avetmiss apprentice and trainee collection specifications

Apprentice and Trainee Collection specifications

Release 6.0

Australian Vocational Education and Training Management

Information Statistical Standard

Updated September 2014

Apprentice and Trainee Collection specifications

Release 6.0

March 2008

Updated September 2014

AUSTRALIAN VOCATIONAL EDUCATION AND TRAINING MANAGEMENT INFORMATION

STATISTICAL STANDARD

© Australian Government, 2008 AVETMISS Apprentice and Trainee Collection specifications: Release 6.0 ISBN 978 1 921170 71 3 (web edition) Related Publications AVETMISS Data element definitions: Edition 2.2 ISBN 978 1 921170 83 6 (web edition) This work has been produced by the National Centre for Vocational Education Research (NCVER) as a joint initiative of the Australian Government and state and territory governments, with funding provided through the Department of Industry. Apart from any use permitted under the Copyright Act 1968, no part of this publication may be reproduced by any process without written permission. Requests should be made to NCVER. The classification systems listed below are copyright © Commonwealth of Australia and the information is reproduced from materials provided by the Australian Bureau of Statistics (ABS).

Australian and New Zealand Standard Classification of Occupations (ANZSCO) ABS Catalogue No. 1220.0, 2013 (revision 2). Australian and New Zealand Standard Industrial Classification (ANZSIC) ABS Catalogue No. 1292.0, 2006 (revision 2). Australian Standard Classification of Education (ASCED) ABS Catalogue No. 1272.0, 2001. Australian Standard Classification of Languages (ASCL) ABS Catalogue No. 1267.0, 2011 (second edition, revision1). Australian Standard Classification of Occupations (ASCO) ABS Catalogue No. 1220.0, 1997 (second edition). Australian Standard Geographical Classification (ASGC) ABS Catalogue No. 1216.0, 2007. Standard Australian Classification of Countries (SACC) ABS Catalogue No. 1269.0, 2011 (edition 2, revision 1). Standards for Statistics on Cultural and Language Diversity, ABS Catalogue No. 1289.0, 1999.

Enquiries For further information concerning this publication contact: National Centre for Vocational Education Research Ltd, 33 King William Street, Adelaide SA 5000, Australia or PO Box 8288, Station Arcade, SA 5000, Australia Phone 61 8 8230 8400 Facsimile 61 8 8212 3436 Internet NCVER Web www.ncver.edu.au E-mail [email protected] Department of Industry Web www.industry.gov.au Release 6.0 March, 2008 (updated September 2014) Release 5.0 January, 2004 Release 4.0 September, 2001 Release 3.0 September, 1998 Release 2.0 July, 1997 (COT Supplement) Release 1.1 May, 1995 Release 1.0 November, 1993

Release 6.0 March 2008 AVETMISS Apprentice and Trainee Collection specifications

AVETMISS Apprentice and Trainee Collection Specifications Contents 3

Contents

INTRODUCTION 5

COLLECTION STRUCTURE 11

Files 13 Fields and related files 14 History of releases 16

FILE SPECIFICATIONS 17

Guide to file specifications, format and content 19 Submission to Managing Agent (APP00005) File 20 Registered Training Organisation (APP00010) File 22 Qualification (APP00030) File 23 Client (APP00080) File 24 Prior Educational Achievement (APP00100) File 27 Training Contract Transaction (APP00150) File 28 Employer (APP00160) File 34

CHANGES AND REVISIONS 35

Changes and revisions 37

Introduction


Introduction Overview 7

Overview The National Centre for Vocational Education Research (NCVER), under direction and with endorsement from the National Training and Statistics Committee (NTSC) and National Senior Officials Committee (NSOC), has developed the Australian Vocational Education and Training Management Information Statistical Standard Apprentice and Trainee Collection specifications (AVETMISS Apprentice and Trainee Collection specifications).

The AVETMISS Apprentice and Trainee Collection specifications: Release 6.0 provides a national framework for the collection and dissemination of information considered necessary for consistent and accurate measurement of apprentice and trainee activity in Australia.

This document presents a set of file specifications that are the authoritative national reference for definitions, context, file structures, relationships and rules for the Apprentice and Trainee Collection.

The assistance of the many organisations and individuals who provided information and advice during the development of this set of standards is gratefully acknowledged. NCVER would welcome feedback on any aspect of these standards.

AVETMISS architecture In June 2004, the National Training Statistics Committee agreed to terms of reference for a review of the AVETMIS Standard. A discussion paper was developed by NCVER and made publicly available for formal responses from stakeholders by February 2005. In addition, NCVER staff consulted with state training authorities in all jurisdictions, the Australian National Training Authority (ANTA), Department of Education, Science and Training (DEST) and the Australian Bureau of Statistics (ABS), industry representatives, registered training organisations, and software developers.

As a result of these consultations a new architecture is progressively being implemented for the AVETMIS Standard, consisting of a suite of documents, including:

Australian VET statistics: Explained provides a synopsis of the VET system, collections, surveys, information systems and subsequent statistical reports. A summary of the AVETMIS Standards and references to other AVETMISS documents are included.

Data element definitions provides listings of the data elements’ definitions, context, rules for use, the code set and format attributes for all collections and surveys.

Collection specifications provides listings of the data elements collected in each file, defines the position, length, and data type of data elements for each record, and provides rules for the accurate submission of data for a specific collection.

Output data dictionary provides definitions of all data used in statistical reporting.


Introduction Scope 8

Figure 1: Representation of the AVETMIS Standard suite of documents

Scope The AVETMISS Apprentice and Trainee Collection specifications: Release 6.0 is designed to enable the collection of information about the parties that are bound by the obligation and the legislation of the state or territory jurisdiction in which Apprenticeship/Traineeship Training Contracts are registered.

