association of political science advocates

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ASSOCIATION OF POLITICAL SCIENCE ADVOCATES

COLUMBAN COLLEGE

OLONGAPO CITY

CONSTITUTION AND BY LAWS

PREAMBLE

WE, the officers and members of the Association of Political Science Advocates of Columban College, praying for the almighty God’s assistance and mercy, in order to form

an organization that shall express our hopes and aspirations, develop our knowledge;

advance our welfare and improve our relationship with the school administrators and

teachers, so that academic environment may be enhanced, do hereby ordain and

promulgate this constitution and by laws.



Article I

NAME OF ORGANIZATION

Section 1. The name of the organization shall be the Association of Political science

Advocates of Columban College (APSACC), here in after referred to as Political Science

Organization.

Article II

DECLARATION OF GOALS, OBJECTIVES AND PRINCIPLES

Section 1. Goal is the “Integral development of a person directed to his final end for the

common good of the society as a whole, in which he can grow harmoniously, mold his

physical, moral and intellectual talents, and acquire a perfect sense of responsibilities and

correct use of his rights and liberty, and be educated for active participation in the social

matrix”. This goal realized through:

Section 2. Objectives

(1) To establish three (3) Committees namely;

a) Executive Committee- in charge of writing of organization’s

constitution and its execution; in charge of writing the

organization’s official newsletter and the writing to the editor

b) Membership Committee- in charge of distribution of

membership registration forms, promotion to new members are

doing their assigned tasks.c) Project Committee- in charge of coordinating organization’s

projects and activities,

(2) Securing official recognition from the school administration.

a) Meeting all the requirements and requisites set by the school

charter for an organization to be recognized.

b) Getting an official “faculty adviser” (preferably a Political

Science Instructor )

(3) To make our presence felt, be more relevant and take the lead in

developing a more informed and perceptive student.

(4) Intellectual enlightenment

a) Through excellent academic formation.

b) Through the enrichment with the truths of faith.

c) Through sharpen ability to reason and abstract.

d) Through the acquisition of fundamental and constructive

principles and integrated set of knowledge.



(5) Professional competence

a) Acquired through developed competitive norms of academic

performance.

b) Adequately accomplished for a beneficial employment rendered

in the spirit of helping and service to others.

c) Infused with the spirit of justice and fortitude to uphold

professional ethics.

Section 3. Principles

(1) To develop a sense of Patriotism in every student of Columban College.

(2) To outstretch and widen the political consciousness of the students and

the youth.

(3) To infuse awareness to students their duties and responsibilities as a

part of this school.(4) To emphasize that Nationalism is an important aspect of being a

Filipino.

Article

MEMBERSHIP

Section 1. Types of membership shall consist of Active and Honorary Membership.

(1) Active Membership shall be opened to Political Sciences Majors and

students with Political Science subjects.(2) Honorary Membership may be conferred upon an individual who shall

have rendered notable service to the Association and chosen by the

Council for such honor. An honorary member shall have none of the

obligations of membership in the Association but shall be entitled to all

the privileges except those of making motions, of voting and holding

office.

Section 2. Membership shall be P 35.00 per year wherein an ID will be given with the

official logo of the Association to each member for identification. It shall not exceed P

50.00 per year. It shall not be refundable.

Section 3. Dropping or Renewal of Membership

(1) Any Political Science Major who drops from his Political Science

subject shall not be dropped from the membership.



(2) Any Political Science Major who shifts his/her course shall not be

dropped from the membership except that he/she is enrolled in any

Political Science Subject.

(3) A former member may renew his membership provided that he is

currently enrolled in any Political Science Subjects and retains his good

standing with the Association.

Article IV

RIGHTS AND DUTIES AND RESPONSIBILITIES OF THE MEMBERS

Section 1. The Members shall have the following rights:

(1) The right to vote

(2) The right to hold office to which he is qualified.

(3) The right to enjoy and participate in any Association sponsoredactivities

(4) The right to petition the Association for redress of grievances

(5) The right to be entitled to all other privileges accorded to all members.

Section 2. The members shall have the following duties and responsibilities:

(1) To support and defend the Association’s Constitution and By Laws

(2) To settle his obligations and dues promptly.

(3) To attend meeting regularly and to participate in the deliberations

productively.(4) To respect the rights of the other members.

