basic safety management elements · basic safety management elements joel n. tietjens, csp, cshm...
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BASIC SAFETY
MANAGEMENT ELEMENTS
Joel N. Tietjens, CSP, CSHM
President
T-JENS & T-JENS, INC.
Session No. 101G
American Society of Safety EngineersProfessional Development Conference June 12-15, 2011
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BASIC SAFETY
MANAGEMENT
ELEMENTS
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What are the elements that make up an effective
basic safety management plan?
Management/Policy
Recordkeeping
Loss Analysis
Safety & Health Education/Training
Safety & Health Inspections/Surveys
Accident/Incident Reporting & Investigations
Plan & Programs Review
BASIC ELEMENTS
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MANAGEMENT
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The employer has the responsibility of
providing a workplace free of any recognized
hazards
A successful safety management plan must
rest on a solid foundation of management
commitment and support
MANAGEMENT
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MANAGEMENT
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Is there a difference between commitment and
support?
CommitmentTo pledge or assign to some particular course or
use
Support
To provide resources
Uphold, advocate, champion
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Management must thoughtfully and
thoroughly develop a safety and health
policy that can be understood, believed
and sets the tone for action.
MANAGEMENT
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Does management understand what the policy
means?
The policy should be short, sweet, and to the
point. Preferably approximately a half page.
To be effective, management must establish
challenging (realistic) goals for that particular
organization/industry.
MANAGEMENT
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MANAGEMENT
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Must assign responsibility (with authority) and
hold accountable personnel for implementing
the plan
Must participate in safety forums, meetings,
educational processes
Management must “walk the talk”
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RECORDKEEPING
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What records should be retained and why?
Occupational Safety & Health Administration
(OSHA) requires that employers with more
than ten (10) employees maintain records.
RECORDKEEPING
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If the employer has ten (10) or less employees,
they must maintain records if they have been
requested to participate with the Bureau of
Labor Statistics (BLS) in their annual survey of
occupational illnesses and injuries.
RECORDKEEPING
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RECORDKEEPING
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Records serve as a source of support for
managing the safety management plan. May
be beneficial in strengthening other safety
management programs. Loss/trend analysis
Records can serve as support during legal or
other evidentiary proceedings.
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RECORDKEEPING
Management should determine what records
should be retained and for what period of
time. For example:
OSHA requires OSHA 300 Logs be retained
for a period of five (5) years, plus current year.
Management should designate a person(s) to
maintain what records and where.
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RECORDKEEPING
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Records kept should be
OSHA 300, Log of Work-Related Injuries
and Illnesses
OSHA 300A, Summary of Work-Related
Injuries and Illnesses
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RECORDKEEPING
Accident/incident reports & investigations
(OSHA 301, Injury and Illness Incident
Report)
State reports
First aid
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RECORDKEEPING
Property damage/losses
Liability losses
Motor vehicle
liability/damage/losses/
maintenance
Security losses
Inspections/surveys
Safety meetings or other
related meetings
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Education/training records
Equipment inspection/maintenance
What retention period for each would be sufficient?
What other records should be retained?
RECORDKEEPING
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LOSS ANALYSIS
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What is loss analysis?
The means of studying statistical data
(favorable and/or unfavorable) to determine
trends or identify problem areas
Why do loss analysis?
Mistakes or errors result in damaged products,
production delays, or employee
accidents/incidents that effect profit
LOSS ANALYSIS
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LOSS ANALYSIS
Two (2) basic types
Trend
Job Safety Analysis
(JSA)
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Trend
Used to identify trends indicated by statistical
data gathered from other program components
Accident/incident data
Inspection/survey data
Indicate where problem areas exist and where
to allocate limited resources
LOSS ANALYSIS
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LOSS ANALYSIS
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Conducting a Trend Analysis
Select the data to be analyzed
Injury, inspection/survey, etc. data
Determine time period
Monthly, quarterly, annually
Identify similarities
Injuries, job functions, etc.