Data collection arrangements The national Apprentice and Trainee Collection is a quarterly data collection requiring submission from all states and territories of all files in this collection specification. NCVER sends notification to State Training Authorities on a quarterly basis, informing them of the critical dates for extraction and submission of data for the following quarter.

The collection of data is undertaken on a cumulative basis and the data collection start date is 1 July 2002. All contracts that were active or suspended on 1 July 2002 are reported.

On the Training Contract Transaction (APP00150) File, the records will continue to be reported regardless of training contract status until the data collection start date is reviewed. Information about changes to each training contract is added as new records to the Training Contract Transaction (APP00150) File. This file thereby collates the history of training contract transactions, with each transaction record holding information that was accurate at the time the record was created. Historical transaction records previously provided in the Training Contract Transaction (APP00150) File must only be changed if the information recorded originally was inaccurate.

In all other collection files, records are updated with the most recent information. Where client or employer information changes during a collection period, the data provided should be the client's or employer's up-to-date details, even if these are different from details originally recorded on the training contract. For example, if a client changes their residential address during the collection period, Postcode on the Client (APP00080) File must be the postcode of the client's most recent address.

In some cases, the state training authority in each state or territory is responsible for both the administration of training contracts and the collection of apprentice and trainee data. In other cases, the administration of training contracts has been outsourced to other organisations. The state training authority remains the organisation responsible for the provision of apprentice and trainee data to the National Centre for Vocational Education Research (NCVER).

Apprentice and Trainee

Collection Specifications

VET in Schools Collection

Specifications

VET Provider Collection

Specifications

Data Element Definitions

Student Outcome Survey

Specifications

Apprentice and Trainee

Output Data Dictionary

VET in Schools Output Data Dictionary

VET Provider Output Data Dictionary

Student Outcome Output Data Dictionary

Australian VET Statistics: Explained

Survey of Employer Use and Views of the VET System

Specifications

Employer Use and Views

Output Data Dictionary


Introduction Contents of this document 9

Contents of this document AVETMISS Apprentice and Trainee Collection specifications: Release 6.0 is presented in the following sections:

Collection structure This section contains a diagram of the relationships between the files and a table listing fields and the related files.

File specifications This section lists the data elements pertaining to each Apprentice and Trainee Collection File and includes the definitions, contexts, structures, file relationships, and element rules.

Changes and revisions to files This section lists deletions, additions and changes made to the files since the previous release.

Apprenticeship/Traineeship Training Contract The Apprenticeship/Traineeship Training Contract that is current at the time of printing is presented in its entirety for reference purposes. Refer to the Australian Apprenticeships website for the latest available version: www.australianapprenticeships.gov.au/

Relationship to other AVETMISS documents Australian VET Statistics Explained presents a summary of the structure and purpose of vocational education and training (VET) statistics in Australia. The document provides guidance on national collections, surveys, information systems and subsequent statistical reporting within the policy and strategic framework of the Australian VET system.

AVETMISS Apprentice and Trainee Collection specifications is a companion document to the AVETMISS Data element definitions: Edition 2, and to an output data dictionary (yet to be released).

AVETMISS validation software The AVETMISS validation software is developed by NCVER and freely distributed for the purpose of validating files and data submitted to the various NCVER collections. The validation software generates errors and warnings resulting from data inconsistencies in the files. The Validation Software generates two types of messages:

Warnings prompt a data submitter to check the validity of data records and make corrections as necessary, before re-importing the data into the Validation Software. Warnings do not prevent data from being exported from the Validation Software. Errors prompt a data submitter to correct serious problems in the data records before re-importing the data into the Validation Software.

http://www.australianapprenticeships.gov.au/


Introduction Support and internet resources 10

Support and internet resources INTERNET RESOURCES

Australian Apprenticeships www.australianapprenticeships.gov.au/

Australian Bureau of Statistics www.abs.gov.au

Australian Qualifications Framework www.aqf.edu.au

Australian Quality Training Framework www.nssc.natese.gov.au/vet_standards

AVETMIS Standards and related resources www.ncver.edu.au/avetmiss/index.html

Department of Industry www.industry.gov.au

Industry Skills Councils www.isc.org.au

National Centre for Vocational Education Research www.ncver.edu.au

National Training Information Service www.training.gov.au

Training Package Development Handbook www.nssc.natese.gov.au/vet_standards/standards_for_training_packages/tpdh

VOCED (UNESCO/NCVER research database for international research abstracts) www.voced.edu.au

THE NCVER AVETMISS HELP DESK National Centre for Vocational Education Research Ltd Telephone: 1800 649 452 Facsimile: (08) 8212 3436 E-mail: [email protected] Internet: www.ncver.edu.au

http://www.australianapprenticeships.gov.au/

http://www.abs.gov.au/

http://www.aqf.edu.au/

http://www.nssc.natese.gov.au/vet_standards

http://www.ncver.edu.au/avetmiss/index.html

http://www.ncver.edu.au/

http://www.ntis.gov.au/

http://www.nssc.natese.gov.au/vet_standards/standards_for_training_packages/tpdh

http://www.voced.edu.au/index.htm

mailto:[email protected]

Collection structure


Collection structure Files 13

Files

APP00150Training Contract

Transaction*

APP00100Prior Educational

Achievement

APP00160Employer

APP00005Submission to Managing

Agent

APP00080Client

APP00030Qualification

APP00010Registered Training

Organisation

Qualification/Course

Identifier

Training Organisation Identifier

Client Identifier - Apprenticeships

Employer Identifier

Client Identifier - Apprenticeships


Collection structure Fields and related files 14

Fields and related files The following table indicates the data type and field length of each data field and which Apprentice and Trainee Collection Files (APP Files) each field is reported in.

