august 18, 2020 - laso.org · email [email protected] website twitter @solouisiana facebook...

Special Olympics Louisiana 46 Louis Prima Drive, Suite A, Covington, Louisiana 70433, USA Tel 1-800-345-6644 Fax 985-345-6649 Email [email protected] Website www.laso.org Twitter @SOLouisiana Facebook SpecialOlympicsLouisiana Created by Joseph P Kennedy Jr Foundation. Authorized and accredited by Special Olympics, Inc. for the benefit of persons with intellectual disabilities

August 18, 2020

Dear Athletes, Coaches, Unified Partners, Family Members,

Special Olympics Louisiana (SOLA) is excited to announce we are entering phase 1 of our return to play plan during the COVID-19 pandemic. We are happy to announce we will be resuming in-person programming for the first time since March! In this playbook, you will find all the resources needed to allow your local program to participate in phase 1 of our return to play plan. As we move forward, we will be able to allow larger group sizes and more activities, so stay tuned! Since this document is lengthy and contains new information, below is a summary of what is in this playbook and what is required from programs to participate.

- Approved Phase 1 Sports and Recreational Activities o Please review this document to decide which approved phase 1 activity your program will

participate in. Please remember, virtual programming is still encouraged as well. - Mitigation and Procedures

o Please review this document to learn protocol for proper preparation and implementation of activities during Phase 1

- Entering Phase 1 Checklist for Local Programs o Please review this document as it is a checklist of items you should review/complete before

beginning Phase 1. - Required COVID Code of Conduct Form

o All participants must complete this form prior to attending any practice/training. This includes anyone that will be on the field of play during practice/training. (athletes, unified partners, coaches, volunteers). Please use the automatic link on the Return to Play Guidelines on our website. We will get automatic responses of who completes this.

- Who is High Risk o Please review this document to see the criteria for who is considered high risk

- PPE Resources o Please review this document that lists places you may be able to purchase PPE supplies

- Required Screening and Tracking Template for Special Olympics Activities o Utilize this document for every practice/training. You must document each person who attends

these sessions. This includes anyone, including spectators. You must document with their contact information on this form. Coaches are required to keep a copy from every session.

- Training in a Safe Environment o Please review this document for tips on keeping the training environment safe

- Signage o Please print and utilize this signage at each practice/training

Once again we are so happy and excited to see everyone back on the playing field. Please feel free to contact our central office at 800-345-6644 if any questions arise.

Thanks,

Brock Banos Director of Programs Special Olympics Louisiana

http://www.laso.org/


Table of Contents Approved Phase 1 Sports and Recreational Activities……………………………………1

Mitigation and Procedures……………………………………………………………………………2-3

Entering Phase 1 Checklist for Local Programs………………………………………………4

Code of Conduct and Risk Assessment Form………………………………………………….5-6

Who is High Risk…………………………………………………………………………………………….7

PPE Resources……………………………………………………………………………………………….8

Screening and Tracking Template for Special Olympics Activities………………..…9-10

Training in a Safe Environment………………………………………………………………………11-14

Signage………………………………………………………………………………………………………….15-20



Approved Phase 1 Sports and Recreational Activities

***In-person groups of 10 people or less***

10 people include athletes, coaches, partners, volunteers (anyone on the playing field)

Sports

-Athletics (running events)

-Bocce (singles)

-Equestrian

-Fitness

-Flag Football (individual drills)

-Examples include 40 yard dash, shuttle run, route running, proper throwing mechanics, etc

-Golf

-Softball (individual drills)

-Examples include base running, batting off a tee, defensive technique, pitching technique, etc

-Swimming (individual events)

-Tennis (singles)

Recreational Activities

-Cornhole (Bean bag toss)

-Horseshoes

-Pickleball

***Virtual Activities are still encouraged during phase 1***



Mitigation and Procedures

Prepare o Have COVID screening protocol in place and coaches/staff/volunteers prepared to

implement prior to or upon arrival at event (see additional guidance on screening protocol

below).

o Ensure that the venue is disinfected or sanitized, especially bathrooms.

o Highly recommend use of outdoor, well-ventilated facilities. Where possible instruct

participants to use single entry point (to allow for screening process) and separate exit.

o No shared supplies such as towels and water/beverage bottles).

o Minimize shared equipment. Equipment should never be used by one participant and then

another without disinfection between uses. If equipment is to be used by multiple people

during the activity, prepare a cleaning protocol and supplies to disinfect equipment between

uses.

o Remind participants to bring PPE and, if used, their own water bottle, towel, and

equipment. Have facemasks/PPE available for those who are unable to bring.

o Have reminders/signage posted that reinforces appropriate use of PPE relevant to the

activity, hygiene and physical distancing.

o Have hand sanitizer or handwashing facilities available at venue.

o Know how to communicate potential cases to the local health authorities for testing and to

Special Olympics Louisiana (within privacy laws).

o Remind participants that during transport to activities, it is recommended that participants

should wear a mask if on public transport, such as a bus, trolley, subway or if carpooling

which includes someone not living with them.

