background – organization dgs&d - a central purchase organization under govt of india. ...

BACKGROUND – ORGANIZATION

DGS&D - A Central Purchase Organization under Govt of India. Headquartered at New Delhi with three regional purchase offices in

Metros and 27 QA offices in major industrial towns.

Purchase directorates organized commodity wise to facilitate maintenance of data, market intelligence, technological advancement in product and processes

Quality Assurance offices located near users and industry to facilitate quick response

Technical and multi-disciplinary workforce including two Group “A” engineering services recruited thru UPSC

ISS (purchase) officers posted in other ministries to assist in procurement of exclusive item

Background – Role

DGS&D is engaged in diversified activity like-

Conclusion of Rate Contracts for over 270 product categories involving 30,000 items besides spares etc.

6000 GOI users spread across the country. Serves / facilitates over 10000 tenderers including 1837 DGS&D

registered suppliers. Pre-despatch inspection against DGS&D contracts and direct orders on

request. Formulate procurement policies and procedures. Cargo clearance at major ports. Provide consultancy in the procurement management.

Goods procured worth over Rs 6131 Crs. during 2010-11

DGS&D provides single point contact for Govt. users and vendors/suppliers for procurement of commonly used goods

Contributions To The National Activities

• 1. TRANSPORTATION SECTION- . Road Construction & inspection machinery. . Spares for all types of vehicles & machinery etc.• 2. DRINKING WATER SUPPLY PROJECTS- . Hand Pumps. . Alumina Ferric & stable bleaching powder etc.• 3. ORDINANCE FACTORIES:- . Production Machine Tools. . Special purpose machines for arms & ammunition.

. CNC precision production/inspection & testing machines.• 4. FIRE SERVICES:- . Crash fire tenders. . Hydraulic Platforms/Snorkels. . Fire fighting equipment & documents.


• 5. HEALTH SERVICES:- . Drugs & Medicines. . Specialized Hospital Equipment.• 6. PUBLIC UTILITIES (For Central & State Govts. CPWD, Railways, Defence. Urban Development)- . Automobiles & Spares, Generating Sets, . Cement, Paper & Paper products, B-twill bags for packing food grain etc.• 7. ENERGY CONSERVATION:- . Room air conditioners, Evaporative air cooler . . Ballasts (Electromagnetic & Electronic) , Laminates electrical light fittings & Disaster Management.


• 8. PARAMILITARY FORCES (BSF,CRPF,ITBP,CISF,NSG,RAF,SSB):-

. Uniforms & Clothing, Tents, FRP Shelters & Camping Equipment, Communication Equipment like Tran-receivers.

. Automobiles/Vehicles, Recovery Vehicles, Combat Equipment & accessories.

.Border Fencing & Lighting Equipment such as Concertina coils & Barbed wire, Night Vision Devices.

. Kitchen Equipment & Utensils.

REGISTRATION WITH DGS&D

• Registration with DGS&D is a process by which firms can get enlisted as an approved supplier to qualify for participation in DGS&D procurement programme.

• DGS&D registers suppliers for specified items after verification of their technical capability, financial status and reliability as a supplier.

• This registration is widely taken as a benchmark by other procurement agencies in India both in the State and Central sectors.

• 20 Registration centers across the country deal with applications for registration on single window disposal basis.

BENEFITS OF DGS&D REGISTRATION

• 1. Rate contracts for Government purchases concluded with registered firms.

• 2. Registered firms granted exemption from earnest money/security deposit.

• 3. Tender enquiries are supplied free of cost to small-scale units.

• 4. Issue of advanced tender notices to concerned registered firms.

Different Categories of Registration

• INDIGENOUS ITEMS:-

.Indian Manufacturers/Assemblers /Converters.

.Authorized Agents/Distributors of registered Indian Manufacturers.

.Stockiest of certain specified indigenous stores.

• IMPORTED ITEMS:-

. Foreign Manufacturers without Indian Agents .

. Stockiest of imported stores.

.Suppliers of imported stores.

QUALITY ASSURANCE WING

• Quality Assurance Wing of DGS&D (Formally Known as Inspection Wing) is the Inspection Agency of the Govt. of India.

• Consists of a team of professionally qualified experts, trained in India & abroad in various disciplines of engineering.

• Renders inspection & technical services for Quality Assurance in procurement activities.

• Technical arm of DGS&D providing complete support in purchase activity by laying down specifications, assessing the vendors, technical evaluation of bids & assuring quality of stores for their conformity.

• It has 35 centres covering all industrial locations in the country.• Provides THIRD PARTY INSPECTION SERVICE for civil indentors.

QUALITY ASSURANCE WING

• Quality Assurance of products at various stages of manufacture, commissioning & testing.

• Preparation of technical specifications for tender enquiry & technical evaluation of bids.

• Vendor assessment for placement of contracts and registration.• Testing & Evaluation of stores.• Failure investigation of stores.• Development of small scale industries and KVIC units.• Quality Audit of supplies at users end .• Provides single window service by giving information about DGS&D

functions to the indentors & the industry.• Assisting BIS in preparation and updating of National Standards.

TECHNICAL TEXTILE

Technical textiles are defined as textile materials and products manufactured primarily for their technical performance and functional properties, rather than their aesthetic or decorative characteristics. End uses include aerospace, industrial , marine, medical, military, safety and transport textiles, and geotextiles.

