august 19, 2020 fiscal officer report officer report 20200819.pdfpaychex hr solution $ (20,000.00)...

Vanessa Niekamp Fiscal Officer

August 19, 2020

FISCAL OFFICER REPORT

Resolutions for consideration: 1. 2020-0819-06 Accepting the Rates and Amounts as set by the Budget

Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor

2. 2020-0819-07 Approve Purchase Orders

Request for Funding: With the retirement of Joniann Goldberg, the Fiscal Office will be resuming all responsibilities for maintaining records of the township. I have attached the new Position Description for the Fiscal Office Administrative Assistant which will include these additional duties.

I am requesting $26,000.00 of Goldberg’s budgeted compensation ($88,901.26), to be allotted toward the salary of Maartje Eagle. The additional funding will allow Eagle to move to full-time on August 31, 2020, when Goldberg retires.

By choosing to:

• not back-fill the front desk position; • utilizing a part-time Assistant Fiscal Officer, instead of a full-time one; • changing the Fiscal Office Administrative Assistant to full-time; • and the Fiscal Office not utilizing hours of a previous part-time Office Assistant; • the township is saving $132,487.37 annually:

Motion to attribute an additional $26,000.00 annually to the Fiscal Office for salaries, made by

____________________, second by ____________________. Motion passed/failed with a vote

of _____ to _____.

Tremblay 111,312.65$ Portier 23,773.46$ Goldberg 88,901.26$

Asst. Fiscal Officer (12,000.00)$ Admin. Asst. (26,000.00)$ Paychex HR Solution (20,000.00)$ Move Admin Asst to FT (26,000.00)$

139,987.37$

Vanessa Niekamp Fiscal Officer

Employee Handbook: I will have a first draft of the employee handbook from our Paychex assigned HR Professional, Julie Woodall, for your review by our next meeting. I will also send the draft to Ed Drobina and Mike Little at the same time.

If there are any specific changes you would like to see, from the current version to the new, please let me know.

Investment Accounts: I am consistently looking for ways to save the township money and increase the return on investments. I have asked the Redtree Investment Group to make a short presentation to you at the next meeting, as I will be asking for your approval to contract with them to handle our investments currently held at 5/3 Bank.

The Redtree Investment Group is a relationship-based firm focused on creating customized investment solutions specifically for public entities. The City of Pickerington, the Pickerington Local School District, and many other larger townships like our own, also invest with Redtree.

Credit Card Accounts: I am currently researching and comparing credit card rates with local banking institutions. I will be bringing you a request to contract with a different vendor once my analysis is complete.

Ratification of Bills: Motion to ratify the payment of bills from 08/05/2020 to 08/18/2020, made by

____________________, second by ____________________. Motion passed/failed with a vote

of _____ to _____.

#2020-0819-06

VIOLET TOWNSHIP BOARD OF TRUSTEES FAIRFIELD COUNTY, OHIO

RESOLUTION NO. 2020-0819-07

TO APPROVE PURCHASE ORDERS Whereas, it is the recommendation of the Violet Township Fiscal Officer that the open purchase orders of the Township be reviewed and restructured; and Whereas, certain moneys have previously been appropriated for in accordance with the FY2020 budget; and Whereas, pursuant to Ohio Revised Code Section 507.11(B)(1), no money belonging to the Township may be paid out, except upon an order signed by at least two of the township trustees, and countersigned by the township fiscal officer; and Whereas, the Township may not make any contract or give any order involving the expenditure of money unless there is attached thereto a certificate of the Fiscal Officer of the subdivision that the amount required to meet the obligation or, in the case of a continuing contract to be performed in whole or in part in an ensuing fiscal year, the amount required to meet the obligation in the fiscal year in which the contract is made, has been lawfully appropriated for such purpose and is in the treasury or in process of collection to the credit of an appropriate fund free from any previous encumbrances. Now therefore, be it resolved by the Board of Trustees of Violet Township, Fairfield County, Ohio, at least two-thirds of all members concurring: Section 1: That the purchase orders set forth below, are hereby approved, and the money identified in the specific purchase orders shall be deemed encumbered for the purpose set forth in the order:

FROM ACCOUNT PURPOSE AMOUNT 2031-330-360-0000 Install drainage pipe @

9700 Waterloo Eastern Rd. $15,000.00

2906-110-300-0000 CARES Act - Install HVAC ionization units

$19,260.00

2906-110-519-0000 CARES Act - Board meeting software for transparency (2 years)

$14,000.00

2031-330-323-0000 Asphalt $25,000.00 Section 2: The establishment of a purchase order for a particular expenditure shall not relieve the Board of the obligation of approving all contracts between Violet Township and outside vendors. Section 3: All obligations on behalf of the Township shall continue to be incurred only in accordance with Ohio Revised Code Section 507.11. Motion for adoption made by Trustee: ____________________________________. Seconded by Trustee: ____________________________________, this ____________ day of

