authorized signatory (as) information city of atlanta department of aviation security division...
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Authorized Signatory (AS) Authorized Signatory (AS) InformationInformation
City of AtlantaCity of AtlantaDepartment of AviationDepartment of Aviation
Security DivisionSecurity Division
““Security is Everybody’s Business”Security is Everybody’s Business”
Hartsfield-Jackson Atlanta International AirportHartsfield-Jackson Atlanta International Airport
Table of ContentsTable of Contents
Contact InformationContact Information…………………….……………………………………………………………………………….…………………………………………………………
Authorized Signatory DefinitionAuthorized Signatory Definition…………………………….........................................…………………………….........................................
Authorized Signatory RequirementsAuthorized Signatory Requirements..…………………………………………………...………………………………………………….
Authorized Signatory TrainingAuthorized Signatory Training.……………………………………………………………...……………………………………………………………..
Authorized Signatory ResponsibilitiesAuthorized Signatory Responsibilities.…………………………………………..…….…………………………………………..……
Audit/Billing/PaymentAudit/Billing/Payment…………………………….................................................................…………………………….................................................................
General InformationGeneral Information….……………………………………………………………………………….……………………………………………………………………………
Our WebsiteOur Website…………………………………………………………………………………………….…………………………………………………………………………………………….
Contact InformationContact Information………….…………………………………………………………………….………….…………………………………………………………………….
Pages 3-4Pages 3-4
Page 5Page 5
Pages 5-6Pages 5-6
Page 7Page 7
Pages 8-11Pages 8-11
Pages 12-13Pages 12-13
Pages 14-17Pages 14-17
Page 18Page 18
Page 19Page 19
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division - Contact InformationSecurity Division - Contact Information
Karen BrownKaren Brown – – Badge DepartmentBadge Department
Tel: 404-530-2315; FAX: 404-530-6839Tel: 404-530-2315; FAX: 404-530-6839
E-mail: E-mail: [email protected]
Jerry Edwards, Sr.Jerry Edwards, Sr. – – Fingerprinting DepartmentFingerprinting Department
Tel: 404-530-2310; FAX: 404-762-3759Tel: 404-530-2310; FAX: 404-762-3759
E-mail: E-mail: [email protected]
Keith JacksonKeith Jackson – – Access Control DepartmentAccess Control Department
Tel: 404-530-2318; FAX: 404-530-6839Tel: 404-530-2318; FAX: 404-530-6839
E-mail: E-mail: [email protected]
Compliance & EnforcementCompliance & Enforcement
Tel: 404-561-6416; FAX: 404-530-6839Tel: 404-561-6416; FAX: 404-530-6839
E-mail: E-mail: [email protected]
Contact us via email atContact us via email at
[email protected]@Atlanta-Airport.com
OrOr visit our H-JAIA website at visit our H-JAIA website at
www.Atlanta-Airport.com/www.Atlanta-Airport.com/Business/Security Business/Security
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division - Contact InformationSecurity Division - Contact Information
City of AtlantaCity of Atlanta
Department of Aviation – Security OfficeDepartment of Aviation – Security Office
P.O. BOX 20509P.O. BOX 20509
Atlanta, GA 30320-2509Atlanta, GA 30320-2509
Access all Security Office information through the Hartsfield-Jackson Access all Security Office information through the Hartsfield-Jackson Atlanta International Airport website at:Atlanta International Airport website at:
www.Atlanta-Airport.com/Business/Security
E-Mail us at…E-Mail us at…
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) DefinitionAuthorized Signatory (AS) Definition
““Authorized SignatoryAuthorized Signatory”” is the individual or designated is the individual or designated representative authorized to sponsor individuals and request airport representative authorized to sponsor individuals and request airport identification media on behalf of their agency.identification media on behalf of their agency.
Authorized Signatory (AS) RequirementsAuthorized Signatory (AS) Requirements
All first time primary and secondary AS must attend the initial All first time primary and secondary AS must attend the initial orientation training.orientation training.