TYPES OF TECHNICAL TEXTILES

According to the end use, technical textiles can be divided into different categories.AGROTECH: These are the Agro-textiles, also known as Agrotex, that are used in agricultural applications releated to growing and harvesting of crops and animals.BUILDTECH: These are the Construction Textiles, also known as Buildtex, used in construction and architectural applications. Such fabrics as PVC coated high tenacity PES, teflon coated glass fiber fabrics are used in airports and hotels.CLOTHTECH: These are the clothing textiles, also known as clothtex.GEOTECH: These are the Geotextiles, also known as Geotex, which are woven, nonwoven and knit fabric used for many functions such as support, drainage and separation at or below ground level:


HOMETECH: These are the Domestic Textiles, also known as Hometex, used in making of many home furnishing fabrics including carpet backings, curtains, wall coverings, etc.

INDUTECH: These are the Industrial Textiles, also known as Indutex, used in different ways by many industries for activities such as separating, and purifying industrial products, cleaning gases.

MEDTECH: These are the Medical Textiles, also known as Medtex. They include all the medical fabrics that are used in health and hygiene applications in both consumer and medical markets.

MOBILTECH: These textiles, also known as Mobiltex, are used in transport industry, such as in construction of automobiles, railways ships etc.

ECO TECH(OEKOTECH): These are the Eco-friendly Textiles, also known as oekotex or Ecotex. They are mostly used in environmental protection applications, floor sealing, erosion protection, air cleaning, prevention of water pollution, water cleaning, waste treatment/ recycling, depositing area construction.


PACKTECH: These are the packaging Textiles, also known as Packtex. Textiles have been used for packaging since ages.

PROTECH: These are the Protective Textiles, also known as Protex, that are used in the manufacturing of protective clothing of different types. Protection against heat and radiation for fire fighter clothing, against molten metals for welders, for bullet proof jackets or for chemical protective clothing all depend on the use of protech. The protective textiles are made with the help of specialty fibers such as aramid fiber used in making of bullet proof jackets, glass fibers used in fire proof jackets etc.

SPORTTECH: These are the sports Textiles, also known as sporttex, used mainly for making sports wear including sports shoes and other sports accessories.

Technical Textile Products Inspected By QA Wing of DGS&D

MEDITEX :- Surgical Gloves , Bandage cloth , Wool Cotton Obsorvant & Coir Mattresses. BUILDTEX: - Cotton canvas tarpaulins , HDPE tarpaulins, Mats Door & Matting Coir. HOMETEX:- Mosquito Net. CLOTHTEX:- Shoes Canvas, Jungle Boots, P.C.Suiting ,shirting, Terry Towel, Blankets etc. PACKTEX:- HDP Bags, B-twill Bags. SPORTEX:- Tents, Sleeping Bags. INDUTEX:- Ropes. PROTEX:- High visibility Cloths, Mosquito Net fire retardant. MOBILTEX:- Helmets, Webbing, Tyre & Tubes.

E-PROCUREMENT

In

Directorate General of Supplies & Disposal

E-Procurement - Components

E-Purchase Registration Store coding Technical Particulars Evaluation of Bids Award of Rate Contract

E-Inspection / Supply Supply Order Inspection Dispatch Details Receipt Details

E-Tendering Tender Notice Tender enquiry Bid submission Bid opening

E-Payments Bill submission Processing Payments Debit Adjustments Status Complaints

E-Procurement - Benefits

Increased Transparency & Wider Competition

Simplify & Speed Up Tendering Processes

Real Time Generation Of Detailed & Accurate Data – Elimination Of

Human Error

Seamless Sharing Of Information

Ease Of Operation & Quicker Decision

Comprehensive Website To Facilitate Tendering, Contracting,

Ordering And Retrieval Of Information To Authorized Functionaries -

Online Interaction Avoiding Physical Visits

Facilitating Pre And Post Contract Management

Reduction In Cost Of Government Purchases

DGS&D Website –(http://www.dgsnd.gov.in)

A comprehensive DGS&D website facilitates –– A single access point for DGS&D officers, suppliers and

customers– Downloading of DGS&D Manual, forms, conditions of contract,

circulars– Notices, agenda and minutes of the Consultative Meetings– Suppliers registration– Download of summary and full text of Parallel Rate Contracts– Creation and Hosting of

• Tender enquiries & tender notices and corrigenda• Rate contracts, • Technical specifications, • Store directory.

DGS&D Website –(http://www.dgsnd.gov.in)

• Provides access to Indentor’s page and Vendor’s page for the following activities –

• Indentors Page-Online placement of supply ordersEntering Receipt Particulars of storesIntimation regarding shortages/qualitySuggestions for bringing new items on RC

• Vendors pageOnline inspection callEntering dispatch particularsOnline submission of BillsSuggestions for bringing new items on RC

• The web site and Application Software is designed, developed, implemented and maintained by National Informatics Centre (NIC), New Delhi

e-Procurement Solution – Interactive Modules - Current Status

• Store Directory – Coding of All RC items Complete• Registration module – Database of all registrations (over 1837)

• Tender module – – Tender Notices & Tender Enquiries – 225 RC cases since Jul’05

• Rate Contract Module – 220 RC cases since Jul’05 involving over 1300 parallel RCs.

Other Parallel Rate Contracts not due for renewal placed ondatabase

• Inspection Module – Supply order module- Lateral entry of over 5000 supply orders – Inspection note module – over 3800 inspection notes

e-Tendering

• E-Tendering System (https://dgsnd.govtprocurement.com) –– Online Publishing & download of tender enquiries– Supplier registration– Online bid submission by suppliers– Online bid opening & witness by suppliers– Spot Price Comparative Chart– Security Audit by STQC

e-Tendering - Benefits

To DGS&D -– Greater Transparency– Reduced process cycle time– Reduced costs – Improved image– Instant availability of real time information – Cartel Breaking

To Suppliers-– Reduced costs – Convenience of transacting online with DGS&D– No physical visits to DGS&D– No pressure of cartel– Increased opportunities

e-Payment

• E-Payment System

– Documents receipt

– Bill submission

– Processing

– Payments

– Debit adjustments