________________________________, __________________. Roll call vote: YES: _____ NO: _____ ABSTENTIONS: _____ Violet Township Board of Trustees, ______________________________________________ Terry J. Dunlap, Sr., Trustee ______________________________________________ Darrin Monhollen, Trustee _______________________________________________ Melissa S. Wilde, Trustee This Resolution represents a complete and accurate statement as to the actions taken by the Board of Trustees. Attest: _______________________________________________ Vanessa Niekamp, Fiscal Officer

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POSITION DESCRIPTION

Job Title: Administrative Assistant Reports To: Fiscal Officer FLSA Status: Fulltime Non-Exempt Department: Fiscal Office Summary: Perform administrative and organizational support including various fiscal functions utilizing computer knowledge by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

1. Drafts meeting agendas to include attachments (resolutions, reports, plans, etc).

2. Attends meetings and prepares minutes for review.

3. Updates Township website.

4. Generates and mails invoices. Follows-up to ensure payment is received.

5. Processes and enters receipt and payment information into the Uniform Accounting Network (UAN).

6. Generates and reviews accounts payable/receivable reports for accuracy and

communicates with personnel to resolve discrepancies or verify unusual items.

7. Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.

8. Processes incoming and outgoing mail. Ensures postage meter maintains appropriate funds.

9. Composes, prepares, and proofreads correspondence, office memos and reports on computer; and maintains confidentiality when required.

10. Designs and implements forms for use within office by applying knowledge of software applications and updates as needed.

11. Maintains files in an organized and accessible manner which includes updating information, purging files on a regular basis, and creating new filing systems as needed per adopted record retention schedule.

12. Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.

13. Maintains an organized office calendar and schedules meetings and appointments as needed.

14. Maintains a Township inventory with the proper documentation and makes changes as needed. Orders office supplies and equipment as directed.

15. Assists in the processing of payroll on a bi-weekly basis.

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16. Performs other related duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Associate degree (A. A.) or equivalent from two-year college or technical school; with two to four years related experience and/or training; or equivalent combination of education and experience. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office XP, Microsoft Excel, Microsoft Word, and Microsoft Outlook. Certificates and Licenses: Valid Driver's License Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Purpose:

Type:

Vendor / Payee: Post Date:

Transaction Date:

Original Amount:

Status: 116-2020Payment Advice #:

Ohio Deferred Comp

Accounting Electronic Payment

Check Date 08/06/2020

Outstanding

08/06/2020

08/04/2020

$1,540.00

Detail

Quantity Units Invoice #Extended PriceUnit PriceDescription

108870904$1,540.00$1,540.001.00 Pay Check Date 08/06/2020

Type Account Code AmountDescriptionTransaction

DatePostDate Status

ChargeType

Distribution

O08/04/202008/06/2020 1000-110-132-0000 Salaries - Administrator's Staff $10.00CH Direct

O08/04/202008/06/2020 1000-120-139-0000 Other - Salaries - Administrator's Office $50.00CH Direct


O08/04/202008/06/2020 2031-330-190-0000 Other - Salaries $130.00CH Direct

O08/04/202008/06/2020 2111-220-190-0000 Other - Salaries $1,275.00CH Direct

$1,540.00

Purpose:

Type:


Transaction Date:

Original Amount:


PayChex


Check Date 08/06/2020, Check Date 08/06/2020, Check Date 08/06/2020

Outstanding

08/06/2020

08/04/2020

$1,508.50

Detail


2020080301F$789.19$789.191.00 Pay Check Date 08/06/2020

2020080301A$546.71$546.711.00 Pay Check Date 08/06/2020

2020080301T$172.60$172.601.00 Pay Check Date 08/06/2020

Payment Register Detail

VIOLET TOWNSHIP, FAIRFIELD COUNTY 8/18/2020 1:19:21 PM

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DatePostDate Status

ChargeType

Distribution

O08/04/202008/06/2020 1000-110-319-0000 Other - Professional and Technical Services $546.71CH BC 12-2020

O08/04/202008/06/2020 1000-110-319-0000 Other - Professional and Technical Services $172.60CH BC 12-2020

O08/04/202008/06/2020 2111-220-360-0000 Contracted Services $789.19CH BC 136-2020

$1,508.50

Purpose:

Type:


Transaction Date:

Original Amount:


PayChex


Trustees/FO Check 08/06/2020

Outstanding

08/06/2020

08/04/2020

$7,321.72

Detail


$7,321.72$7,321.721.00 Pay Trustees/FO Check 08/06/2020


DatePostDate Status

ChargeType

Distribution

O08/04/202008/06/2020 1000-110-111-0000 Salaries - Trustees $4,974.77CH Direct

O08/04/202008/06/2020 1000-110-121-0000 Salary - Township Fiscal Officer $2,228.13CH Direct

O08/04/202008/06/2020 1000-110-213-0000 Medicare $118.82CH Direct

$7,321.72

Purpose:

Type:


Transaction Date:

Original Amount:


