best practices for managing & motivating the digitizers larry gall computer systems office yale...
TRANSCRIPT
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Best Practices for Managing & Motivating the Digitizers
Larry Gall
Computer Systems OfficeYale Peabody Museum of Natural History
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Best Practices for Managing & Motivating the Digitizers
Different situations call for different solutions
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AnthropologyAnthropologyBotanyBotany
EntomologyEntomologyInvertebrate PaleontologyInvertebrate Paleontology
Invertebrate ZoologyInvertebrate ZoologyMeteorites & Planetary ScienceMeteorites & Planetary Science
MineralogyMineralogyPaleobotanyPaleobotany
Scientific InstrumentsScientific InstrumentsVertebrate PaleontologyVertebrate Paleontology
Vertebrate ZoologyVertebrate Zoology
~12 million specimens
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• Anthropology 325,000 Lot• Botany 400,000 Individual• Entomology 450,000 Lot / Individual• Invertebrate Paleontology 350,000 Lot• Invertebrate Zoology 350,000 Lot• Mineralogy 35,000 Individual• Paleobotany 150,000 Individual• Scientific Instruments 5,000 Individual• Vertebrate Paleontology 125,000 Individual• Vertebrate Zoology 185,000 Lot / Individual
Peabody CollectionsCurrent Snapshot
12 million specimens yields 2.4 million items to catalog electronically
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• Anthropology 325,000 Lot• Botany 400,000 Individual• Entomology 450,000 Lot / Individual• Invertebrate Paleontology 350,000 Lot• Invertebrate Zoology 350,000 Lot• Mineralogy 35,000 Individual• Paleobotany 150,000 Individual• Scientific Instruments 5,000 Individual• Vertebrate Paleontology 125,000 Individual• Vertebrate Zoology 185,000 Lot / Individual
> 70%> 70%> 50%> 50%< 50%< 50%
Items with an electronic record available (20 years’ effort): ~55 %
Peabody CollectionsCurrent Snapshot
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
One Shared History
One Shared System
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
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Vignette OneVignette OneInvertebrate Paleontology -- imaging 75,000 brachiopods
Jess Utrup
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Vignette OneVignette OneInvertebrate Paleontology -- imaging 75,000 brachiopods
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digital camera’s image number,minus the prefix (e.g., DSCN)
view of specimen (dorsal, ventral, etc.)
catalog number
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~ 2x~ 2x
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Can you spot the differences between these two pictures ?
“Hands free” voice-activated data capture
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“Hands free” voice-activated data capture
~ 2x~ 2x
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Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
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Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
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Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
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Yale Art Gallery Peabody
Laptop, barcode printer, tethered scan gun – barcoding for tracking & inventory
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Physical location barcode
Specimen barcode
Container barcode
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Vertebrate Zoology -- couple staff, one room, little time pressure, cataloguing was rate limiting
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Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
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We hired expert digitizers
Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
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Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
Ethafoam!Ethafoam!
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tethered
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wireless
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MC3090 scanner, simple CGI script, invokes existing database functionality
No need toget to cart
No need tologin to EMu
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MC3090 scanner, simple CGI script, invokes existing database functionality
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Set scanners on stun ! Aye, Captain !
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Ethafoam Madness
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Vignette ThreeVignette Three48 Yale student workers in Entomology (2007-present)
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Sort to FamilySort to Familythen Subfamilythen Subfamily (Larry)(Larry)
Sort to GenusSort to Genusthen Speciesthen Species
(Larry, students)(Larry, students)
Sort within SpeciesSort within Speciesby Collecting Eventby Collecting Event
(students)(students)
Student-Powered ParacuratingStudent-Powered Paracurating
DatabaseDatabase(students)(students)
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Student-Powered ParacuratingStudent-Powered Paracurating
Schedule in overlapping timeslots, so students can work in groups
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Student-Powered ParacuratingStudent-Powered Paracurating
First day on job – “invent & sort species of nymphalid butterflies”
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Student-Powered ParacuratingStudent-Powered Paracurating
A True Ace … Nicole Palffy-Muhoray, grad. student in Linguistics
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Student-Powered ParacuratingStudent-Powered Paracurating
Sorting within species to State/Province or comparably “digestible” geographic unit
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Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
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Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
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Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
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Student-Powered ParacuratingStudent-Powered Paracurating
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Student-Powered ParacuratingStudent-Powered Paracurating
“The Hot Hopper”
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Student-Powered ParacuratingStudent-Powered Paracurating
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Student-Powered ParacuratingStudent-Powered Paracurating
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Student-Powered ParacuratingStudent-Powered Paracurating
48 students
249,820 specimens 8,611 hours$109,088 total
27 specimens / hour$0.44 / specimen
(2007 – present)
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Student-Powered ParacuratingStudent-Powered Paracurating
48 students
249,820 specimens 8,611 hours$109,088 total
27 specimens / hour$0.44 / specimen
(2007 – present)
$54,544 total$0.22 / specimen
Provost’s Office program
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Student-Powered ParacuratingStudent-Powered Paracurating
Gilene Young ‘07
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Best Practices for Managing & Motivating the Digitizers
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