attachment#sl- agendas/2003/01-07... · 2016. 1. 11. · lee county board of county commissioners...

Lee County Board Of County Commissioners Agenda Item Summary Blue Sheet No. 20021398

1. REOUESTED MOTION:

ACTION REOUESTED: Approve the award of Project #EXO30165, the purchase of one (1) new New Holland TSl 10 tractor with a 2 1’ Alamo Machete boom mower attachment for the Lee County Department of Transportation (DOT), from Alamo Industrial, at the prices given in Florida State Contract # 765-900-02-l -total contract price: $79,5 16.92.

WHY ACTION IS NECESSARY: Section 11.0.3.1 of the Lee County Purchasing and Payment Procedures Manual exempts “the purchase of equipment that has gone through the Administrative Code Procedure, such as State Contracts or Federal General Services Administration Schedules, providing the purchase, rental, or lease amount does not exceed $50,000.00”. As this expenditure will exceed $50,000.00, Board approval is required.

WHAT ACTION ACCOMPLISHES: Th’ IS new equipment will provide Lee County DOT with the ability to mow canals and clean ditch banks on right-of-ways. It replaces equipment that has met Fleet Management’s replacement criteria requirements.

2. DEPARTMENTAL CATEGORY: 3. ~MEETING DATE: COMMISSION DISTRICT #

o/- 074053 4. AGENDA: _5,~REOUIREMENT/PURPQSE: 6. REQUESTOR OF~INF

(Sp4jJ

k- ADMINISTR

PUBLIC __ WALKON

TIME REQUIRED: 7. BACKGROUND:

CODE OTHER BY: Scott Gilbertson, P.E., Director

--BACKGROUND BEGINS ON PAGE TWO--

APPROVED

DEFERRED

I . --BACKGROUND CONTINUED FROM PAGE ONE--

On November 25,2002, the Division of Purchasing received a request from Lee County DOT and the Division of Fleet Management to purchase one (1) New Holland TSl 10 tractor with a 21’ Alamo Machete boom mower attachment for Lee County DOT, from Alamo Industrial, at the prices given in Florida State Contract # 765-900-02-l.

Section 11.0.3.1 of the Lee County Purchasing and Payment Procedures Manual exempts “the purchase of equipment that has gone through the Administrative Code Procedure, such as State Contracts or Federal General Services Administration Schedules, providing the purchase, rental, or lease amount does not exceed $50,000.00”. As this expenditure will exceed $50,000.00, Board approval is required.

Therefore, Board approval is requested to purchase one (1) new New Holland TSl 10 tractor with a 21’ Alamo Machete boom mower attachment at the prices given in Florida State Contract # 765-900-02-l -total contract price: $79,516.92.

Funding is available: PC54101 17500.506430

ATTACHMENTS: (1) Department Request for Purchase (2) Vendor Quotation (3J ~J!Qrida Stat&on&act # 765-900-02-I (4) Repair History of Equipment Being Replaced

ATTACHMENT#sl- DIVISION OF

FLEET MANAGEMENT

Tee Janet Sheehan, Purchasing Director

Frmr Marilyn Rav~Iings, Fleet Manager

Dak 11/21/2002 I@

Rex Blue Sheet for the purchase of one (1) Alamo 21’ Machete Boom w/60’ Boom Axe Head Mounted on New Holland TSllO Tractor, ROPS, 2+&D, 8x2 Transmission 0

N

Please prepare a Blue Sheet for the purchase of one (1) New Holland TSl IO Tractor, ROPS, & 8x2 Transmission, and (1) 21’ Machete Boom ~160” Boom Axe Head Mounted on the NEW HolIar& TSl 10 Tractor for the Division of Transportation.

3. ACTtON REQUESTED: Approve the purchasa of one (1) New Holland TSllO Tractor, ROPS. 2WD, 8x2 Transmission and (

Ti 21’ Machete Boom w/60” Boom Axe Head mounted on the New Holland TSllO Trader, through th Florida State Contract, cummodii code #765-650-175 from Alamo Industries in the amnunL& $79.516.92.

