 2 3 4 5 6 7 8 9
Item Description Country
of
origin
Qty Unit price
CIF port of
entry
(specify
port) or CIP
named
place
(specify
border
point or
place of
destination)
Total
CIF
or
CIP
price
per
item
(col.
4 x
5)
Unit
Price
Delivered
Duty
Unpaid
(DDU)
Unit
price
Delivered
Duty
Paid
(DDP)
Total
Price
delivered
DDP
(col 4 x
8)
1 48 core, FOC,
8M,1310M
32,000
Mtrs.
2 FOC Splice Closure-
48 core
60
Sets
3 Loop Holder 60
Pcs.
Pole
Clamps
4 2A/CA/RL/DEG/GCA-
5-7
60
Pcs.
5 2A/CA/RL/DEG/GCA-
6-8
60
Pcs.
6 2A/CA/RL/DEG/GCA-
7-9
60
Pcs.
Extension
Arm
7 26 20
sets
8 44 1/2 20
sets
9 Messenger Wire, 6M 4,000
Mtrs
10 Guy Grip, 6M 200
Pcs
11 Straight Suspension
Clamp
100
Pcs
12 Curve Suspension
Clamp
100
Pcs
13 Grounding
Rod/Clamp
100
sets
14 Grounding Wire, 200
2 If ADB, JICA and WB funded projects, use IFB.
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
1 2 3 4 5 6 7 8 9
Item Description Country
of
origin
Qty Unit price
CIF port of
entry
(specify
port) or CIP
named
place
(specify
border
point or
place of
destination)
Total
CIF
or
CIP
price
per
item
(col.
4 x
5)
Unit
Price
Delivered
Duty
Unpaid
(DDU)
Unit
price
Delivered
Duty
Paid
(DDP)
Total
Price
delivered
DDP
(col 4 x
8)
5/16 Mtrs
15 Anchor Block,
Concrete
40 pcs
16 Patch Cord, LC/LC 170
pcs
17 Patch Cord, LC/SC 30 pcs
Vehicles
Metro
Manila
18 Splicing Van with
Ladder rack/holder
2
19 Bucket Truck 1
20 Boom Truck 1
21 Service Vehicles
with Ladder
rack/holder
3
Cebu
22 Splicing Van with
Ladder rack/holder
1
23 Boom Truck 1
24 Service Vehicle with
Ladder rack/holder
1
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
ICT OFFICE BAC4IGOV REVISED CHECKLIST OF REQUIREMENTS FOR BIDDERS
Name of Company :_______________________________ Project : Maintenance of ICTO-DOST Fiber Optic Cable (FOC)
Networks in Metro Manila Area and Cebu Area including Supply and Delivery of FOC Network
Maintenance Supplies and Materials
Bid Ref No. BAC4IGOV-2015-06-017
Bid Ref No. BAC4IGOV-2015-06-011 APPROVED BUDGET FOR THE CONTRACT : P20,974,529.00
Ref.
No. Particulars
ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS
ELIGIBILITY DOCUMENTS
CLASS “A” DOCUMENTS 12.1 (a.1.) ELIGIBILITY DOCUMENTS FOR LOCAL COMPA NIES
i. Registration certificate from the Securities and Exchange Commission (SEC),
Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative
Development Authority (CDA) for cooperatives
ii. Business/Mayor's permit for 2015 issued by the city or municipality where the
principal place of business of the prospective bidder is located
iii. Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as
finally reviewed and approved by the BIR.
iv. Statement of all its Ongoing (including awarded contract/s not yet started, if any)
within the last three (3) Years, (Annex I)
Any of the following documents must be submitted corresponding to listed
contracts per submitted Annex I:
a) Notice of Award; or
b) Notice to Proceed
v. Statement of Completed Single Largest Contract from January 2010 up to the day
before the deadline for the submission bids of similar in nature equivalent to at
least fifty percent (50%) of the ABC. Annex I-A
Any of the following documents must be submitted corresponding to listed
contracts per submitted Annex I-A:
a) Copy of End User’s Acceptance; or
b) Copy of Official Receipt/s
vi. Copy of 2014 Annual Income Tax Return submitted through BIR’s
Electronic Filing and Payment System (EFPS) together with the following
Audited Financial Statements for 2014 and 2013 (in comparative form or separate
reports):
a) Copy of Independent Auditor’s Report;
b) Balance Sheet (Statement of Financial Position);
c) Income Statement (Statement of Comprehensive Income);
Each of the above statements must have stamped “received” by the Bureau of
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Internal Revenue (BIR) or its duly accredited and authorized institutions
vii. Duly signed Net Financial Contracting Capacity Computation (NFCC) per Annex
II, in accordance with ITB Clause 5.5
NFCC = [(Current Assets minus Current Liabilities) (K)] minus the value of all
outstanding or uncompleted portions of the projects under ongoing
contracts, including awarded contracts yet to be started coinciding with the
contract to be bid.