PayChex


Fire Check 08/06/2020

Outstanding

08/06/2020

08/04/2020

$189,500.12



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Detail


$189,500.12$189,500.121.00 Pay Fire Check 08/06/2020


DatePostDate Status

ChargeType

Distribution


O08/04/202008/06/2020 2111-220-213-0000 Medicare $3,214.61CH Direct

$189,500.12

Purpose:

Type:


Transaction Date:

Original Amount:


PayChex


Admin Check 08/06/2020

Outstanding

08/06/2020

08/04/2020

$31,806.64

Detail


$31,806.64$31,806.641.00 Pay Admin Check 08/06/2020


DatePostDate Status

ChargeType

Distribution

O08/04/202008/06/2020 1000-110-131-0000 Salary - Administrator $4,532.11CH Direct

O08/04/202008/06/2020 1000-110-132-0000 Salaries - Administrator's Staff $2,034.20CH Direct


O08/04/202008/06/2020 1000-120-139-0000 Other - Salaries - Administrator's Office $3,210.90CH Direct






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$31,806.64

Purpose:

Type:


Transaction Date:

Original Amount:


Prudential



Outstanding

08/06/2020

08/05/2020

$6,515.00

Detail


200150558$6,515.00$6,515.001.00 Pay Check Date 08/06/2020


DatePostDate Status

ChargeType

Distribution


$6,515.00

Purpose:

Type:


Transaction Date:

Original Amount:


Prudential



Outstanding

08/17/2020

08/17/2020

$6,515.00

Detail


$6,515.00$6,515.001.00 Pay Check Date 08/20/2020



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DatePostDate Status

ChargeType

Distribution


$6,515.00

Purpose:

Type:


Transaction Date:

Original Amount:


Ohio Deferred Comp



Outstanding

08/17/2020

08/17/2020

$1,540.00

Detail


$1,540.00$1,540.001.00 Pay Check Date 08/20/2020


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 1000-110-132-0000 Salaries - Administrator's Staff $10.00CH Direct



O08/17/202008/17/2020 2031-330-190-0000 Other - Salaries $130.00CH Direct


$1,540.00

Purpose:

Type:


Transaction Date:

Original Amount:

Status: 64218Payment Advice #:

Terry Dunlap

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$3,119.43



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Detail


3773$3,119.43$3,119.431.00 Lot Outside furniture for the Wigwam


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-760-740-0000 Machinery, Equipment and Furniture $3,119.43AW PO 23-2020

$3,119.43

Purpose:

Type:


Transaction Date:

Original Amount:


Kroger-Columbus Customer Charges

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$86.84

Detail


$86.84$86.841.00 Purchase Cleaning Supplies


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 2906-220-400-0000 Supplies and Materials $86.84AW BC 175-2020

$86.84

Purpose:

Type:


Transaction Date:

Original Amount:


Amazon Capital Services

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$646.40

Detail



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Detail


11297000163340245$297.20$59.445.00 Each Thermometers

11297000163340245$17.46$17.461.00 Each Alcohol Hand Sanitizer

11297000163340245$331.74$17.4619.00 Each Alcohol Hand Sanitizer


DatePostDate Status

ChargeType

Distribution


$646.40

Purpose:

Type:


Transaction Date:

Original Amount:


Media Network of CentralOhio

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$1,420.30

Detail


4215150$362.20$362.201.00 Notice Public 06/02/2020

4216341$62.15$62.151.00 Notice Public 06/02/2020

4223310$132.10$132.101.00 Notice Public 06/15/2020

4247091$71.00$71.001.00 Notice Public 06/21/2020

4258036$171.30$171.301.00 Notice Pubic 06/29/2020

$621.55$621.551.00 Notice Prior May 2020


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-130-345-0000 Advertising $80.15AW PO 25-2020

O08/06/202008/06/2020 1000-130-345-0000 Advertising $1,340.15AW BC 53-2020



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$1,420.30

Purpose:

Type:


Transaction Date:

Original Amount:


B & C Communications

Accounting Warrant

Tornado siren repair Refugee and Forest Ln.

Outstanding

08/06/2020

08/06/2020

$11,060.00

Detail


$8,400.00$350.0024.00 Each 100 W Driver Replacement

$1,120.00$560.002.00 Each Aplifier IPS

$400.00$400.001.00 Shipping Freight

$1,140.00$1,140.001.00 Labor Install/Removal


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-120-323-0000 Repairs and Maintenance $11,060.00AW PO 24-2020

$11,060.00

Purpose:

Type:


Transaction Date:

Original Amount:


Burnham & Flowers Insurance Group

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$2,135.00

Detail


12768$2,135.00$2,135.001.00 Quarter HRA Admin Fees



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DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-110-229-0000 Other - Insurance Benefits $210.00AW BC 6-2020





O08/06/202008/06/2020 2111-220-229-0000 Other - Insurance Benefits $1,685.00AW BC 123-2020

$2,135.00

Purpose:

Type:


Transaction Date:

Original Amount:


Brosius, Johnson & Griggs, LLC

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$2,406.90

Detail


35272$2,406.90$2,406.901.00 Month 7/2020 - Professional Services


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-130-311-0000 Accounting and Legal Fees $2,406.90AW BC 51-2020

$2,406.90

Purpose:

Type:


Transaction Date:

Original Amount:


Talon Title Agency of Central Ohio, Inc.