• Wednesdays @ 2:00pm in the Security OfficeWednesdays @ 2:00pm in the Security Office
• Letter from the President/CEO/Owner/HR Director of the company Letter from the President/CEO/Owner/HR Director of the company appointing you as the primary and/or secondary ASappointing you as the primary and/or secondary AS
• Sponsorship LetterSponsorship Letter
• Insurance Certificate ($1 million or $10 million)Insurance Certificate ($1 million or $10 million)
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) RequirementsAuthorized Signatory (AS) Requirements continuedcontinued
Complete the 20-second survey and return to the Security Office (will Complete the 20-second survey and return to the Security Office (will be made available online).be made available online).
All AS must possess a SIDA or Non-SIDA badge.All AS must possess a SIDA or Non-SIDA badge.
All AS with a Non-SIDA badge must take the SIDA training at least All AS with a Non-SIDA badge must take the SIDA training at least one time.one time.
All AS (Primary and Secondary) must attend annual refresher All AS (Primary and Secondary) must attend annual refresher training.training.
Primary or secondary AS is responsible for completing the badge Primary or secondary AS is responsible for completing the badge audits and ensuring security services are paid accordingly.audits and ensuring security services are paid accordingly.
AS should be someone who can be devoted to the position full time.AS should be someone who can be devoted to the position full time.
We encourage companies with a large number of employees to have We encourage companies with a large number of employees to have a secondary AS.a secondary AS.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) TrainingAuthorized Signatory (AS) Training
Annual Annual MandatoryMandatory AS Training (Primary and Secondary). AS Training (Primary and Secondary).
• Interactive Computerized TrainingInteractive Computerized Training
• Must be completed by the last day of your birthday month (more Must be completed by the last day of your birthday month (more details to follow)details to follow)
Consequences if training not complete.Consequences if training not complete.
• No renewals or new badges will be processedNo renewals or new badges will be processed
• A new AS will have to be appointed by the agencyA new AS will have to be appointed by the agency
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) ResponsibilityAuthorized Signatory (AS) Responsibility
Badge request forms must be completed in its entirety.Badge request forms must be completed in its entirety.
AS must ensure the information completed by the individual on the AS must ensure the information completed by the individual on the Badge Request Form is accurate to your knowledge and complete Badge Request Form is accurate to your knowledge and complete your portion of the form prior to signing.your portion of the form prior to signing.
Employees must work for your company and receive a pay check Employees must work for your company and receive a pay check from your agency.from your agency.
AS must ensure the employee should have the proper AS must ensure the employee should have the proper identification/documentation when they arrive at the Security Office.identification/documentation when they arrive at the Security Office.
AS should review all documents that employees are submitting to AS should review all documents that employees are submitting to ensure to the best of your ability they are legitimate and required.ensure to the best of your ability they are legitimate and required.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) ResponsibilityAuthorized Signatory (AS) Responsibility continuedcontinued
Person(s) born abroad must bring documentation and a copy of Person(s) born abroad must bring documentation and a copy of that documentation to reflect their Alien Registration Number that documentation to reflect their Alien Registration Number and/or Passport Number.and/or Passport Number.
• System software upgrade in process and the copy may not be neededSystem software upgrade in process and the copy may not be needed
All copies must be legible (not the picture but words and All copies must be legible (not the picture but words and numbers).numbers).
We will no longer review paperwork at the front desk.We will no longer review paperwork at the front desk.
It is the AS responsibility to ensure individuals that come to our It is the AS responsibility to ensure individuals that come to our office with the correct paperwork.office with the correct paperwork.
Retain a copy of fingerprint clearance letters for renewals.Retain a copy of fingerprint clearance letters for renewals.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) ResponsibilityAuthorized Signatory (AS) Responsibility continuedcontinued
Those individuals with CHRC issues must come to speak with Those individuals with CHRC issues must come to speak with Jerry Edwards or designee during the time denoted in the letter.Jerry Edwards or designee during the time denoted in the letter.
• No phone calls pleaseNo phone calls please
• No appointments neededNo appointments needed
AS need to inform their employees of processing time for AS need to inform their employees of processing time for fingerprinting.fingerprinting.
• 2-4 days CHRC clearance2-4 days CHRC clearance
• 5-14 days STA clearance5-14 days STA clearance
Inform your staff what security services they are coming to our Inform your staff what security services they are coming to our office to receive (i.e. fingerprint, SIDA training, custom seal, badge office to receive (i.e. fingerprint, SIDA training, custom seal, badge upgrade) so they can articulate this information to the security staff.upgrade) so they can articulate this information to the security staff.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Authorized Signatory (AS) ResponsibilityAuthorized Signatory (AS) Responsibility continuedcontinued
Make sure employees know to receive a receipt for all security Make sure employees know to receive a receipt for all security services.services.