APP File 05 10 30 80 100 150 160

Data Field Type Length

Address First Line A 50 X

Address Location – Suburb, Locality or Town

A 50 X X

Address Postal -Suburb, Locality or Town

A 50 X

Address Second Line A 50 X

ANZSCO Identifier A 6 X

ANZSIC Identifier A 4 X

ASCO Identifier A 7 X

At School Flag A 1 X X

Client Identifier - Apprenticeships A 10 X X X

Client Identifier - TYIMS A 10 X

Contact Name A 60 X

Country Identifier A 4 X

Credit Flag A 1 X

Date of Birth A 8 X

Date of Training Contract Commencement

D 8 X

Date of Training Contract Completion

D 8 X

Date of Transaction D 8 X

Disability Flag A 1 X

Email Address A 80 X

Employer Identifier A 10 X X

Employer Legal Name A 100 X

Employer Size A 6 X

Employer Type Identifier N 2 X

Employment Arrangement Identifier

A 2 X

Existing Worker Flag A 1 X

Facsimile Number A 20 X


Collection structure Fields and related files 15

The following table indicates the data type and field length of each data field and which Apprentice and Trainee Collection Files (APP Files) each field is reported in.

APP File 05 10 30 80 100 150 160

Data Field Type Length

Full-time Identifier A 1 X

Highest School Level Completed Identifier

A 2 X

Indigenous Status Identifier A 1 X

Main Language other than English Spoken at Home Identifier

A 4 X

Name for Encryption A 60 X

Nominal Duration N 2 X

Postcode A 4 X X X X

Prior Educational Achievement Flag A 1 X

Prior Educational Achievement Identifier

N 3 X

Qualification/Course Identifier A 10 X X

Qualification/Course Name A 100 X

School Level Identifier A 2 X

School-based Flag A 1 X

Sex A 1 X

State Identifier N 2 X X X

Statistical Local Area A 4 X X

Telephone Number A 20 X

Training Authority Identifier A 10 X

Training Authority Name A 100 X

Training Contract Identifier A 10 X

Training Contract Identifier - Previous A 10 X

Training Contract Status Identifier N 2 X

Training Organisation Identifier

A 10 X X

Training Organisation Name A 100 X

Year Highest School Level Completed

A 4 X

Type Legend A - Alphanumeric field N - Numeric field - must contain only integers D - Date field - in format DDMMYYYY


Collection structure History of releases 16

History of releases Until July 1997 the collection specifications for training contract and VET provider data were contained within the same volumes of AVETMISS. The AVETMIS Standard for VET Providers was updated in May 1996, but no changes were made to the Contract of Training Supplement, which was renamed The AVETMIS Standard for New Apprenticeships in September 1998.

Before 1 January 1998, annual data for the national data collection were derived from the collection for the quarter ending 30 September (for statistical reporting on the previous financial year ending 30 June).

From 1 January 1999, annual data for the national data collection are derived from the collection for the quarter ending 31 March (for statistical reporting on the previous calendar year ending 31 December).

The change from fiscal to calendar year statistical reporting was made to align the reporting requirements of New Apprenticeship information with other national data collections as well as to enable retrospective annual reporting of statistics from the implementation of New Apprenticeships on 1 January 1998.

AVETMISS RELEASES AVETMISS RELEASE PUBLICATION DATE IMPLEMENTATION DATE

1.0 November 1993 1 July 1994 1.1 May 1995 1 July 1995

2.0 (COT Supplement) July 1997 1 July 1997 3.0 September 1998 1 January 1999 4.0 September 2001 1 January 2002 5.0 January 2004 1 April 2004 6.0 March 2008 1 July 2008

File specifications


File specifications Guide to file specifications, format and content 19

Guide to file specifications, format and content

Definition A description of the contents of the file.

Context The reason for collecting the data contained in the file.

Structure File must not contain header records.

Defines the order, position, length and type of fields within a record in the file.

The structure of the file is outlined in a table with four columns:

Fields Lists the names of the fields contained within each record in the file. Where applicable, contextual information is given in the format: [Xxx]. This context is not part of the data element name.

Position Specifies the starting column position of a field within a file.

Length The length of the field.

Type Indicates the type of field where:

A Alphanumeric fields must contain any printable ASCII character (for example '@'). All alphanumeric fields must be left justified and space filled to the length of the field.

N Numeric fields must contain only integers. All numeric fields must be right justified.

D Date fields must be numeric. All date fields must be in the format DDMMYYYY, where each sub-field is right justified and zero filled. Valid dates are further limited where the day field (DD) must be in the range of '01 - 31' and the month sub-field (MM) must be in the range of '01' to '12'.

File relationships The relationships between files within the collection specifications.

Rules The rules required to accurately report data to the submission managing agent.

The AVETMISS validation software generates errors and warnings when data recorded in the data files do not comply with the rules in the AVETMIS Standard.


File specifications Submission to Managing Agent (APP00005) File 20

Submission to Managing Agent (APP00005) File

Definition The Submission to Managing Agent (APP00005) File contains a single record holding data about the authority submitting information to the Apprentice and Trainee Collection managing agent.

Context The Submission to Managing Agent (APP00005) File identifies the authority submitting information to the Apprentice and Trainee Collection managing agent and is used for correspondence.

This file is only submitted by state training authorities that have a formal agreement with the Apprentice and Trainee Collection managing agent to submit their data directly.

Submissions to the Apprentice and Trainee Collection managing agent will normally be made by an authority within a state or territory government and not by a training organisation.