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$150.00



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Purpose:

Type: Transaction Date:

Original Amount:

Accounting Warrant 08/06/2020

$150.00

Detail


$75.00$75.001.00 Each OH Lien Search

$75.00$75.001.00 Each OH Lien Search


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 1000-130-360-0000 Contracted Services $75.00AW BC 54-2020


$150.00

Purpose:

Type:


Transaction Date:

Original Amount:


Fairfield County Prosecuting Attorney's

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$1,250.00

Detail


$1,250.00$1,250.001.00 Month July 2020 - Legal Services


DatePostDate Status

ChargeType

Distribution


$1,250.00



Smoke Express

Outstanding

08/06/2020



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Purpose:

Type:


Transaction Date:

Original Amount:


Smoke Express

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$1,773.98

Detail


1809$1,773.98$1,773.981.00 Order Gravel


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 2031-330-420-0000 Operating Supplies $1,773.98AW BC 161-2020

$1,773.98

Purpose:

Type:


Transaction Date:

Original Amount:


Kleem, Inc.

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$848.59

Detail


84800$651.86$29.6322.00 Each No Truck Symbol Signs

84800$168.60$16.8610.00 Each No Thru Trucks

84800$28.13$28.131.00 Each Shipping & Handling Charge


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 2031-330-420-0000 Operating Supplies $848.59AW BC 161-2020

$848.59



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Purpose:

Type:


Transaction Date:

Original Amount:


Ohio Township Association

Accounting Warrant

Outstanding

08/06/2020

08/06/2020

$25.00

Detail


$25.00$25.001.00 Each OTA 2020 Federal Day Class


DatePostDate Status

ChargeType

Distribution

O08/06/202008/06/2020 2031-330-318-0000 Training Services $25.00AW BC 99-2020

$25.00

Purpose:

Type:


Transaction Date:

Original Amount:


Franklin Equipment Rental

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$400.00

Detail


1-1119261$400.00$400.001.00 Total Equipment Rental


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 2031-330-321-0000 Rents and Leases $400.00AW BC 101-2020

$400.00



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Purpose:

Type:


Transaction Date:

Original Amount:


Elan

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$2,527.13

Detail


$2,527.13$2,527.131.00 Month Credit Card


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 1000-110-319-0000 Other - Professional and Technical Services $561.62AW BC 12-2020

O08/10/202008/10/2020 1000-120-323-0000 Repairs and Maintenance $552.46AW BC 35-2020



C08/12/202008/12/2020 1000-110-319-0000 Other - Professional and Technical Services -$561.62NEG REAL BC 12-2020

C08/12/202008/12/2020 1000-110-345-0000 Advertising $294.98POS REAL BC 17-2020

C08/12/202008/12/2020 1000-110-519-0000 Other - Dues and Fees $563.51POS REAL BC 171-2020

C08/12/202008/12/2020 1000-120-323-0000 Repairs and Maintenance -$374.15NEG REAL BC 35-2020

C08/12/202008/12/2020 2111-220-323-0000 Repairs and Maintenance $293.90POS REAL BC 130-2020

C08/12/202008/12/2020 2111-220-330-0000 Travel and Meeting Expense $104.71POS REAL BC 131-2020

C08/12/202008/12/2020 2111-220-420-0000 Operating Supplies -$687.33NEG REAL BC 140-2020

C08/12/202008/12/2020 2111-220-510-0000 Dues and Fees $366.00POS REAL BC 141-2020

$2,527.13

Purpose:

Type:


Transaction Date:

Original Amount:


Amazon Capital Services

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$357.15



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Detail


1C96-M3MF-GFDR$42.92$42.921.00 Each Overhead Projection Markers

1V47-NFJM-GPWK$25.96$12.982.00 Each Label Tape

1JXM-MRFV-CM96$8.88$8.881.00 Each Printer Cable

1JXM-MRFV-CM96$9.99$9.991.00 Total Shipping

1NKX-N6C1-L1DT$134.80$13.4810.00 Each Carry Pouch for Full Respirator Masks

1RHC-GN9D-MFXP$134.60$13.4610.00 Each 3M Half Facepiece Reusable Respirator


DatePostDate Status

ChargeType

Distribution






$357.15

Purpose:

Type:


Transaction Date:

Original Amount:


Buckeye Power Sales Co., Inc.

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$6,445.00

Detail


PS60189$6,445.00$6,445.001.00 Each Station 592 Transfer Switch



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DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 4904-760-790-0000 Other - Capital Outlay $6,445.00AW BC 157-2020

$6,445.00

Purpose:

Type:


Transaction Date:

Original Amount:


Cintas Corp. #003

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$39.46

Detail


4058029299$39.46$39.461.00 Order Uniforms


DatePostDate Status

ChargeType

Distribution


$39.46

Purpose:

Type:


Transaction Date:

Original Amount:


DeLille Oxygen Co.

