bid form - gautam buddha university lab equipment icmr...gautam buddha university (established by...

Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002

UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)

Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in

TENDER BID : EQUIPMENT FOR ICMR PROJECT OF DR. N. SINGH (GBU/S&P/01/2016 dt. 20.01.2016)

BID FORM

FOR THE SUPPLY / INSTALLATION OF LABORATORY EQUIPMENTS FOR

ICMR SPONSORED PROJECT OF DR. NAGENDRA SINGH, P.I.

(Title : Molecular cloning, over expression, purification and structural characterization of

dihydrouridine synthase (DUS) from pseudomonas aeruginosa)

http://www.gbu.ac.in/





Tender SUPPLY/INSTALLATION OF LAB. EQUIPMENT FOR ICMR

SPONSORED PROJECT OF DR. NAGENDRA SINGH, P.I.

Opening Date of Bid 20th January 2016

Closing Date & Time of Bid 09th February 2016 upto 2.30 p.m.

Last date & Time of Bid

Submission

09th February 2016 upto 3.30 p.m..

Technical Bid Opening

Date, Time & Place

09th February 2016 at 04.00 p.m.

Venue : Conference Room of the Registrar Office, 1st Floor,

Administrative Building, G.B.U., Gr. Noida.

(Bidder/authorized representative of bidders may attend the

bid opening proceedings on the above mentioned day and

time).

Earnest Money Deposit

Tender Fee

Rs.40,000.00 (Forty Thousand Only)- (Refundable)

Rs.1050.00 (One Thousand Fifty) - (Non-refundable)

Completion Period Within 6 weeks from the date of Purchase Order issued

Bid System Two Tier : 1) Technical Bid 2) Financial Bid

Technical Bid Shall

Contain

i. Technical specifications of each equipment quoted ii. All documents in support of commercial terms &

conditions and eligibility criteria. iii. Bidders Proforma with Complete Tender set. iv. EMD in form of FDR/BG only

v. Tender Fee in form of demand drafts / pay orders.

Financial Bid The Financial Bid shall contain rate schedule only. The price

shall be in words as well as in numeric numbers.






“TECHNICAL BID (BIDDER’S PROFORMA)”

(To be submitted in separate envelope)

Name of the Organization

Pl. mentioned whether a Government Company /

Public Ltd. / Private Ltd. / Partnership /

Proprietorship

Date of incorporation/registration (pl. enclose

photocopy of cert.)

Specify the number of years in this line of activity by

the company

PAN/TIN registration No. (pl. enclose photocopy of cert.)

Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.)

Provide the postal address, telephone & fax

numbers, and email address of the nearest

service center.

Are you the manufacturer / authorized dealer / distributor/ retailer for the product quoted (please attached relevant certificate):

Mention delivery period from the date of the placement of an official purchase order

Whether technical specification are attached with Technical Bid or not.






Deviations in specifications, if yes, please mention

in separate sheet.

Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account.

2012-13 2013-14

2014-15

Detail of the similar items supplied / installed / maintained during last three financial

years at IITs, NIT’s or Central / State Universities / Organization / any Academic Institute

of National Repute / Reputed private organizations etc.

(Please enclose Performance Certificates & Purchase Orders)

Name of the

item(s)

P.O. Value (Rs.) Completion

value (Rs.)

Name of the Institution / organization with

name and designation of contact person

including phone and email id.

Whether your firm has been blacklisted by any

Government Organization including Universities,

Institutions and Colleges during last three

financial years.

(Yes / No)






DECLARATION

I/We hereby declare that the information given in the technical bid by the undersigned is correct

and fulfill all conditions as published in the tender document.

(SIGNATURE OF THE BIDDER)

WITH SEAL

NAME: ………………………………………………………………..

ADDRESS :……………………………………………………………

Tel./Mobile No.: …...................................................................................

Email ID : ……………………………………………………………………….






TECHNICAL SPECIFICATIONS OF EQUIPMENTS FOR ICMR SPONSORED PROJECT OF DR. NAGENDRA SINGH, P.I.

