beginner excel for data analysis
DESCRIPTION
Beginner Excel for Data Analysis. June 19 – 22 , 2012 Dr. Yuwadee Wongbundhit Curriculum and Instruction. Topics. Assumptions:. You. NORMS. Http://osi.dadeschools.net/excel . Microsoft Excel 2010 Application. Student Database. 2011-2012 Ideal Data File. Student Data Sources. - PowerPoint PPT PresentationTRANSCRIPT
Beginner Excel for Data Analysis
June 19 – 22, 2012Dr. Yuwadee WongbundhitCurriculum and Instruction
Topics
Excel Spread Sheet, Simple Formula, Commands, and Functions (Microsoft Excel 2010)
Overview of FCAT 2.0/EOC Data Elements and School Grade
Conversion file: an Excel Tool
Using Excel Filter Function
Assumptions:You...
are familiar with the School Grade System and FCAT 2.0/EOC
have some experience in data analysis
love, love, love data!!!
3
NORMS
4
Norms
Listen to others
Engage with the
ideas presented
Ask questions
Reflect on relevance
to you
Next, set your
learning into action
Http://osi.dadeschools.net/excel
Designed by
Nelson Suarez
Microsoft Excel 2010 Application
Student Database
6
Student Database
Demographics Information
Course Enrollments
FCAT, FCAT2.0, EOC scores,
FAAAccountability
Information
Interim Assessments
Monthly Assessment
2011-2012 Ideal Data File
7
2011-12Data File
2011-12 Demographics Information
2010-11 FCAT Scores
2011-12 Interim
Assessments
2011-12 FCAT2.0 and EOC Scores
2011-12 Course
Enrollment
2011-12 Student
Accountability Information
Student Data Sources
8
Student Data
Sources
Student Performance
Indicators (SPI)
Accountability Reports on
Principal Portal
Edusoft
File Download Manager
2012 FCAT
ReadingGrade 3Grade 4Grade 5
MathGrade 3Grade 4Grade 5
ScienceGrade 5
Folder and File Structure
Excel Introduction
Worksheet
Row1,048,576 Rows
Column: A to XFD16,384 Cols.
Cell – Active Cell17,179,869,184 Cells
Area
Moving and Scrolling
Move one cell Arrow keys
Move to the beginning of rows/col
Highlight the area
Ribbons
File
Home
Insert
Page Layout
View
10
Excel Spread Sheet
• Go to http://osi.dadeschools.net/excel
• Download “2012 Reading Grade 5”• Save the file on the desktop• Open the file
What is the content in each cell?K30
E147
H47
F17 H147
B18
Last cell
H99 G9
J35
L48
B27 C130
G36
L59
F55 L63
Last Cell
D80
K11112
Practice Excel 11. Insert two empty rows above Row1
– Highlight Row1 and Row2; right click; select insert; adjust column width2. Type header title as follows; adjust column width; wrap text located in the Alignment group under Home menu
13
Cell Header Title
A2 Last Name
B2 First Name
C2 Student ID
D2 Tested Grade
E2 2012 DSS
F2 2012 Achievement Level
G2 Vocabulary
H2 Reading Application
I2 Literary Analysis
J2 Informational Text and Research Process
3. Cell F1, type “Possible Points”; align text to the right4. Cell G1, H1, I1 and J1 type 9, 14, 8, and 14 , respectively5. Freeze Panes: at Cell C3; on the View Menu, select “Freeze Panes” and click “Freeze Panes”6. Filter Row 2: Highlight Row2. On Data Menu Tab, click Filter7. Adjust column width; color column header as per your preference; center alignment column headers8. Highlight a1:U149 and do All Borders9. Conditional Format Column F and Column K – Color cell in red if less than 3.
Cell Header Title
K2 2011 Achievement Level
L2 2011 DSS
M2 DSS Change
N2 2012 Raw Score
O2 2012 % Correct
P2 % Vocabulary
Q2 % Reading Application
R2 % Literary Analysis
S2 % Informational Text and Research Process
T2 2012 L3-5 Performance Points
U2 2012 Learning Gain Points
Understanding FCAT 2.0/EOC Reports?