Structure

FIELDS - SUBMISSION TO MANAGING AGENT (APP00005) FILE POSITION LENGTH TYPE Training Authority Identifier 1 10 A Training Authority Name 11 100 A Address First Line [Postal] 111 50 A Address Second Line [Postal] 161 50 A Address Postal - Suburb, Locality or Town 211 50 A Postcode [Postal] 261 4 A State Identifier [Postal] 265 2 N Contact Name 267 60 A Telephone Number 327 20 A Facsimile Number 347 20 A E-mail Address 367 80 A

Record length for national data collection: 446 Carriage return/line feed (ASCII 13/10) 2

File relationships Not applicable

Rules This file must contain exactly one data record.

ADDRESS FIRST LINE This field must not be blank.

ADDRESS POSTAL - SUBURB, LOCALITY OR TOWN This field must not be blank. Address Postal - Suburb, Locality or Town and Postcode and State Identifier in combination must be valid when matched against the Australia Post postcode datafile, available for download via Australia Post's website, except where Postcode is 'OSPC - Overseas address location'.


File specifications Submission to Managing Agent (APP00005) File 21

ADDRESS SECOND LINE This field can be blank.

CONTACT NAME This field must not be blank.

E-MAIL ADDRESS This field must not be blank.

FACSIMILE NUMBER This field must not be blank.

POSTCODE This field must not be blank. Postcode must not include the values '0000', 'OSPC' or '@@@@'.

Address Postal - Suburb, Locality or Town and Postcode and State Identifier in combination must be valid when matched against the Australia Post postcode datafile.

STATE IDENTIFIER This field must not be blank. State Identifier must not be '99 - Other (Overseas but not an Australian Territory or Dependency)'. Address Postal - Suburb, Locality or Town and Postcode and State Identifier in combination must be valid when matched against the Australia Post postcode datafile.

TELEPHONE NUMBER This field must not be blank.

TRAINING AUTHORITY IDENTIFIER This field must not be blank.

TRAINING AUTHORITY NAME This field must not be blank.


File specifications Registered Training Organisation (APP00010) File 22

Registered Training Organisation (APP00010) File

Definition The Registered Training Organisation (APP00010) File contains a record for each registered training organisation associated with a training contract.

Context The Registered Training Organisation (APP00010) File provides information about the training organisations reported within the Apprentice and Trainee Collection.

Structure

FIELDS - REGISTERED TRAINING ORGANISATION (APP00010) FILE

POSITION LENGTH TYPE

Training Organisation Identifier 1 10 A Training Organisation Name 11 100 A

Record Length: 110 Carriage Return/Line Feed (ASCII 13/10) 2

File relationships For each unique Training Organisation Identifier in the Registered Training Organisation (APP00010) File there must be at least one corresponding record in the Training Contract Transaction (APP00150) File.

Rules Each record in this file must be unique for Training Organisation Identifier.

TRAINING ORGANISATION IDENTIFIER This field must not be blank.

Training Organisation Identifier must match a registered training organisation code listed on the National Training Information Service.

TRAINING ORGANISATION NAME This field must not be blank. Training Organisation Name must match the registered training organisation's name listed on the National Training Information Service.


File specifications Qualification (APP00030) File 23

Qualification (APP00030) File

Definition The Qualification (APP00030) File contains a record for each national training package qualification or nationally accredited course associated with a training contract.

Context The Qualification (APP00030) File provides information about each national training package or nationally accredited course to assist with analysis of the type and level of training contract activity.

Structure

FIELDS - QUALIFICATION (APP00030) FILE POSITION LENGTH TYPE Qualification/Course Identifier 1 10 A Qualification/Course Name 11 100 A


File relationships For each unique Qualification/Course Identifier in the Qualification (APP00030) File there must be at least one corresponding record in the Training Contract Transaction (APP00150) File.

Rules Each record in this file must be unique for Qualification/Course Identifier.

QUALIFICATION/COURSE IDENTIFIER This field must not be blank for every Training Contract Identifier with a Date of Training Contract Commencement of 1 January 1999 or later.

Qualification/Course Identifier must be the exact code for a national training package or nationally accredited course listed on the National Training Information Service.

QUALIFICATION/COURSE NAME This field must not be blank for every Training Contract Identifier with a Date of Training Contract Commencement of 1 January 1999 or later.

Qualification/Course Name must be the exact name of the national training package or nationally accredited course listed on the National Training Information Service.


File specifications Client (APP00080) File 24

Client (APP00080) File

Definition The Client (APP00080) File contains a record for each client who has entered into an Apprenticeships/Traineeship with an employer.

Context The Client (APP00080) File provides information used to monitor client participation patterns.

Structure

FIELDS - CLIENT (APP00080) FILE POSITION LENGTH TYPE Client Identifier - Apprenticeships 1 10 A Name for Encryption 11 60 A Highest School Level Completed Identifier 71 2 A Year Highest School Level Completed 73 4 A Sex 77 1 A Date of Birth 78 8 A Postcode [Residential] 86 4 A Address Location - Suburb, Locality or Town [Residential] 90 50 A Indigenous Status Identifier 140 1 A Main Language other than English Spoken at Home Identifier 141 4 A Country Identifier [Birth] 145 4 A Disability Flag 149 1 A Prior Educational Achievement Flag 150 1 A At School Flag 151 1 A State Identifier [Residential] 152 2 N Client Identifier - TYIMS 154 10 A Statistical Local Area 164 4 A

Record Length for national data collection: 167 Carriage Return/Line Feed (ASCII 13/10) 2

File relationships For each unique Client Identifier - Apprenticeships in the Client (APP00080) File there must be at least one corresponding record in the Training Contract Transaction (APP00150) File.

For each client with a Prior Educational Achievement Flag of 'Y' in the Client (APP00080) File there must be at least one record in the Prior Educational Achievement (APP00100) File.