AS can not keep unused badges at your desk.AS can not keep unused badges at your desk.
Badges must be returned to our office within 48 hours.Badges must be returned to our office within 48 hours.
When you are aware that a badge is no longer in use or it has been When you are aware that a badge is no longer in use or it has been lost you must notify the security office immediately at lost you must notify the security office immediately at [email protected] so that we can deactivate the badge. so that we can deactivate the badge.
If there is a change in your contact information it is your responsibility If there is a change in your contact information it is your responsibility to inform the security office at to inform the security office at [email protected]
The best contact resource to receive information from us (i.e. memos, The best contact resource to receive information from us (i.e. memos, updates, etc.) would be an email address vs. fax.updates, etc.) would be an email address vs. fax.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Audit / Billing / PaymentAudit / Billing / Payment
The next audit; you will be responsible for submitting your badge The next audit; you will be responsible for submitting your badge report.report.
You must keep your badge report current at all times. You must keep your badge report current at all times.
If a badge hasn’t been returned, the badge will be changed to If a badge hasn’t been returned, the badge will be changed to audit response, and the company will be charged $200.00 for each audit response, and the company will be charged $200.00 for each non-returned badge.non-returned badge.
We do not list names on invoices.We do not list names on invoices.
It is your responsibility to keep account of your employees who It is your responsibility to keep account of your employees who received security services from our office.received security services from our office.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Audit / Billing / PaymentAudit / Billing / Payment continuedcontinued
Method of payment: Method of payment: Effective July 1Effective July 1stst, 2009, 2009 we will no longer we will no longer accept cash in the Security Officeaccept cash in the Security Office.
• Company checks, money orders, certified/bank checksCompany checks, money orders, certified/bank checks
• Advance payment Advance payment
• Billing (only those currently being billed and/or approved) Billing (only those currently being billed and/or approved)
Debit/Credit card option will be available within the next 30-60 Debit/Credit card option will be available within the next 30-60 days.days.
No badge/fingerprint/permit refunds.No badge/fingerprint/permit refunds.
We will correct our errors at no charge to your agency.We will correct our errors at no charge to your agency.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
General InformationGeneral Information
Badge Request Form/fingerprint date are only good for 30 days.Badge Request Form/fingerprint date are only good for 30 days.
You must be re-fingerprinted when upgrading from a Non-SIDA to You must be re-fingerprinted when upgrading from a Non-SIDA to a SIDA Badge.a SIDA Badge.
Security Manager/designee must approve the upgrade.Security Manager/designee must approve the upgrade.
If employee works for two or more companies he/or she must have If employee works for two or more companies he/or she must have a badge for each company.a badge for each company.
If you are applying for a federal badge you receive specific If you are applying for a federal badge you receive specific exemptions; however, if you are applying for a non federal badge exemptions; however, if you are applying for a non federal badge your federal exemption does not apply.your federal exemption does not apply.
Fingerprint form must be completed prior to coming to the office; Fingerprint form must be completed prior to coming to the office; Effective June 15Effective June 15thth, 2009,, 2009, we will no longer issue them in our office. we will no longer issue them in our office.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
General InformationGeneral Information continuedcontinued
AS should only inquire about fingerprint/STA results if they had not AS should only inquire about fingerprint/STA results if they had not heard from us within 14 days.heard from us within 14 days.
Fingerprints are required every two years only for those applicants Fingerprints are required every two years only for those applicants in need of a Custom Seal.in need of a Custom Seal.
SIDA training: no pre-sign up or appointments.SIDA training: no pre-sign up or appointments.
SIDA training will move to a temporary location starting August 3SIDA training will move to a temporary location starting August 3rdrd, , 2009 through February 2010.2009 through February 2010.
• Signs will be posted and a memo has been sent to you.Signs will be posted and a memo has been sent to you.
Inform employees of acceptable documentation/identification.Inform employees of acceptable documentation/identification.
