at 2 CFR 200

Uniform Administrative Requirements, Cost Principles, and Audit

Requirements for Federal Awards

February 13, 2015

AGENDA

• What is Uniform Requirements?

• What projects are affected and when?

• What changes are most important to faculty and research performers?

• What is NOT changing?• What’s next??

With apologies to Bob Dylan…

Come gather you people wherever you roam…..

For the times they are a changin’

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Grants Reform

• Office of Management and  Budget Circulars combined into Uniform Requirements

• A‐21, A‐110, A‐133 replaced

• Effective for awardsand new funds awarded December 26, 2014 & after

ORDER OF PRECEDENCE: CONTROL OF A SPONSORED PROJECT 

Award

Special Conditions

Program Rules(found in the solicitation)

Agency Rules (found in agency general terms and conditions)

Uniform Requirements(2 CFR 200)

State Laws & Regulations

Institute Policies

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Uniform Requirements – What’s Covered

• Administrative Requirements– Finances– Purchasing– Property

• Solicitations, Proposals, and Awards• Allowable Costs

– Direct and Indirect– Personal Services (Effort Reporting)– Space and Utilities

• Facilities and Administrative Cost Calculations

402/13/2015 2 CFR 200 Overview of Changes

MAJOR CHANGES

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Program performance must reflect financial 

performance• Similar to ARRA 

reporting

Emphasis is on internal controls and 

documentation• Timely appointments 

and cost transfers• PI Certification• More requirements 

that are “must” rather than “should”

Subawards• Pre‐award documentation 

required

• Limits on fixed price

• Payment requirements

• Greater financial and programmatic performance monitoring

Planning is Important!• Proposing fixed price • Subawards• Purchasing will require 

more quotes and bids• Close‐out timeline will 

be compressed

WHAT CHANGES ARE MOST IMPORTANT TO FACULTY AND RESEARCH PERFORMERS?

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Proposals Purchasing Materials & Supplies Equipment

• Solicitation• Cost-sharing cannot

be considered in review and requires agency head approval

• Agencies are expected to pay the full negotiated F&A

• Documentation standards have changed

• Micro-purchasing threshold reduced from $10,000 to $3,000

• DELAYED UNTIL 7/1/2016

• Accounting for residual supplies and documentation for late-term charges

• New cost-transfer limitations

• Equipment purchased with federal funds must be made available to other federally-funded projects

• Additional closeout / disposition requirements

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WHAT’S NOT CHANGING?

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COST ACCOUNTING STANDARDS

• Must be consistent in how you estimate costs for proposals and how you charge costs for projects

• Like costs in like circumstances must be treated in the same manner

• Unallowable costs cannot be billed to the sponsor

• Institutional fiscal year = cost accounting period

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NEXT STEPS

• Agency Specific Requirements– NSF published new PAPPG

• OMB Published Technical Corrections and Agency Specific Exceptions on December 19, 2014

• Procurement Requirements delayed until July 1, 2016 for GT

• F&A changes effective July 1, 2015– GT preparing its proposal NOW

• GT Team will be issuing policy revisions at appropriate times

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Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 became effective December 26, 2014 for new awards.

02/13/2015 2 CFR 200 Overview of Changes

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WATCH FOR

Department of Defense• Implemented on Interim Basis • Revising grant guidelines• Mulling greater use of 

Other Transaction Authorities

Statutory Requirements on F&A Recovery or Cost Sharing

• Department of Agriculture• Department of Education• Department of Energy

Cost‐transfers and Close‐out Procedures

• Timing of invoice review, payment and close‐out for subcontracts In!AND Out!

• Time allowed for cost transfers to be shortened

Internal Control Tools• Enhanced project 

management tools with drill‐down capability

• PI/PD Certifications for costs

Changes in Procurement and Asset Management

• Bid & Quote Procedures• End‐of‐project Inventory• Equipment Sharing

AGENCY SPECIFICS:   https://cfo.gov/wp‐content/uploads/2014/12/Agency‐Exceptions.pdf

MORE INFORMATION

http://www.osp.gatech.edu/uniform‐administrative‐requirements   

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