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$56.70

Detail


2425137$56.70$56.701.00 Order Cylinders



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DatePostDate Status

ChargeType

Distribution


$56.70

Purpose:

Type:


Transaction Date:

Original Amount:


Finley Fire Equipment

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$364.26

Detail


INV450786$159.90$53.303.00 Each Clear Rotoray Light Lens

INV450643$204.36$204.361.00 Each PRV Valve


DatePostDate Status

ChargeType

Distribution



$364.26

Purpose:

Type:


Transaction Date:

Original Amount:


Keytel Systems

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$1,433.44

Detail



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102115$511.68$255.842.00 Each Eaton Gigabit Network Card

102115$921.76$460.882.00 Each Eaton 5P Tower UPS


DatePostDate Status

ChargeType

Distribution


$1,433.44

Purpose:

Type:


Transaction Date:

Original Amount:


Kingy's Pizza Pub

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$280.00

Detail


$280.00$70.004.00 Each Bar Stool Height Chairs


DatePostDate Status

ChargeType

Distribution


$280.00

Purpose:

Type:


Transaction Date:

Original Amount:


KZF Design Inc.

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$43,669.85

Detail



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6898.00-1$43,669.85$43,669.851.00 Each Phase 1 Basic Services


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 4904-760-790-0000 Other - Capital Outlay $43,669.85AW PO 1-2020

$43,669.85

Purpose:

Type:


Transaction Date:

Original Amount:


Log Wear

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$413.00

Detail


5358$208.00$16.0013.00 Each Gildan SS T-shirt with Logo

5358$136.00$34.004.00 Each 5.11 Utility PT Short

5358$69.00$69.001.00 Each 5.11 Apex Short


DatePostDate Status

ChargeType

Distribution


$413.00

Purpose:

Type:


Transaction Date:

Original Amount:


Mac's Auto Parts Co.

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$369.24



UAN v2020.3

8/5/2020 to 8/18/2020

Page 18 of 43

Detail


$369.24$369.241.00 Order Repair Parts


DatePostDate Status

ChargeType

Distribution


$369.24

Purpose:

Type:


Transaction Date:

Original Amount:


Mount Carmel Occupational Health

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$5,620.00

Detail


57317-00$5,620.00$5,620.001.00 Total Medical Exams


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 2111-220-319-0000 Other - Professional and Technical Services $5,620.00AW BC 127-2020

$5,620.00

Purpose:

Type:


Transaction Date:

Original Amount:


Noregon System, Inc

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$400.00

Detail



UAN v2020.3

8/5/2020 to 8/18/2020

Page 19 of 43

Detail


INV00049119$400.00$400.001.00 Each Allison DOC Premium - Subscription Renewal


DatePostDate Status

ChargeType

Distribution


$400.00

Purpose:

Type:


Transaction Date:

Original Amount:


Christopher Redd

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$507.16

Detail


$507.16$507.161.00 Total Expenses During Rescue Tech School


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 2111-220-330-0000 Travel and Meeting Expense $507.16AW BC 131-2020

$507.16

Purpose:

Type:


Transaction Date:

Original Amount:


Safety Occupational Testing Services, LL

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$47.00

Detail



UAN v2020.3

8/5/2020 to 8/18/2020

Page 20 of 43

Detail


5915$47.00$47.001.00 Each Drug Test


DatePostDate Status

ChargeType

Distribution


$47.00

Purpose:

Type:


Transaction Date:

Original Amount:


Shri Ram Partnership, LLC

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$5,500.00

Detail


P4900-2365-0920RNT$2,750.00$2,750.001.00 Month Rent Per Lease - September 2020

P4900-2365-0920RNT$2,750.00$2,750.001.00 Month Rent Per Lease - October 2020


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 2111-220-321-0000 Rents and Leases $5,500.00AW BC 128-2020

$5,500.00

Purpose:

Type:


Transaction Date:

Original Amount:


SourceOne Supply

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$130.00



UAN v2020.3

8/5/2020 to 8/18/2020

Page 21 of 43

Detail


587980-2$130.00$130.001.00 Each Clorox Disinfectant Cleaner


DatePostDate Status

ChargeType

Distribution


$130.00

Purpose:

Type:


Transaction Date:

Original Amount:


Wernert Lawncare LLC

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$335.00

Detail


12600$80.00$80.001.00 Month Mowing - 21 Lockville Rd

12741$80.00$80.001.00 Month Mowing - 8700 Refugee Rd

12741$175.00$175.001.00 Application Fertilization & Weed Control


DatePostDate Status

ChargeType

Distribution



$335.00

Type:


Transaction Date:


Acorn Distributors, Inc.

