beginning of the year lpac update session powerpoint prese… · danyelle morris sterling gentry js...
TRANSCRIPT
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BEGINNING OF THE YEARLPAC UPDATE SESSIONAugust 12th ELEMENTARY and SECONDARY
Campus LPAC ADMINISTRATORS
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Goals
• Review or learn about the Bilingual/ESL Program Models and the LPAC Processes in Goose Creek CISD.
• Review or learn about eStar screen needed to complete during the LPAC processes.
NOTE: TEA will be releasing the LPAC framework self-paced webinars for school administrators to watch. We will place those webinars on our website for you to watch as soon as they become available.
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AGENDA
WelcomePending Exit Student
Testing
PK Testing
District LPAC Audit
2020-2021 LPAC Calendar2020-2021 LPAC
Operating Guidelines Highlights/Updates
LPAC Meetings/ Events throughout the Year/Directions:
-4 weeks Identification and Placement
-Linguistic Accommodations
-Monitor LPACs
-Special Exit Criteria
-Campus LEP Verification Reports (Years in US Schools)
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CONTACTS- EVERYONEBilingual Department Contact Information
Director of Bilingual/ESL Dr. Pilar Moreno – Recio 281-707-3641
District LPAC Administrator
Joseph Rodriguez 281-707-3508
Elementary Bilingual/ESL Instructional Specialists
Araceli GarciaBelinda MoralesZamira (Sam) Torres-Banda
281-707-3850281-425-4670281-707-3642
Secondary ESL Instructional Specialists
Danyelle MorrisSheila Chabera
281-707-3717281-707-3324
Bilingual/ESL Department PEIMS Clerk
Elizabeth Perez 281-707-3673
Bilingual/ESL Department Administrative Assistant
Teresita Torres 281-707-3372
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Bilingual/ESL Instructional Specialists 2020 -2021
Specialist Schools or Grades
Elementary
*Sam Banda kinder, 4th, and PK Sterling feeder)
*Belinda Morales 1st, 3rd , and PK Lee feeder)
*Araceli Garcia 2nd, 5th, and PK GMC feeder)
Secondary
Danyelle Morris Sterling Gentry JS Cedar Bayou Highlands JS Stuart IMPACT
Sheila Chabera Lee GCM Baytown Horace Mann POINT PEH
*Specialists will continue with their support to the priority schools and/or grade levels we had already identified as priority for services
in the 2019-20 school year. Focus will be to support new teachers.
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Bilingual & ESL Stipend Verification Forms Due to HR
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Campus Bilingual/ESL- Sheltered Instruction Teams INFO Needed
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What do you think this number represents ?
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NUMBER OF ESTAR DISCREPANCIES/MISSING INFORMATION FOUND SO FAR DURING
SUMMER DISTRICT LPAC AUDIT
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Compliance Issues Trends
- Parent Signatures Missing- Recommendation Date (Date of the LPAC)- Effective Date (Date when they student starts school in GCCISD)- Program Status- Program Code- Reclassification Date
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What to DO:• Prepare your LPACs ahead of time ensuring you have all documentation ready.
New administrators, ensure you have the different LPAC windows on your Microsoft outlook calendar. Contact Joseph Rodriguez
• Upon completion of each LPAC, review your LPAC information and data input at the end of each LPAC meeting. Joseph can assist you pulling reports for you upon request.
• Ensure your follow-up on missing information asap. (i.e.: parent signatures)
• Communicate with both Elizabeth Perez and Joseph Rodriguez upon completion of LPACs or when you upload any parent permissions or documentation that needs coding in TEAMS by our department.
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CAMPUS LPACPOINTS OF CONTACT
NEXT DISTRICT ONLINE LPAC PARENT TRAINING:
SEPTEMBER 9th
ACTION ITEM: SUBMIT PARENT NAMES, PHONES, AND EMAIL
ADDRESSES TO TERESITA TORRES & JOSEPH RODRIGUEZ. OUR
DEPARTMENT WILL SEND LINK TO PARENTS TO CONNECT.
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Happening Now…in AUGUST
•Testing of PK Students
•Testing of English learners pending reclassification
(Grades 1st-12th)
DEADLINE: AUGUST 28th
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• Make sure results from the Pre-LAS are entered in eStar.
• LPAC is conducted.
