august 2013 nadia k. sampson kelsey morris katie conley megan cave
TRANSCRIPT
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SWIS 5.0 Preview
August 2013• Nadia K. Sampson• Kelsey Morris• Katie Conley• Megan Cave
Updates and Information for SWIS Facilitators
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Webinar Procedures
Click on the orange arrow to view your panel.Depending on the size of the webinar, questions may be asked by:
Speaking—if the group is smallRaising a hand—access this on your panelTyping a question or comment into the Chat box
During the webinar, polls may be given.At the end of the webinar, please complete the survey.
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Agenda
SWIS 5.0 PreviewApplication navigation and training information
SWIS ReadinessLicensing InformationPricing Model ChangesSupport Resources
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SWIS 5.0 Preview
Cohesive
Efficient
Innovative
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PBISApps Login
2 ways to login
applications on the
account
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SWIS 4.4 SWIS 5.0
Navigation Main Menu SWIS Dashboard and Icons
ReportsSelect one specific report and enter specific data parameters
• School Summary reports displayed on the SWIS Dashboard
• Multiple report tabs open at the same time• NEW—Day of Week Report• NEW—Grade Report• NEW—Motivation Report in the Student
Dashboard
Referral Labels
• Problem Behavioro Harassment/Bullyingo Defiance/Disrespect/
Insubordination/ Non-compliance
• Motivation• Administrative Decision
• Problem Behavior—can select more than one!o Harassment—enhanced ability to track!o Bullying—now separated!o Defiance/Insubordination/Non-complianceo Disrespect—now separated!
• Perceived Motivation• Action Taken—can select more than one!
o NEW—Action Pendingo NEW—Additional Attendance/Saturdayo NEW—Alternative Placement
SWIS 5.0 Preview—Recap
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SWIS 4.4 SWIS 5.0Data Drill-Down • Custom Report
• Custom GraphNEW—Data Drill-Down feature with savable reports
Person Management
• Add/Revise Staff• Display Staff Status• Merge Staff• Add/Revise Student• Display Student Status• Merge Student
NEW—Person Management feature which allows for managing all students, staff, & non-staff in one placeNEW—Person status is displayed and merging and revising is enhanced and easier
Seclusion/RestraintNot possible to identify the use of seclusion/restraint and not possible to track the use
NEW—Seclusion/Restraint can be identified and tracked
Ethnicity Report NEW—Risk Indices added for better data-based decision making around disproportionality
Weapons & Harassment
• Create Extra Info fields to track harassment and/or weapons use
NEW—Selecting Use/Possession of Weapons prompts for weapon typeNEW—Selecting Harassment prompts for harassment type
SWIS 5.0 Preview—Recap
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SWIS 5.0 Preview—Recap
Enhanced FeaturesCustom Fields
replaces Extra InfoWeapons and Harassment
Default to federal guidelines, but can be customizedFacilitators can change and refresh schools without logging outData Integrity will default to the current school yearAuto-prompt days suspended/expelledAuto-prompt enrollment and school days
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Upcoming Features
What to expect in the SWIS Suite of ApplicationsCICO-SWIS Goal Line ShiftCICO-SWIS Stand Alone—AugustISIS-SWIS Stand Alone—AugustIn-Application Help Desk
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SWIS 5.0 Facilitation Components
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Components of SWIS Facilitation
Readiness & Licensing
Swift at SWIS Training
Coaching and Follow-Up Support
Three-Month Review
Ongoing Communication
and Support
Annual SWIS Facilitator Boosters
Annual Readiness Checklists
Annual Updates and Renewal
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Reorganized to better align across applications and accommodate stand-alone subscriptions
DocumentationAllow schools up to three months to meet documentation requirements
this will require the facilitator to follow-up and verify later that the final requirements were met
Language for inclusion of non-school facilities (i.e., school/facility, educational facility)
Status Checks for Action PlanningNot in PlacePartialIn PlaceNext Check
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Readiness & Licensing
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Readiness & Licensing
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SWIS Readiness Requirement 3 The school/facility has an incident referral form and definitions for behaviors resulting in administrative-managed (major) vs. staff-managed (minor) incidents in place that is compatible with SWIS referral data entry.