S.No. Equipment Technical Specifications

1. Safety cabinet (01) Biological safety cabinet Type A2, Class II Should be 70% air recirculation, 30% air exhaust Max Opening should be 400 mm Inflow Velocity should be 0.53±0.025 m/s Downflow Velocity should be 0.33±0.025 m/s Filter Two HEPA filter should be 99.999% efficient(0.3

microns) Front Window Two-layer toughened glass > 5mm UV Lamp 18W× 1 Fluorescent Lamp: 21W×2 Lighting(Lux) : 1000Lux Waterproof Socket 2, total consumption 500W Display should be LCD display Should be Microprocessor Control Airflow System should be 70% air recirculation, 30% air

exhaust There should be caster Wheel Universal wheel with brake and

leveling feet Standard Configuration: Remote control, Foot switch, UV lamp

2 and Fluorescent Lamp, Base Stand, Drain valve, waterproof sockets

Confirm International Standard ISO-14644-1 and ISO, CE, Electrical safety standard and EN12469 equivalent to NSF certificates.

Minumum 12 months Warranty with documents should be provided.

2. Micropipette sets (02)

Pipettes of volume range (i) 0.2-2 μl (ii) 2 – 20 μl ,(iii) 20- 200 μl (iv) 100 – 1000 μl (v) 1-5 ml.

Colour identification labels Volume should be continuously adjustable, with digital

volumeter view. Thumb wheel for volume adjustment. Stainless steel micrometer and steel tip ejector. Dual position tip ejector for lower volumes. Strong body built of PVDF and Stainless steel for long life &

thermal stability. Pipette should be of dry-seal technology, where piston should

not use grease






Tip ejector and Tip cone removable without any tools. Tip cone should be easy to open for cleaning. Opening of tip cone for cleaning should not require

mandatory recalibration or disturb The existing calibration of the pipette. Systematic and Random errors should be better than as

specified by ISO 8655. Calibration certificate should be enclosed with each pipette. 1 tip box for each pipette and 500 tips each for (i), (ii), (iii) and

(iv) should also be provided

3. Horizontal Gel Electrophoresis with power pack-01 (one)

Horizontal mini gel system. Should consist of gel casting tray (UV transparent), buffer tank

and well combs. Comb thickness: 1.5 mm. 10, 12 and 14 well comb Gel casting tray size: 7 x 7 cm, 7 x 10 cm Systems should have cabled safety lid. Compatible gel caster.

Power Supply (01) Programmable power supply should be capable to operate

four electrophoresis units simultaneously for four identical runs with graphic LED display.

The output range should be 10-300 V , 4-400 mA, 1-75 W Constant voltage, current or Power with Automatic crossover Memory storage: 9 programs , 9 steps, Timer Control : 99 hr,

59 min Automatic Power up after Power failure, Safety features: No_load dectection; Sudden load change detection. Minimum 12 months Warranty with documents should be

provided. 2 gel staining plastic trays also be quoted

4. Vertical gel electrophoresis with power pack and blotting apparatus (01)

Vertical electrophoretic unit (01): Mini unit: 10, 12 and 14 well comb should consist of gel casting tray (UV transparent), No. of gels: 1-4 Casting stand:2 Casting frame:4 Comb thickness:1.5mm One compatible gel caster Spare glass plates: 10 sets Spare 10-well combs:5 Gel casting using spacer plates Gel casting tray size: 7 x 7 cm, 7 x 10 cm






Buffer tank capacity: 700ml. It should be Leak proof, tape free and easy assembly. System should have cabled safety lid. Compatible for blotting It should be supplied with Tank, lid with power cables,

electrode assembly Power supply (01):

Programmable power supply should be capable to operate four electrophoresis units simultaneously for four identical runs with graphic LED display.