• Parent permission is collected after the LPAC has been conducted. You can obtain approval information collected via 2-way communication over phone and/or email.
• Parent permission has been uploaded to the archive manager in eStar.
• Provide qualification information to your attendance clerk.
PK Students
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NEW
REMINDERS….
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SPECIAL EL/SPED RECLASSIFICATION CRITERIA
REMINDERS….
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Pending Exit Students Grades 1st-12th
• Make sure results from the LAS Links scores are entered in eStar.
• Make sure EOY LPACs have been updated.
• Exit letters can be collected via 2-way communication over phone and/or email.
• Make sure exit letter has been uploaded to the archive manager in eStar.
END OF YEAR
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Screen 9EOY LPAC
• Update the question
Does the student meet reclassification criteria ?
Update LPAC Recommendation:
If exit: Update program description, program status, parent signature, parental code, program type, and reclass date.
If no exit: Continue program placement.
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8th Grade Pending Exit Student
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8th Grade Pending Exit Student
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UpdatedScreen 9EOY LPAC
• Update the question
Does the student meet reclassification criteria ?
Update LPAC Recommendation:
If exit: Update program description, program status, parent signature, parental code, program type, and reclass date.
If no exit: Continue program placement.
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Updated Screen 13: LAS Scores
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Google Spreadsheet 5th/6th and 8th /9th
5th grade Going to 6th grade Google Link
https://docs.google.com/spreadsheets/d/1EFqzHDLs2oy_W3wBDi4P50kJtRI6umX1FTo5QxvcWrA/edit?usp=sharing
https://docs.google.com/spreadsheets/d/1EFqzHDLs2oy_W3wBDi4P50kJtRI6umX1FTo5QxvcWrA/edit?usp=sharing
8th grade Going to 9th grade Google Link
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EOY LPAC Recommendation eStar Screen # 9
Fields needs to be completed.
Fields needs to be completed. If the student does not exit or student status does not change, then click Clone on previous screen.
Recommendation Date: Date of the LPAC meeting.Exit Date (for exited students): Last day of school May 20, 2020.Effective Date: First day of next school year September 8th, 2020.Program Status: Select placement for next yearDate of Parent Signature: LPAC date unless the student is an exit. Then the date will be the date of the exit letter signed by the parent or parent conference held with parent over phone. The Pending field will adjust to “NO”.
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Annual Student Progress Report
Send home the annual student progress report for those students that were coded as “Pending Exit” in the EOY LPAC.
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WHAT’S NEW?
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Monthly LEP Verifications• Starting with 2020 -2021 school GCCISD, will conduct monthly LEP verifications in order to:
• Verify years in US schools
• Verify LEP enrollment in TEAMS
• Ensure that eStar and TEAMS align with the number of students in Bilingual, ESL, Parent denial, and monitored students.
https://www.gccisd.net/upload/page/1026/LEP%20Verfication%20Directions.pdf
How to run a campus LEP report
Presentation on Years in US Schools
https://www.gccisd.net/upload/page/1026/2020-2021%20Years%20in%20%20US%20Schools%20Presentation_updated%20August%206.pdf
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NEW LPAC ADMINISTRATORS,SCHEDULE ONE-ON-ONE MEETINGS WITH JOSEPH RODRIGUEZ BEFORE EACH MAIN LPAC PROCESS SO YOU ARE READY AND SET YOURSELF AND YOUR SCHOOL FOR
SUCCESS
“Plan to Succeed.”
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LPAC FLOW CHART
Just a friendly reminder, parent permission can not be collected before LPAC meeting.
4 W
ee
k W
ind
ow
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LPAC FLOW CHARTCONTINUED
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STATE GUIDANCE
FROM TEXAS EDUCATION
AGENCY
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TRANSFER LPAC MEETINGS
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INITIAL PLACEMENT LPAC MEETINGS
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ARD and LPAC Collaborative MeetingsIdentificationThe LPAC in conjunction with the ARD committee will identify a student as an English learner if the student's ability in English is so limited or the student's disabilities are so severe that the English language proficiency assessments described in 19 Texas Administrative Code (TAC) §89.1226(c) cannot be administered.
