axonshare - a collaborative content management solution for knowledge sharing
DESCRIPTION
With the growing amount of content within an organization, it is becoming harder and harder to manage and collaborate around this content. Sharing of in-context Knowledge among people working on common projects or problems, is one of the greatest challenge for growing organizations. . AxonShare is Collaborative Content Management solution that allows content-centric collaboration and helps organizations address the challenge of Knowledge Sharing. AxonShare, enables people in different departments and teams, within & outside the organization, to work collaboratively on projects, documents and other digital content leveraging 'collaborative workspaces' and 'enterprise2.0 collaboration' appllications. It is the only solution that combines collaboration, content management, and social networking which allows people to do in minutes what would otherwise take hours and days.TRANSCRIPT
Collaborative Content
Management
Collaborate : Discover : Grow
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THINGS TO COVER
Challenges
Drivers
AxonShare „Value Proposition‟
AxonShare Key Features & Benefits
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Challenges
“We fight these day-in & day-out…….”
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Status-quo
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Before
Shared DriveShared DriveShared DriveShared Drive
• Productivity• Compliance• Collaboration
The Shared Drive Syndrome
Can‟t find documents
• More than 40% professionals find gathering relevant
information a Challenge
• Workers spend up to 2 hrs a day searching for info
Can‟t find the Right Version
• 42% of workers Accidently use the Wrong Information at least Once
Per Week
Often Information is not Valuable
• More than 50% of the information they obtain has no value to them
Content from Multiple Sources
• More than 3 sources for information
Information is not Distributed in Time to be Useful
• 59% miss valuable information everyday to poor distribution
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Some other ChallengesHow do we Collaborate effectively around documents and other digital content?
How to Connect and Empower workers with right information?
How to quickly turn-around customer projects cost effectively?
Workers leave organization with critical information:• How do we minimize corporate risks?
• How to quickly ramp-up substitute Consultants on the case?
Doc Library meets only fraction of Professional‟s knowledge management needs. How to leverage firm‟s Collective Wisdom?
Different Functional Areas have different knowledge management needs. How do we cater to their unique requirements?
How do we quickly Train New Joiners and make them productive fast?
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Drivers
“We are doing just fine……why do we need to adopt Collaborative
Content Management solution”
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DriversGeographic Diversification
• Multiple Offices – nationally & globally
Changing nature of Business• Demands from customers to become „one stop shop‟
• Multi-culture integration – tie-ups with foreign firms / servicing of international clients
• Complex transactions – cross border mergers, acquisition, Intellectual Property matters etc.
Regulatory Compliance• Records Management to preserve, retrieve, and produce electronic data
• E-filing
Competition• Blurring of line between „core‟ and „context‟ of business
• Global Playing Field
Changing Nature of Technology• Collaboration, Social Networking, and Knowledge Management
• Direct impact on workers productivity
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All this necessitates a greater need for:
• Centralized Document Management• To store and manage Digital information and other office
activities such as Emails.
• Document Collaboration• A business document needs multiple inputs from workers with
different expertise, associates, and clients spread all over
• Ability to concurrently access and work together on the same file
• Visible Conversations• Make knowledgeable Interactions accessible to rest of the
organization and not just few individuals
• Harnessing & Sharing Knowledge• Tools to capture and share knowledge such as Wikis, Blogs,
Forums, Smart Tags etc.
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AxonShare Overview
“What is AxonShare?”
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AxonShare
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AxonShare is Collaborative Content Management solution that connects workforce with organizational content.
Facilitates Collaborative creation, organization, and search of all content.
Manages Content Lifecycle and Track Changes.
Helps organizations address the challenge of Knowledge Sharing by allowing users share:
• workspaces,
• documents, digital content, and
• collaboration applications
within a secure, unified environment
AxonShare
Document Management
Collaboration
Records Management
Social Networking
AxonShare connects content with users
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Before
Shared DriveShared Drive
Shared DriveShared Drive
• Productivity
• Compliance• Collaboration
AfterAfter
Shared
Drive
Interface
Shared
Drive
Interface
Smart Rules
Based
Repository
Smart Rules
Based
Repository
Web
Access
Web
Access
AxonShare ‘Value Proposition’
“Why should I Care?”
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Intersection of Content,
Collaboration & Social
Content
SocialCollaboration
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AxonShare Value Proposition
Increased Productivity / Efficiency
•Less wasted time browsing & searching
•Re-use of existing content.