Activity

o On arrival, conduct screening for ALL PARTICIPANTS (see screening in resources). All

participants with symptoms, a history of recent (last 14 days) COVID exposure, or

temperature >100.4F/37.8C must not proceed to the activity



o Continue to provide a safe participation option

for those who are at high risk and thus unable to participate in person (e.g.

virtual/training at home).

o Activities must comply with distancing guidelines at all times.

o No activities that involve direct or indirect contact (e.g., through a ball in the

hand) can occur. Consider spacing for drills, etc. using visual guides such as tape,

chalk, cones, etc.

o Maintain physical distancing and avoid close contact (e.g. high fives, hugs,

huddles) during and after activity

o Wear facemasks throughout the activity including upon arrival and departure

o Coaches and volunteers should minimize changes in personnel---groups should stay

together and not change.

o Program staff must provide reminders to participants on standard infection prevention

measures (e.g. frequent handwashing, avoid touching face, cover mouth when

sneezing/coughing, etc.) at the start and throughout event.

o No spectators should be allowed to congregate on the sidelines of activities. Individuals

providing transportation for participants should remain in vehicles until sessions are

over. If participants need assistance, caregivers may remain provided they also maintain

distancing, hygiene and use PPE, including masks.

o Maintain a list of all participants with contact details. This will allow for contact tracing

should a participant be later diagnosed as having COVID-19 during the activity.



Entering Phase 1 Checklist for Local Programs

Code of Conduct signed by all participants (athletes, coaches, unified partners, family,

caregivers, etc.) Code of Conduct can also be completed online via laso.org. A participant is

defined as anyone who attends the location where an in-person practice/gathering happens.

Review the “Who is High Risk Form”

Review document of Phase 1 Sports and Recreational Activities

Utilize and complete the Tracking Template at each practice. Local programs must keep a copy

of each template from each practice/gathering.

Utilize the Screening Protocol form at each practice/gathering

Print and utilize provided signage from SOLA at each practice as reminders for safety

Review PPE resources and procedures.

Recommended to review COVID-19 training and quiz

***All above documents can be found on SOLA website within the Return to Play section***


COVID-19 Participant Code of Conduct and Risk Assessment Form

I understand I could get Coronavirus through sports, training, competition and/or any group activity at Special Olympics. I am choosing to participate in sports, competition and/or other Special Olympics activities at my own risk. During the time these precautions are needed, I agree to the following to help keep me and my fellow participants safe:

If I have COVID-19 symptoms, I will stay at home and NOT go to any activities until 7

days after all of my symptoms are over. If I am exposed to COVID-19 and have no

symptoms, I can return 14 days after exposure.

Special Olympics gave me education on Special Olympics rules for COVID-19 and who is

at high-risk.

I know that if I have a high-risk condition, I have more risk that I could get sick or die

from COVID-19. If I have a high-risk condition, I should not go to Special Olympics

events in person, until there is little or no Coronavirus in my community,

I know that before or when I get to a Special Olympics activity, they will ask me some

questions about symptoms and exposure to COVID-19. They may also take my

temperature. I will answer truthfully and participate fully.

I will keep at least 6 ft/2m from all participants at all times.

I will wear a mask at all times while at Special Olympics activities. I may not have to wear

it during active exercise.

I will wash my hands for 20 seconds or use hand sanitizer before any activities. I will

wash my hands any time I sneeze, cough, go to the bathroom or get my hands dirty.

I will avoid touching my face. I will cover my mouth when I cough or sneeze and

immediately wash my hands after.

I will not share drinking bottles or towels with other people.

I will only share equipment when instructed to. If equipment must be shared, I will only

touch the equipment if it is disinfected first.

If I get or have had COVID, I will not go to any in-person Special Olympics events until 7

days after my symptoms end. I will go to my doctor and get written clearance before

returning to any sport or fitness activities.

