Banner: Applicant Tracking

PA BUG Conference

Caryn WalckLehigh UniversityOctober 28, 2003

Training Roadmap

What will we cover in this training session? Background information for getting started Making your employment process work for

you Banner screens and reports Other items to consider

Before You Get Started: Things to Consider

Applicant tracking does not come with an instruction manual

The process is dynamic Cost-effectiveness of the system

Before You Get Started: Other Items to Consider

Determine clear objectives Developing codes for the system Data input Employment policies/procedures

Making Your Employment Process Work for You

Employment Process at Lehigh Nonexempt process

Centralized Re-centralized in 1999

Initiated by Human Resources

Making Your Employment Process Work for You

Take an inventory of what you have Definitions of competencies Job classification process

What positions are being filled most frequently

What are the basic qualifications for those positions

Making Your Employment Process Work for You

What are you currently evaluating Job Analysis Questionnaire Pre-employment testing Performance Appraisal Form

Making Your Employment Process Work for You

The Job Analysis Questionnaire: Hours/ Work Schedules Years of Experience Education Physical Demands Working Environment

Making Your Employment Process Work for You

Identify general skills, knowledge, and experience levels for different areas of the:organization: General clerical Financial Computer Banner Language Library Scientific

Making Your Employment Process Work for You: Develop Job Competencies

Initiative Problem Solving Decision Making Independence Organization

Planning Flexibility Creativity Valuing diversity

Making Your Employment Process Work for You

Define your employment process Develop procedures Weighting factors Interviewer comments Reference checks Background checks

Making Your Employment Process Work for You

Change your existing forms and policies:

Definition of “applicant” Employment policies Job postings Employment application Job skill and experience level forms

Banner Forms and Reports:

Applicant screens Process set-up and weighting

screens Standard reports

Banner Forms and Reports: PPAIDEN

Banner Forms and Reports: PPAIDEN

Banner Forms and Reports: PAAAPPL

Banner Forms and Reports: Applicant Status PTRAPPS

Banner Forms and Reports

Other common applicant screens: PPAGENL- general information screen PPACERT- certification information

screen PPASKIL- personal skill form

Banner Forms and Reports: PAAREQU

Banner Forms and Reports: Applicant Status: PTRCERT

Banner Forms and Reports: Applicant Status: PTRSKIL

Banner Forms and Reports: PTRSKLV

Banner Forms and Reports

Other common background screens: PTRETHN- applicant ethnicity screen PTREXAM- tests/examinations screen PTRREQS- requisition status screen

Banner Forms and Reports: PARMAPP

Banner Forms and Reports

Other common Banner reports: PARREQS- position status report PERHIRE- new hire report PARAPPL- applicant report

Other Items to Consider

Banner: Applicant Tracking cannot replace an interviewer Interviewer judgment and Banner may

differ Applicant tracking can produce

candidate reports by position

Benefits of Using Banner: Applicant Tracking

Enhanced tracking of: Applicants/Applications Employment request forms Length of time to fill Advertising EEO Information Background checks by position

Benefits of Using Access with Applicant Tracking

Automated rejection letters Ease in developing reports for:

Advertising EEO Information Background checks

Drawbacks to Using Banner: Applicant Tracking

Using the database is a huge time commitment

Setting-up your system Regularly purging the database can

be tedious

Banner Applicant Tracking