www.markbutcherassociates.co.uk

Good Afternoon

AKA: How to Change the World, Stay Sane and Always Be Home For Tea

Time Management

Time Management IS IMPOSSIBLE…

Time Management IS IMPOSSIBLE…

Behaviour management IS NOT!

4 key issues

Choose the right time to do it

Choose the right thing to do

ManagingYourself

Time management techniques

The reading pile

4 ways to deal with paper

1. Act on it

2. Pass it on

3. File it

4. Discard it

The Bin Not the Bin

Meeting Stress

Meeting Stress

Meeting Characteristic Bothered a lot (%)

Drifted off subject

Poor preparation

Questionable effectiveness

Lack of listening

Too much talking

Length

Lack of participation

83

77

74

68

62

60

51

Clear Objectives

Must you be there?

Are your priorities interrupted?

What is its purpose?

What are your desired outcomes?

Clear Structure

1. Lose matters arising

Clear Structure

1. Lose matters arising

2. Timed agenda

Clear Structure

1. Lose matters arising

2. Timed agenda

3. Attend only part

Clear Structure

1. Lose matters arising

2. Timed agenda

3. Attend only part

4. Eliminate AOB

Liven up your meetings by:

Repeat someone’s idea in a baby voice

Write ‘he FANCIES you!’ on your pad-

nudge and point with a pencil!

Pull out a large roll of £20 notes and

DEMONSTRATIVELY, count them.

Attempt to hypnotise the room with a pocket watch

Warren Buffet

“The difference between successful people and very

successful people is that very successful people say ‘no’ to

almost everything.”

5 (relatively) painlessly ways to say

1. Deferral: “I’m swamped right now, but I can do that for you

tomorrow” – AKA ‘No, not now’

2. Referral: “I’m not qualified to do what you’re asking, but I

know someone who is …” AKA ‘No, not me’

3. Contingent: “Well…If you could just…” – AKA ‘No, not

unless’

4. Guilt Trip: “If I spend time helping you, I’ll fail in my other tasks” – AKA ‘No, you selfish

person you’

5. Honesty: “One of my goals this year is to get better at

saying ‘No’. Thanks for helping me!” – AKA ‘No, go away’

How to say ‘No’

• Identify

• Practice

• Say it quickly

• Stay neutral

• Be strong

Choose the right thing to do

‘Things which matter most, must never be at the mercy of things

which matter least’

Goethe

Work hard …

and avoid all unnecessary

work!

The Pareto Principle, or …

… the rule of 80/20

20%

80%

20%

80%

Activities

Results

Can you identify your 20%..?(I’ll give you 5 minutes)

Some meetings, reports and

interruptions

Google, trivia, escapism

Crises, deadlines, firefighting

Preparation, Planning,

PreventionFour

Quadrant Theory

Stephen Covey

DECEPTION

RESULTS QUALITY

WASTE

Urgency

High

High Low

Low

Importance

A B

CD

If Urgent but NOT Important

Urgent AND Important

If Important but NOT Urgent

If neither Important NOR Urgent

If …

Do It Now

Plan It Now

Bin It Now

Give it Away It Now

ADD STRUCTURE TO YOUR DAY

SCHEDULING TIP 1: USE A SIMPLE ‘TO-DO’ LIST

Someone with their to-do list finished

My ‘TO DO’ LIST RULES

• Write everything down

• Use only one list

• Prioritise the list based on urgency and

and importance

“There can’t be a crisis next week. My schedule

is already full.”

US Diplomat, Henry Kissinger

Scheduling Tip 2

Plan to use half of your available

time

Popcorn Technique

Scheduling Tip 3

Plan tomorrow today

Scheduling Tip 4

Negotiate

“There is nothing more terrible than activity without

purpose”

Walt Whitman

“Would you tell me, please, which way I ought to go from here?”

“That depends a good deal on where you want to get to,” said the Cat.

“I don’t much care where-” said Alice.

“- so long as I get somewhere,” Alice added as an explanation.

“Oh you’re sure to do that,” said the Cat, “if you only walk long enough.”

- from Lewis Carroll’s ‘Alice’s Adventures in Wonderland’

“In the long run, people tend to hit

what they aim for”

Henry Thoreau

“Sometimes I feel like a back seat passenger in

the car of my life’s journey”

Chris Hansen, MBA course delegate

“If you don’t know where you are going, any road will

take you there”

George Harrison

Focus on OUTCOMES

3 parts to time?

PastYesterday’s present

FutureTomorrow’s

presentPresent

Yesterday’s future or tomorrow’s past

Family

Money

Career

Spirit

Play

Partnership

Health

Home

The Wheel of Life

10 9 8 7 6 5 4 3 2 1

My goal is …

1. … to get fit

2. … to lose weight

3. … to get a better job

4. … to earn more money

5. … to learn to speak French

… what’s wrong with these goals?