Develop corrective actions
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LOSS ANALYSIS
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Job Safety Analysis (JSA)
Identifying the hazard associated with a job task
and applying measures to protect the employee(s)
or to eliminate or control (minimize) the hazard
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LOSS ANALYSIS
Solutions could include
Physical changes
Machine guards, process
layout, etc.
Change in procedures
The way the job is
performed, etc.
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LOSS ANALYSIS
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Management should designate a person(s)
responsible for conducting the analysis
Including time frames and job tasks
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SAFETY & HEALTH
EDUCATION/TRAINING
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Safety & health education/training is
provided to minimize and/or eliminate
unsafe acts (behaviors) while performing
tasks
Used to identify hazards involved in
tasks, as well as, procedures to avoid
them
EDUCATION/TRAINING
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EDUCATION/TRAINING
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Who should receive education/training?
Management
Line
Middle
Senior
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EDUCATION/TRAINING
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Employees
New hires
Transferred
Continual
Temporary
Contractors?
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EDUCATION/TRAINING
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How often should education/training be
provided?
Depending on the complexity of the subject
and regulatory requirements
Quarterly
Semi-annually
Annually
Bi-annually
Tri-annually
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EDUCATION/TRAINING
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Seven (7) Steps to Education/Training1. Determine if education/training is needed to solve
the problem
2. Identify the education/training need
3. Identify the goals and objectives
4. Develop learning activities
5. Conduct the education/training
6. Evaluate education/training effectiveness
7. Improve the process
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EDUCATION/TRAINING
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All training should be properly documented
Who conducts the education/training process?
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SAFETY & HEALTH
INSPECTIONS/SURVEYS
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Inspections and surveys can be a proactive
tool in identifying hazards and behaviors
before the losses occur.
Inspections and surveys can also be a reactive
tool, such as a thorough inspection after an
accident or incident has occurred to
determine what else could go wrong.
INSPECTIONS/SURVEYS
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INSPECTIONS/SURVEYS
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When to conduct inspections/surveys may beDaily
Weekly
Monthly
Quarterly
Semi-annually
Annually
Special needs, i.e., plant turnarounds, non-
routine activities, etc.
Follow-up
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INSPECTIONS/SURVEYS
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Who should do the inspections/surveys?
Employees
Line managers
Mid managers
Safety & health staff
Safety committee
Insurance carrier
Who else?
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INSPECTIONS/SURVEYS
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Inspections/surveys should be properly
documented
Checklists
Narratives
Follow-ups
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ACCIDENT/INCIDENT
REPORTING &
INVESTIGATIONS
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ACCIDENT/INCIDENT
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Why report and investigate?
Determine the cause
Uncover indirect incidents causes
Prevent similar incidents
Document facts
Cost information
Promote safety & health
Fact Find NOT Fault Find
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Items to identify
Reporting requirements and procedures for
both the employer and employeesTraining?
Personnel responsible for investigations
Who should investigate?
Guidelines for how to conduct a thorough
investigationTraining?
ACCIDENT/INCIDENT
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PLAN & PROGRAMS
AUDIT/REVIEW
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The purpose of auditing or reviewing the
safety management plan and its programs
is to keep it working efficiently and
effectively in preventing accidents,
injuries, and other losses.
Does the plan and its programs keep pace
with the ever changing operating
environment?
PLAN & PROGRAMS
AUDIT/REVIEW
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PLAN & PROGRAMS
AUDIT/REVIEW
Determine who will conduct the audit/review
How often will the audit/review be conducted?
At least annually
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PLAN & PROGRAMS
AUDIT/REVIEW
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DocumentationAll audits/reviews should be properly
documented with the findings and the necessary
actions to be taken.
