bewoman: technology presentation 2: maximizing your productivity
DESCRIPTION
Organize Your PC, Master Your Email and Sync Between Devices Presented at a BeWoman Workshop (debralombardozzi.com/bewomen)TRANSCRIPT
MAXIMIZING YOUR PRODUCTIVITY
PRESENTER:
DIANA SILVEIRA
NOVARE LIBRARY SERVICES
AGENDAORGANIZE YOUR PC
MASTER YOUR INBOX
SYNC BETWEEN DEVICES
ORGANIZING YOUR PC
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
ORGANIZE
ORGANIZE
RUN DUPLICATE FILE SOFTWARE
• SOME SOFTWARE CHOICES*:
• DUPLICATE CLEANER (PC BASED)
• DUPLICATE FILES SEARCHER FOR MAC
PC: http://goo.gl/DOk5qMac: http://goo.gl/xmg9
SPRING CLEANING ON YOUR PC
• CREATE NEW AND MEANINGFULLY NAMED FOLDERS
• MOVE AND RENAME FILES WITH PURPOSE
Everything has
its place
Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
MOVING FILES• PC:
• HOLD CONTROL TO SELECT MULTIPLE FILES
• CONTROL + X = CUT
• CONTROL + V = PASTE
• CONTROL + A = SELECT ALL
• ALTERNATIVELY, YOU CAN DRAG FILES TO A NEW FOLDER
• MAC
• HOLD COMMAND TO SELECT MULTIPLE FILES
• ONE SELECT, CLICK AND DRAG TO NEW FOLDER
Tip: Make sure you cut don’t copy files as you move them
PURGE EACH FOLDER
• DO YOU NEED EVERY VERSION?
• HOW MANY PICTURES OF THE SAME TREE?
• DO YOU NEED IT?
CHANGE YOUR SETTINGS
WHERE YOU SAVEFile > Options > Save
CHANGE DEFAULT IN BROWSER
INTERNET EXPLORER
CHANGE DEFAULT IN BROWSER
CHROME
CHANGE DEFAULT IN BROWSER
FIREFOX
WORD
FILE > OPTIONS > ADVANCED > GENERAL
MANAGING PASSWORDS
MASTERING YOUR INBOX
ORGANIZE
TURN ON THREADING/CONVERSATIONS
MAKE OUTGOING EMAIL COUNT• DON’T RESPOND TO EVERY
INCOMING MESSAGE
• PICK MEANINGFUL SUBJECT LINES (3-5 WORDS)
• DON’T GO CC CRAZY
Today v Agenda for Holds Queue Committee
Why am I getting this
email?
RECLAIM YOUR INBOX
TACKLE IT
• START WITH NEWEST TO OLDEST
• DELETE IT
• DEAL WITH YOUR INBOX IN BULK
• DON’T REPLY UNLESS YOU HAVE TO.
• GO ON A RAMPAGE – CLEAN IT OUT – THEN DO THIS REGULARLY
TOSS THE BACON
CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA SOCIAL MEDIA
TIME MANAGEMENT
• Turn off Desktop Alerts• Schedule Time With
Your Email • Mornings and end-of-
day are best. • Deal with email in bulk
ONLY TOUCH YOUR EMAIL ONCE
OPEN AN EMAIL: ACT
• REPLY
• FORWARD
• ARCHIVE/FILE IT
• DELETE IT
Your Inbox is not a
to-do list
MAIL & SMART PHONES
• DOES IT NEED TO BE READ IMMEDIATELY?
• ARE YOU EXPECTING SOMETHING?
• REMEMBER BALANCE – WORK AND LIFE
• TURN OFF THE “BING”
• SHOULD YOU REPLY?
• IMMEDIACY OF REQUEST
• COMPLEXITY OF REQUEST
• DON’T SEND NEGATIVE
Don’t Ping Pong – Use IM
or Call
TRY BOOMERANG
• INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)
GMAIL AND OUTLOOK.COM
• ARCHIVE DON’T DELETE – IMPORTANT MESSAGES
• DELETE THE GARBAGE
SYNCING DEVICES
SYNCING DEVICES
• VITAL DOCUMENTS
• OLD FILES YOU NEED BUT DON’T OFTEN ACCESS
• COLLABORATING & SHARING
STORING FILES OFF SITE
COLLABORATIVE
IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW
SAVE REVISIONS NOT NEW FILES ORUTILIZE THE CLOUD
PHOTO BACK UP
SYNC NOTES …AND MORE
QUESTIONS
CONTACT ME
SLIDESHARE.NET/DEE987
FACEBOOK.COM/NOVARELIBRARYSERVICES
877-816-9638
Diana Silveira
Join Us for: Online
Marketing for Small
BusinessesApril 17, 2014