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Page 1: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Athletes briefing

May 17, 2013

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Page 2: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Briefing agenda

• Welcome and Introductions• Competition Jury• Schedules and Timetables• Check-in and Procedures• The course• Post-Race Procedures• Weather forecast

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Page 3: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Welcome and Introductions

• Jaime Cadaval, President Mexican Federation• Leslie Buchanan, ITU Team Leader• Joyce Donaldson, ITU Technical Delegate• Felix Molina, ITU Race Referee• Itzel Carranco, Assistant Technical Delegate

• Mauricio Álvarez, LOC Director

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Page 4: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Competition Jury

• Joyce Donaldson, TD, Chair

• Jaime Cadaval: Technical Committee ITU

• Ignacio Lopez: Medical Doctor

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Page 5: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Schedule and Timelines

Friday May 1718:00 – 19:00 Elite Briefing and Race pack pick up (pack after briefing) Sunday, May 19 08:00 Elite Female Race Starts10:45 Elite Male Race Starts

Medal Ceremony Women and Men near finish line after finish of men’s race

19:00 Celebration Dinner Party: Club de Playa Hotel Castillo *** 18:45 Bus in front of Hotel Castillo<Insert

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Page 6: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

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Sunday 06:15 Athletes’ Lounge open Elite Women

06:30 – 07:45 Transition Area open for Elite Women

BIKE CHECK IN TRANSITION

07:10 - 07:40 Swim warm-up for Elite Women

07:45 Athlete Line up / Introduction

08:00 Elite Women Start

Schedule and Timelines

Page 7: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Sunday - continued09:00 Athletes’ Lounge open Elite Men

09:45 – 10:30 Transition Area open for Elite MenBIKE CHECK IN TRANSITION

10:00 – 10:25 Swim warm-up for Elite Men 10:30 Athlete Line up / Introduction

10:45 Elite Men Start

Schedule and Timelines

Page 8: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Check-in procedures

Athletes Lounge• Uniform check (name, country, logos, ITU

logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DSQ!

• Body marking check (both arms, both legs)• Timing chip distribution • Swim cap distribution• Leave your bags in Athlete Lounge

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Page 9: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Check In Procedures

Transition area• Bike check: handlebars, wheels and bike measuring specifications

(new rules)

• Helmet check- (only manufacturers logo!) Don’t leave your helmet fastened in the transition

The athlete who does not comply with this rule will receive a time penalty of 15 seconds in TA1.

• Running Shoes outside the box, helmet on the bike

• Spare wheels to the athlete’s lounge – following inspection

• If you want to add any equipment to the bike this needs to be approved by TD at end of briefing.

Page 10: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

The Course

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Swim

2 laps: 1st lap is 1000 m….2nd lap 500 m

Bike

8 laps of 5km

Run

4 laps of 2.5 km

Page 11: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Pre-start Procedure

Athlete Introduction:

• 15 minutes before start – line up near swim start

• As introduced, jog to the swim platform

• Select your position

Blocking two positions - Disqualification

Page 12: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Start Procedure

Athletes in position:• The start can be given any time after the Race

Referee announces ”On your mark”

• Air horn blast

• The race starts

Athletes not moving forward at the start will receive a time penalty of 15 seconds in TA1.

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TD

Page 13: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

False Start Procedures

False start Example 1: • Several horn blasts• Kayaks in front of you• Everyone goes back to her/his spot

False start Example 2:• If someone starts before the horn and everyone else starts

with the horn, an athlete who false starts will receive a time penalty of 15 seconds in TA1.

(During the time penalty athlete can not take any equipment!)

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Page 14: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Swim course

• Water temperature: 26.5 °C• Air temperature: 30 C

• 2 laps (total distance of 1500m)- clockwise

• Distance to the first turn buoy 380m

• Pass all swim bouys on your right shoulder • Exit water on both laps between two orange buoys

• Swim behaviour will be closely monitored

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Page 15: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Swim course Map

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Page 16: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Transition Area

• Individual Bike Racks – number, name and country flag

• All used equipment into the box

not doing this = time penalty

• Mount line at the end of the TA (GREEN LINE)

• Dismount at the start of TA (RED LINE)

Page 17: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Bike course

• 8 laps (total distance of 40 km)• Hilly • 2 Wheel Stations

• For locations see the map• Neutral wheels, mechanic

• Lap Counter: Beside the mount line• Lapped athletes are out of the race

• First runner-last biker case will apply• See the map

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Page 18: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Bike Course Map

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station & lap counter) (clarify if the athletes will be passing through the TZ on

every lap)>

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NEED 2011 BIKE COURSE

MAP

Yellow box = Wheel Station

Red mark = EMS ambulance

Page 19: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Caution

Caution signal: three sharp whistles and red flags

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Page 20: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Run Course

Transition

First runner/last biker

Page 21: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Run course

• 4 laps (total distance of 10 km)• 3 Aid stations:

• 6 per lap, for locations see the map • Sealed water and Gatorade• Discard plastic bottles off course

• Penalty box: Located just before finish chute• Photo-finish• Congestion in finish area:

• Go to mixed zone / recovery area

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Page 22: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Run course aid stations

Page 23: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Run penalty box

• Run penalty box is for infringements in: TA1, bike and TA2 • ex: Mount before mount line, dismount after dismount line,

equipment outside your box, race the bike outside of your own space etc.

• (Transitions will be video recorded for infringements)• Location: Before the finish line • Information: White board to show race numbers

(Athletes need to read the board)• Procedure: 15 second time penalty served on any lap of the run.

• If you do not stop it will result in a Disqualification

Page 24: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Post-race Procedures

• Mixed Zone” - immediately after finish 1, 2, 3 with host broadcaster first.

• Medal Presentation - protocol – after finish of men’s

race• ** please follow the Ambush marketing rules

• Dress “up” Coaches assistance needed• Prize money will be electronically transferred

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Page 25: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Ambush Marketing Rules

• Ambush marketing is defined as:

“Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.”

• The consequence for this behavior is:

1. The athlete will immediately forfeit their prize money, if any, for that event.

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Page 26: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Post-race Procedures

Anti-Doping Control• Photo ID is needed for every athlete to go for testing

Team Medical AccessOnly team medical will be allowed to enter the medical tent after the MD on site gives permission.

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Page 27: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Coaches areas

Accreditation• Every coach has to collect accreditation.• Only Coaches who have been registered by

their NF into the ITU online system are entitled to an accreditation

• ** The coaches list is FINAL• Coaches will collect their accreditation after the

ELITE Briefing• Access includes: Athletes lounge, adjacent to swim

start area, adjacent to the penalty box

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Page 28: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Prize Money

Position Prize Money PositionPrize

Money      

1 7,500 11 700

2 6,000 12 600

3 4,500 13 550

4 3,000 14 500

5 2,100 15 450

6 1,800 16 400

7 1,500 17 400

8 1,200 18 400

9 1,000 19 400

10 800 20 400

Page 29: Athletes briefing May 17, 2013. Briefing agenda Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course

Good Luck!

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