The required documentation is required for renewals, upgrades, The required documentation is required for renewals, upgrades, changes, lost/stolen badges.changes, lost/stolen badges.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
General InformationGeneral Information continuedcontinued
Social Security card print out is not acceptable; must have Social Security card print out is not acceptable; must have original card.original card.
We will turn people away if they do not have the proper We will turn people away if they do not have the proper documentation and paperwork completed.documentation and paperwork completed.
Please do not have your employees call our office; it is the AS Please do not have your employees call our office; it is the AS responsibility to provide your staff with the necessary information.responsibility to provide your staff with the necessary information.
Please do not have your staff call our office in reference to Please do not have your staff call our office in reference to fingerprint results; it is the AS responsibility to follow up on fingerprint results; it is the AS responsibility to follow up on clearances.clearances.
Inform your employees there are no guests allowed in our office Inform your employees there are no guests allowed in our office (i.e. friends, family, and children).(i.e. friends, family, and children).
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
General InformationGeneral Information continuedcontinued
Effective June 1Effective June 1stst, 2009,, 2009, new customers born abroad must new customers born abroad must present the required document and have a copy to leave with the present the required document and have a copy to leave with the security staff to forward to TSA.security staff to forward to TSA.
Effective June 15Effective June 15thth, 2009,, 2009, you must use the Badge Request you must use the Badge Request Form revised date of 06/09.Form revised date of 06/09.
September 2009-April 2010 the Security Office will undergo September 2009-April 2010 the Security Office will undergo renovation. We ask for your patience during this time.renovation. We ask for your patience during this time.
Upon completion of the renovation, SIDA, Driver’s, Authorized Upon completion of the renovation, SIDA, Driver’s, Authorized Signatory, and Customer Service training will be held in the Signatory, and Customer Service training will be held in the security training room.security training room.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Our WebsiteOur Website
Security Office official website:Security Office official website:
www.Atlanta-Airport.com/Business/Security
You must get all of your forms and receive all your information You must get all of your forms and receive all your information from this website.from this website.
When downloading forms from the website, make sure all pages When downloading forms from the website, make sure all pages are printed.are printed.
Security Office will no longer have forms available to Security Office will no longer have forms available to disseminate to you.disseminate to you.
Customer service survey is available online and in the Security Customer service survey is available online and in the Security Office to be completed when services are renderedOffice to be completed when services are rendered.
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division - Contact InformationSecurity Division - Contact Information
Karen BrownKaren Brown – – Badge DepartmentBadge Department
Tel: 404-530-2315; FAX: 404-530-6839Tel: 404-530-2315; FAX: 404-530-6839
E-mail: E-mail: [email protected]
Jerry Edwards, Sr.Jerry Edwards, Sr. – – Fingerprinting DepartmentFingerprinting Department
Tel: 404-530-2310; FAX: 404-762-3759Tel: 404-530-2310; FAX: 404-762-3759
E-mail: E-mail: [email protected]
Keith JacksonKeith Jackson – – Access Control DepartmentAccess Control Department
Tel: 404-530-2318; FAX: 404-530-6839Tel: 404-530-2318; FAX: 404-530-6839
E-mail: [email protected]: [email protected]
Compliance & EnforcementCompliance & Enforcement
Tel: 404-561-6416; FAX: 404-530-6839Tel: 404-561-6416; FAX: 404-530-6839
E-mail: [email protected]: [email protected]
Contact us via email atContact us via email at
[email protected]@Atlanta-Airport.com
OrOr visit our H-JAIA website at visit our H-JAIA website at
www.Atlanta-Airport.com/www.Atlanta-Airport.com/Business/Security Business/Security
Security is Everybody’s BusinessSecurity is Everybody’s Business
Security Division – Authorized Signatory (AS)Security Division – Authorized Signatory (AS)
Questions???Questions???
If you have any additional questions or If you have any additional questions or concerns, please contact us at any time.concerns, please contact us at any time.
Thank You!Thank You!
City of AtlantaCity of AtlantaDepartment of AviationDepartment of Aviation
Security DivisionSecurity Division
And remember…And remember…
““Security is Everybody’s Business”Security is Everybody’s Business”
Hartsfield-Jackson Atlanta International AirportHartsfield-Jackson Atlanta International Airport