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OCCUPATIONAL
HEALTH & SAFETY
MANAGEMENT
SYSTEMS
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ANSI Z10
OCCUPATIONAL HEALTH &
SAFETY MANAGEMENT
SYSTEMS
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1. Scope, Purpose, Application
2. Definitions
3. Management Leadership & Employee Participation
4. Planning
5. Implementation & Operation
6. Evaluation & Corrective Action
7. Management Review
8. Appendices
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ANSI Z10 ELEMENTS
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ANSI Z10 ELEMENTS
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OHSAS 18001
OCCUPATIONAL
HEALTH & SAFETY
ASSESSMENT SERIES
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1. Scope2. Reference publications3. Terms & definitions4. OH&S management system elements
General requirementsOH&S PolicyPlanningImplementation & operationChecking & corrective actionManagement review
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OHSAS 18001 ELEMENTS
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OHSAS 18001 ELEMENTS
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ILO–OSHGUIDELINES
FOR
OCCUPATIONAL SAFETY & HEALTH MANAGEMENT
SYSTEMS
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1. Objectives
2. National framework for OHS-MS
3. Policy
Organizing
Planning & implementation
Evaluation
Action for improvement
ILO-OSH ELEMENTS
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ILO-OSH ELEMENTS
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VOLUNTARY PROTECTION
PROGRAM (VPP)
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VPP ELEMENTS
1. Management Leadership
and Employee Involvement
2. Worksite Analysis
3. Hazard Prevention and
Control
4. Safety and Health Training
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SEVEN GUIDING
PRINCIPLES TO
INTEGRATED
SAFETY
MANAGEMENT
(ISM)58
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INTEGRATED SAFETY
MANAGEMENT
59
1. Workforce Responsibility and Accountability
Line management is responsible
and accountable for the
protection of employees,
the public, and the
environment. Everyone
is responsible and accountable
for the safe conduct of their activities.
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INTEGRATED SAFETY
MANAGEMENT
2. Clear Roles, Responsibilities and Authorities
There are clear roles and lines of responsibility,
authority, and accountability at all levels of the
organization to ensure protection of employees,
the public, and the environment.
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INTEGRATED SAFETY
MANAGEMENT
61
3. Competence Commensurate with
ResponsibilitiesAll employees have the experience, knowledge,
skills, and abilities needed to perform their work
safely and competently.
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INTEGRATED SAFETY
MANAGEMENT
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4. Balanced PrioritiesManagement will allocate resources to address safety, programmatic, and operational considerations. No work will be performed unless it can be performed safely.
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INTEGRATED SAFETY
MANAGEMENT
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5. Identification of ES & H Standards and Requirements
Hazards shall be evaluated and appropriate controls implemented before work is performed to provide adequate protection to employees the public, and the environment.
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INTEGRATED SAFETY
MANAGEMENT
6. Hazard Controls Tailored to Work Being
PerformedEngineered and administrative controls shall
be in place to prevent and control work-
associated hazards.
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INTEGRATED SAFETY
MANAGEMENT
65
7. Work AuthorizationNo work will be performed unless it can be shown to be done safely.
U. S. Dept. of Energy
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CORE FUNCTIONS
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CORE FUNCTIONS
Define the Scope of Work
Missions are translated
into work, expectations
are set, tasks are
identified and prioritized,
and resources are
allocated
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CORE FUNCTIONS
Analyze the Hazards
Hazards are
associated with the
work identified,
analyzed, and
categorized
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CORE FUNCTIONS
Develop and Implement Hazard Controls
Applicable standards and requirements are identified and agreed-upon, controls to prevent/mitigate hazards are identified, the safety envelope is established, and controls are implemented
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CORE FUNCTIONS
Perform Work Within
Controls
Readiness is
confirmed and work
is performed safely
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CORE FUNCTIONS
Provide Feedback and Continuous Improvement
Feedback information on the adequacy of controls is gathered, opportunities for improving the definition and planning of work are identified and implemented, line and independent oversight is conducted, and, if necessary, regulatory enforcement actions occurU. S. Dept. of Energy
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IN SUMMARY
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To create an effective basic safety management plan, the organization must have these elements
Management/PolicyRecordkeepingLoss AnalysisSafety & Health Education/TrainingSafety & Health Inspections/SurveysAccident/Incident Reporting & InvestigationsPlan & Programs Review
IN SUMMARY
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Joel N. Tietjens, CSP, CSHMPresident
T-JENS & T-JENS, INC.
18803 Whitewood Drive
Spring, TX 77373-5613
Off: 281/353-3680
Fax: 281/288-6952
E-mail: [email protected]
Web: www.tjens.com