8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 1/9

CLJOC

1/26/2011 1

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 2/9

Content Purpose and Content of Job Profile Worksheet

 Job Profile Worksheet (JPW) Template

How to Write JPW  Time Line

2

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 3/9

3

Purpose & Content of the Job Profile

Worksheet (JPW) Purpose: To be inputs for identifying competencies

(knowledge/skill) as well as the functional aspects

required to perform job effectively for one specific jobs .

Content: To describe in details what steps,procedures, regulations , competency, skill …

required to perform assigned duties

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 4/9

1/12/2009 4

JPW As Inputs of Competency Model

Building Process

 Job Profile Worksheet

Competency Model

Building

 Assessment

Gap Analysis

IndividualDevelopment Action Plan

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 5/9

JPW Template

5

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 6/9

How to Write JPW

Step 1 : Employee drafts description of current jobduties on JPW 

Identify your core works/duites (chức năng, nhiệm vụ chính) basedon an up-to-date job description.

Identify the steps or procedure (bước thực hiện hoặc quy trình ápdụng) of work perform in order to achieve the core works/duties.The the steps or procedure statements can then be analyzed toidentify the knowledge, skills, and other characteristics needed toperform the work.

Elaborate on steps or procedure to explain the context

Examples :

Instead of this – “Install software on client computers” 

Elaborate like this – “ Install (what kind of) software on (whatkind of) client computers for (what purpose)

6

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 7/9

How to Write JPW

Step 1 : Employee drafts description of current jobduties on JPW (cont.)

Rate the Proficiency level (mức độ thành thạo) of each steps or procedures on the four point scale (from

 Awarness to Mastery). The meaning of the scale values was clarified as attachment (Handout 5).

Email completed JPW to immediate supervisor

7

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 8/9

Step 2 : Manager reviews and revises JPW asneeded 

Ensure employee and position information at the top of 

the page is correct Ensure core works/duties and Proficiency level

provided by employee accurately describe the personperforming the duties

8

How to Write JPW

Step 3 : Manager forwards the final JPW’s to HR Dept.

8/4/2019 Attachment 5 - Job Profile - Guideline

http://slidepdf.com/reader/full/attachment-5-job-profile-guideline 9/9

Process and Suggested Time Line for

Completion of JPW

Employee

• Employee drafts description of current job duties on JPW 

• Employee forwards to manager by 2/21/2011

Manager

• Manager reviews and revises JPW as needed• Manager reviews any changes to JPW with employee

• Manager forwards JPW’s to HR Dept. by 2/27/2011

9