Rules Each record in this file must be unique for Client Identifier - Apprenticeships.

ADDRESS LOCATION - SUBURB, LOCALITY OR TOWN This field must not be blank. Address Location - Suburb, Locality or Town must be the client's residential suburb, locality or town.

Address Location - Suburb, Locality or Town and Postcode and State Identifier in combination must be valid when matched against the Australia Post postcode datafile, available for download via Australia Post's website, except where Postcode is 'OSPC - Overseas address location'.

AT SCHOOL FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.



CLIENT IDENTIFIER - APPRENTICESHIPS This field must not be blank. A client must retain the same Client Identifier - Apprenticeships within a training authority and across data collections.

Client Identifier – Apprenticeships must not be '@@@@@@@@@@ - not specified'.

CLIENT IDENTIFIER – TYIMS This field can be blank. A client must have only one Client Identifier - TYIMS.

COUNTRY IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

Country Identifier must be the client's country of birth.

DATE OF BIRTH This field must not be blank. Date of Birth must be at least ten years prior to the collection year.

DISABILITY FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

HIGHEST SCHOOL LEVEL COMPLETED IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

If Highest School Level Completed Identifier is '02 - Did not go to school', Year Highest School Level Completed Identifier must be '@@@@ - not specified'.

If Highest School Level Completed Identifier is

'08 - Year 8 or below' '09 - Year 9 or equivalent' '10 - Year 10 or equivalent', '11 - Year 11 or equivalent', or '12 - Year 12 or equivalent',

then Date of Birth must be at least ten years prior to the collection year.

INDIGENOUS STATUS IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

Indigenous Status Identifier must be one of the following values

'1 - Yes, Aboriginal' '2 - Yes Torres Strait Islander' '3 - Yes Aboriginal AND Torres Strait' '4 - No, Neither Aboriginal nor Torres Strait Islander' '@ - Not stated (Question asked of the client but no answer provided)'

if the client has a Date of Training Contract Commencement of 1 January 2002 or later.

Indigenous Status Identifier must be one of the following values

'1 - Yes, Aboriginal' '2 - Yes Torres Strait Islander' '3 - Yes Aboriginal AND Torres Strait' '4 - No, Neither Aboriginal nor Torres Strait Islander' '@ - Not stated (Question asked of the client but no answer provided)' '9 - Client is of Aboriginal and/ or Torres Strait Islander origin',

if the client has a Date of Training Contract Commencement of 31 December 2001 or earlier.



MAIN LANGUAGE OTHER THAN ENGLISH SPOKEN AT HOME IDENTIFIER This field must not be blank.

NAME FOR ENCRYPTION This field must not be blank.

POSTCODE This field must not be blank. Postcode must be the client's residential postcode and not the 4-digit Australia Post postcode of a post office box address or a large volume receiver (LVR).

Postcode must be listed on the Australia Post postcode datafile as a 'Delivery Area'.


If the client is an international full fee-paying client, Postcode must be 'OSPC - Overseas address location' in the Client (APP00080) File, irrespective of the postal/zip code used in the overseas address or the client's temporary address in Australia.

PRIOR EDUCATIONAL ACHIEVEMENT FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

SEX This field must not be blank.

STATE IDENTIFIER This must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 July 2008 or later.

State Identifier must be the client's residential state.


STATISTICAL LOCAL AREA This field can be blank.

Statistical Local Area must be the client's residential statistical local area.

YEAR HIGHEST SCHOOL LEVEL COMPLETED This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

Year Highest School Level Completed must be a valid year not after the collection year.

Year Highest School Level Completed must be '@@@@ - not specified' if Highest School Level Completed Identifier is '02 - Did not go to school'.

Year Highest School Level Completed must be ten years after the year in Date of Birth, where Highest School Level Completed Identifier is

'08 - Year 8 or below' '09 - Year 9 or equivalent' '10 - Year 10 or equivalent' '11 - Year 11 or equivalent' '12 - Year 12 or equivalent'.


File specifications Prior Educational Achievement (APP00100) File 27

Prior Educational Achievement (APP00100) File

Definition The Prior Educational Achievement (APP00100) File contains a record for each type of prior educational achievement for a client. A client may have more than one type of prior educational achievement.

Context The Prior Educational Achievement (APP00100) File provides information about the types of prior educational achievements for a client to assist with the analysis of pathways and skill levels of clients entering training.

Structure

FIELDS - PRIOR EDUCATIONAL ACHIEVEMENT (APP00100) FILE POSITION LENGTH TYPE Client Identifier - Apprenticeships 1 10 A Prior Educational Achievement Identifier 11 3 N

Record length for national data collection: 13 Carriage return/line feed (ASCII 13/10) 2

File relationships For each client with a Prior Educational Achievement Flag of 'Y' in the Client (APP00080) File there must be one corresponding record in the Prior Educational Achievement (APP00100) File.

Rules Each record in this file must be unique.

CLIENT IDENTIFIER - APPRENTICESHIPS This field must not be blank.

PRIOR EDUCATIONAL ACHIEVEMENT IDENTIFIER This field must not be blank. If a client indicates that they have a prior educational achievement but fails to identify the educational achievement type, Prior Educational Achievement Identifier must be '990 - Miscellaneous Education'.


File specifications Training Contract Transaction (APP00150) File 28

Training Contract Transaction (APP00150) File

Definition The Training Contract Transaction (APP00150) File contains a record for the initial training contract information and any changes subsequent to the signing by all parties of the contract and registration by a state or territory.

Context An Apprenticeship/Traineeship Training Contract is a contractual arrangement between a client and an employer committing both parties to experiential forms of training. A training contract is registered with an appropriate administrative body.