•No more wasted time finding latest versions
•Easier and faster sharing of information & knowledge across users, groups
•Least disruption when employees leave
Cutting Costs
•Efficient operational processes
•Centralized storage simplify backup and administration
•Quick Training
•Reduction in paper files / stationary costs; freeing up of valuable office space
Minimize Risks (Better Compliance / Control)
•Compliance with legislative & regulatory requirements
•Better Document Security
•Detailed Auditing of all Activities
•No accidental / intentional deletion of data
Firm Reputation
• Value-Add to Customers; Professional Image; Helps in retaining / acquiring customers
• Attract best consultants to work in a professional environment
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AxonShare ‘Key Features’
“Show me how does it help me become more productive”
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Empower your Team to Do More
Create “collaborative workspaces (Sites)”
modeled around your Organization.
• Form Virtual Team of Workers on the fly
• Workers can share their work together on projects;
discuss revisions to content, in a secure organized
collaborative workspace.
• Workers could collaborate around documents with
teams regardless of their location
• Knowledge Sharing among Teams
• Wikis, Blogs, Shared Calendars, Discussion Forums
• Smart Tags
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Collaboration Workspace (Site) Dashboard
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Document Library within „Site‟
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Documents within Document Library
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Document Previewer with Metadata & Actions
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Assigning a document to Workflow
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Site wise Blogs
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Site wise Wiki
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Site wise Shared Calendar
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Site wise Forums
Enhance ProductivityPersonalized Dashboards to Track what is important & needs attention
Activity Streams to provide chronological updates of Team Members
Quick Categorization based on user generated „Smart Tags‟
Google like Search based on keywords, tags, metadata & other parameters
Rule Engine to automate processes and execute Workflows
Integration with Microsoft Office & Outlook Email – Access AxonShare without leaving Office Apps
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Personal Dashboard (Gateway to All My Work)
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Google like Search (This Site or All Sites)
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Tags based Search
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Rules are applied to a ‘Sites’
Rules make a Site ‘Smart’
Rules are triggered by an Event
• Inbound - content arriving into a Site
• Outbound – content leaving a Site, moved, deleted
• Update – content being modified
Rules are filtered based on conditions
• All Items (no filter)
• Items with a specific MIME Type (e.g. .pdf)
Rules & Actions
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Workflow assigned to specific user
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Provides full access to AxonShare Sites within the email clients such as Outlook, Thunderbird
Any Email could be dragged and dropped into AxonShare repository through email client
Metadata information extracted from mails automatically
Emails, and any attachments are then searchable and available to AxonShare users (subject to security & permission model)
Rules could be applied to Outlook and AxonShare Sites for Auto Classification of mails
Integration with Outlook Email
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repository inside of MailOpen AxonShare
repository inside of Mail
Drag and Drop Email for Drag and Drop Email for Retention
Browse and Access Content
Get Full Metadata (Template Controlled)
Works with most email clients with No Plug ins!Works with most email clients with No Plug-ins!
Integration with Outlook Email
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MS Word Integration
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Invite Users through MS Word for Collaboration
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Manage document updates in multi-user
environment
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Compare Versions
Manage (Compare/Revert) Versions
About InfoAxon
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India’s First Open Source Integration Company
Established in 2001; Global presence with offices in UK & India
InfoAxon architect, develop and support ‘enterprise solution stacks:’ leveraging
• Open Standards
• Open Source Frameworks,
• Agile & Iterative development
Expertise in providing business solutions in key focus area of:
• Enterprise Content & Knowledge Management
• Web 2.0 & Social Networking
• Business Intelligence (BI) & Reporting
Delivered high performance business solutions in domains such as Public Sector, Banking, Telecom, Services, E-Business and Manufacturing.
Growing Customer Base of 40+ Customers world wide
70+ employees; Expansion to 100+ employees by end 2010
Solutions Engineering Labs in Electronic City, Noida (India); others planned in India
Facts
Software Development
5-6 platforms; More than 50 custom applications in or
around open source
More than 200,000 Lines of original OSS Code
More than 2000 man months of Development
More than 100 separate Open Source Technology Integrations
Adopted and Developed in almost all leading Open Source
Development Technologies
Impact
250,000 Housing aspirants in London use our services
85,000 sales quotes; Annual Revenue GBP 300 million
Largest Open Source ECM uses InfoAxon Calendar Component
12,000 UN Solution Exchange Members will use our Platform
to capture Knowledge
30,000 AIDS community members will social network
Customers
Leading London Social Housing Service
UK‟s Second Largest Telecom Provider
Worlds Largest Human Development Organization
Leading Indian Banks
AIDS Development Organizations
World 3rd largest Air Force
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Key Customer Showcase
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Check us Out at http://w w w .infoaxon.com
For more information about us, contact us [email protected]
INDIA
InfoAxon Technologies LimitedH-189, Sector 63, Noida 201 309India Tel : +91 120 4350040Fax : +91 120 4350079
UK
InfoAxon Technologies UK LimitedBuilding A, Trinity CourtWokingham RoadBracknell, Berkshire RG42 1PLUnited KingdomTel: +44 1344 668048Fax: +44 1344 668148DDI: +44 1344 668458