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Winter Wonderland Manchester

www.winterwonderlandmanchester.com

A festive family friendly festival of Christmas fun

9th December - 2nd January 2016/2017

EventCity Phoenix Way, Manchester M41 7TB

1. Please ensure you have completed the entire application form below.

2. Incomplete applications will not be considered.

3. Please include any additional information such as images, references and testimonials

that will support your application.

4. Applications must be returned with all attachments and a £100 deposit.

5. We aim to confirm your attendance within a month from the date your application was

received.

6. By submitting your application you are agreeing to the Terms & Conditions of Kingpin

Events

Application for Market Stalls

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Contact Information

Name: ........................................................................................................

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Company:

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Address:

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Post

Code: .........................................................................................................

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Email Address:

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Telephone:

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Mobile:........................................................................................................

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Website: .....................................................................................................

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Facebook: ................................................................

Twitter: ....................................................................

Public Liability Insurance Company:

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Public Liability Insurance Policy Number: ………………...………………… Expiry Date:

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Offering Please provide details of the offering you propose to deliver at Winter Wonderland.

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Booking Information

Stall Type Information Size

Cost Event

(9th-2nd Jan)

Total

Arts, Crafts, clothing and Gifts

Stall (Own Structure) 3M x 3M £1950.00 inc

VAT

Stall (Own Structure) 6m x 3m £3000 inc

VAT

WW Uniform Hire Sweatshirt

Refunded after the event when returned S-M-L? £20 each

Electric

1x 13 amp plug

included, extra plugs

by negotiation

No charge

Total

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Additional Booking Information

• Exhibitors must fully clear all waste from a 3M perimeter of their stall at the end of the

day. • Electricity usage inspections will be made during Winter Wonderland and in the event of

exhibitors using electricity, which exceeds their booking quota additional charges will be

made • All traders must hire a uniform and wear at all times. The cost will be refunded when

returned post event. Please choose a size when submitting your application • All traders must dress their stall to fit the theme of the event. There will be a prize for

the best dressed stall • Traders are not allowed to use a mobile phone during trading hours • Traders who would like to bring their own structure must provide an image and be

approved before booking

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Risk Assessment Form

Consider risks such as health and safety, hygiene, cash handling and fire; along with the steps you would take in order to minimise the risk.

Activity Potential Hazard Those At Risk Steps Taken To Minimise Risk

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Application Checklist

Please ensure that all the below documentation has been completed and returned with your application. Any applications received that do not include all the below information cannot be considered.

• Completed Application Form

• Completed Risk Assessment

• Copy of Public Liability Insurance

• £100 Deposit to be paid via BACS

• Copy of Price list

• Promotional Images, Bio’s and Logo (for website)

• If you were not selected would you like to be put on a waiting list?

• I have read and understood the terms & conditions below and I hereby agree to comply with them.

Signed: .................................................................. Date: ......................................

Please return all requested items along with your application to:

apply@winterwonderlandmanchester.com

Or mail to: KingPin Events The Lodge Lumb Brook Road Appleton Warrington WA4 3HH

Winter Wonderland – Deposit Payment - Please quote/reference your company name.

BACS Details

KingPin Events LTD

Bank: Barclays

Sort Code: 20-91-48 Account Number: 23067424

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Winter Wonderland - Terms & Conditions

1. A £100 deposit is required at the time of booking. No bookings will be accepted without this payment

2. Cancellation: KingPin Events LTD will retain 50% of the paid total on cancellation by the vendor up to 1st September 2016

3. Cancellation: KingPin Events will retain 100% of the paid total on cancellation by the vendor after 1st October 2016

4. Payment Terms: Vendors are required to pay 100% within 30 days of the invoice date. (i.e. Invoice date 13/08/2016 – Payment due 13/09/2016)

5. Winter Wonderland will endeavor to place stalls offering similar ranges apart, but reserve the right to give the public variety and choice

6. Exhibitors must ensure that they are adequately insured. Copies of Public Liability Certificates must be included with this application form

7. It is essential that exhibitors carry out a Risk Assessment for their stalls. Please see template attached, copies of which must accompany the booking form

8. Exhibitors must ensure that all relevant electrical equipment has had updated Portable Appliance Testing (PAT)

9. Exhibitors must comply with health and safety regulations, in line with the Health and Safety Act (1974)

10. Exhibitors must only sell the goods stated at the time of booking and Winter Wonderland does not permit the sales of additional items

11. Exhibitors will be allocated set up time slots before the festival

12. Parking arrangements to be confirmed

13. Exhibitors must ensure that no equipment exceeds the area booked. Exhibitors who fail to respect this rule may be asked for additional payment

14. All stalls and pitches must be staffed, stocked and open during the festival’s opening hours.

15. Exhibitors may not smoke on the Festival site; smoking areas will be designated or use mobile phones

16. Exhibitors must place their rubbish in allocated bins and clean up their pitch/ stall area at the end of the day

17. Exhibitors must fully clear all waste from a 3m perimeter of their stall at the end of the event. Any vendors who are deemed to not adhere to this will incur a fine

18. Exhibitors must take responsibility to safeguard their property; Winter Wonderland does not accept responsibility for any losses

19. Exhibitors must keep their stalls presentable during festival hours

20. No refunds will be made if the festival cannot take place for any reasons beyond the control of the organisers including bad weather. The decision to cancel is at the discretion of the organisers

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21. Exhibitors may be penalised if any of the rules above are breached

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