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Readiness & Licensing
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Readiness & Licensing
More information and examples are available at www.pbisapps.org in the Resources section
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SWIS Readiness Requirement 4 Within three months of SWIS licensing, the school/facility is committed to having in place a clearly documented, predictable system for managing disruptive behavior (e.g. School-wide PBIS)
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Readiness & Licensing
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Readiness & Licensing
More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
Staff Managed are Minors Office Managed are MajorsMinors• Inappropriate Language• Physical Contact• Defiance/Insubordination/
Non-Compliance• Disrespect• Disruption• Dress Code• Technology Violation• Property Misuse• Tardy
Consequences are determined by staff
Majors• Abusive/Inappropriate
Language• Fighting• Physical Aggression• Defiance/Insubordination• Harassment/Intimidation• Inappropriate Display of
Affection• Vandalism/Property
Destruction• Lying/Cheating• Skipping• Technology Violation• Dress Code• Theft• Arson• Weapons• Tobacco• Alcohol/Drugs
Exam
ple
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Readiness & Licensing
More information and examples are available at www.pbisapps.org in the Resources section
General Process
Predictable System
&
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Readiness & Licensing
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Readiness & Licensing
One form to complete
Revamped for online completion
Space for electronic signatures
Revision to user section
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Readiness & Licensing
School Information FormAdministrator login All other users = SAMI
Billing InformationLeave blank if the school pays
License Agreement & Data SharingAdministrator signature
Facilitator InformationFacilitator signature
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Readiness & Licensing
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Readiness & Licensing
License AgreementThe person assigned the responsibility of signing legally-binding documents will sign the license agreement. In most schools this is the:• Administrator• Dean• Vice Principal• Superintendent.
Optional Data Sharing AgreementSchools opting to participate in sharing their data with state and district evaluators for research purposes will sign this agreement. This piece is not required in order to use the SWIS Suite.
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Readiness & Licensing
ApplicationsUse the drop-down to indicate which applications the school wants to access.
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Pricing Model—July 2013
1 Application 2 Applications 3 Applications
1-19 Schools $300 $400 $500
20-39 Schools $270(10% discount)
$360(10% discount)
$450(10% discount)
40+ Schools $240(20% discount)
$320(20% discount)
$400(20% discount)
ISIS-SWISCICO-SWISSWIS
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Readiness & Licensing
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Components of SWIS Facilitation
Readiness & Licensing
Swift at SWIS Training
Coaching and Follow-Up Support
Three-Month Review
Ongoing Communication
and Support
Annual SWIS Facilitator Boosters
Annual Readiness Checklists
Annual Updates and Renewal
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Plan your Swift at SWIS TrainingUse the Demo Account to demonstrate reportsUse your Facilitator Account to demonstrate data entry
Facilitator GuideIncludes an outlined training!
SWIS User’s ManualGreat resource during training sessions and for ongoing learning!
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Swift at SWIS Training
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After Swift at SWIS TrainingConduct a one week follow-up to check implementation and useAttend and coach the next three team meetingsSupport team leader and data analyst prior to meetings
The goal is to build capacity in them to come to the meetings prepared with data.
Remind schools/facilities to run data integrity check at least quarterly
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Coaching and Follow-Up Support
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After Three MonthsFollow up with the school/facility via:
SAMIPhoneEmail
Attend a team/staff meeting and offer coaching for using discipline data.Check documentation on readiness requirement 4
Ongoing Communication and SupportContinue to follow up with the school and check in via SAMI, phone, email, scheduled site visits, etc.Use SAMI to regularly view and monitor school accounts.
Support new schools with readiness, licensing, Swift at SWIS, and provide ongoing coaching.
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Three-Month Review Ongoing Communication and Support+
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Stay up-to-date and be informed so your schools can be, too!
PBISApps websiteTrainingsWebinarsResources
Pre/Post-Conference SessionsReview Facilitator Manual
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Annual SWIS Facilitator Boosters
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Annual Facilitator responsibilities include:Reviewing the status of schools’ SWIS readiness tasksUsing SAMI to update and modify school accounts as neededCompleting the annual license renewal processCompleting Swift at SWIS Training with new SWIS usersCompleting Swift at SWIS booster training as neededProviding ongoing coaching support for all schools
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Annual Readiness Checklists
Annual Updates and Renewal+
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SAMI for SWIS Facilitation
SAMI Training
This training will provide information for SWIS Facilitators in using their SAMI Account to better assist schools with the SWIS applications.
Wed., Aug. 14, 2013 8:00 AM – 9:00 AM PDT
Register at www.PBISApps.org
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Support and Resources
Portal Support SectionSearch FunctionCommunity ForumEmail the PBISApps TeamChat with us online
Encourage Facilitators to use the Portal communication features
New phone number1-855-455-8194
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Questions & Answers
When you leave the webinar, please complete the survey.
THANK YOU!