Where:
K: 10 for a contract duration of one year or less, 15 for a contract
duration of more than one year up to two years, and 20 for a contract
duration of more than two years.
Notes:
1. The values of the bidder’s current assets and current liabilit ies shall be
based on the data submitted to BIR through its Electronic Filing and
Payment System.
2. Value of all outstanding or uncompleted contracts refers those listed in
Annex-I.
3. The detailed computation using the required formula must be shown as
provided above.
CLASS “B” DOCUMENTS (FOR JOINT VENTURE)
i. For Joint Ventures, Bidder to submit either: 1. Copy of the JOINT VENTURE AGREEMENT (JVA) in case the joint
venture is already in existence, or 2. Copy of Protocol / Undertaking of Agreement to Enter into Joint
Venture signed by all the potential join venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. (Annex III)
The JVA or the Protocol/Undertaking of Agreement to Enter into Joint Venture (Annex III) must include/specify the company/partner and the name of the office designated as authorized representative of the Joint Venture. For Joint Venture, the following documents must likewise be submitted:
(a) For Joint Venture Between Two (2) Local Companies, each partner should submit:
3. Registration Certificate from the Securities and Exchange Commission (SEC) for corporations, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;
1. Business/Mayor's permit for 2015 issued by the city or municipality where the principal place of business of the prospective bidder is located;
2. Valid and Current Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.
For item (iv) to (vii) of the required eligibility documents, submission by any of the Joint Venture partner constitutes compliance.
TECHNICAL DOCUMENTS
12.1
(b)(i)
Bid security shall be issued in favor of the INFORMATION AND COMMUNICA TIONS
TECHNOLOGY OFFICE (ICT Office) valid at least one hundred twenty (120)
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
days after date of bid opening in any of the following forms:
a) BID SECURING DECLARATION per Annex IV; or
b) Cashier’s / Manager’s Check equivalent to at least 2% of ABC issued by a
Local or Universal or Local Commercial Bank.
Description Qty Total ABC P
(VAT Inclusive)
BID SECURITY
Casher’s /
Manager’s
Check
equivalent
to at least
2% of the
ABC (P)
Bid
Securing Declaratio
n
Maintenance of ICTO-DOST
Fiber Optic Cable (FOC)
Networks in Metro Manila
Area and Cebu Area including
Supply and Delivery of FOC
Network Maintenance
Supplies and Materials
1 Lot P20,974,529.00 P419,490.58
No
required
percentage
12.1
(b)(ii)
Duly signed and completed Technical Bid Form. Bidder must use, accomplish and submit
the Technical Bid Form hereto attached as Annex V.
12.1
(b)(iii)
Duly conformed ICT Office Terms of Reference attached as Annex V-A.
1. Contractor’s Qualifications:
A. Written Statement of the contractor signed by their authorized representative that
they have at least 10 years of direct experience on planning, engineering, supply
and delivery, installation, testing and commissioning and experience in operations
and maintenance of optical fiber transmission backbone projects/systems with
major telecommunications carriers in the Philippines.
B. Resume of key personnel to be assigned to the project
C. PCAB License minimum of five (5) years on Communications Facilities. (In case of
renewal, contractor must submit a copy of PCAB application and Official Receipt)
2. Fiber Optic Cable Specifications:
A. Detailed specifications of the fiber optic cable (FOC) being offered vis-à-vis
compliance with ITU-T Recommendation G.652d.
B. Manufacturer’s ISO certification or other internationally accepted third party
certifying authority of their offered FOC.
C. Manufacturer’s certification stating that the life span of single mode fiber cables
being offered is more than forty (40) years.