$73,899.00 $19,014.00 w

21’ Machete Boom, 6” Machete Head TSllO (90 PTO HP) CaWair4WD 12x12 Lexan window Cover (Optionab Total Ltst Price

$15,146.08 Lass 16% State Contract Discount

$79,516.92 Total Purchase Price

WHY ACTtON IS NECESSARY:

Section 11.0.3.1 of the Lee County Purchasing and Payment Pmceduras Manual exem@s ?he purchase of equipment that has gone thmugh the Administmttva Code Pmcedum, such as State Co&ads or Federal General Services Administration Schedulas. pmkding the purchase, rental. or lease amount doas not exceed $50.060’ As this expandiiura wQl exceed 650,000 Board approval is necessary.

WHAT ACTtON ACCOMPUSHES:

This tractor is replacement equipment and will provide the Division of Transportation with the ability to mow canals and dean ditch banks on right of ways. This Machete Boom Mower will replace assat #OfQ475. This equipment has fulW?d Fleet’s replacement criteria requirements.

BACKGROUND:

Lee County fleet Management racetved a request from Division of Transportation to purchase an Alamo 21’ Boom Mower and Combination Trador. This is a replacement purchase. This equipment is necassary to maintain canals and clean ditches. Funds are availaMe from the account string Pc5410117500.566430.

. Page 1

’ .LEE COUNTY GOV~~~~I3N~, DI,VISI~,&OP FLEET MANAGEMENT

EQUIPMENT AND VEik2iE~REQUEST~FORhi (Pl.r:,A~e lyNT ORTYIT)

I. DEPARTMENT/DIVISION:(namc)

2. REQUESTED BY: (prinl)a/lACP ‘, yh//c .. PIIONE U: m- 3 39 3. ISTIIIS A REPLACEMENT EQUIPMENT OR VEHICLE ? [MYES [ ] NO

Ifyes:Assel%: lqq7-75 Yr:E Make:zL &Model: LJoo Meter: OSo-3 z 4. WIIATTYPE OF EQUIPMENT OR VEHICLE ARE YOU REQUESTING?

Select all appropriate hxcr:

[ ISedan I

[ ] Station Wagon [ ] Sport Util Veh [ ] Pickup Truck [ ] Cab & Chassis

I 1 Van ~Olll~r

Additional descriptia

] Mid-Size [ ]%Ton [ )2Dcor ] Full-Size [ ]KTon [ ] 3 Door L-Side ] Regular Cab [ 1% Ton [ ] 3 Door R-Side ] Extended Cab [ ] I Ton [ ]4Dwr ] Crew Cab [ ]Class6 [ ] Utility Body A 12 Wheel Drive [ ] Class 7 14 Wheel Drive’

[ ] Flat Bed ’ [ ] Class 8 [ ] Dump Truck ’

[ 17 Passenger [ J 12 Passenger [ ] Is rasscflger [ ] Sliding Door [ ] Swing Dmr [ ] Single RW

Gasoline Diesel 4 Cylinder 6 Cylinder

~wlinder IO Cylinder Dual RW

5. WHAT, IF ANY, SPECIAL OPTIONS OR ACCESSORIES ARE REQUIRED? Please check all appropriate options below and list any additional options on the lines below: i.e. lifi gates, SO’ tclestick bean, emergency lighting package, light-bar, GO” hydraulic rotary mower. etc. Please attach brochures if applicable:

ALL COUNTY VEHICLES ARE ORDERED WITH FOLLOWING STANDARD OPTIONS: Air Conditioning, AM/FM Radio. Automatic Transmission, Rear Anti-Lock Brakes.