Accounting Warrant

Outstanding

08/10/2020

08/10/2020



UAN v2020.3

8/5/2020 to 8/18/2020

Page 22 of 43

Purpose:

Type:


Transaction Date:

Original Amount:

Acorn Distributors, Inc.

Accounting Warrant

08/10/2020

08/10/2020

$512.42

Detail


2161624$512.42$512.421.00 Order Cleaning Supplies


DatePostDate Status

ChargeType

Distribution



$512.42

Purpose:

Type:


Transaction Date:

Original Amount:


Otis Elevator Company

Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$3,840.36

Detail


$3,840.36$3,840.361.00 Year Elevator Service 5/1/20 - 4/30/21


DatePostDate Status

ChargeType

Distribution

O08/10/202008/10/2020 2111-220-360-0000 Contracted Services $3,840.36AW BC 136-2020

$3,840.36




Outstanding

08/10/2020



UAN v2020.3

8/5/2020 to 8/18/2020

Page 23 of 43

Purpose:

Type:


Transaction Date:

Original Amount:



Accounting Warrant

Outstanding

08/10/2020

08/10/2020

$1,250.00

Detail


$1,250.00$1,250.001.00 Month Legal Services for June 2020


DatePostDate Status

ChargeType

Distribution


$1,250.00

Purpose:

Type:


Transaction Date:

Original Amount:


Cintas Corp. #003

Accounting Warrant

Outstanding

08/11/2020

08/11/2020

$305.85

Detail


$305.85$305.851.00 Month Uniform Cleaning Services - July 2020


DatePostDate Status

ChargeType

Distribution

O08/11/202008/11/2020 2031-330-290-0000 Other - Employee Fringe Benefits $305.85AW BC 97-2020

$305.85



Kenneth Berry

Outstanding

08/11/2020



UAN v2020.3

8/5/2020 to 8/18/2020

Page 24 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Kenneth Berry

Accounting Warrant

Outstanding

08/11/2020

08/11/2020

$12.40

Detail


200731$12.40$12.401.00 Month Deliveries thru 7/31/20


DatePostDate Status

ChargeType

Distribution


$12.40

Purpose:

Type:


Transaction Date:

Original Amount:


Police and Firemen's Insurance Association

Accounting Warrant

Outstanding

08/11/2020

08/11/2020

$636.68

Detail


$636.68$636.681.00 Month Insurance Premiums - thru 8/20


DatePostDate Status

ChargeType

Distribution

O08/11/202008/11/2020 2111-220-190-0000 Other - Salaries $636.68AW Direct

$636.68



Pitney Bowes

Outstanding

08/11/2020



UAN v2020.3

8/5/2020 to 8/18/2020

Page 25 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Pitney Bowes

Accounting Warrant

Outstanding

08/11/2020

08/11/2020

$3,000.00

Detail


$3,000.00$3,000.001.00 Total Postage for Mail Meter Machine


DatePostDate Status

ChargeType

Distribution

O08/11/202008/11/2020 1000-110-342-0000 Postage $3,000.00AW BC 14-2020

$3,000.00

Purpose:

Type:


Transaction Date:

Original Amount:


Target Business Services

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$702.52

Detail


40936$680.85$680.851.00 Order Tamperproof Labels

40936$21.67$21.671.00 Each Shipping


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 1000-110-410-0000 Office Supplies $351.26AW BC 24-2020


$702.52



UAN v2020.3

8/5/2020 to 8/18/2020

Page 26 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Office Mart

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$85.05

Detail


WO-201181311$85.05$85.051.00 Each Logitech Wireless Keyboard/Mouse


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 1000-110-410-0000 Office Supplies $85.05AW BC 24-2020

$85.05

Purpose:

Type:


Transaction Date:

Original Amount:


Keytel Systems

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$5,145.61

Detail


102128$3,552.62$1,776.312.00 Each Micosoft Surface Laptop 3

102128$1,592.99$1,592.991.00 Each Apple MacBook Air Notebook


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 2906-110-740-0000 Machinery, Equipment and Furniture $5,145.61AW PO 18-2020

$5,145.61



UAN v2020.3

8/5/2020 to 8/18/2020

Page 27 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Sedgwick

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$178.20

Detail


100668$178.20$178.201.00 Month FMLA Admin Services - August 2020


DatePostDate Status

ChargeType

Distribution



$178.20

Purpose:

Type:


Transaction Date:

Original Amount:


South Central Power

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$1,045.67

Detail


$1,045.67$1,045.671.00 Month Electric-Stemen Rd. Garage


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 2031-330-351-0000 Electricity $1,045.67AW BC 107-2020

$1,045.67



UAN v2020.3

8/5/2020 to 8/18/2020

Page 28 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


RAP Management LLC

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$2,588.58

Detail


VT081020$2,588.58$2,588.581.00 Order Commercial Surface-Ault Rd Project


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 2031-330-323-0000 Repairs and Maintenance $2,588.58AW BC 159-2020

$2,588.58

Purpose:

Type:


Transaction Date:

Original Amount:


