be/abp group meeting 2015 g. arduini 17/09/2015 abp group meeting 2015 - g. arduini2

ABP Group Meeting 2015 - G. Arduini 2

BE/ABP Group Meeting 2015G. Arduini

17/09/2015


Outline• LHC and LHC Injector status• Projects and medium term planning• New Contract Policy• BE retreat 2015• Departures/New Arrivals• 5y-review and new management• Overview of the Section Activities (Section

Leaders)• BBQ

17/09/2015



Leaders)• BBQ

17/09/2015


Accelerators Status• All the machines are now running!

• Increased workload towards operation support

• Injectors:• Successful completion of the NA Ar run involving effort in

LINAC3 and LEIR (Xe run in 2017)

• SPS scrubbing run: 2x1011 p/bunch (close to HL-LHC

requirements). Doublet beam: another LHC beam flavour is now

at hand to fight electron cloud in the SPS and LHC!

• PS: great progress in the MTE commissioning and performance:

stability issues understood and solved, beam injected and

accelerated in the SPS, extracted to North targets getting very

close to operational beam

17/09/2015


Accelerators Status• LHC:

• Successful commissioning and operation up to 6.5 TeV. Initially affected by UFOs and aperture restriction in 15R8

• Optics extremely well controlled• Scrubbing run affected by:

• TDI point 8 vacuum (likely non-conformity)• MKI vacuum point 8• Cryogenics control (learning curve…)

• Doublet injected in the LHC but not yet efficient tool for scrubbing. 25 ns still producing electron clouds in the dipoles. Slow conditioning?

17/09/2015


Accelerators Status• LHC:

• Intensity ramp up ongoing with initially with 50 and now 25 ns :• Affected by UFOs and SEU on QPS due to non-radiation hard

electronics• UFO rate high but signs of conditioning• SEU in QPS seems to be under control after massive electronic card

replacement during TS2• Limitations in the maximum number of bunches per SPS extraction

(144 bunches with 25 ns beams) due to TDI and SPS dump issues• Contamination of the CMS solenoid cold-box requiring frequent

stops

• Now at 1033 bunches per beam. Evolution depends on TDI8 behaviour and heat load evolution

17/09/2015

Integrated L

8

We more than doubled the integrated L since TS2 (even if absolute still modest), we can change to fb-1 units soon.

25 ns lumi now at same level than 50 ns

(but with ~twice as many bunches).

J. WenningerLMC

16th September 2015



Leaders)• BBQ

17/09/2015


Projects• HL-LHC/LIU Cost and Schedule review outcome and consequences

(March 2015):• Overall very positive assessment for both projects

• Review of the ion programme/parameters to achieve the experiments

requirements

• HL-LHC Civil engineering in IR1 and IR5 and potential impact on LHC

operation during Run 3 identified as an important risk factor

• Staging of the installation of the crab cavities (half in LS3, half later)

• Delay by 6 months of LS2 to 2019 and increase of its length (2y):• Normal LHC run in 2018

• HL-LHC civil engineering work can take place during LS2

• Sufficient time for LIU upgrade and commissioning of the injectors

• LS3 delayed by 1 year (to start in 2024 for 2.5 years)

17/09/2015


Projects• LIU:

• LINAC4 commissioned up to 12 MeV• H- source delivering 50 mA in the tunnel. Emittance to be measured

• HL-LHC:• Following the C&S Review outcome HL-LHC in MTP2015 document

• period 2021-26 for information (HL-LHC full CtC).

• First discussion at Council in June positive: approval (hopefully!) this week

• Project structure is under reorganization in view of passage from HiLumi LHC Design Study phase to HL-LHC Construction phase

• ELENA:• H- source for commissioning at CERN and being tested• Installation phase starting• Commissioning starting mid 2016

17/09/2015

ABP Group Meeting 2015 - G. Arduini12

Next events• 15 October 1205: HL-LHC/LIU day• 26-30 October HiLumi LHC/LARP 5th joint

annual meeting completion of the European Study

• 26-29 January 2016: LHC Chamonix workshop

17/09/2015



Leaders)• BBQ

17/09/2015


Recall - Historical Perspective…

•1960s Introduction of Indefinite & Limited Contracts (ID & LD)•Staff members peaked at 3788 for SPS construction (1975)

1996

•Council voted for LHC commissioning & operation to be at 2000 FTEs by 2005.

2002

•Plan allowed for FTE increase during LHC construction period with a further reduction until 2010

2003

•Council approved insourcing (~300 FTEs) – “Local Staff” Programme, but target remained 2000 FTEs

2006

•White paper foresaw 2250 FTEs in 2009. IC limit proposal of 1700.