ReclassificationSection 3: Individualized Reclassification of English Learners with a Significant Cognitive Disability and Served through Special Education For an English learner with a significant cognitive disability, the LPAC in conjunction with the ARD committee may determine that the state's English language proficiency assessment for reclassification is not appropriate because of the nature of the student's disabling condition.
https://www.gccisd.net/upload/page/1026/LPAC%20ARD%20Collaboration%20Guidance%20and%20Process%20for%20Reclassification.pdf
LPAC and ARD Collaboration TEA Guidance
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BOY LPAC Administrator Checklist
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LPAC Membership• Who needs to be in the LPAC?
• LPAC Administrator
• Bilingual/ESL Teacher – Elementary, ESL Teacher – Secondary
• Other Members from different committees as needed from RTI, SPED, 504
• Parent – optional capacity
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Campus LPAC Training for Teachers• Just a friendly reminder to train your teachers on the LPAC process.
• Teachers that serve on the LPAC committee need to be trained annually.
• Schedule trainings in eduphoria.
• You can conduct virtual trainings using WebEx
https://goosecreek.schoolobjects.com/strive/workshop-manage
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IDENTIFICATION TESTS and GRADE
LEVELS
PRELAS&
LAS LINKS
SUMMARY CHART OF ASSESSMENTS
FOR IDENTIFICATION AND PLACEMENT PURPOSES
Grade
Level
Incoming
students
OLPT
LAS LINKS
Listening and Speaking Skills LAS Links
Reading
LAS Links
Writing
PK and KG
(PAPER
ONLY)
NEW
PreLAS
English
FORM C
PreLAS
Spanish*
FORM C
Not Required Not Required
RETURNING/
IN-STATE
TRANSFER
Proper documentation of assessments for
LPAC identification purposes must be
requested from previous district. ** Not Required Not Required
Grade 1
(ONLINE)
NEW
LAS LINKS
English
FORM A
online version
LAS LINKS
Spanish*
FORM A
online version
Not Required Not Required
RETURNING/
IN-STATE
TRANSFER
Proper documentation of assessments for
LPAC identification purposes must be
requested from previous district. ** Not Required Not Required
Grades 2-5
(ONLINE)
NEW LAS LINKS English
LAS LINKS Spanish* LAS Links LAS Links
RETURNING/
IN-STATE
TRANSFER
Proper documentation of assessments for LPAC identification purposes must be requested
from previous district. **
Grades 6-12
(ONLINE)
NEW LAS LINKS English LAS Links LAS Links
RETURNING /
IN-STATE
TRANSFER
Proper documentation of assessments for LPAC identification purposes must be requested
from previous district. **
Time Frame &
Special Points
Testing takes place as soon as possible upon enrollment or no later than 5 days of enrollment.
*If HLS indicates Spanish, student will also be tested in Spanish.
**Students who have been previously tested and identified in the state of Texas shall not be tested again. LPAC
testing documentation from previous district will be kept in the LPAC folder and an electronic copy sent to the
PEIMS Bilingual/ESL PEIMS Data Clerk upon receipt from sending district or as soon as possible to be
uploaded onto eStar.
PK, Kinder or PK-12th newcomer students will be tested at the
beginning and end-of-the year on the English oral language proficiency
test to measure English language growth as per chapter 89 of the Texas
Administrator Code. Students without two consecutive years of
TELPAS data will also be tested in the OLPT to document English
language growth. This group may include transferred students from
other states, or Texas students who missed the TELPAS testing window.
Page 16-GCCISD LPAC Guidelines
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TEA Update• LPAC Window will remain the 4-
week window.
• Transfer LPAC still need to be conducted within 4 weeks. Previous EL documentation still needs to be collected from the previous school district.
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TEA Update• Students in PK can be placed in PK while EL testing is pending.
• HLS can now be completed via phone and/or email and documented. The documentation will need to be uploaded to eStar.
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NEW: UPCOMING Pre LAS and LAS LINKS
REMOTE TESTING
At this point, Goose Creek will continue with the plan of OLPT assessing students face-to-face by appointments by at the school unless
it is necessary to use remote testing.
Notify the Bilingual/ESL Department if you have parents who do not want to bring the kids to test to the school.
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NEW LPAC ADMINISTRATORS,SCHEDULE ONE-ON-ONE MEETINGS WITH JOSEPH RODRIGUEZ BEFORE EACH MAIN LPAC PROCESS SO YOU ARE READY AND SET YOURSELF AND YOUR SCHOOL FOR
SUCCESS
“Plan to Succeed.”