Understanding FCAT 2.0 and EOC Reports, Spring 201214
FCAT 1999
FCAT 2001FCAT
2002FCAT 2010
Base scale of FCAT
1996 SSS
Base scale of FCAT 2.0
2007 NGSSS
2011FCAT 2.0
Equivalent Scores
FCAT 2.0 Scores Reading/Math
15
FCAT 2.0 2014
FCAT 2.0 2013
FCAT 2.0 2012
FCAT 2.0 2011
2010-11 Baseline Year
FCAT 2.0 Scores, Reading/math
16
RawScore
V
RA
LA
IR
Content Area Scores
FCAT 2.0 Reading-Math Scores Raw Score
Developmental Scale Score (DSS)(140 to 302 R: G3-10)
(140 to 298 M: G3-8)
Achievement Level
(1 to 5)
V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational
Text/Research Process
2012 Grade 9, FCAT 2.0 Reading
2012 Ach. Level
2012 Content Scores by Reporting Category
2011 Scores:Level,DSS,
DSS Change
2012 DSSStudent Name and FL ID
13302522211435232828
Raw Scores
Developmental Scale Score (Reading)
G6
G10
140 302Developmental Scale Scores
Min Max
G3
Raw Score
Grade 3 Grade 10
Grade Level 1 Level 2 Level 3 Level 4 Level 53 140-181 182-197 198-209 210-226 227-260
4 154-191 192-207 208-220 221-237 238-269
5 161-199 200-215 216-229 230-245 246-277
6 167-206 207-221 222-236 237-251 252-283
7 171-212 213-227 228-242 243-257 258-289
8 175-217 218-234 235-248 249-263 264-296
9 178-221 222-239 240-252 253-267 268-302
10 188-227 228-244 245-255 256-270 271-302
Developmental Scale Score (Math)
G6
G8
140 298Developmental Scale Scores
Min Max
G3
Raw Score
Grade 3 Grade 10
Grade Level 1 Level 2 Level 3 Level 4 Level 5
3 140-182 183-197 198-213 214-228 229-260
4 155-196 197-209 210-223 224-239 240-271
5 163-204 205-219 220-233 234-246 247-279
6 170-212 213-226 227-239 240-252 253-284
7 179-219 220-233 234-247 248-260 261-292
8 187-228 229-240 241-255 256-267 268-298
FCAT 2.0/EOC Achievement Level Policy Definitions
5. Demonstrate mastery of the most challenging content of the NGSSS.
4. Demonstrate an above satisfactory level of success with the challenging
content of the NGSSS.
3. Demonstrate a satisfactory level of success with the challenging content of the
NGSSS.
2. Demonstrate a below satisfactory level of success with the challenging content of
the NGSSS.
1. Demonstrate an inadequate level of success with the challenging content of the
NGSSS.
FCAT 2.0/EOC Achievement Level Policy Definitions
Level 1
Student has little success with the challenging content of the SSS.
Level 2
Student has limited success with the challenging content of the SSS.
Level 3
Student has partial success with the challenging content of the SSS, but performance is inconsistent.
Level 4
Student has success with the challenging content of the SSS.
Level 5
Student has success with the most challenging content of the SSS. A student scoring in Level 5 answers most of the test questions correctly, including the most challenging questions.
Demonstrate an inadequate level of success with the challenging content of the NGSSS.
Demonstrate a below satisfactory level of success with the challenging content of the NGSSS.
Demonstrate a satisfactory level of success with the challenging content of the NGSSS.
Demonstrate an above satisfactory level of success with the challenging content of the NGSSS.Demonstrate mastery of the most challenging content of the NGSSS.
