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Some tips to make your presentations presentable! Basic PowerPoint Guidelines

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Some tips to make your

presentations presentable!

Basic PowerPoint

Guidelines

Basic Rules - Fonts

•No more than 2 fonts per slideshow

•Use San Serif font (like Arial)

•Easier to read than serif fonts

•At least 36 pt. for headings

•At least 24 pt. for body text

–Keep size consistent for all slides

Choose Fonts Wisely

• Font size– Easy to read (18 pt)

– Easy to read (24 pt)

– Easy to read (32 pt)

–Easy to read (48 pt)

Use Restraint With Fonts

• Stay away from gimmicky fonts unless

for a theme

• Avoid script fonts

• Keep type sizes consistent• Serif vs. San Serif fonts

Basic Rules – Font Styles

•AVOID ALL CAPS – VERY HARD TO READ

•Be consistent with capitalization

•Use bold for emphasis

–Or change the color

•Italics hard to read

•Don’t underline

Avoid Text Overload

Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will try to read everything, copy everything down, or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.

Avoid Text Overload

• One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speaker…just like you are now. Audiences are much more receptive to the spoken word.

Basic Rules-Text

Keep it simple…

• Make bulleted points easy to read

• Keep text easy to understand

• Use concise wording

• Bullets are focal points

• Presenter provides elaboration

• Keep font size large

Basic Rules-Text

Use the Rule of 6’s or 7’s

• No more than 6-7 bullets per slide

• No more than 6-7 words per bullet

• No punctuation at the end of bullet

• Capitalize only the first word & proper nouns

• Left align

• No more than 2 levels per slide

Basic Rules for Text

Balance

• Do not center bullet points

• Makes the text ragged

• Hard to read and follow with your eyes

Basic Rules for

Presentations

Balance

• Generally, left align bulleted text

• This keeps things neat and easy to follow

• Use short phrases; not sentences

– Presenter speaks in complete sentences!

Basic Rules for

Color/Contrast

• Contrast is important

• For paper…

• Dark text on a light background

• Usually not plain white

Basic Rules for

Color/Contrast

• For projection…

• Light text on a semi-dark background

• The eye is attracted to the light on the

screen

Use Contrasting Colors

• Light colors on dark background.

• Dark colors on light background.

Choosing a Color Scheme

• Stick with PowerPoint defaults

• What may look good on your computer

may be unreadable in the classroom

• Remember to use strong, contrasting

colors

Basic Rules for

Backgrounds

• Stick with a single background

• Background is the stage for your information

• Set the stage and leave it alone

• Consider just choosing a design theme

• Pre-selected combination of colors

• Pre-selected combination of fonts

Basic Rules for Graphics

Balance •Place graphics off-center

•More room for text

•Better balance

•More pleasing to the eye

•Left placement leads the eye to the text on the right

Basic Rules for Graphics

Balance

Centered graphics leave little room for text

Clip Art & Graphics

• A few excellent

graphics are better

than many poor ones

• Photographs can be

powerful

• Use sparingly

• Cite your images

http://funny.st/snow-art/

•Religious leader

•Civil rights

activist

•Author/poet

•Labor activist

•Minister

•Antiwar activist

Martin Luther King Jr.

• Religious leader

• Civil rights activist

• Author/poet

• Labor activist

• Minister

• Antiwar activist http://themindunleashed.org/wp-

content/uploads/2015/01/brilkiantgt.jpg

Transitions & Animations

•Transitions

– Move from one slide to another

– Use the same throughout presentation

• Video clip

– http://www.gcflearnfree.org/powerpoint2013/10

Animations & Transitions

•Animations

– Brings text and graphics in

– Can be all at once or by level

– Use sparingly

•Video clip

– http://www.gcflearnfree.org/powerpoint2013/20

Basic Presentation Mistakes

•Too much information on screen

•Reader gets distracted

•Audiences are much more receptive to the spoken word

Basic Rules for

Presentations• Don’t try to dazzle the audience

with graphics or style…but with

the information

• The medium is not the message

• The information is the

message

Final Slide

In some presentations, final slide is reserved for:

– Final questions/thought for audience

– Contact information from speaker

– References or credits for graphics or videos