[ ] AM/FM/Cassette [ ] Bed-Liner 1 1 Arrow Board ’ [ ] Long Bed

&+J Slrohc Light [ ] Floor - Carpe1

[ ] ShorI Bed w Floor - Rubber

[ ] Limited Slip [ ] Power Win/Locks [ ] Scats - ClOlb PQ Senfs - Vinyl

[ ] Trailer Hitch Receiver [ ] Tires-All Terrain [ ] Tow Package M\Vindows -Tinted

6. \VIIAT \VILL LIE TIIE PRIMARY USE OFTHE NE\\’ EQUIPMENT OR VEHICLE? MOU-)

‘Specify Dimensions or Model

3.4 I\(M&t-

b0 MoLk+ -E4b Page I or 2 Vu. 3.2 Fleet Use Only: 11

IFA2

LEE COUNTY GOWRNMENT, DIVISION OF FLEET MANAGEMENT EQUH’hlENT AND VEHICLE REQUEST FORM

(I’I.WSE PRlNT OR TYPE)

7. FUNDING SOURCE:

(Jr] Vehicle Replacement Fund ,%bciw .'I.,,in!J W Capital, Please Specify Account String p C 5 qi.6 \ \T 500 m

[ ] Other, Plcm Spcci~ Accounl Siring __

Ifneeded. please provide additional account strings:

8. WE ARE AU1‘ItORIZING A PURCHASE NOTTO EXCEED: $

Option I:[4 QUOTES AND REQUISITION. This option authorizes Fleet Management to obfain quotes and authorizes Fleet Managemenr to issue a requisition using the account string(s) provided above.

Option 2: [ ] VEHICLE REPLACEMENT FUND PURCHASES. This option authorizes Fleet Management to obtain quotes and authorizes Fleet Management to purchase the equipment or vehicle using motor pwl fimds

SUBMIT. THIS COMPLETFD FORM TO FLEET MANAGEMENT

[ ] DECLINED

MATERIAL REQUEST FORM MOTOR POOL (NON-SURCHARGE) FUN&

,‘:,

ALMA0 GROUP U.S.A MC

REPAIR. PARTS. ELECTRICAL AND OPERATIONAL. AND (3) SETS OF KEYS.

DATE 1 l/19/2002

MARILYN RAWLINGS FLEET MANAGER

DATE 11119R002

Nov-20-02 ll:49A MIKE PERENY ALAMO IND. -f=HMENT$“i

To: Don Lawes.Lee County Fleet Mngml. @Fax: 229.338.3234 From: Michael Pereny Date: Friday, November 15, 2002 @ 1:40PM Re: State Contract Quote Pages: 1. including this

Commodity Code: 765-650-175 16% Discount off List

$73,899 21Ft. Machete Boom, 6O%Iacheto Head/Base Unit $19,014 TSllO(90 PTO HP)Cab/Alr,4WD, 12x12 6 1,750 Lexon Window Cover

$94,663 Total 1lSl L15.146.06 16%Contrwt Discount

W!

Please call on me if you have any additional questions. Thank you.

765-900-02-I =Tractors,Mowersand Cutters Page I of,

ATTACHMENT+!3 Tractors, Mowers and Cutters

765-900-02-l

Effective: S/01/02 through l/31/04

Certification @scial Conditiggg __-~-

j?&ce Sheet Orderi=-~Instr$fiions ____

.3&z--isions Complete Contract

COllttXtOl5

Corporation Agco A!gmg Sales Corporation www.alamo-industria&$xidacontract.com &&gs. Construction Ecmimnen~&c, www.brivg~~ment.com Growers Equipment Company www.growersfordB Hall Manufacturing, Jnc, John Deere Company www.deerm Land@ Tractor Company. Inc. www.landigtractor.com &lTlTConsumer Products w.mtdnroducts.com Ocala Tractor and Equipment Superior Tractor Comqany Tiger Corporation www.tiger-mowers.com

1213/2002

765-650-130 Page I of 7

765-650-130 20 FOOT BOOM MOWER AND TRACTOR COMBIMATION (REVISED 16 SEP 2002)

NOTE: This specitication is not complete unless it is used in conjunction with specification GSTM-1, General Specification For Tractors, Mowers And Cutters.