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Initial Placement LPAC: Screen 6
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Initial Placement LPAC: Screen 6
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Initial Placement LPAC: Screen 6
• Make sure scores have been entered into eStar.
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Transfer LPAC – Screen 11
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Linguistic Accommodations BOY – Screen 23
https://www.gccisd.net/upload/page/1026/Administrator%20directions%20for%20Lingusitic%20Accommodations%20for%20eStar_updated%20January%202020.pdf
LPAC Administrator eStar directions
Teacher eStar directions for entering linguistic accommodations
https://www.gccisd.net/upload/page/1026/Teachers%20Directions%20for%20entering%20linguistic%20accommodations%20in%20eStar_revised%20September%2017_2019.pdf
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Linguistic Accommodations BOY – Screen 23
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Monitor LPACs – Screen 7
https://www.gccisd.net/upload/page/1026/Administrator%20Directions%20for%20eSTAR%20Monitoring%20LPAC%20updated_September%2017_2019.pdf
LPAC Administrator eStar directions for Monitoring LPAC
Teacher eStar directions for entering interventions for monitoring LPAC
https://www.gccisd.net/upload/page/1026/Teachers%20Directions%20for%20eSTAR%20LPAC%20Monitoring%20Process_Failures%20updated%20September%2017_2019.pdf
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Monitor LPACs – Screen 7
https://www.gccisd.net/upload/page/1020/docs/LPACResources/Monitoring/LEP%20Failure%20Reports-How%20To%20Pull%20From%20TEAMS.pdf
How to pull a failure report in TEAMS
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Reclassification Process for Students with Special Needs – Screen 101st Meeting is Set Criteria and 2nd Meeting is to review criteria that was to determine whether the student meet reclassification criteria.
https://www.gccisd.net/upload/page/1026/Administrator%20Directions%20for%20Special%20exit%20criteria%20LPAC.pdf
LPAC Administrators eStar directions for Reclassification Process for students with special needs
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Reclassification Process for Students with Special Needs – Screen 10 – 1st MeetingCollaborate with the members from the ARD committee to review documentation from the ARD and other supporting documentation.
https://www.gccisd.net/upload/page/1026/Administrator%20Directions%20for%20Special%20exit%20criteria%20LPAC.pdf
LPAC Administrators eStar directions for Reclassification Process for students with special needs
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Reclassification Process for Students with Special Needs – Screen 10 – 1st MeetingCollaborate with the members from the ARD committee to set criteria for TELPAS or TELPAS Alternate
https://www.gccisd.net/upload/page/1026/Administrator%20Directions%20for%20Special%20exit%20criteria%20LPAC.pdf
LPAC Administrators eStar directions for Reclassification Process for students with special needs
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Reclassification Process for Students with Special Needs – Screen 10 2nd MeetingCollaborate with the members from the ARD committee to review criteria that set in the 1st meeting.
https://www.gccisd.net/upload/page/1026/Administrator%20Directions%20for%20Special%20exit%20criteria%20LPAC.pdf
LPAC Administrators eStar directions for Reclassification Process for students with special needs
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LPAC GUIDELINES Updates
1. Bilingual Department Staff Changes – page 9
2. LEP Verification Change – page 15
3. Parent permission – page 17
4. Parental approval – page 23
5. LPAC Membership – page 26
, Ed. D.
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TEAMS and eStar EL and Monitor Students Verification Report• (LINK, ACCESS)….
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TEAMS and eStar EL and Monitor Students Verification Report• (LINK, ACCESS)….
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TEAMS Campus LEP Report• Open TEAMS
• Go to Report Profiles
• Go to Student
• Go to Special Programs
• Go to Campus LEP_BIL_ESL_Listing
https://www.gccisd.net/upload/page/1026/LEP%20Verfication%20Directions.pdf
How to pull a LEP report in TEAMS
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TEAMS Campus LEP Report• Select Campus
• Select Year
• Enter the Enrollment Date
• Select LEP Indicator
• Select Parent Permission
• Select ESL Program Type Code
https://www.gccisd.net/upload/page/1026/LEP%20Verfication%20Directions.pdf
How to pull a LEP report in TEAMS
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Transition Meeting August 18th and 20th
REMINDER
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Q & A