FCAT FCAT 2.0 and EOC
RawScore
C1
C2
C3
C4
Content Scores
2012 FCAT 2.0 ScienceRaw Score
Equivalent Achievement
Level(1 to 5)
Equivalent Scale Score
(100 - 500)
23
Raw Score
T-Score Scale(20 to 80)
Statewide Comparison by
Thirds
RawScore
C1
C2C3
Content Scores
Geometry and Biology EOC Scores
Statewide by Thirds
T-Score Scale Range
1 20-452 46-543 55-80
25
Test
For
m
Scal
e Sc
ore Statewide
Comparison
Points Earned by Content
Area
1 2 3
Student Name and ID
2012 Geometry EOC Scale Distribution - Statewide
26
20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 800
1000
2000
3000
4000
5000
6000
7000
8000
9000
2012 Geometry EOC Distribution
EOC Scale Scores
Num
ber o
f Stu
dent
s 35% of Students at the bottom third (MDCPS: 44%)
34% of Students at the top third(MDCPS: 27%)
Statewide by Thirds T-Score Scale Range1 20-452 46-543 55-80
RawScore
C1
C2C3
Algebra Content Scores
2012 Algebra 1 EOC ScoresRaw Score
EOC Scale Score(325 - 475)
Achievement Level(1 to 5)
Source: FL DOE/Office of Assessment
Level 1 Level 2 Level 3 Level 4 Level 5325-374
(49)375-398
(23)399-424
(25)425-436
(11)437-475
(38)
2012 Content Scores
28
Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area
Number of Points Possible 7 21 11 100% 100% 100%
SchoolRaw Score % Corr. Content
1Content
2Content
3% Content
1% Content
2% Content
339 100%
1 6 17 82 5 17 93 4 12 74 4 13 65 5 17 96 6 18 97 4 13 78 4 21 79 4 10 510 5 14 711 4 9 412 3 10 513 4 8 714 6 10 715 4 11 616 5 14 717 4 19 718 3 9 619 4 12 620 4 15 621 5 13 722 5 19 323 3 17 924 4 5 725 5 13 5 29
Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area
Number of Points Possible 7 21 11 100% 100% 100%
SchoolRaw Score % Corr. Content
1Content
2Content
3% Content
1% Content
2% Content
339 100%
1 31 79 6 17 8 86% 81% 73%2 31 79 5 17 9 71% 81% 82%3 23 59 4 12 7 57% 57% 64%4 23 59 4 13 6 57% 62% 55%5 31 79 5 17 9 71% 81% 82%6 33 85 6 18 9 86% 86% 82%7 24 62 4 13 7 57% 62% 64%8 32 82 4 21 7 57% 100% 64%9 19 49 4 10 5 57% 48% 45%10 26 67 5 14 7 71% 67% 64%11 17 44 4 9 4 57% 43% 36%12 18 46 3 10 5 43% 48% 45%13 19 49 4 8 7 57% 38% 64%14 23 59 6 10 7 86% 48% 64%15 21 54 4 11 6 57% 52% 55%16 26 67 5 14 7 71% 67% 64%17 30 77 4 19 7 57% 90% 64%18 18 46 3 9 6 43% 43% 55%19 22 56 4 12 6 57% 57% 55%20 25 64 4 15 6 57% 71% 55%21 25 64 5 13 7 71% 62% 64%22 27 69 5 19 3 71% 90% 27%23 29 74 3 17 9 43% 81% 82%24 16 41 4 5 7 57% 24% 64%25 23 59 5 13 5 71% 62% 45%
Sum Formula and Locking Cell Reference
32
Worksheet tab: Sum and Fill and Lock the cell and fill
Total Items 9 14 8 14
Student Vocabulary Reading Application
Literary Analysis
Informational Text
Total Raw
Score%
Correct
1 6 9 7 8 2 8 10 6 10 3 6 11 6 9 4 6 11 6 13 5 9 12 7 13 6 7 9 4 9 7 8 12 5 12
Practice Excel 2 – 2012 Reading Grade 5
33
1. Cell N1 type formula “=sum(G1:J1)” press ENTER. Result: 452. Cell O1 type formula “=N1/N1” press ENTER. Result : 1. In Cell O1, click on % sign under Number of the Home Menu.