The Training Contract Transaction (APP00150) File provides information used to monitor and analyse activity associated with training contracts.

The Training Contract Transaction (APP00150) File collates the history of training contract transactions, with each transaction record holding information that was accurate at the time the transaction occurred.

Structure

FIELDS - TRAINING CONTRACT TRANSACTION (APP00150) FILE POSITION LENGTH TYPE Training Contract Identifier 1 10 A Client Identifier - Apprenticeships 11 10 A Training Contract Status Identifier 21 2 N Date of Transaction 23 8 D Training Contract Identifier - Previous 31 10 A Date of Training Contract Commencement 41 8 D Date of Training Contract Completion 49 8 D At School Flag 57 1 A School Level Identifier 58 2 A School-based Flag 60 1 A Credit Flag 61 1 A Employment Arrangement Identifier 62 2 A Full-time Identifier 64 1 A ASCO Identifier 65 7 A Postcode [Workplace] 72 4 A Address Location - Suburb, Locality or Town [Workplace] 76 50 A Employer Identifier 126 10 A Qualification/Course Identifier 136 10 A Nominal Duration 146 2 N Existing Worker Flag 148 1 A Training Organisation Identifier 149 10 A ANZSCO Identifier 159 6 A State Identifier [Workplace] 165 2 N ANZSIC Identifier [Training Contract] 167 4 A Statistical Local Area [Workplace] 171 4 A




File relationships For each unique Training Organisation Identifier in the Training Contract Transaction (APP00150) File there must be one corresponding record in the Registered Training Organisation (APP00010) File.

For each unique Qualification/Course Identifier in the Training Contract Transaction (APP00150) File there must be one corresponding record in the Qualification (APP00030) File.

For each unique Client Identifier - Apprenticeships in the Training Contract Transaction (APP00150) File there must be one corresponding record in the Client (APP00080) File.

For each unique Employer Identifier in the Training Contract Transaction (APP00150) File there must be one corresponding record in the Employer (APP00160) File.

Rules Each record in this file must be unique. For each unique combination of Client Identifier - Apprenticeships and Training Contract Identifier, records must be sorted by Date of Transaction in chronological order.

The first (earliest in chronological order) transaction record for an individual Training Contract Identifier must have a Training Contract Status Identifier of '01 - Active (Commenced)' or '02 - Active (Recommenced)'.

A new transaction record must be created to capture each change to attributes of the training contract.

Transaction records provided in a previous quarter’s submission in the Training Contract Transaction (APP00150) File must only be changed if the information recorded originally was inaccurate.

ADDRESS LOCATION - SUBURB, LOCALITY OR TOWN This field must not be blank. Address Location - Suburb, Locality or Town must be the suburb, locality or town of the workplace where the client will be employed.


ANZSCO IDENTIFIER This field must not be blank.

ANZSCO Identifier must be a valid ANZSCO code (ABS Catalogue No. 1220.0, 2013, revision 2) to the most detailed level available for the occupational outcome of the training contract.

ANZSCO Identifier must not be 'GEN19', 'GEN20', or 'NONVET'.

ANZSIC IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 July 2008 or later.

ANZSIC Identifier must be the exact code selected by the Australian Apprenticeships Centre and recorded in TYIMS for the contract.

ANZSIC Identifier must not reflect the intended occupational area of the apprentice or trainee:

Example

A company mining gold in the Kimberley in Western Australia may have employed an apprentice cook at their facility. The ANZSIC code for this employer should be 1314 (Gold Ore Mining) NOT 5730 Cafes and Restaurants, as the employer’s principal activity is in Gold Ore Mining, not Hospitality.



ASCO IDENTIFIER This field may be blank.

AT SCHOOL FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

If the At School Flag is set to 'N - No - the client is not attending secondary school' in the Training Contract Transaction (APP00150) File, the School-based Flag must also be set to 'N - No - the client is not undertaking an approved school-based Apprenticeship' where Training Contract Status Identifier is '01 - Active (Commenced)'.

In the first transaction record of an individual contract, At School Flag must be 'Y' if School-based Flag is 'Y'.

CLIENT IDENTIFIER - APPRENTICESHIPS This field must not be blank. A client must retain the same Client Identifier - Apprenticeships within the training organisation and across data collections, both within one data submission and between data submissions.

CREDIT FLAG This field must not be blank.

DATE OF TRAINING CONTRACT COMMENCEMENT This field must not be blank. Date of Training Contract Commencement must be before Date of Training Contract Completion.

The time difference between Date of Training Contract Commencement and Date of Training Contract Completion must not be greater than 6 years, if Full-time Identifier is '1 – Full-time'.

DATE OF TRAINING CONTRACT COMPLETION This field must not be blank if Training Contract Status Identifier is '01 - Active (Commenced)', '02 - Active (Recommenced)', '04 - Completed', '05 - Expired (Outcome unknown)', '07 - Suspended' or '09 - Expired (Unsuccessful)'.

This field must be blank where Training Contract Status Identifier is '03 - Withdrawn', '06 - Cancelled' or '11 - Transferred'. Date of Training Contract Completion must be after Date of Training Contract Commencement.

If Full-time Identifier is '1 – Full-time', the time difference between Date of Training Contract Commencement and Date of Training Contract Completion must not be greater than 6 years.



DATE OF TRANSACTION This field must not be blank. Date of Transaction must be:

• the same date as Date of Training Contract Commencement in the first record of an individual training contract

• on or after Date of Training Contract Commencement

• the same date as Date of Training Contract Completion where Training Contract Status Identifier is '04 - Completed'

• on or after Date of Training Contract Completion where Training Contract Status Identifier is '05 - Expired (Outcome Unknown)', '09 - Expired (Unsuccessful)'

• on or before the Date of Training Contract Completion where the Training Contract Status Identifier is '01 - Commenced', '02 - Recommenced', or '07 - Suspended'.

