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Western Illinois University

SCHOOL OF MUSIC

FACULTY

HANDBOOK

Academic Year 2014-2015

SCHOOL OF MUSIC ORGANIZATIONAL STRUCTURE

Academic Year 2014-2015

Director: Bart Shanklin Assistant Director: Moiss Molina

Office Administrator, Budget & Personnel Matters: Tammy Fretueg

Office Administrator, University Ensembles: Karla White

Recruitment Coordinator: Yvonne Oliver

Office Support Specialist: Susan McCombs

Instrument Technician: Chad Walker

Piano Technician : Anthony Lang

Recital Hall Manager:Joanie Herbert

Administrative

Academic/Program Areas

Ensemble Areas

Committees (cont.)

Student Council

Undergraduate Studies/Advising

Moiss Molina,

Jeff Brown (UMCA)

Graduate Studies/ Advising

Brian Locke

Performance/Public Relations

Joanie Herbert

Equipment/Inventory

Chad Walker Instrumental/General;

Rick Kurasz Concert Percussion;

Kevin Nichols Marching/Jazz Perc.

Terry Solomonson Sound Equipment

Music Advisory Council

Bart Shanklin- Director;

Moiss Molina-Asst. Dir./U.Studies; Brian Locke- Grad.Studies/Hum.Hist.;

Courtney Blankenship-Music Business;

Anita Hardeman-Humanities/ History

Christine Lapka- Music Education; Jennifer Jones- Music Therapy;

Tammie Walker-Keyboard Area; Terry Chasteen- Voice/Choral Area; Bruce Briney- Winds/ Percussion Area;

James Caldwell- Theory/ Composition;

Michael Fansler-Ensembles; John Cooper- Jazz Studies

Professional Programs

Music Education

Richard Cangro

Christine Lapka

Music Business

Courtney Blankenship

Music Therapy

Jennifer Jones

Eileen Garwood

Jazz Studies

John Cooper Coordinator;

Bruce Briney, Matt Hughes, Kevin Nichols, John Mindeman, Michael Stryker, George Turner, John Vana

History/Humanities

Brian Locke Coordinator

John McMurtery, Anita Hardeman, Rich Cangro, Douglas Huff, Matt Hughes, Julieta Mihai, Paul Paccione, Terry Solomonson, Istvan Szabo, George Turner

Keyboard

Tammie Walker Coordinator; Jeff Brown, Michael Stryker, Anita Hardeman; Accompanying staff Minjung Seo, Po-Chuan Chiang, and Liang yu Wang

TBA GA; TBA GA; TBA GA; TBA GA; TBA GA

Orchestra/Strings

Richard Hughey Coordinator;

Matt Hughes, Moiss Molina, Julieta Mihai,

Istvan Szabo

Theory/Composition

James Caldwell Coordinator;

Michael Ericson, Paul Paccione,

James Romig

Voice/Choral

Terry Chasteen Coordinator; Matt Bean, Angela Hand, Brian Pierson, James Stegall, Mary Kay Karn, Lynn Thompson, Bart Shanklin

Winds/Percussion

Bruce Briney Coordinator, John Cooper, Michael Ericson, Michael Fansler, Randall Faust, Eric Ginsberg, Douglas Huff, Rick Kurasz, John Mindeman, John McMurtery, Kevin Nichols, Terry Solomonson, Matthew Thomas, John Vana

Bands

Michael Fansler-Director of Bands;

Matthew Thomas-Assoc. Dir. of Bands;

John Cooper-Jazz Studies

TBA-GA; TBA GA; Laura Reynolds-GA

TBA-Jazz GA

Vocal

James Stegall- Director of Choirs;

Brad Pierson- C.Choir

Angela Hand- Opera;

Lynn Thompson-Madrigals; TBA- GA;

TBA-GA; TBA - GA

Orchestral/Strings

Richard Hughey-Director of Orchestras;

TBA - GA

Committees

Recruitment Committee

Bart Shanklin Convener;

Bruce Briney

John Cooper

Michael Fansler

Randall Faust

Richard Hughey

Rick Kurasz

Yvonne Oliver

James Stegall

Moises Molina

COFAC Exec. Planning Comm. Representative

TBA

Graduate Studies

Brian Locke Chair;

Richard Cangro, John Cooper, Michael Fansler, Eric Ginsberg, Richard Hughey, Paul Paccione, James Stegall, Tammie Walker,

Bart Shanklin (ex-officio)

Undergraduate Studies

Moiss Molina Chair; Courtney Blankenship, Jeffrey Brown, Terry Chasteen, Anita Hardeman, Jennifer Jones, Christine Lapka, (Rich Cangro,F12) Jake Romig, Bart Shanklin (ex-officio)

Auditions/Talent Grant

Bart Shanklin Convener (ex-officio);

John Cooper, Michael Fansler, Richard Hughey, Rick Kurasz, Moiss Molina, James Stegall, Tammie Walker, Yvonne Oliver