INTENDED USE

USED FOR CUTTING GRASS AND BRUSH ON ROADSIDES, AND OTHER AREAS THAT ARE NOT ACCESSIBLE WITH CONVENTIONAL MOWING EQUIPMENT.

TRACTOR

ENGINE? Diesel engine, liquid or air-cooled. Dry type air cleaner, cold start aid, 12-volt electrical system, and standard exhaust system.

PERFORMANCE: PTO HP shall be at exactly 540 RPM for the Equipment bid. Submit latest Nebraska Test reports with Bid, if available. If Nebraska Test reports have not yet been published or if the Equipment bid has not been Nebraska Tested, enclose with Bid the Manufacturer’s test data certifying compliance. Where necessary, use 1000 RPM data instead of 540 RPM data.

FAILURE TO SUBMIT THIS DATA MAY RESULT IN THE BID BEING DISQUALIFIED

DRIVETRAIN: Rear wheel drive. Manufacturer’s standard type transmission. Differential lock and steering brakes.

REAR POWER TAKE-OFF: 540 RPM, independent rear PTO. PTO output shaft shall be covered with a safety shield.

AXLES: Manufacturer’s standard front steering axle and rear axle,

ROPS: The unit shall be equipped with a roll over protection structure meeting the latest issues of either OSHA Standards or SAE Standards.

ACCESSORIES: Standard instrumentation and lighting system. Electric backup alarm, electric horn, seat belt and SMV (slow moving Equipment) emblem. Hydraulic controlled three-point hitch with linkage stabilizers. Standard drawbar. Expanded metal safety screen shall be provided on the right side of the operator’s compartment to protect against flying objects. Screen assembly shall consist of an adequately designed steel frame and I%“, #9 expanded metal.

TIRES: F2 tread front tires and Rl tread rear tires, adequately sized for the unit bid

BOOM MOWER

PERFORMANCE: Mower shall reach horizontally 20’ from the centerline of the tractor to the tip of the extreme cutting blade and a minimum of 17’ vertically from ground level to the extreme cutting blade. Cutting width shall be 50”, minimum. Mower must be designed to continuously cut grass and light brush up to 2” in diameter without distress,

12/3/2002

765-650-130 Page2of7

HYDRAULIC SYSTEM: A hydraulic pump mounted on the front of the tractor shall power cutting head. Mower lift system shall be powered by the hydraulic system of the tractor. Full flow hydraulic oil filter, adequately sized, shall be provided. Control valve(s) must be located within easy reach of the operator. Pressure relief valve(s) must be provided to protect hydraulic components from overloads.

FRAME: Heavy-duty steel frame shall be attached to the tractor approximately midway between the front and rear wheels. Frame must be designed to evenly distribute the weight and forces produced by the mower to the mounting points on the tractor. Hydraulic reservoir and any counterweight (wheel weights are also acceptable) must be mounted on the left side of the tractor to offset the overturning movements produced by the operation of the mower.

BOOM & KINGPOST: Boom shall articulate hydraulically to provide a wide range of motion and positioning of the cutter head. Boom and kingpost shall be designed for heavy-duty service. Boom rest, if available, must be installed to cradle the boom when placed in the transport position.

CUTTING HEAD: All steel mower deck fabricated for heavy-duty service. Minimum two (2) free swinging, heat treated, cutting blades. Hydraulic motor mounted to main drive shafl of the cutter. Main drive shaft shall be supported by heavy-duty bearings. Deck shall included full lengthy ~~ replaceable skid shoes. Discharge area of the deck shall be shielded to protect against thrown debris.

PAINT: Manufacturer’s standard paint and color.

