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Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University of Maryland Libraries Steven Villereal, University of Virginia Library

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Page 1: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

Audiovisual Alacrity:Managing Timely Access to Audiovisual CollectionsSiobhan Hagan, University of Baltimore, Langsdale LibraryRobin C. Pike, University of Maryland LibrariesSteven Villereal, University of Virginia Library

Page 2: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Photo by Robin Pike

Page 3: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Photo by Robin Pike

Page 4: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014 Flickr @garry

Degralescence Attacks the Kingdom of Media

Slide courtesy Mike Casey

Page 5: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

Audiovisual Alacrity:Managing Timely Access to Audiovisual CollectionsSiobhan Hagan, University of Baltimore, Langsdale LibraryRobin C. Pike, University of Maryland LibrariesSteven Villereal, University of Virginia Library

Page 6: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SIOBHAN HAGANAUDIOVISUAL ARCHIVIST

#UBALT

D-I-G-I-T-I-Z-E! WHAT DOES THAT SPELL?

ACCESS?

Page 7: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 8: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 9: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 10: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 11: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 12: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

WHAT FORMAT DO YOU HAVE?

Page 13: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 14: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 15: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 16: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 17: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 18: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 19: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

VENDOR

Page 20: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 21: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 22: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 23: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 24: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

Thank you!

[email protected]@AV_DiscoTech

mailto:[email protected]
Page 25: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

Managing Production and Access of Digital CollectionsRobin C. Pike, University of Maryland [email protected], Washington, DC, August 16, 2014

Page 26: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

History of Digital Projects Early 2000s

2005: Office of Digital Collections and Research

2009: Digital Collections

http://hdl.handle.net/1903.1/1978

http://hdl.handle.net/1903.1/1978
http://hdl.handle.net/1903.1/1978
Page 27: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

History of A/V Digitization Films@UM (900)

Football Films (775)

The Jim Henson Works (70)

Ad hoc

Little mass digitization

http://hdl.handle.net/1903.1/10277

http://hdl.handle.net/1903.1/10277
http://hdl.handle.net/1903.1/10277
Page 28: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Digital Conversion andMedia Reformatting (DCMR)Establish:

February 2012 Strategic priorities and initiatives Policies and procedures Programmatic approach across libraries Sustainable resources

Page 29: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Planning, People, Policies & ProceduresStrategic Planning

Stakeholder Meetings

Short- and Long-term Plans Staggered implementation of growing/new

services Space and facilities redesign New FTE, new students

Page 30: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Capacity Planning Business case model for

in-house capacity Expertise Equipment costs Preservation issues

Formats: ¼” open reel tapes recorded

at 15, 7 ½, or 3 ¾ ips ADAT Cassettes CDs Digital Audio Tape (DAT) Grooved discs (not acetate or

lacquer) Minidisc DVCAM/MiniDV VHS/S-VHS (Standard and

Long-play) Betacam/BetacamSP

Page 31: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

StaffingDigital Librarian

Media Digitization Librarian (two-year contract)

100 student hours (digitization and quality assurance)

Collaboration: Collection departments Preservation and Conservation Metadata Services Creative metadata creation

Page 32: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Using StatisticsWhat we collect

Rate of digitization

Cost of digitization

Digital storage

http://dssumd.wordpress.com/2014/03/13/project-planning-rate-of-digitization/

Page 33: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Planning Projects: FY15

Page 34: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Planning Projects: FY16

Page 35: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Workflows

Page 36: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Show Me the Money!

Page 37: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Vendor Relationships

Page 38: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

What’s Next?Audio indexing and transcription tools and

services

Funding, grants

Partnerships

DCMR Blogging: http://dssumd.wordpress.com/category/digital-conversion-and-media-reformatting/

http://dssumd.wordpress.com/category/digital-conversion-and-media-reformatting/
http://dssumd.wordpress.com/category/digital-conversion-and-media-reformatting/
Page 39: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Contact InformationRobin C. Pike

Manager, Digital Conversion and Media Reformatting

[email protected]

@AVArchivist

http://hdl.handle.net/1903.1/1910

mailto:[email protected]
http://hdl.handle.net/1903.1/1910
http://hdl.handle.net/1903.1/1910
Page 40: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

Steven VillerealAudiovisual ConservatorPreservation Services Dept.@villereal

AUDIOVISUAL PRESERVATION at

Page 41: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 42: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

~2010 AVPRES STATE OF PLAY

–Preservation Services owned almost no audiovisual equipment

–Little useful metadata for rare & unique audiovisual holdings

–No specialized staff to oversee reformatting by vendors

Page 43: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

PLUGGABLE GAPS?

Page 44: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 45: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 46: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 47: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 48: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

“Many analog audio recordings must be digitized within the next 15 to 20 years — before sound carrier degradation and the challenges of acquiring and maintaining playback equipment make the success of these efforts too expensive or unattainable.”

– Library of Congress National Recording Preservation Plan

Page 49: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 50: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SCALING UP?

Page 51: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 52: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 53: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

</rant>

Page 54: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 55: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University
Page 56: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

THNX! [email protected]

Page 57: Audiovisual Alacrity: Managing Timely Access to Audiovisual Collections Siobhan Hagan, University of Baltimore, Langsdale Library Robin C. Pike, University

SAA Session 707, August 16, 2014

Contact InformationSiobhan Hagan

[email protected]

Robin C. Pike [email protected]

Steven Villereal [email protected]

mailto:[email protected]

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