The output range should be 10-500 V in 1V increments, 0.01-2.5 A in I m A steps, 1-500 W in 1 Watt steps

Constant voltage, current or Power with Automatic crossover Memory storage: 9 programs , 9 steps, Timer Control : 99 hr,

59 min atleast 4 recessed sets in parallel Automatic Power up after Power failure, Safety features: No

load dectection; Sudden load change detection Blotting unit (01)

Should have accessories such as tank, blotting inserts and 4 cassettes with fiber pads

Transferring Dim.(mm) : Pore plate combination For 95 × 87 Power Requirement : Max. 40w Working Time : Continuous ≥24hours Buffer Volume : about 400 ml Size : 150 ×100×140 ( mm) All Accessories also should be provided






5. Deep Freeze-20oC-01(one)

Laboratory Refrigerator and Freezer unit with Stainless Steel Interior.

Double temperature equipment with two independent compartments, one for refrigerator and another for freezer (each one controlled by its own microprocessor, cooling units).

Forced air design instead of regular cold wall, for both Refrigerator and Freezer for fast temperature equilibration

Chamber volume –173L & 150 L for both refrigerator and freezer respectively.

Material – High-quality stainless steel chamber interior to avoid corrosion, antimicrobial painted and powder coated exterior.

Temperature range: +2ºC to +8 °C for the refrigerator part and -10 to -20 °C for the freezer part.

Digital temperature control for both Refrigerator and Freezer separately.

Temperature Uniformity Range : ±3°C Controller : Standard controller with 0.1°C resolution Door type - Double- door with open door alert and door lock. Laboratory grade seal system for fast temperature recovery

from door open events. Microprocessor control system with alarms for Open door,

high/low temperature, power failure. Standard wheel (which can be locked) for easy movement Electrical Requirements: 230-240V 50 Hz. Compatible power stabilizer Minimum12 months Warranty.

6. Water bath (one)

Capacity: 350 x 250 x 200 mm Suitable for continuous boiling application. Class 1 over heat protection. Interior and gable lid stainless steel 304 CE certified. Exterior stainless steel 304 CE certified. Digital display for temperature & time controller. Electronic controller for temperature and time. Automatic shut down of the heater following the alarms. Temperature – ambient to 100°C. Agitator for water circulation. Minimum 12 months Warranty






7. Small centrifuge (one)

speed 15000 RPM RCF 22,000xG timer 0-9999 min. & Hold (1 sec steps) The system should have 108 programs The system should have fixed angle rotor, 24x2ml. The system should have fixed angle rotor, 8 x 50 ml, Max. Speed: 8000. The system should have Reducer for 15ml centrifuge tubes for 50ml rotor.

Temperature: -9C to +40C with controller. Minimum 12 months Warranty A quick spin micro centrifuge for running 0.2 ml PCR tubes and 1.5ml tubes at 7000 rpm also to be quoted Suitable stabilizer also should be provided

8. UV-Transilluminator (one)

blue LED light box that allows to visualize bands without a protective mask, shield or filter obstructing your access to the gel.

Ditch UV Improve the quality of recovered DNA for downstream applications

No Hazarous Waste For optimal results, use precast GreenGels!

Material: Black Polycarbonate Dimensions: 20.3(w) x 15.29(l) x 1.5(h)cm Viewing Area: 12.5(w) x 12.5(l)cm Light Source: Blue LEDs Minimum 12 months Warranty with documents should be

provided. Supporting documents wherever required and original

catalogue should be provided to validate specifications.






GENERAL TERMS AND CONDITIONS

1. Detailed information about the items and their specifications are available in tender

document, which can be downloaded from the University website www.gbu.ac.in.

2. Two bids system of tender will be adopted.

(i) The bid containing technical specifications, EMD, Tender Fee and eligibility documents.

(ii) Bid containing financial offer only.

Technical and financial bids should be submitted in separate covers. These two envelops shall

be sealed in a common cover and addressed to The Registrar, Gautam Buddha University,

Greater Noida, Gautam Budh Nagar-201312 (U.P.) superscribing “Tender against

Notification Advt. GBU/S&P/01/2016 dt. 20.01.2016, Name of supply : Lab. Equipment for

ICMR Sponsored Project of Dr. Nagendra Singh, P.I.” so as to reach us on or before last date of

bid submission.