CONDITIONS: Equipment offered must be completely assembled, including options/accessories and shall have been thoroughly tested and ready for operation. Equipment must be equipped with alJ Manufacturers’ standard Equipment and accessories. At a minimum the Manufacturer shall provide a one (1) year warranty. Warranty shall cover materials, workmanship and 100% of the cost for parts and labor. A copy of the warranty shall be provided with the bid. Manufacturer shall have a minimum of 25 units in operation within the past 2 years for this type of mower. The services of a factory trained technician shall be provided, at the delivery location, for a period of not less than one (1) day and up to two (2) days if requested by the purchaser, to instruct personnel on the use, operation and maintenance of the unit.

765-650-130 PRICE SHEET

CONTRACTOR MAKE

AGCO CORPORATION LITTLE INDUSTRIES/MASSEY FERGUSON

SPECIFIED EQUIPMENT: LITTLE INDUSTRIES T-l 21 L BOOM MOWER WITH MASSE ____ FERGUSON 6255-2 WlaB

PERCENTAGE DISCOUNT FOR *DISCOUNT F.O.B. CONTRACTOR EQUlPMENT OFFERED

$75.00 15 % (25)

hltp:ilfcn.stale.fl.us/st_confracts/76590002I/price26.htm 12/3/2002

765-650-130 Pagc3 of7

** Date of Manufacturer’s current published retail price list: 02125102

Approximate delivery time required after receipt of Purchase Order: 150 DAYS OR LESS ______

1. Percentage discount off the Manufacturer’s current published retail price list for options/accessories for the Equipment offered.

B % Discount ** Date of Manufacturer’s current published retail price list: !L!2m!Q-- __. ,.-__ ~.

*Discount for pickup by the ordering agency at Contractor’s place of business.

**NOTE: ALL DATES &IUST BE FOR THE CURRENT PUBLISHED RETAIL PRICE LIST

OPTION CODING: 765-650-131 - Option Number

NOTE: The options below apply to the Equipment offered.

0005. Warning light, strobe (may be provided and installed by the dealer if not available from the Manufacturer). Four way flashing lights are not acceptable.

PRICE: $250.00

0010. Special state color, DOT Yellow (DuPont # L9069A) (may be dealer painted if factory painting is not available). NOTE: the entire unit, including options/accessories, shall be painted the same color.

PRICE: $2.500.00


CONTRACTOR MAKE

ALAMO SALES CORPORATLOI( -__-- AMOIJOHN-DEEREiNEW HOLLAND

SPECIFIED EQUIPMENT: 20 FOOT~~A-BOOM WITHam DEERE=5 W/ROPS OR 660s~ W/CAB. 20 FOOT A-BOOM WITH NEW HOLLAND TSIOO OR TSllO __-__. WrROPS. 20 FOOT VERSA BOOM WITH JOHN DEERE 6320 W/CAB, 6420 __- W/CAB OR 6605 W/CAB. 20 FOOT VERA BOOM WITH NEWHOLLAND TM120 W/CAB.

,2/3/2002

765-650-130 Pagc4of7

PERCENTAGE DISCOUNT FOR *DISCOUNT F.O.B. CONTRACTOR EQUIPMENT OFFERED

Lia!l!J 26 % (25)

** Date of Manufacturer’s current published retail price list: 01/15/02

Approximate delivery time required after receipt of Purchase Order: 120 TO 180 DAYS


24 % ** Date of Manufacturer’s current published retail price list: 01115102 Discount __

*Discount for pickup by the ordering agency at Contractor’s place of business,

**NOTE: ALL DATES m BE FOR THE CURRENT PUBLISHED RETAIL PRICE LIST

OPTION CODING: 765-650-13 1 - Option Number




PRICE: NA


CONTRACTOR MARE

ALAMO SALESCORPORATDN ALAMO/JOHN DEERE/NEW HOLLAND --__

SPECIFIED EQUIPMENT: 2 1 FOOT MACHETE WITH JOHN DEERE 6420 W/CAB OR m W/CAB. 21 FOOT MACHETE WITH NEW HOLLA_ND TSI 10 W/CAB QR TM120 W/CAB.