I understand that if I do not follow all of these rules, I may not be allowed to participate

in Special Olympics activities during this time.

COVID-19 Participant Code of Conduct and Risk Assessment Form

I HAVE READ ALL OF THIS AGREEMENT OR HAVE HAD IT READ TO

ME AND AGREE TO FOLLOW THESE ACTIONS.

PARTICIPANT FULL NAME: _____________________________________________________

Phone: __________________________ Email: _____________________________

Circle one: Athlete Unified Partner Coach/Volunteer Family/Caregiver Staff

PARTICIPANT SIGNATURE (required for adult (age 18+) participants, including adult

athlete with capacity to sign documents)

By signing this, I acknowledge that I have completely read and fully understand the

information in this form.

Signature: __________________________ Date: __________

PARENT/GUARDIAN SIGNATURE (required for participant who is a minor (younger than

age 18) or lacks capacity to sign documents)

I am a parent or guardian of the athlete/participant named above. I have read and

understand this form and have explained the contents to the participant as appropriate.

By signing, I agree to this form on my own behalf and on behalf of the participant.

Parent/Guardian Signature: ____________________________ Date: __________

Printed Name: ________________________

Relationship: __________________________

Fact Sheet on Who is at Higher Risk from COVID-19

Subject to Change Version: 7-2-2020

Who is at higher risk of COVID-19? COVID-19 is a new disease and information is changing on who is more likely to get COVID-19 and who is will have more complications. Based on currently available information and clinical expertise, people with intellectual and developmental disabilities may be at higher risk of severe illness resulting in death from COVID-19.

Current clinical guidance and information from the U.S. Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) lists those at high-risk for severe illness from COVID-19 as:

• People 65 years and older. Risk increases with age.• People who live in a nursing home or licensed long-term care facilities

Regardless of age, individuals with underlying conditions, such as the following, are or maybe at increased risk of severe illness from COVID-19:

People with chronic lung disease, chronic obstructive pulmonary disease or moderate tosevere asthma

People who have serious heart conditions (including heart failure, coronary artery disease,congenital heart disease, cardiomyopathy, hypertension)

People who are immunocompromisedo Many conditions can cause a person to be immunocompromised, including cancer

treatment, smoking, bone marrow or organ transplantation, immune deficiencies,poorly controlled HIV or AIDS, and prolonged use of corticosteroids and otherimmune weakening medications

People with obesity (body mass index [BMI] of 30 or higher). To calculate BMI, refer to:o https://www.cdc.gov/healthyweight/assessing/bmi/adult_bmi/english_bmi_calculato

r/bmi_calculator.html People with diabetes (Type 1 and 2) People with chronic kidney disease People with liver disease People with dementia

The list may change as evidence is learned. Please review the latest list of conditions that put individuals at increased risk available at the CDC website (https://bit.ly/2VEJcSK)

If you are at a high risk, you may be putting yourself at risk when you return to activities with Special Olympics. But, you may also put your family and your teammates at risk. If you have these conditions, you should not return to Special Olympics in person activities until Phase 3.

If you have been diagnosed with COVID-19, you should consult with a healthcare professional for written medical clearance before returning to Special Olympics in person activities as serious cardiac, respiratory, and neurological issues may develop as a result of COVID-19.

https://www.cdc.gov/healthyweight/assessing/bmi/adult_bmi/english_bmi_calculator/bmi_calculator.html


https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-with-medical-conditions.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fneed-extra-precautions%2Fgroups-at-higher-risk.html

https://bit.ly/2VEJcSK

1

Fact Sheet on Who is at Higher Risk from COVID-19

Subject to Change Version: 7-2-2020

Who is at higher risk of COVID-19? COVID-19 is a new disease and information is changing on who is more likely to get COVID-19 and who is will have more complications. Based on currently available information and clinical expertise, people with intellectual and developmental disabilities may be at higher risk of severe illness resulting in death from COVID-19.