Result: 100%3. Highlight Cell N1 and select “Copy” command4. Click on Cell N3 then Right click and select Paste Formula. 5. In Cell O3, type formula “=N3/N$1” press ENTER. Result: 0.66666667. Click on O3 and click on % sign. Result: 67%
Calculate 2012 Raw Score and 2012 % Correct
6. In Cell P3, type formula “=G3/G$1” press ENTER. Result: 0.66666667; Click on O3 and click on % sign. Result: 67%.7. Highlight P3 to S3; Fill Right. Result: Cell P3=67%, Cell Q3=64%, Cell R3=88%, and Cell S3=57%8. Highlight N3 to S3. Then move the cursor to the bottom right border of Cell S3. The cursor should turn into a plus
sign, then double click. Cell N3 to Cell S149 should be filled with value. Spot check value for accuracy.9. Highlight N3 to S149. On the Home menu, select Conditional Formatting, select Highlight Cell Rules, next Less than…
and type 51% when the Window “less Than” appear. Next, click OK. Results: All cells with less than 51% should be in red.
Calculate % Reporting Categories
Practice Excel 3 Filter Feature• Filtered data displays only the rows that meet criteria (criteria: Conditions
you specify to limit which records are included in the result set of a query or filter.) that you specify and hides rows that you do not want displayed. After you filter data, you can copy, find, edit, format, chart, and print the subset of filtered data without rearranging or moving it.
Click on Drop-Down Arrow in Cell F2Select “Sort Smallest to Largest” and Click OKResult: the data are sorted by achievement level
Click on Drop-Down Arrow in Cell F2Select “Sort Largest to Smallest”Result: the data are sorted by achievement level
Click on Drop-Down Arrow in Cell F2Select only Level 1 (uncheck others)Results: Only data for Level 1 display. 34
Calculating High Performance Point
35
Determine point for student with L3-51. Clear all filter, next do filter by color in Cell K22. Compare the results with column F. Who improve 2012 level?3. Filter column F with levels 3, 4, 54. Next, in Column S, first empty cell, type 1 and highlight the cell to end in column S and fill-down.5. Filter column F with levels 1, 26. Next, in Column S, first empty cell, type 0 and highlight the cell to end in column S and fill-down.7. Clear all filterCalculate % of student meeting high performance8. In Cell S150, click AutoSum located in the Home menu at the far right under “Editing group” press ENTER. Result: 799. In Cell S151, click AutoSum and change T150 to T149. press ENTER. Result: 14710. In Cell S152, type “=T150/T151” press ENTER. Result: .53741487. On the Home menu, click % sign.
Calculating Average Scores1. In Cell E150, click AutoSum located in the Home menu at the far right under “Editing group”, select AVERAGE, press ENTER.
Result: 215.591837. Decrease decimal to 1 using Decrease Decimal located in the number group under the Home menu.2. Find the average of Column G to J. Result in Cell G150 to J1503. Find the average of Column N to S. Result in Cell N150 to S150
• Filter Level 1 in Cell F2, what is the range of % Correct in column O, writing it down.• Repeat for Level 2, 3, 4 and 5. Result:• Level 1 – 16% to 42% Level 2 – 44% to 67% Level 3 – 64% to 80% Level 4 – 78% to 89% Level 5 – 91% to 96
Finding the % Correct Range by LevelPractice Excel 4 – Simple Analysis
Lunch Break
Please be back on time at 12:30 p.m.Thank you!