hftp://fcn.statc.fl.us/s?_contracts/76590002l/pricc26.htm

765-650-130 Page5af7


$o.oo 16 % (25)

** Date of Manufacturer’s current published retail price list: 01/15/02

Approximate delivery time required after receipt of Purchase Order: 120 TO 18ODAx


16 % Discount ** Date of Manufacturer’s current published retail price list: 01/15/02


**NOTE: ALL DATES MmT BE FOR THE CURRENT PUBLISHED RETAIL PRICE LIST

OPTION CODING: 765-650-131 -Option Number



PRICE: N/A


PRICE: N/A

765-650-130

CONTRACTOR

GROWERS EQUIPMENT CO.

PRICE SHEET

MAKE

MOTRE&I&IW HOLLAND

SPECIFIED EQUIPMENT: LMT-20A-5A BCK/&f MOWER WITH NEW HOLLAND TS: SERIES TRACTOR

,2/3/2002

765-650-130 Page 6 of7


$Oa B % (MOWER) (25) 35 % (TRACTOR)

** Date of Manufacturer’s current published retail price list: 01102102 (MOWER) ** Date of Manufacturer’s current published retail price list: 1 O/01/01 (TRACTOR1

Approximate delivery time required after receipt of Purchase Order: BL20 DAYS OR 45 DAYS AFTER

RECEIVING TRACTOR


19 % Discount ** Date of Manufacturer’s current published retail price list: 02102102 (MOWER) (MOWER) 15 % Discount ** Date of Manufacturer’s current published retail price list: lO/Ol/Ol (TRACTOR) (TRACTOR)

*Discount for pickup by the ordering agency at Contractor’s place of business

**NOTE: ALL DATES MUST BE FOR THE CURRENT PUBLISHED RETAIL PRICE LIST


NOTE: The options below apply to the Equipment offered


PRICE: $185.00


PRICE: N/C (MOWER) PRICE: $600.00 (TRACTOR)

765-650-130

CONTRACTOR

TIGER CORPORATB

PRICE SHEET

MAKE

TIGER/NEW HOLLAND

12/3/2002

X5-650-130

SPECIFIED EQUIPMENT: =OT TRB-5OC BOQM MOWERWITH NEW HOLLAND m-00 WIROPS.

Page7 of7


$200.00 24 % (25)

** Date of Manufacturer’s current published retail price list: 01101102

Approximate delivery time required after receipt of Purchase Order: 180 .DAYS -__


24 % Discount ** Date of Manufacturer’s current published retail price list: 01/01/02


**NOTE: ALL DATES w BE FOR THE CURRENT PUBLISHED RETAIL PRICE LIST


NOTE: The options below apply to the Equipment offered


0010.

PRICE: $286.45

Special state color, DOT Yellow (DuPont # L9069A) (may be dealer painted if factory painting is not available). NOTE: the entire unit, including options/accessories, shall be painted the same color.

PRICE: $2.659.02

,2/3/2002

ATTACHMENT# f

MEMORANDUM FROM

THE DIVISION OF PURCHASING

TO: MARILYN RAWLINGS FLEET MANAGER

DATE:DECEMBER 4,2002

RE: BLUE SHEET # 2002 1398

PROJECT: Tractor/Mower Combination

m: State Contract Purchase

AWARDED TO: Alamo Industrial

Attn. Ms. Rawlings - When you have finished your review of this package, please forward it to Scott Gilbertson, DOT.

Attn. Mr. Gilbertson When you have finished your review of this package, please forward it to Kristie Kroslack in the County Attorney’s Office.

If there are any questions or concerns with this package, please contact Bob Franceschini at 689. 7385.

attachment#sl- agendas/2003/01-07... · 2016. 1. 11. · lee county board of county commissioners...

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