Media Network of CentralOhio

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$208.80

Detail


3436275$208.80$208.801.00 Notice 4258136 Violet Twp Zone


DatePostDate Status

ChargeType

Distribution


$208.80



UAN v2020.3

8/5/2020 to 8/18/2020

Page 29 of 43



UAN v2020.3

8/5/2020 to 8/18/2020

Purpose:

Type:


Transaction Date:

Original Amount:


Jefferson Health Plan

Accounting Warrant

Outstanding

08/14/2020

08/14/2020

$521,849.43

Detail


OME2020-37425$133,178.18$133,178.181.00 Month Medical Insurance-August 2020

OME2020-336756$129,728.58$129,728.581.00 Month Medical Insurance-May 2020

OME2020-36938$126,484.85$126,484.851.00 Month Medical Insurance-June 2020

OME2020-37220$132,457.82$132,457.821.00 Month Medical Insurance-July 2020


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 1000-110-221-0000 Medical/Hospitalization $11,162.61AW BC 1-2020








O08/14/202008/14/2020 1000-130-221-0000 Medical/Hospitalization $720.36AW BC 44-2020







Page 30 of 43










$521,849.43

Purpose:

Type:


Transaction Date:

Original Amount:


Tracy Daniels

Reduction of Receipt Warrant

Refunding the inspection fee.

Outstanding

08/14/2020

08/14/2020

$85.00

Detail


$85.00$85.001.00 Refund Warrant


DatePostDate Status

ChargeType

Distribution

O08/14/202008/14/2020 1000-302-1515 Fees{Building Dept./Residential} $85.00RW

$85.00

Purpose:

Type:


Transaction Date:

Original Amount:


Bound Tree Medical, LLC

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$1,429.53



UAN v2020.3

8/5/2020 to 8/18/2020

Page 31 of 43

Purpose:

Type: Transaction Date:

Original Amount:

Accounting Warrant 08/17/2020

$1,429.53

Detail


83729152$870.36$870.361.00 Order Medical Supplies

83717250$559.17$559.171.00 Order Medical Supplies


DatePostDate Status

ChargeType

Distribution



$1,429.53

Purpose:

Type:


Transaction Date:

Original Amount:


Cintas Corp. #003

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$158.40

Detail


4058701038$118.94$118.941.00 Order Black Mats

4058701038$39.46$39.461.00 Order Uniforms


DatePostDate Status

ChargeType

Distribution



$158.40



UAN v2020.3

8/5/2020 to 8/18/2020

Page 32 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Columbia Gas of Ohio

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$37.49

Detail


$37.49$37.491.00 Month Gas-2365 Taylor Park Dr


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-220-350-0000 Utilities $37.49AW BC 135-2020

$37.49

Purpose:

Type:


Transaction Date:

Original Amount:


Cummins Bridgeway, LLC

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$12.74

Detail


T3-56849$7.30$3.652.00 Each Gasket, Hydraulic Pump

T3-56849$5.44$5.441.00 Total Shipping


DatePostDate Status

ChargeType

Distribution


$12.74



UAN v2020.3

8/5/2020 to 8/18/2020

Page 33 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Finley Fire Equipment

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$1,283.03

Detail


INV450304$820.36$820.361.00 Each R-592 Driver Seat Base

INV450304$26.92$26.921.00 Total Freight

INV451143$220.50$44.105.00 Each Underbody Lights


INV451134$34.80$17.402.00 Each E595 - Spanners

INV451134$49.55$49.551.00 Each Adjustable Hydrant Wrench


INV450915$82.91$82.911.00 Each E591 - Low Coolant Probe



DatePostDate Status

ChargeType

Distribution





$1,283.03

Purpose:

Type:


Transaction Date:

Original Amount:


Keytel Systems

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$1,695.48



UAN v2020.3

8/5/2020 to 8/18/2020

Page 34 of 43

Detail


102127$1,695.48$1,695.481.00 Each HP EliteDesk 800 G5 Desktop Computer


DatePostDate Status

ChargeType

Distribution


$1,695.48

Purpose:

Type:


Transaction Date:

Original Amount:


Kimball Midwest

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$370.18

Detail


8138770$370.18$370.181.00 Order Repair Supplies for Shop & Mech594


DatePostDate Status

ChargeType

Distribution


$370.18

Purpose:

Type:


Transaction Date:

Original Amount:


Log Wear

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$595.00

Detail



UAN v2020.3

8/5/2020 to 8/18/2020

Page 35 of 43

Detail


5365$34.00$34.001.00 Each 5.11 Utility PT Short

5365$160.00$80.002.00 Each 5.11 Apex Pant

5365$40.00$40.001.00 Each 5.11 Leather/Tactical Belt

5365$276.00$69.004.00 Each Rapid Response Polo

5365$85.00$85.001.00 Each Assaulters Tactical Belt


DatePostDate Status

ChargeType

Distribution


$595.00

Purpose:

Type:


Transaction Date:

Original Amount:


