EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065

www.eudat.eu

B2DROP User Training

How to use EUDAT’s B2DROP?This work is licensed under the Creative Commons CC-BY 4.0 licence

Version 3January 2017

b2drop.eudat.eu

Store and exchange data with colleagues and team members, including research data not finalized for publishingshare data with fine-grained access controlssynchronize multiple versions of data across different platforms

An ideal solution for researchers and scientists to:

Features:20GB storage per userTrusted storage: data stays in Europe Daily tape backups of all files

Introduction

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B2DROP is popular

900 registered users (Dec 2016)more then 700,000 files (870 GB)313,000 requests per day (~4 per second)

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What will be covered?

Terms and ConditionsAccessing the ServiceSecurityUsing the web interfaceVersioningInstalling and using the desktop clientSupport requests

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What type of data can I store?

Any kind of temporary research data, uploaded from your local or departmental storage device as digital objectsPrimary data or processed data Both empirical and theoretical data Data as the basis for a publicationAny kind of format and file: papers, spreadsheets, audio visual media, provided the data source or purpose of the data has a scientific background.

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Terms and Conditions

For researchers and communities to share and store research data.Not for personal, recreational, political or commercial useNo unlawful or inappropriate contentPotential sanctions: account suspension, termination, deletion of content or criminal proceedingsAvailability defined by SLA – no guaranteed availability at any specific instance

Complete text: https://b2drop.eudat.eu/themes/b2drop/terms-of-use.html

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Getting started via EUDAT website: https://eudat.eu/services-support

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…or directly:https://b2drop.eudat.eu/

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Accessing B2DROP 1/2

RegistrationLimited to institutional e-mail addressesTime limited process

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Accessing B2DROP 2/2

Forgotten password: CLICK HERE You’ll be forwarded to the Password Self Service.

Click ‘Forgotten Password’Fill in your details and you’ll receive a security code by e-mailFill in the code at the Password Self Service website and you can change your password

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Security

Your privacy is important to us. Only you and those you share your files with can see your data. In urgent matters an administrator could access your filesData are stored at Juelich Supercomputing CentreDaily backups of all files in B2DROP are taken and kept on tape in a different location at JuelichUser Information security

Also stored at JuelichUser info is not encryptedTransfer to 3rd party (e.g. in case of moving the service to another partner): b2drop.eudat.eu would be moved to a different location

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Using the web interface 1/4

Upload of a file (max. 10 GB)Click the “+” button Click the “Upload” menuBrowse your computer, select a file and click “Open”.…or simply drag and drop onto the B2DROP window

Keeping versionsFiles with similar names will be noticed by B2DROP: “One file conflict”. You can choose what version(s) you’d like to keep.

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On B2DROP Versioning

Automatic file versioningAccess to the previous versions is straightforward on the web GUI and the desktop clientThe latest file gets overwritten by the selected version, with other versions retained.To preserve disk space, B2DROP preserves a subset of the versions, progressively reducing the number of retained versions as time goes by.

Note that B2DROP removes older saved versions and/or stops maintaining versions when the user exceeds 50% of their quota.

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Using the web interface 2/4

Create a folderClick “+”, then “Folder”Name folder + enter

Create a new text fileClick “+”, then “Text file”Name file + enterUse the pop-up editor to edit the fileExiting the editor saves the file

Rename, delete and download files and foldersSelect the object to operate onClick the “…” buttonSelect the desired option

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Using the web interface 3/4

Create new contactsClick dropdown menu next to “Files”Select “Contacts” Click “+ New contact”Or import from Variant Call Format file

Click on “Settings”, then “Import”

Create new groupsSelect a contactAdd a Group name in the “Groups” field

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Using the web interface 4/4

Sharing files and foldersClick “Files” from “Contacts” dropdownSelect object to share and click the share iconVia contact or e-mail addressAdd password protection, allow upload access, set an expiration time on the sharing

Unsharing: by clicking the ticked box ‘Share link’.

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Installing the B2DROP clientTo install the desktop app:

Click on your username on the rightSelect “Personal”Click “Sync clients” on the leftClick on the appropriate app. You will be directed to the ownCloud website.Select Windows, Mac or Linux as needed and follow the instructions

After installing you need to configure the program by entering the address https://b2drop.eudat.eu/ Please log in using your B2DROP username (e-mail address) and password

ownCloud will now appear on your file browser

Note that using this client allows you to work on your files while offline, and synchronise when you reconnect to the network.

My Username

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Mount your folder

You can mount B2DROP as a drive to your desktop machines via WebDAV

Your B2DROP folder then appears in your file browserYou can work on files, which will synchronise automatically with the B2DROP server on saveSupported for

MacOSLinux DistributionsWindows

Note that mounting your folder through WebDAV only works while you are connected to the network.

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Mount your folder - MacOS

Mount B2DROP in your “Finder”:1. Click on “Go” on the drop-down menu and then

“Connect to server” 2. Enter https

://b2drop.eudat.eu/remote.php/webdav/ when prompted

3. Log in with your username (e-mail address) and password.

You can also mount B2DROP with Cyberduck by providing the above-mentioned information to the client.

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Mount your folder - LinuxYou can mount B2DROP with NAUTILUS:1. Select “Go to File Connect to server”2. Type in: davs://b2drop.eudat.eu/remote.php/webdav 3. Log in with your username (e-mail address) and

password. Mounting via davfs is also possible, but it requires sudo access.

Log in with your username (e-mail address) and passwordTo unmount use the following command:

The instructions above have been tested on Ubuntu but they should work for every Linux distribution supporting the NAUTILUS or GNOME file system.

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Mount your folder - Windows

Map B2DROP as a network drive:1. Enter https

://b2drop.eudat.eu/remote.php/webdav/ as a folder

2. Log in with your username (e-mail address) and password.

Note that you may need to set your computer to allow Basic Authentication; please follow the Microsoft instructions for this. Because B2DROP is available under https, Option "1 - Basic authentication enabled for Secure Sockets Layer (SSL) shares only" should suffice for Windows Vista and later.

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Support

https://eudat.eu/support-request?Service=B2DROP

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For more info: https://eudat.eu/services/b2dropB2DROP User Documentation:

https://eudat.eu/services/userdoc/b2drop

www.eudat.eu

Authors Contributors

This work is licensed under the Creative Commons CC-BY 4.0 licence

EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures.Contract No. 654065

Rene van Horik, DANSMarieke Polhout, DANSKostas Kavoussanakis, EPCC, The University of EdinburghChristine Staiger, SURFSara

Benedikt von St. Vieth, Forschungszentrum Jülich

Thank you