Conversion of 2012 FCAT/EOC PDF Student Data
Report File to Excel File
Instructions for Conversion PDF File• Open PDF file. On the File menu, select Save As- Text • Name the file and save into the appropriate folder • Wait until the export process is completed• Close the PDF file
Step 1Export PDF File to
Text• Open the 2012 Action Data Template• Click on “Import Data”• Locate the appropriate text file and click Open• Wait until the import process is completed
Step 2Import Text to Template file
• Under “Check your data!”, click on the hyper text “inputDataReading”
• Spot check data from beginning to end
Step 3Verify Data
• On worksheet “Direction”, click Reading Data Button• On worksheet “Direction”, click Raw Score Distribution
Button
Step 4Review the Results
• On File menu, select Save As• File name: use appropriate name• Save as type: “select Excel workbook”• Click Save
Step 5Save as the file
Update on School Grade
Florida School Accountability
• Performance Status• Annual Learning
Gains
School
Grade• Performance Status• Performance by subgroupsAYP
Adequate Yearly Progress (AYP) Benchmark
Year%Proficiency Targets
Reading Math
2009-10 65 68
2009-10 72 74
2010-11 79 80
2011-12 86 86
2012-13 93 932013-14 100 100
41
AYP 39 Components Criteria (NA, No, Yes)
42
GroupParticipation Met
(Tested 95%) Proficiency Met
Reading Math Reading MathTOTAL 1 1 1 1WHITE 2 2 2 2BLACK 3 3 3 3HISP. 4 4 4 4ASIAN 5 5 5 5Am. Ind. 6 6 6 6ED 7 7 7 7ELL 8 8 8 8SWD 9 9 9 9
School GradeTotal Group
GraduationTotal Group
WritingTotal Group
Other AYP Criteria
Annual Measurable Objectives
AYP is gone.AMO is here.Annual Measurable Objectives
ESEA Flexibility Waivershttp://www.fldoe.org/esea/
Ambitious & Achievable Goal
43
Elem. & Combination Schools up to grade 7School Grade of 800 Points
% of students performing at or above satisfactory level of
success
Reading – 100
Math – 100
Science – 100
Writing – 100
% of student making annual learning gains
Reading - 200• Overall - 100• Low 25% - 100
Math - 200• Overall - 100• Low 25% - 100
F: 0-394; D: 395-434; C: 435-494; B: 495-524, A: 525-800
2011-12 through 2013-14 School Grade:Middle School (900 Points)
% of students performing at or above satisfactory level of
success
Reading – 100
Math – 100
Science – 100
Writing – 100
% of student making annual learning gains
Reading - 200• Overall - 100• Low 25% - 100
Math - 200• Overall - 100• Low 25% - 100
F: 0-444; D: 445-489; C: 490-559; B: 560-589, A: 590-900
Algebra EOC – 100• Participation - 50• Performance - 50
2011-12 High School GradeFCAT Component (800 points)
• Reading (100 Points)• Math (100 Points)• Writing (100 Points)
Meeting High Standards
• Reading (200 Points)• Math (200 Points)
Making Learning Gains
• Reading• Math
FCAT Retake Bonus Point (10 Points)
Non-FCAT (800 points)
• Overall (200 points)• At Risk (100 points)
Graduation
• Participation (150 Points)• Performance (150 Points)
Acceleration Courses
• Reading (100 Points)• Math (100 Points)
Readiness (200 Points)
F: 0-789; D: 790-869; C: 870-989; B: 990-1049, A: 1050-1600
Annual Learning Gains
2011FCAT
Annual Learning Gains
2012 CurrentFCAT
School Year
Fall Interim Assessment
Winter InterimAssessment
Baseline.