(5) To perform his assigned duties faithfully and to the best of his ability

(6) To promote the Association’s objectives.

Article V

PRESIDING OFFICERS

Section 1. The Council shall set the goals, principles and objectives in operation.

Section 2. The Council shall consist of a President, a Vice President, an Executive

Secretary, a Finance Secretary, a Public Officer and a Fiscal.



Section 3. The Council shall have direct command of the members.

Article VI

DUTIES AND RESPONSIBILITIES OF THE OFFICERS

Section 1. The President shall:

(1) Be the official Representative and the Spokesman of the APSACC

which he represents.

(2) Convene and preside over the meetings and operations of the

Association.

(3) Appoint the Committee Chairpersons.

(4) Make interim appointments as needed.

(5) Sign all checks with Finance Secretary.

(6) Serve as an ex- officio member of all committees.

(7) Call special meetings when necessary

(8) Constantly study means to unite his subordinates and place them in

quick communication.

(9) Study and remedy the necessities of the APSACC as he is the president

of the Association.

(10) Heed all the observations, communications and petitions which one

made to him and shall immediately communicate them to the proper

person

(11) Be the first held responsible for whatever conflicts that occur withinthe Association.

(12) Furnish an example by his subordination to his members so that he

may be obeyed in return.

(13) See to the very last member, the personification of the entire

APSACC.

(14) Omission of the authorities shall be punished with the greater

severity than those of the members.

Section 2. The Vice President shall:

(1) Preside in all meetings and operations of the Associations in the

absence of the President.

(2) Assume the duties and functions of the President when the latter resigns

or he is temporarily incapacitated.



(3) Perform duties as maybe assigned by the President such as holding a

Committee Chair whatever necessary

(4) Help the President in any way which could benefit the Association.

Section 3. The Executive Secretary shall:

(1) Prepare together with the President the agenda for the meetings.

(2) Keep records and minutes of the proceedings and announce what is to

be done.

(3) In charge of all the important papers of the Association.

Section 4. The Finance Secretary shall:

(1) Receive, collect and keep the financial assets of the APSACC.

(2) Disburse finds as authorized by the Council.

(3) Present an audited financial report to the Council and the Members

after every activity during the meetings and present a financial report to

the Council when request to do so.

(4) Sign all checks with the President.

(5) Head the Committee of Finance whenever such Committee is

established at his request and at the President approval

Section 5. The Public Information Officer shall:

(1) Publicize all the activities of the Association.

(2) Distribute Memorandum and performs other duties as maybe orders by

the President.

(3) Take care of the reservation of the facilities that will be needed in every

activity

(4) Serve as an ex- officio member of the Membership Committee and

Project Committee whenever such committees are established.

Section 6. The Fiscal shall:

(1) Examine the Association’s recurring and situational financial report.

(2) Assist the Finance Secretary in making an annual financial report and

submit the report of each activity to the Council and Members.

Article VII



COMMITTEES

Section 1. A Committee can be created and abolished by the President with the approval

of the Council.

Section 2. Each Committee shall have a Chairperson and two Committee Members.

Section 3. The President shall have the power to appoint the Chairperson of the

Committee.

Section 4. The Chairperson shall have the power to appoint two (2) Committee Members

provided that the appoint was approved by the President.

Section 5. The Finance Committee may be created provided that the Secretary of the

Finance shall submit in writing a request of such to the President.

Article VIII

EXECUTIVE COMMITTEE

Section 1. The Executive Committee is mandatory. Once the Council is established, the

Executive committee is automatically established.

Section 2. The Executive Committee shall consist of the President, the Vice President and

the Executive Secretary.

Section 3. The Executive Committee shall be:

(1) In change of writing the organization’s Constitution and By Laws,

submit them to the Council for ratification.

(2) In charge of writing the organization’s official newsletter.

(3) In charge of writing the school paper editor.

Article IX

ELECTION, APPOINTMENTS AND TERM OF OFFICE

Section 1. Requirements for candidacy:

(1) Candidates must be bona fide member as defined by the constitution.



(2) Candidates for the position of President , Vice- President, Executive

Secretary and Finance Secretary shall be Senior Political Science

Majors

(3) In case that there is none, the candidates shall be on the highest years

level

(4) Candidates for the position of Public Information Officer and Fiscal

shall be Political Science Majors.

(5) Any active member could be a candidate for appointment in other

position such as the Committee Chair.