2009

•Decision to stabilise CERN at 2250 Active FTEs (FTAs)

2011

•Flexibility posts (+5% in MTP 113 posts) - Commitment not increase number of ICs, i.e. maintain maximum of 1750 ICs

Today• 2524 staff• 1761 ICs• 763 LD• ~150 recruits / year• 30-50 IC departures / year• ~ 150 LDs ending each year• LD contract duration is 5 years• 40% probability of IC → will diminish significantly if no action

taken

A-S. CatherinHR Public Meeting19th January 2015

17/09/2015

http://association.web.cern.ch/association/Images/Photos/Echo163/Photo1.gif




Doing nothing is not an option1,900

1,850

1,800

1,750

1,700

1,650

1,600

1,550

1,500

1,450

1,4001 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Num

ber o

f Ind

efin

ite C

ontr

acts

(hea

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nt)

At best:At worst:

forced to reduce capture rate to 25%IC moratorium & withdrawal of flexibility posts

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034

Current 1,792 1,781 1,799 1,812 1,827 1,864 1,867 1,872 1,873 1,870 1,874 1,857 1,837 1,821 1,809 1,795 1,765 1,739 1,723 1,707 1,706


17/09/2015


Why a new Contract Policy?• Some core activities require significant training

• important investment• time for candidates to demonstrate her/his strengths

• Flexibility: • better adapt to the new accelerator schedule (5 years periods)

allowing competency transfer • keeping flexibility for hiring staff in time limited projects or in less

training intensive activities• favour internal mobility

• Retention/attraction of expertise: • given the commitment made at Council to maintain the number of

indefinite contracts at a certain level• Increased attractiveness for experienced mid-career hires (emerged

from staff surveys)

17/09/2015


Essence of new contract policy

LD LD IC

1-5 years

1-5 years 1-3 years

Up to 80% Up to 66%

Up to 40%

current

LD

ICproposal

Retention Turnover

<40%>5%

Retention Turnover

>50%>4%

• All percentages for extensions & ICs shown are ‘upper limits’ neither quotas nor guidelines i.e. “maximum we can afford” Limited by personnel budget

17/09/2015


The extension processLD LD

Collegial Review Department + HR- On paper file- No interviews

Reviews activities & LD holders- decisions for extensions

Extension End of Contract

Query?

Explanation provided on request

AC2

Decisions documented

internally

A-S. CatherinHR Public Meeting19th January 2015 17/09/2015


The CCRB/IC processAs per current process•

•

•

•

Vacancies published

annually Competitive process

Eligibility & competencies described in the

VN Candidates assessed on :•

•

suitability to carry out the functions described in the vacancy notice

ability to make a valid contribution to the Organization’s mission in the long-term

See admin e-guide:https://admin-eguide.web.cern.ch/node/608


17/09/2015


Transition

LD LD ICNew Recruits

LD (1-5 y) LD (1-3y) ICExisting LDs

Possibility to grant current LD holders additional 3 years (not systematic).

• All percentages for extensions & ICs are ‘upper limits’ neither quotas nor guidelines i.e. “maximum we can afford” Limited by personnel budget

17/09/2015



Leaders)• BBQ

17/09/2015


June BE retreat• Driven by:

• Succession planning:

• Identified key areas where expertise needs to be maintained and/or reinforced

taking into account of the turn-over (retirements, internal mobility, turn-over)

• New contract policy

• Projects and their timelines

• Departmental personnel budget

• Redistribution of the IC slots 2015-16 over a period of three years (19

slots in BE)

• Definition of the request for flexibility posts (horizon 2016-17) • Covering possible gaps in the succession planning to allow sufficient trianing

• Project-based

• Pending approval at the ATS level

17/09/2015


June BE retreat• IC slots for 2015 opened (6 in BE). Application deadline

31/8/2015• IC slots for 2016/17 to be confirmed at BE retreat 2016• Hoping to maintain a conversion rate in the range of

~40% in the years to come during the transition period for the implementation of the new contact policy.

17/09/2015



Leaders)• BBQ

17/09/2015


Movements• Staff:

• Departures

• R. Assmann (30/11/2014) DESY

• H. Braun (31/8/2015) PSI

• S. Maury (31/1/2015) retired

• Arrivals

• H. Bartosik (1/2/2015)

• X. Buffat (1/2/2016)

• G. Iadarola (1/4/2016)

• A. Mereghetti (1/6/2015)

• S. Schuh-Erhard (1/7/2015 detachment from HR)

• Fellow/Students/Visitors Extremely vital part of the group with

large turn-over

17/09/2015



Leaders)• BBQ

17/09/2015


5-yearly review• Regularly reviewed:

• Basic salaries for staff members• Stipends for Fellows• Subsistence indemnities for associated members of the

personnel

• Optional (Decided by Council on Management ptoposal for this review):• CERN career structure• Diversity-related conditions• 5YR method (if deemed necessary at the end of the review)

• Ongoing discussions

17/09/2015


New Management (from 1/1/2016)

• More news concerning the top management structure (Directors/Department Heads) by the end of this week

• Implications for Sector/Department/Groups to be discussed in a future meeting

17/09/2015


Questions

17/09/2015



Leaders)• BBQ

17/09/2015


BBQ• Many thanks to:

• Anais Vandekerchove, Laurie Emery, Section Leaders, Daria Astapovych, Eleonora Belli, Christian Carli, Riccardo De Maria, Veliko Dimov, Stefano Mattei, Daniele Mirarchi, Adrian Oeftiger, Andrea Passarelli

for the preparation of the meeting and of the BBQ

• Crossed finger for the weather!!

17/09/2015


BBQ starting at 12:00

17/09/2015

be/abp group meeting 2015 g. arduini 17/09/2015 abp group meeting 2015 - g. arduini2

Documents

lhc operation

lhc injector statusprojects

lhc requirements

lhc beam flavour

new managementoverview

sps extraction

ns lumi

doublet beam