Annual Learning Gains
Performance
Performance
49
3-Ways to Make Annual Learning Gains1. Improve
achievement level
FCAT 2.0 Achievement
Level
EOC Assessment Achievement
Level
FAA Performance
Level
2. Maintain Achievement
Level
FCAT 2.0 L3-5 (3-3, 4-4, 5-5)
EOC L3-5(3-3, 4-4, 5-5)
FAA – L 4-9(4-4, 5-5, 6-6, 7-7, 8-8, 9-9)
3. Demonstrate a year’s growth for
students remain with low proficient levels
FCAT 2.0: 1-1, 2-2
EOC: 1-1, 2-2
FAA: 1-1, 2-2,3-3
Draft-Annual Learning Gains for FCAT 2.0Start
Additional Weight for DSS Gains
Example: A 4th grader scoring at level 1 in prior-year would need to increase score by at least 16 DSS points to qualify
for 1.1. (12+ 33% more than 12 = 16)
1.1 Points1.0 Points
Draft-Annual Learning Gains for EOC
Start
Draft-Annual Learning Gains for FAA
Start
Level 5
2011 FCAT 2.0 Level
2012 FCAT 2.0 Level
Level 4
Level 3
Level 5
Level 3
Level 3
Level 1
Level 2
Level 1
Level 2
-2
5
-8
11
5
DSS Change
2012 LG?
?
?
?
?
?
Y
N
Y
N
N
Reading Learning Gains
3
2011 FCAT Tested Grade
2012 FCAT Tested Grade
6
9
4
7
10
3
10
3
10
Student2011
Tested Grade
2012Tested Grade
2011 FCAT 2.0 DSS
2012 FCAT 2.0 DSS
2011 FCAT 2.0 Level
2012 FCAT 2.0 level DSS Change 2012 LG
Points2012 PF
Point
1 10 10 215 219 1 1 4 2 9 10 221 245 1 3 24 3 9 9 231 235 2 2 4 4 3 4 225 221 4 4 -4 5 7 8 230 NM 2 NA 6 9 10 250 256 3 4 6 7 3 4 185 210 2 3 25 8 6 7 238 240 4 3 2 9 4 5 230 247 4 5 17
10 10 10 240 244 2 2 4 11 5 6 210 217 2 2 7 12 4 5 221 227 4 3 6 13 8 9 241 224 3 2 -17 14 6 7 225 260 3 5 35 15 3 3 145 158 1 1 13 16 7 8 250 249 4 4 -1 17 10 10 225 228 1 2 3 18 5 6 205 237 2 4 32 19 7 8 175 181 1 1 6 20 8 9 245 242 3 3 -3 21 8 9 269 256 5 4 -13 22 5 6 162 170 1 1 8 23 4 4 179 190 1 1 11 24 6 7 200 215 1 2 15 25 8 9 296 277 5 5 -19
Worksheet 2: Learning Gains – FCAT 2.0 Reading
Student2011
Tested Grade
2012Tested Grade
2011 FCAT 2.0 DSS
2012 FCAT 2.0 DSS
2011 FCAT 2.0 Level
2012 FCAT 2.0 level DSS Change 2012 LG
Points2012 PF Points
1 10 10 215 219 1 1 4 0 02 9 10 221 245 1 3 24 1.1 13 9 9 231 235 2 2 4 0 04 3 4 225 221 4 4 -4 1 15 7 8 230 NM 2 NA NA 06 9 10 250 256 3 4 6 1.1 17 3 4 185 210 2 3 25 1.1 18 6 7 238 240 4 3 2 0 19 4 5 230 247 4 5 17 1.2 1
10 10 10 240 244 2 2 4 0 011 5 6 210 217 2 2 7 0 012 4 5 221 227 4 3 6 0 113 8 9 241 224 3 2 -17 0 014 6 7 225 260 3 5 35 1.2 115 3 3 145 158 1 1 13 1 016 7 8 250 249 4 4 -1 1 117 10 10 225 228 1 2 3 1 018 5 6 205 237 2 4 32 1.1 119 7 8 175 181 1 1 6 0 020 8 9 245 242 3 3 -3 1 121 8 9 269 256 5 4 -13 0 122 5 6 162 170 1 1 8 0 023 4 4 179 190 1 1 11 0 024 6 7 200 215 1 2 15 1.1 025 8 9 296 277 5 5 -19 1 1
Worksheet 2: Learning Gains – FCAT 2.0 Reading
57