3. The Technical Bid and Financial Bid should be duly filled-up.

4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF

and eligibility documents will be opened at first stage and if same is found according to

required specifications, the bid containing financial offer shall be opened in second stage.

5. The “Technical Bid” shal l contain all documents in support of quoted item ,

their specifications, EMD, Tender Fee, terms & conditions and eligibility criteria along with

the page number for cited specifications in the company brochure for the particular item.

6. The “Financial Bid” shall contain price schedule only. The rates and units shall not be

overwritten in the price schedule. The price shall be both in words and figures.

7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturer- should

meet the following qualifying criteria. The firm should be a registered supplier for such

supplies. Following documents are required to be submitted with Technical Bid, to qualify

eligibility criteria:

a) PAN/TIN registration certificate (self attested). b) Service Tax/Sales Tax/VAT registration certificate (self attested). c) Earnest Money Deposit (EMD) in form of FDR/BG only pledged in favour of “Gautam

Buddha University” alongwith the Technical Bid. The FDR/BG should be valid atleast for six months period. (Note : If supply is not made within the prescribed period EMD would be forfeited).







d) Tender Fee in form of DD/Pay Order in favour of “Gautam Buddha University” alongwith the Technical Bid.

e) Audited copy of balance sheet with trading, profit & loss account for the last three financial years should be submitted (self attested).

f) The firm/company should have experience of similar type of items supply & installation in institutes/organization of National repute, as mentioned above in bid proforma.

g) The bidder must be either sole Manufacturer of the tools or the authorized agent/representative of the OEM. In the case of agent/representative, certified copy of the agency/authorization issued by the OEM should be enclosed with the tender.

h) Authorized signatory should sign with rubber seal on all pages. Bids without authorized seal and signature will be rejected.

i) The vendor shall submit an affidavit (duly notarized) on Rs.10/- stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges.

8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered.

9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance.

10. The rate quoted should be F.O.R. Gautam Buddha University (Gautam Budh Nagar, Greater Noida, UP) in rupees/foreign currency inclusive of all charges e.g. packing, forwarding local taxes, railway freight, transit insurance etc. The total price should include all accessories required for final installation of the item. Rates of imported goods should be quoted excluding custom duty, as this University is exempted from payment of custom duty (by letter of Department of Scientific and Industrial Research, Ministry of Science & Technology, GOI).

11. The items should have USEPA/International/National validation certificates, wherever applicable.

12. The cost of the tender is Rs.1050/- (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of “Gautam Buddha University” payable at “Delhi” and should be attached with technical bid envelope.

13. The EMD of the successful bidder will be refunded after getting the “Performance Security Deposit (i.e. 10% of PO/WO value)”. The Performance Security Deposit shall be deposited in the form of FDR/Bank Guaranty only, pledged in favour of “Gautam Buddha University” and should be valid for whole contract/warranty period. The PSD will be returned only after expiry of the successful contract/warranty period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case.

14. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate.

15. The required delivery period must be mentioned against each item. Tenders should preferably be given only for those equipments/items/articles, which are available ex- stock.






16. Detailed specifications with the mention of make and model/Version of each item should be clearly given supported by the illustrated pamphlets wherever possible. Quotations without specified make and Model/Version and other particulars may be rejected. The accessories included in the Equipments/Instruments should also be clearly mentioned.

17. Losses or damage in transit will be borne by the Supplier. The supplier may, if he so desires, get the goods insured and include such charges in the tendered rate.