EMPLOYER IDENTIFIER This field must not be blank.

EMPLOYMENT ARRANGEMENT IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 2002 or later.

EXISTING WORKER FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 2002 or later.

FULL-TIME IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

NOMINAL DURATION This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 2002 or later.

Nominal Duration must be greater than 6 months if Full-time Identifier is '01 - Full-time'.

POSTCODE This field must not be blank. Postcode must be the postcode of the workplace where the client will be employed and not the 4-digit Australia Post postcode of a post office box address or a large volume receiver (LVR).

Postcode must be listed on the Australia Post postcode datafile as a 'Delivery Area'.


If Postcode is 'OSPC', State Identifier must be '99 - Other (Overseas but not an Australian Territory or Dependency)'.

QUALIFICATION/COURSE IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

Qualification/Course Identifier must match a qualification or code listed on the National Training Information Service.

SCHOOL LEVEL IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

School Level Identifier must be '99 - Not applicable' if At School Flag is 'N' in the Training Contract Transaction (APP00150) File.



School Level Identifier must be one of the following values

'08 Year 8 or below' '09 Year 9 or equivalent' '10 Year 10 or equivalent' '11 Year 11 or equivalent' '12 Year 12 or equivalent'

if At School Flag is 'Y' in the Training Contract Transaction (APP00150) File.

School Level Identifier must be higher than Highest School Level Completed Identifier for the same Client Identifier - Apprenticeships in the Client (APP00080) File.

SCHOOL-BASED FLAG This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 01 April 2004 or later.

In the first transaction record of an individual contract, if School-based Flag is 'Y' then At School Flag must be 'Y'.

STATE IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 July 2008 or later.


State Identifier must be '99 - Other (Overseas but not an Australian Territory or Dependency)' if Postcode is 'OSPC'.

STATISTICAL LOCAL AREA This field can be blank.

Statistical Local Area must be the statistical local area of the client's workplace.

TRAINING CONTRACT IDENTIFIER This field must not be blank.

Training Contract Identifier must not be '@@@@@@@@@@'.

Where Training Contract Identifier for a client changes, the superseded identifier must be recorded as Training Contract Identifier - Previous.

TRAINING CONTRACT IDENTIFIER - PREVIOUS This field must be blank only if the training contract identified by Training Contract Identifier is the first training contract undersigned by the client.

Training Contract Identifier - Previous must be different from Training Contract Identifier.



TRAINING CONTRACT STATUS IDENTIFIER This field must not be blank. A new transaction record may be created containing the same Training Contract Status Identifier as the previous record if a change in attributes of a single training contract has occurred while the Training Contract Status Identifier remained unchanged.

Training Contract Status Identifiers must be assigned to the same Training Contract Identifier as per the table below:

VALUE AND DESCRIPTION OF TRAINING CONTRACT STATUS

IDENTIFIER

VALUES ALLOWED AS A SUBSEQUENT TRAINING CONTRACT STATUS IDENTIFIER

FOR THE SAME TRAINING CONTRACT 01 - Active (Commenced) Can only be followed by

01 - Active (Commenced) 02 - Active (Recommenced) 03 - Withdrawn 04 - Completed 05 - Expired (Outcome Unknown) 06 - Cancelled 07 - Suspended 09 - Expired (Unsuccessful) 11 - Transferred

02 - Active (Recommenced) Can only be followed by 02 - Active (Recommenced) 03 - Withdrawn 04 - Completed 05 - Expired (Outcome Unknown) 06 - Cancelled 07 - Suspended 09 - Expired (Unsuccessful) 11 - Transferred

03 - Withdrawn Can only be followed by nil - last record of contract

04 - Completed Can only be followed by nil - last record of contract

05 - Expired (Outcome Unknown) Can only be followed by 02 - Active (Recommenced) 04 - Completed 07 - Suspended 09 - Expired (Unsuccessful)

06 - Cancelled Can only be followed by nil - last record of contract

07 - Suspended Can only be followed by 02 - Active (Recommenced) 03 - Withdrawn 04 - Completed 05 - Expired (Outcome Unknown) 06 - Cancelled 09 - Expired (Unsuccessful) 11 - Transferred

09 - Expired (Unsuccessful) Can only be followed by nil - last record of contract

11 - Transferred Can only be followed by nil - last record of contract

TRAINING ORGANISATION IDENTIFIER This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 2002 or later.


File specifications Employer (APP00160) File 34

Employer (APP00160) File

Definition The Employer (APP00160) File contains a record for each employer participating in a training contract.

Context The Employer (APP00160) File provides information about employers participating in training contracts.

Structure

FIELDS - EMPLOYER (APP00160) FILE POSITION LENGTH TYPE Employer Identifier 1 10 A Postcode [Postal] 11 4 A Employer Legal Name 15 100 A Employer Size 115 6 A Employer Type Identifier 121 2 N


File relationships For each unique Employer Identifier in the Employer (APP00160) File there must be at least one corresponding record in the Training Contract Transaction (APP00150) File.

Rules Each record in this file must be unique for Employer Identifier.

EMPLOYER IDENTIFIER This field must not be blank.

EMPLOYER LEGAL NAME This field must not be blank.

EMPLOYER SIZE This field must not be blank for every Client Identifier - Apprenticeships with a Date of Training Contract Commencement of 1 January 1999 or later.

EMPLOYER TYPE IDENTIFIER This field must not be blank.

POSTCODE This field must not be blank. Postcode in the Employer (APP00160) File must be the postcode of the postal address of the employer.