NAPA-Columbus, Oh

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$407.49

Detail


$407.49$407.491.00 Month Repair Parts-July 2020


DatePostDate Status

ChargeType

Distribution


$407.49



Ohio Police & Fire Pension Fund

Outstanding

08/17/2020



UAN v2020.3

8/5/2020 to 8/18/2020

Page 36 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Ohio Police & Fire Pension Fund

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$25.00

Detail


FTI-003215$25.00$25.001.00 Total Late Contribution


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-220-510-0000 Dues and Fees $25.00AW BC 141-2020

$25.00

Purpose:

Type:


Transaction Date:

Original Amount:


John Putnam

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$550.67

Detail


$550.67$550.671.00 Total Station Cleaning Supplies Reimbursed


DatePostDate Status

ChargeType

Distribution



$550.67



UAN v2020.3

8/5/2020 to 8/18/2020

Page 37 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


R1 Print Plus

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$210.00

Detail


206034$120.00$40.003.00 Each 18"x108" Banner

206034$80.00$40.002.00 Each 18"x108" Banner

206034$10.00$10.001.00 Total Shipping


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-220-349-0000 Other-Communications, Printing & Advertising $210.00AW BC 134-2020

$210.00

Purpose:

Type:


Transaction Date:

Original Amount:


SBH Medical Ltd

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$160.00

Detail


70566$160.00$16.0010.00 Each Ketamine HCI Inj.


DatePostDate Status

ChargeType

Distribution


$160.00



UAN v2020.3

8/5/2020 to 8/18/2020

Page 38 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


South Central Power

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$3,169.68

Detail


$3,169.68$3,169.681.00 Month Electric-21 Lockville Rd


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-220-350-0000 Utilities $3,169.68AW BC 135-2020

$3,169.68

Purpose:

Type:


Transaction Date:

Original Amount:


Stryker Sales Corp.

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$393.57

Detail


3103428$393.57$393.571.00 Each Knee Gatch Bolster Matrss


DatePostDate Status

ChargeType

Distribution


$393.57



UAN v2020.3

8/5/2020 to 8/18/2020

Page 39 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


SuperFleet Mastercard Program

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$371.45

Detail


$371.45$371.451.00 Month Fuel Charges-7/8/20-8/7/20


DatePostDate Status

ChargeType

Distribution


$371.45

Purpose:

Type:


Transaction Date:

Original Amount:


Jeff Wyler Chevrolet - Columbus

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$1,780.21

Detail


1002458$1,780.21$1,780.211.00 Total Auto Repair Services


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-760-750-0000 Motor Vehicles $1,780.21AW BC 145-2020

$1,780.21



UAN v2020.3

8/5/2020 to 8/18/2020

Page 40 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Pickerington Food Pantry

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$63.35

Detail


$63.35$63.351.00 Pay Period Payroll Donation


DatePostDate Status

ChargeType

Distribution


$63.35

Purpose:

Type:


Transaction Date:

Original Amount:


IAFF PAC

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$35.00

Detail


$35.00$35.001.00 Pay Period Pay Period 8/20/20


DatePostDate Status

ChargeType

Distribution


$35.00



UAN v2020.3

8/5/2020 to 8/18/2020

Page 41 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Local 3558 House Fund

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$37.00

Detail


$37.00$37.001.00 Pay Period Pay Period - 8/20/2020


DatePostDate Status

ChargeType

Distribution


$37.00

Purpose:

Type:


Transaction Date:

Original Amount:


OAPFF PAC

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$59.85

Detail


$59.85$59.851.00 Pay Period Pay Period 8/20/2020


DatePostDate Status

ChargeType

Distribution


$59.85



UAN v2020.3

8/5/2020 to 8/18/2020

Page 42 of 43

Purpose:

Type:


Transaction Date:

Original Amount:


Local 3558 Union Dues

Accounting Warrant

Outstanding

08/17/2020

08/17/2020

$2,189.43

Detail


$2,189.43$2,189.431.00 Pay Period Pay Period 8/6/2020


DatePostDate Status

ChargeType

Distribution

O08/17/202008/17/2020 2111-220-190-0000 Other - Salaries $2,189.43AW Direct

$2,189.43

Total Payments: $896,544.93



UAN v2020.3

8/5/2020 to 8/18/2020

Page 43 of 43

_____________________________________________________________ Vanessa Niekamp, Fiscal Officer

Motion to Ratify the Payment of Bills since the last meeting by: _______________________________________________________________

Second by: ___________________________________________ Motion: _____________________ Date: _________________________

_____________________________________________________________Terry Dunlap, Trustee

_____________________________________________________________Melissa Wilde, Trustee

_____________________________________________________________Darrin Monhollen, Trustee

August 19, 2020Resolutions for consideration:Request for Funding:Employee Handbook:Investment Accounts:Credit Card Accounts:Ratification of Bills:

august 19, 2020 fiscal officer report officer report 20200819.pdfpaychex hr solution $ (20,000.00)...

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