18. Offered prices should be valid for at least 180 days from the last date of receipt of tenders.

19. (a) The items delivery time should be preferably within stipulated period mentioned in

purchase order, if fails

(b) The Penalty Clause is as under:-

Should the bidder fail to deliver the goods within stipulated period, the Competent

Authority may, at his discretion, allow an extension in time subject to recovery from the

bidder as agreed liquidated damages, and not by way of penalty, a sum equal to the

percentage of the value of tender amount which the bidder has failed to supply for period

of delay as stated below:-

i.Delay up to one week 1%

ii.Delay exceeding one week but not 2%

exceeding two weeks

iii.Delay exceeding two weeks but 5%

not exceeding one month

iv.Delay exceeding one month 5% for each month and part there of subject to

maximum 10%

(c) In case of failure to supply the goods within stipulated delivery period and in accordance with the specifications given in the quotations, the University shall be free to cancel the order.

20. Supply of the placed order in part will not be accepted.

21. No advance payment shall be released in any case. The payment shall be released on

delivery of items in good condition, installation and putting those in satisfactory working

conditions only.






22. No revision of price bid will be allowed once the price bids are opened. In case

firm/company quoted in foreign currency the price will be converted into Indian Rupee

at the conversion rate on the basis of the last day of the bid submission.

23. No increase in price will be allowed after our purchase order(s) are placed.

24. Warranty certificate against all the Items/Equipments/Instruments developed defects

covering warranty period, which commences from the date of installation shall be given

at the time of supply of the items.

25. Inspection certificates of the items inspected by the qualified engineer of the

manufacturer and packed in accordance with the terms and conditions of this order

should be enclosed.

26. During the warranty period whenever the firm is called upon to attend to the

rectification of the defects/faults in the consignments, the firm shall attend to the repair

work within a period of a week. They should render timely back up service whenever

called upon. A certificate to the effect should be attached to the tender.

27. A certificate to the effect that items supplied is fully operational and no additional

accessory or space is required to ful ly functioning the

Equipments/Instruments should be issued along with the delivery challans/invoice. GBU

reserves the right to refuse payment in the event of not furnishing this certificate at the

time of supply.

28. Complete user, technical and service manuals/installation drawings/documentation and

spare parts catalogue are to be provided along with the supply of the item.

29. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected.

30. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and technical specifications, only then the financial bids of the firms meeting eligibility criteria, technical specifications / requirements would be opened.

31. Conditional tenders will not be accepted. 32. Any cutting and overwriting in the financial bid will not be accepted. 33. GBU reserves the right to change the order quantity or split the orders among multiple

vendors without assigning any reason (s) whatsoever. 34. GBU reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. 35. All legal proceedings, if necessity arises to the University may be any of the parties (University

or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere.

Registrar






ACCEPTANCE

I/We accept the above terms and conditions and shall comply with them strictly.

SIGNATURE OF THE BIDDER)

WITH SEAL

NAME: ………………………………………………………………..

ADDRESS :……………………………………………………………

Tel./Mobile No.: …...................................................................................

Email ID : ……………………………………………………………………….






FINANCIAL BID FOR ICMR SPONSORED PROJECT OF DR. NAGENDRA SINGH, P.I.

Sl. No. Name of Equipments Qty Make/Model

Quoted

Unit

Price

Gr. Total

1 Safety cabinet 01

2 Micropipette sets 02

3 Horizontal Gel Electrophoresis with power pack

01

4 Vertical gel electrophoresis with power pack and blotting apparatus

01

5 Deep Freeze-20oC-01

01

6 Water bath

01

7 Small centrifuge

01

8 UV-Transilluminator 01

Taxes @ …………

Grand Total Cost (Rs.)

Warranty Period of above quoted items

Total cost of the offer is Rs._______________ in words (Rupees _______________________________________

___________________________________________________________________________________________. I abide by all the

terms & conditions of the tender.


WITH SEAL

NAME: ………………………………………………………………..






ACCEPTANCE

I/We accept the terms and conditions and shall comply with them strictly.

DECLARATION

1. The rates quoted are inclusive of all and F.O.R University Lab. site.

2. The information given in the financial bid by the undersigned is correct.


WITH SEAL

NAME: ………………………………………………………………..

ADDRESS :……………………………………………………………

Tel./Mobile No.: …...................................................................................

Email ID : ……………………………………………………………………….


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