Postcode in the Employer (APP00160) File may differ from Postcode in the Training Contract Transaction (APP00150) File, where the postal address of the employer is not the apprentice's or trainee's place of training.

Changes and revisions


Changes and revisions Changes and revisions 37

Changes and revisions Changes and revisions for Release 6.0 (2008) The following are the changes and revisions made for the 2008 (Release 6.0) data collection to files in the AVETMISS Apprentice and Trainee Collection specifications.

File name changes

AVETMISS THE STANDARD FOR NEW APPRENTICESHIPS

RELEASE 5.0

AVETMISS APPRENTICE AND TRAINEE COLLECTION SPECIFICATIONS

RELEASE 6.0

Training Organisation - NAT00010 Submission to Managing Agent (APP00005) File

Client - NAT00080 Client (APP00080) File Client Prior Education Achievement - NAT00100 Prior Educational Achievement (APP00100) File

Training Contract Transaction - NAT00150 Training Contract Transaction (APP00150) File Employer- NAT00160 Employer (APP00160) File Qualification - NAT00170 Qualification (APP00030) File

Registered Training Organisation - NAT00190 Registered Training Organisation (APP00010) File

Submission to Managing Agent (APP00005) File STRUCTURE

Changed file record length for national collection from 386 to 446.

Deleted Training Organisation Short Name for the 2008 (Release 6.0) data collection

Introduced E-mail Address for the 2008 (Release 6.0) data collection, on position 367

Changed file position of Address First Line from 131 to 111

Changed file position of Address Second Line from 181 to 161

Changed file position of Address Postal - Suburb, Locality or Town from 231 to 211

Changed file position of Postcode from 281 to 261

Changed file position of State Identifier from 285 to 265

Changed file position of Contact Name from 287 to 267

Changed file position of Telephone Number from 347 to 327

Changed file position of Facsimile Number from 367 to 347

Renamed Training Organisation Identifier to Training Authority Identifier

Renamed Training Organisation Name to Training Authority Name

Renamed Address Suburb or Town or Locality to Address Postal - Suburb, Locality or Town

Renamed Postcode - Training Organisation to Postcode

Renamed State Identifier - Training Organisation to State Identifier

Renamed Phone Number to Telephone Number

RULES Changed rules for

Facsimile Number



Registered Training Organisation (APP00010) File STRUCTURE

Renamed Registered Training Organisation Identifier to Training Organisation Identifier

Renamed Registered Training Organisation Name to Training Organisation Name


Training Organisation Name

Qualification (APP00030) File STRUCTURE


Deleted National Qualification Code for the 2008 (Release 6.0) data collection

Deleted Qualification Category Identifier for the 2008 (Release 6.0) data collection

Changed file position of Qualification/Course Name from 22 to 11

Renamed Qualification Identifier to Qualification/Course Identifier

Renamed Title of Qualification to Qualification/Course Name


Qualification/Course Name

Client (APP00080) File STRUCTURE


Introduced State Identifier for the 2008 (Release 6.0) data collection, on position 152

Introduced Client Identifier - TYIMS for the 2008 (Release 6.0) data collection, on position 154

Introduced Statistical Local Area for the 2008 (Release 6.0) data collection, on position 163

Renamed Client Identifier to Client Identifier - Apprenticeships

Renamed Highest School Level Completed to Highest School Level Completed Identifier

Renamed Postcode - Residential to Postcode

Renamed Address Suburb or Town or Locality to Address Location - Suburb, Locality or Town

Renamed Language (spoken at home) Identifier to Main Language other than English spoken at Home Identifier

Renamed Country (of birth) Identifier to Country Identifier

Renamed At School to At School Flag


Highest School Level Completed Identifier Year Highest School Level Completed Date of Birth Postcode Address Location - Suburb, Locality or Town State Identifier



Prior Educational Achievement (APP00100) File STRUCTURE


Training Contract Transaction (APP00150) File STRUCTURE


Introduced ANZSCO Identifier (6-digit field) for the 2008 (Release 6.0) data collection, on position 159

Introduced ANZSIC Identifier for the 2008 (Release 6.0) data collection, on position 167

Introduced Statistical Local Area for the 2008 (Release 6.0) data collection, on position 171


Renamed Previous Training Contract Identifier to Training Contract Identifier - Previous

Renamed Training Contract Status Date of Effect to Date of Transaction

Renamed Training Contract Commencement Date to Date of Training Contract Commencement

Renamed Training Contract Completion Date to Date of Training Contract Completion

Renamed At School to At School Flag

Renamed School Level to School Level Identifier

Renamed Credit for Prior Training to Credit Flag

Renamed Type of Employment Arrangement to Employment Arrangement Identifier

Renamed Postcode - Workplace to Postcode

Renamed Address Suburb or Town or Locality to Address Location - Suburb, Locality or Town

Renamed Qualification Identifier to Qualification/Course Identifier

Renamed Registered Training Organisation Identifier to Training Organisation Identifier


Training Contract Identifier Training Contract Status Identifier Date of Training Contract Completion Postcode Address Location - Suburb, Locality or Town State Identifier

Employer (APP00160) File STRUCTURE


Deleted ANZSIC (industry type) Identifier for the 2008 (Release 6.0) data collection

Renamed Postcode - Employer to Postcode


Employer Legal Name



Changes and revisions for Release 6.0 administrative arrangement (2014) The following are the changes and revisions made for the 2014 (Release 6.0 administrative arrangement) data collection to files in the AVETMISS Apprentice and Trainee Collection specifications.

Training Contract Transaction (APP00150) File RULES

Changed rules for

ASCO identifier

avetmiss apprentice and trainee collection specifications

Documents