Two students TBA

Music Personnel Committee

Jeffrey Brown, Chair

Bruce Briney

James Caldwell

Mike Ericson

Mike Fansler

Eric Ginsberg

Paul Paccione

Music Education

Christine Lapka Chair; (Rich Cangro, FL 12)

Michael Fansler, Moises Molina, Terry Solomonson, James Stegall, Matthew Thomas, Adrianna Marshall

Faculty Performance

Michael Stryker Convener;

Randall Faust, Eric Ginsberg, Rick Kurasz, John McMurtery, Julieta Mihai,

Grade Appeals/Academic Integrity

Terry Solomonson Convener;

Matt Bean, Laura Brown, Mary Kay Karn, Istvan Szabo, John Vana, Two students TBA

Convocation

Kevin Nichols Convener,

Mary Kay Karn, John Mindeman, James Romig, Michael Stryker, John Vana, Student TBA

Summer Music Institute Advisory Committee

Bart Shanklin-Convener

Jeff Brown (Fall 2014)

John Cooper

Mike Ericson

Mike Fansler

Richard Hughey

Moises Molina

James Stegall

Tammy Walker (Spring 2015)

Accompanying Advisory Committee

Bruce Briney

Terry Chasteen

Moises Molina

Minjung Seo

Tammy Walker

Music Education Representative

TBA

Music Fraternity/Sorority Representative

TBA

Music Therapy Representative

TBA

Music Business Representative

TBA

Choral/Vocal Area Representative

TBA

Bands Area Representative

TBA

Orchestra Area Representative

TBA

Jazz Area Representative

TBA

Keyboard Area Representative

TBA

rev. 1/28/15 (sm)

