bbi ju info day 2019 · innovative ideas . commitment to . excellence. impact. to the society. from...
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BBI JUINFO DAY 201912 April 2019Alcide de Gasperi room, Charlemagne building,European Commission, Brussels
Session 3 | Participating in the Call for proposals 2019
How to write a goodBBI JU proposal
Polyvios HADJIYIANGOUCall CoordinatorBio-based Industries Joint Undertaking (BBI JU)
Innovative ideas
Commitment to Excellence
Impactto the society
Cooperation efficient Implementation
From spark to fire
Even if you have unique expertise, it is not enough to be successful
(competition within a budget line)
Every word counts…within the page limit
High competition/quality proposals
Innovative ideas
Commitment to Excellence
Impactto the society
From spark to fire
Cooperation efficient Implementation
Excellence
Impact
Implementation
Evaluation (sub)criteriaThe ‘bridge’ between topic text and proposal
Topic
Proposal
From main to subcriteria
Excellence Impact Quality and efficiency of the implementation
• Clarity
• Credibility
• Soundness of the concept
• Quality
• Extent that proposed work is ambitious, has innovation potential, and is beyond the state of the art
• Coverage of the value chain
• Effectiveness
• Enhancing innovation capacity and integration of new knowledge
• Strengthening the competitiveness and growth of companies
• Any other environmental and socially important impacts
• Effectiveness (including IPR management)
• Communication
• Extent to which consortium contribution, including additional investment, will help maximising the impact of the action
• Coherence and effectiveness of the work plan
• Complementarity of the participants within the consortium (if relevant)
• Appropriateness of the management structures and procedures
• Soundness of the business case and business plan
• Readiness of the technology for the implementation of the pilot phase, demonstration or flagship
From main to subcriteria
Excellence: WHAT?
Clarity and pertinence of the objectives– Are the objectives:
clear,structured, well-quantified (if applicable),
Objective Description (Specific) Target values (Measurable) Achieved at time
Specific challenges of the call/topic
Addressed challenges in proposal WPs
H2020 subcriteria (all actions)
linked (pertinent) to the topic text?
Soundness of the concept andcredibility of the proposed methodology
- ‘Concept’: the ‘big idea’ behind the proposal Concept in a “nutshell” (diagram)
- ‘Proposed methodology’: • How to go from the ‘big idea’ to reaching the stated objectives• Have all elements described in the topic text been taken into account?
- Example: • RIA/IA: Analyse potential hazards associated with the developed processes
and products • RIA/IA: Compliance with relevant EU legislations
H2020 subcriteria (all actions)
Soundness of the concept andcredibility of the proposed methodology
RIA-DEMO:conduct, as part of the project, and in at least part of a work package, a life-cycle assessment (LCA)
FLAG: a full assessment of the environmental, economic and social impacts of the developed products or processes, using life cycle sustainability assessment (LCSA)
H2020 subcriteria (RIA/IA)
Soundness of the concept andcredibility of the proposed methodology
• RIA proposals should include an economic viability performance check value chain analysis and market analysis of the developed
products and processes, including pricing risks of the targeted bio-based products in the
assessments of the economic viability performance. Where applicable, an analysis of social impacts should also be
included
H2020 subcriteria (RIA)
Extent that proposed work is beyond the state of the artand demonstrates innovation potential.
– What is the state of the art (SoA)? (evaluated as is)– What’s the benchmark?– how does your proposal go beyond the SoA?– What are the benefits versus existing state-of-the-art technologies. – Tip for RIA: clearly describe the (start and end) TRLs
Item e.g. Technology State of the art Progress compared to SoA
H2020 subcriteria (RIAs and IAs)
Relationship with other projects seek complementarity
Coverage of the whole value chainBBI JU-specific subcriterion (IAs)
Coverage of the whole value chainIAs are close to market: • Are the needs / issues related to all relevant stakeholders addressed?
biomass producers, processing partners, tech providers, end-users
• Is the value chain comprehensively assessed and covered?
Why not in RIAs?Focus on a specific technological problem in a part of the value chain
BBI JU-specific subcriterion (IAs)
Impact: SO WHAT?
Importance of impact
• BBI JU focuses on impact– Impact score: max. 5/5 (like ‘Excellence’ and
‘Implementation’)...– ...but threshold is 4/5 ( 3/5 in ‘Excellence’ and
‘Implementation’)...– ...and weighting factor of 1,5 in IAs
impact has become more and more important in EU funding (evaluations)
Outputs of the project vs. the expected impactsmentioned in the work plan
– Are all ‘expected impacts’ listed in the topic text dealt with...... in a qualitative AND quantitative manner?
– convincing evidence of the claimed impacts. – claimed impacts quantified and based on calculations.– any other impacts (even negative) that could result from the
project and are not mentioned in the Call?
H2020 subcriteria (all actions)
KPI 1 New cross-sector interconnections
KPI 2 New bio-based value chains KPI 3* BBI JU Cooperation projectsKPI 4 New bio-based building blocks KPI 5 New bio-based materials KPI 6 New bio-based consumer products KPI 7* BBI JU flagships projects KPI 8 ‘TRL’ gain Socio-economic and environmental impact
• All topics address KPI 3 and socio-economic and environmental impact
• KPIs specific to• RIAs: KPI 8• IAs: KPI 6• FLAGs: KPI 7
• KPIs 1, 2, 4 and 5 are present in all type of actions
KPIs assessed during the evaluation!