D. Brochure of the FOC being offered.
(Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
Philippines.) 3. Test Equipment:
A. Calibration Certificates issued by Authorized third party organizations for the
Optical Loss Tester, OTDR and other necessary measuring equipment. Calibration
should be valid until December 2016
B. Brochures of the testing equipment.
(Note: If the brochures or technical data sheet are not in English, the same must be accompanied by an English translation. The English translation must be authenticated by the appropriate embassy or consulate of the manufacturer in the
Philippines.)
C. Measurement procedure for each testing equipment.
12.1
(b)(iv)
Valid and Current Certificate of Distributorship / Dealership/ Resellership of the following
product being offered, issued by the principal or manufacturer of the product (if Bidder is
not the manufacturer). If not issued by manufacturer, must also submit certification /
document linking bidder to the manufacturer.
12.1
(b)(v)
Valid and Current ISO 9001 Quality Management System Certificate issued to the
manufacturer by an Independent Certifying body of the following item:
*Note: If the brochures or technical data sheet are not in English, the same
must be accompanied by an English translation. The English translation must
be authenticated by the appropriate embassy or consulate of the manufacturer
in the Philippines.
12.1
(b)(vi)
Certificate of Performance Evaluation (Annex V-B) showing a rating of at least Very
Satisfactory issued by the Bidder’s Single Largest Completed Contract Client stated in
the submitted Annex I-A.
12.1
(b)(vii)
List of authorized Service Centers in the Philippines (with available spare parts, indicating
address, telephone & fax number/s, e-mail address & contact person).
In the event of closure of business, termination of franchise / service center, the supplier
shall notify the ICT Office accordingly of the new service centers with telephone numbers
and address who can provide the needed parts, supplies and service;
12.1
(b)(viii)
Proof of Authority of the Bidder’s authorized representative/s:
a) FOR SOLE PROPRIETORSHIP (IF OWNER OPTS TO APPOINT A
REPRESENTATIVE):
Duly notarized Special Power of Attorney
b) FOR CORPORA TIONS, COOPERATIVE OR THE MEMBERS OF THE JOINT
VENTURE:
Duly notarized Secretary’s Certificate evidencing the authority of the designated
representative/s.
IN THE CASE OF UNINCORPORATED JOINT VENTURE: Each member shall submit a
separate Special Power of Attorney and/or Secretary’s Certificate evidencing the author ity
of the designated representative/s.
12.1
(b)(ix)
Omnibus Sworn Statements using the form prescribed. (Annex VI)
a) Authority of the designated representative
b) Non-inclusion of blacklist or under suspension status
c) Authenticity of Submitted Documents
d) Authority to validate Submitted Documents
e) Disclosure of Relations
f) Compliance with existing labor laws and standards
Supplemental Bid Bulletin No. 1 Maintenance of DOST-ICTO Fiber Optic Cable (FOC) Networks in Metro Manila and Cebu Area, Including Supply and
Delivery of FOC Network Maintenance Supplies and Materials
Bid Reference No. BAC4iGOV-2015-06-017
g) Did not pay any form of consideration
Compliance with the Schedule of Requirements
Compliance with the Technical Specifications
ENVELOPE 2: FINANCIAL DOCUMENTS
13.1
(a)
Completed and signed Financial Bid Form. Bidder must use, accomplish and submit
Financial Bid Form hereto attached Annex VII.
Description Qty Total ABC P
(VAT Inclusive)
Maintenance of ICTO-DOST Fiber
Optic Cable (FOC) Networks in
Metro Manila Area and Cebu Area
including Supply and Delivery of
FOC Network Maintenance
Supplies and Materials
1 Lot P20,974,529.00
The ABC is inclusive of VAT. Any proposal with a financial component exceeding the ABC
shall not be accepted. Further, the sum of bid for each item indicated in the Detailed
Financial Breakdown per Annex VII-A must be equal to the signed and submitted
Financial Bid Form per Annex VII.
15.4(a)
(i) &
15.4(b)
(ii)
Completed “For Goods Offered from Abroad” and/or “For Goods Offered From
Within the Philippine” Forms per Annex VIII-A and Annex VIII-B.
13.1
(b)
If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a Certification
from the DTI, SEC or CDA to be enclosed pursuant to the Revised IRR of R.A. 9184.
NOTE:
In case of inconsistency between the Checklist of Requirements for Bidders
and the provisions in the Instruction to Bidders/Bid Data Sheet, the Instruction
to Bidders/Bid Data Sheet shall prevail