TABLE OF CONTENTS

SCHOOL OF MUSIC ORGANIZATIONAL STRUCTURE 2014-2015

1.0 SCHOOL OF MUSIC MISSION AND GOALS STATEMENT

2.0 ORGANIZATIONAL STRUCTURES AND FACULTY INFORMATION

2.1 Administrative Structure

2.2 Academic Area/Program Coordinators

2.3 Directors of Ensemble Areas

2.4 School of Music Committees

2.5 Faculty Status

2.6 Faculty Rank

2.7 Student Activities

2.8 Graduate Assistants

2.9 Recital Hall Jury Examination Rotation

2.10 Commencement Procession Rotation

2.11 Summer Teaching Rotations

3.0 COMMUNICATION

3.1 Minutes of Faculty Meetings and Music Committees

3.2 Performance Calendar Updates

3.3 Campus Connection

3.4 Concert Publicity

3.5 Position Announcements

4.0 MECHANICS

4.1 Keys

4.2 University Mail

4.3 Telephone Usage

4.4 Office Supplies

4.5 Faculty Schedule Forms

4.6 Budget Requests

4.7 Requesting Copying and Support Staff Services

4.8 Faculty Computers

4.9The Front Office Area

4.10 Inventory

5.0 POLICIES AND PROCEDURES

5.1 Classroom and Rehearsal Hall Use and Reservation

5.2 Graduate Assistants

5.3 Student Help

5.4Recital/Concert Attendance Requirement

5.5 Recital Attendance Slip Collection

5.6 Talent Grant/Tuition Waivers

5.7 Instrument Checkout and Loan

6.0 TEACHING ASSIGNMENTS

6.1a Faculty Loads

6.1b Course Rosters, Tenth Day of Classes, and Faculty Loads

6.2 Office Hours

6.3 Ensemble Participation of Applied Students

6.4 Ordering Texts

6.5 Syllabi

6.6Class Rolls

6.7Early Warning Notice

6.8 Examinations

6.9 Jury Examinations

6.10 Student Evaluations of Teacher and Course

6.11 Grades

6.12 Independent Study/Pro seminars

6.13 Advising Procedures

6.14 Music Education Courses

6.15 Registration for Ensembles

7.0 MUSIC LIBRARY

7.1 General

7.2 Reserve Policies

7.3 Circulation Policies

7.4 Audio Equipment Use

7.5 Materials Request

7.6 Library Instruction/Information Literacy

8.0 ABSENCE/TRAVEL

8.1 Absence/Sick Leave

8.2 Travel/Request to Travel Form/University Vehicles

9.0 RECRUITMENT/PROSPECTIVE STUDENTS

9.1 General Procedures for Recruitment and Acceptance of Prospective Students

9.1a Initial Contact

9.1b Follow-up

9.1c Auditions

9.1d Award Offers

9.1e Acceptance Status

9.1f Initial Registration

9.1g Follow-up of Probationary Students

9.2 Policy for Auditioning and Accepting Incoming Students

9.2a Other Auditions Issues

9.3 School of Music Talent Grants, Tuition Waivers, and Scholarships

10.0 ASSESSMENT PROCEDURES FOR UNDERGRADUATE MAJORS

10.1 Faculty Responsibilities

10.2 Entry Level Assessment

10.3 Undergraduate Mid-Career Assessment Plan (UMCA)

10.4 Exit/Graduation Level Assessment

10.5 Alumni Assessment

11.0 SCHEDULING CONCERTS AND OTHER EVENTS

11.1 Scheduling/Scheduling Conflicts

11.2 Scheduling Performances

11.3 School of Music Calendar Scheduling Order

11.4 Student Recitals

11.5 Assignment of Accompanists

11.6 Procedures after Scheduling a Concert or Recital

11.7 Submission of Recordings to Music Library

11.8 School of Music Calendar Scheduling Order

12.0 PRE-COLLEGE MUSIC PROGRAMS

12.1 Purpose

12.2 Duties of Directors

12.3 Operating Policy

13.0 GRANTS

13.1 Outside Sources

13.2 Visiting Lecture Requests

13.3 WIU Foundation Faculty Development Grants

13.4 Professional Travel Grants

13.5 Faculty Research Grants

13.6 Summer Stipends

13.7 Performing Arts Society Grants

14.0 PROFESSIONAL STATUS

14.1 Retention, Tenure, and Promotion

14.2 Department Procedures

14.3 Personnel Files

15.0 Musician Health and Safety

* APPENDIX I: School of Music Workload Equivalents for Teaching, Advising, and Other Duties

* APPENDIX II: Summer Rotation Policy

* APPENDIX III: Department Criteria for Retention, Promotion and Tenure

* APPENDIX IV: Professional Achievement Award

* APPENDIX V: Staff Accompanist Guidelines

1.0 SCHOOL OF MUSIC MISSION AND GOALS STATEMENT

MISSION STATEMENT

The School of Music at Western Illinois University is committed to a dual mission within the university:

1. Helping each undergraduate and graduate music major and music minor to be the best musician he/she can be through course work, applied study, solo and ensemble performance, and a variety of listening opportunities; and

2. Serving, along with other departments in the College of Fine Arts and Communication, as a cultural center for the university, the community, and the region; including a strong commitment to providing opportunities for non-music major university students to develop awareness and understanding of music in a variety of cultural contexts.

GOALS

The primary goal of the WIU School of Music is to develop technically proficient and artistically expressive musicians at the undergraduate and graduate levels. In addition, the WIU School of Music serves to:

Train student musicians in the fine art of musical performance through applied lessons and solo and ensemble performance experiences

Help students understand the structures and contexts of music throughout history and in the present, to enhance their appreciation and performance of diverse musical styles

Prepare graduates who possess the aural, analytical, conceptual, technological and performance skills needed to be successful in the fields of education, therapy, performance, composition, and industry, or as students in an advanced degree program

Help music students develop the tools of self-discipline, creative expression, analysis, problem-solving, and communication for success in their chosen lifes work, in or out of the field of music

Provide basic music courses and experiences to assist general university students to be articulate, responsive, and knowledgeable citizens, consumers, and patrons of the arts

Share the joy of musical expression with the general student, university, community, and regional populations through concerts and recitals

Serve as a resource center for the elementary and secondary music programs and music teachers in Illinois, the Midwest region, and nationally

Provide opportunities for pre-college music study for community/regional service and for on-campus pedagogical laboratory experience opportunities

Offer a music curriculum with sufficient depth and breadth to satisfy the needs and interests of the students enrolled

Maintain a faculty of musician-teachers who, through dedication to excellence, sound pedagogy, and effective communication skills, present models that inspire students to achieve their full potential

2.0 ORGANIZATIONAL STRUCTURES AND FACULTY INFORMATION

2014-2015

2.1 ADMINISTRATIVE STRUCTURE

Bart Shanklin Director, School of Music

Tammy Fretueg Office Administrator/Music Office

Yvonne Oliver Recruitment Coordinator

Karla White Office Administrator/Ensembles

Joanie Herbert Faculty Assistant /Recital Hall Manager

Susan McCombs Office Support Specialist/Music Office/Choral & Orchestra

Duties and Responsibilities (based upon the University Faculty Policy Manual)

The Director of the School of Music, as the chief executive officer, shall be responsible for the execution of University and college policies insofar as they concern the School of Music. More specifically, he/she shall be responsible, with the counsel and advice of the faculty, either directly or through committees, for the following:

Overseeing and reviewing long-range School of Music goals and objectives.

Coordinate external reviews and accreditation (NASM, IBHE, NCATE, etc.)

Lead periodic review and discussion of the School of Musics mission and related goals

Highlight the School of Musics mission and goals in all decision-making processes

Recruiting new faculty and non-academic personnel.

Appoint search committees

Receive recommendations from search committees

Make hiring decisions in consultation with the Dean of COFAC

Extend position offers and process all other hiring details

Evaluating School of Music members for retention or non-renewal of appointment.

Receive recommendations for retention for PY1-PY5 from the Music Personnel Committee (MPC)

Make written recommendations on retention for PY1-PY5

Recommending tenure and promotion.

Receive recommendations on tenure and/or promotion applications from the Music Personnel Committee (MPC)

Make written recommendations on promotion and/or tenure applications

Preparing and administering the School of Music budget.

Serve as primary fiscal agent on all general School of Music accounts (both appropriated monies and general foundation funds, including those administered by any faculty member)

Monitor the management of all student government funds as administered by ensemble area directo...

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