BBI JU KPIs
Note * KPI3 & KPI7 will be measured at program level; the numbers will refer to successful projects. Source: SIRA
Outputs of the project vs. the expected impactsmentioned in the work plan
– Tip: describe explicitly how your proposal contributes to each listed ‘expected impact’, e.g. via a table.
H2020 subcriteria (all actions)
Impacts listed in the call Project’s impacts
Applicable for RIAs/IAs:• Expected impacts linked to BBI JU KPIs• Environmental impacts• Economic impacts• Social impacts
…
Exploitation, dissemination and communication of project results(including IPR and - where relevant - research data management)
– Dissemination & exploitation: more than an eligibility criterion; – Tips:
• Also provide quantative data (how many conferences, publications, target audiences,...)
• Include relevant (also public) deliverables• Explicitly describe IPR (Intellectual Property Rights) management• Share the results with the bio-based industry, the public sector,
R&I organisations, consumers.• IAs: Consider using bio-based materials for their dissemination
activities.
H2020 subcriteria (all actions)
Visibility in the work plan
Extent to which the proposed consortium own contribution,including additional investments, will help maximising theimpact of the action– Clearly describe if and how much “own contribution” (‘in-kind’,
‘Financial Transfers’ and/or ‘additional investments’) is included in the proposal...
– ...AND explain how this will maximise the impact of the action – Don’t just list the amounts, also explain them
H2020 subcriteria (RIAs and IAs)
Part B: Resources to be committedPart A: Call-Specific Questions
Implementation: HOW?
IMPLEMENTATION
Quality and effectiveness of the work plan(incl. deliverables), including resource allocation
– Presentation of the overall structure of the work plan
Timing of the work packages and their components (Gantt chart or similar); Duration of the project should be realistic (H2020: extension is not granted
automatically) Detailed work description Details of the resources to be allocated to each work package. Resources assigned to work packages: in line with the objectives and deliverables– Tip: check coherence of budget allocation and timing throughout the proposal (e.g.
list of deliverables and Gantt chart: same timing?)
H2020 subcriteria (all actions)
Time – Scope -Resources
Allocation of tasks, ensuring that all participantshave a valid role and adequate resources
– convince expert-evaluators that the consortium members have specific role, e.g. via resource allocation
– What is a valid (unique) role?: If one participant “disappears” with its task, can the project be successfully implemented?
H2020 subcriteria (all actions)
Allocation of tasks (active role of each partner)
coherent with the allocation of resources (money talks...)
Management structures and procedures, including risk and innovation management
Identification of risks and their mitigationmeasures should address the core risks of theproject.
Tips: • explicitly mention / describe risk• and include ‘real’ risks and mitigation
measures• Low – medium – high (?)
• Examples: Universal risk: Slow or inefficient communication
between project management and consortium Project Specific risks: Technology upscale, biomass
supply
H2020 subcriteria (all actions)
Different management (structures) need to workConsortium of 5 or 20 members
‘Innovative’ management techniques should
be effective and efficient
Soundness of thebusiness case and business plan
– Why? IAs are close to market => business case and business plan are needed
– How to present? See Guide for Applicants and proposal template (bullet points describing business case & plan requirements)
– Appropriate integration and remuneration of primary biomass producers.
– FAQ: how much info is needed? • “(Further) details can be provided in part B –
sections 4-5” (= not included in 70-page limit) • (Only) for Flagships: clarifications via hearings
BBI JU-specific subcriterion (IAs)
Readiness of the technology• Clearly state the starting and end TRLs of the key technology or
technologies targeted in the project. • Enable the technology or system to achieve the end TRL within the project
timeframe.• Flagships: demonstrate that by the time of the submission of their
application they have been operating relative demonstration scale plants at a significant production capacity
H2020 subcriteria (IAs)
Tip:
e.g. Technology
TRL at project start
TRL that will be achieved at the end of
the project
Lesson Learnt• not clearly stated, • not realistic to reach the expected
TRL at the end of the project. • (Only) for Flagships: clarifications via hearings
Significance of ImplementationCall 2017 / 2018 case
Successful proposals (invited to GAP)
Proposals on reserve list (= passing all thresholds)
2017 2018 2017 2018
‘Excellence’ 4.85 4.92 4.27 4.73‘Impact’ 4.85 4.79 4.24 4.56‘Implementation’ 4.91 4.71 4.1 4.5
• Biggest ‘difference to 5’ in ‘implementation’
Proposals not passing ≥ 1 threshold(s)
2017 2018
2.86 3.23.39 3.13.12 3.28
How to write a good proposal
• Ensure that all information is explicitly described in order to allow the expert-evaluators to assess against the evaluation subcriteria.
• How?– Call introductory pages – Standard requirements for each type of action– Carefully read the topic text– Be aware of the evaluation subcriteria of ‘your’
type of action (CSA, RIA, IA)... – Provide (explicit) answers to these subcriteria in
your proposal... – Use the proposal structure / template described
in the Guide For Applicants (GfA)
01
02Topic text
Evaluationcriteria
Proposal template
How to write a good proposal
Where to find more info• BBI JU website
– https://www.bbi-europe.eu/participate/call-proposals-2019 – Links to Guide for Applicants, – FAQ, – National Contact Points (NCPs), – European IPR helpdesk, – BIC,– EEN (Enterprise Europe Network),...– Overview (incl. URLs): see Q0.1 of Call 2019 ‘FAQ for Applicants’
• Funding and tender opportunities Portal • Horizon 2020 online manual (find a call, register organisations, submit
proposal)• [email protected]
The recipe for success
Implementation
Impact
Impact
Implementation
Impact
Excellence
Good Luck
Implementation
Impact
Impact
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Thank you!