Current clinical guidance and information from the U.S. Centers for Disease Control and Prevention (CDC) and World Health Organization (WHO) lists those at high-risk for severe illness from COVID-19 as:

• People 65 years and older. Risk increases with age. • People who live in a nursing home or licensed long-term care facilities

Regardless of age, individuals with underlying conditions, such as the following, are or maybe at increased risk of severe illness from COVID-19:

People with chronic lung disease, chronic obstructive pulmonary disease or moderate to severe asthma

People who have serious heart conditions (including heart failure, coronary artery disease, congenital heart disease, cardiomyopathy, hypertension)

People who are immunocompromised o Many conditions can cause a person to be immunocompromised, including cancer

treatment, smoking, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and other immune weakening medications

People with obesity (body mass index [BMI] of 30 or higher). To calculate BMI, refer to: o https://www.cdc.gov/healthyweight/assessing/bmi/adult_bmi/english_bmi_calcul

ator/bmi_calculator.html People with diabetes (Type 1 and 2) People with chronic kidney disease People with liver disease People with dementia

The list may change as evidence is learned. Please review the latest list of conditions that put individuals at increased risk available at the CDC website (https://bit.ly/2VEJcSK) If you are at a high risk, you may be putting yourself at risk when you return to activities with Special Olympics. But, you may also put your family and your teammates at risk. If you have these conditions, you should not return to Special Olympics in person activities until Phase 3. If you have been diagnosed with COVID-19, you should consult with a healthcare professional for written medical clearance before returning to Special Olympics in person activities as serious cardiac, respiratory, and neurological issues may develop as a result of COVID-19.



https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-with-medical-conditions.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fneed-extra-precautions%2Fgroups-at-higher-risk.html

https://bit.ly/2VEJcSK


PPE Resources

You can find PPE resources at the following:

ihealthlabs.com

kennyproducts.com

amazon.com

Walmart

Walgreens

CVS Pharmacy

Lowe’s

Home Depot

Target PPE includes items such as masks, gloves, hand sanitizers, cleaning spray, etc.


Screening and Tracking Template for

Special Olympics Activities Version: June 25, 2020

This template is provided as a way to screen and track participants during Special Olympics Events. If staff/volunteer/

coach have access to tablets or wifi, this could also be converted to a web form that is completed online by staff/volunteer/

coach at the practice/event.

REMINDERS:

All participants to be reminded that they MUST stay home, if they are sick or showing signs and symptoms of COVID-19 or have been exposed to

someone who has had COVID-19. They should be encouraged to contact their healthcare provider if they are feeling unwell.

Before the start of any Special Olympics event/practice/training/competition (during Phases 1 and 2), a screening of all participants must be

conducted to assess if anyone is showing signs or symptoms of COVID-19. All participants at an event, training, or practice, must be

documented in case someone in attendance is diagnosed with COVID-19 and contract tracing is needed.

SCREENING PROTOCOL:

1. Must set-up a space for screening that maintains physical distance (6ft/2m) during screening. 2. Must ask the following questions (reinforced through visuals and verbally, such as a poster/paper with icons):

a. In the last 14 days, have you had contact with someone who has been sick with COVID-19? b. Have you had a fever in the last week (temperature of 100.4°F/37.8°C or higher)? c. Do you have a cough and/or difficulty breathing? d. Do you have any other signs or symptoms of COVID-19 (fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat,

congestion or runny nose, nausea or vomiting, diarrhea)?

3. Should conduct onsite measurement of temperature using thermometer (preferred non-touch thermal scanning thermometer if possible). Fever equals temperature of 100.4°F/37.8°C or higher. If high, may re-test after 5 minutes to ensure temperature is accurate.

4. Must record all names, results and contact information and keep in case needed for contact tracing or reporting (Template available in

supplemental materials). a. If yes to any questions, participants MUST be isolated from the group (at minimum, kept 2m/6ft apart from others and with mask on), be

sent home, and instructed to contact their healthcare provider for evaluation. b. Participants who are found to have COVID-19 symptoms must wait 7 days after symptoms resolve to return to activity OR must provide

written proof of physician clearance to Special Olympics to return earlier.

c. Participants who test positive for/have COVID-19 must provide written medical clearance before returning to sport and fitness

activities.

Throughout the event/practice/training/competition remind participants of infection prevention protocols (e.g. facemasks, physical distancing, hygiene, and disinfection/sanitation). Sample signage and reminders available.

Name of Event: ______________________________________Date of Event/Practice: ___________________ Location: ________________________________

Participant First and Last Name Participant Type (Athlete, Unified Partner, Coach, Volunteer, Staff)

Contact Information Code of Conduct Signed

Screened? (Yes/No)

Sign or Symptoms of COVID-19? (Yes/No)

august 18, 2020 - laso.org · email [email protected] website twitter @solouisiana facebook...

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