(6) A member elected as officer for a certain school year shall not be

allowed to run for any position in another level for the same year.

Section 2. the election shall be conducted as follows:

(1) Majority of the members shall be present in the election.

(2) A member may nominate a qualified member to the officer who

presiding the election.

(3) In front of the conference, the candidate shall be allowed to speak

openly and intelligently, their platform of administration.

(4) After the entire candidate have their chance to speak, the conference

shall proceed to elect through secret ballot. Set of ballots are provided

in every position being elected.

(5) The candidate who garnered the highest vote shall become the elected

officer of the position.

(6) After the election, the officers- elect shall formally determine theirindividual position in an open discussion.

Section 3. A special election shall be called by the Council when there is vacancy in the

offices of both the President and the Vice President.

Section 4. The term of officer of the elected APSACC officers shall include the 1st and the

2nd

semester of the school year they were elected.

Section 5. The elected APSACC officer on one or all of the following reasons shall be

considered resigned:

(1) Incapacitated by reasons that hinder him from performing his duties

and functions as an officer, provided through consultation and approval

of the Council.



(2) Abandonment by reasons of responsibilities or office for two (2)

consecutive months.

(3) In case that the said officer graduated from Columban College during

the 1st

semester.

(4) In case that the said Political Science Major Officer shifts from his

course on the 2nd semester.

(5) In case that the said officer drops from his Political Science Subject

(6) Voluntary resignation.

Section 6. Appointment

(1) The President shall have the power to appoint the Committee

Chairperson

(2) The President appoints temporary replacements to fill vacancy

immediately after the vacancy has occurred. Such appointments shallbe subjected to the approval of the Council.

(3) The Chairperson shall have the power to appoint their Committees

Members as approved by the President.

Article XSUCCESSION AND VACANCY IN OFFICE

Section 1. When Vice- President shall become President.

(1) If the President- elect shall have become permanently disabled.

(2) After assumption of office, in case of permanent disability, removal

from office or resignation of the President, the Vice President shall

serve the unexpired term.

Section 2. When there are no President and Vice President, the Executive Secretary shall

act as President until a President and a Vice President shall have been elected and

qualified through special election.



Section 3. When ever there is a vacancy in the office of the Vice- President during the

term for which he was elected, the President among the members of the council. The

nomination is subject for confirmation by a majority vote of the members present.

Article XI

AMENDMENTS

These Constitution and By laws can be amended at any regular or special meeting called

for that purpose, by a two-thirds vote of the members present, provided that the

amendment has been submitted in writing at the previous regular or special meeting.

Article XII

DISSOLUTION

In the event of the dissolution of the Association, remaining assets after the satisfaction of all its obligation shall be distributed as per instructions agreed upon by the majority votes

of members present in the special meeting called for that purpose, provided that such an

institution does not contradict any existing statute.

ASSOCIATION OF POLITICAL SCIENCE ADVOCATES OF COLUMBAN COLLEGECOLUMBAN COLLEGE

OLONGAPO CITY

Calendar of Activities

July

- Printing of APSACC T-Shirt

- Legal Forum

- Acquaintance Party

August

- Monthly meeting

September

- Quiz Bee



October

- APSACC in action (Community Service)

January

- Grand Debate

ASSOCIATION OF POLITICAL SCIENCE ADVOCATES OF COLUMBAN COLLEGECOLUMBAN COLLEGE

OLONGAPO CITY

July 30, 2010

Mrs. Carlota A. Aquino

Director, Student Affairs

Columban College

Dear Madam:

Greetings in the name of the Lord!

We, the members and officer of the association of Political Science Advocates of

Columban College, are honoured to renew our recognition from your good office as an academic

organization. We aim to promote awareness and competitiveness among the students.



Attached in here are the list of officers, signature of our adviser, and our calendar of

activities.

We are hoping for your kind consideration and positive response.

Respectfully yours,

Niña G. Berdonar

President, APSACC

Noted by:

Mrs. Eva M. Cruz

Adviser, APSACC

ASSOCIATION OF POLITICAL SCIENCE ADVOCATES OF COLUMBAN COLLEGE

COLUMBAN COLLEGE

OLONGAPO CITY

OFFICERS



President: Niña G. Berdonar

Vice President: Oberly Mae Butantan

Executive Secretary: Maria Elisa Lizada

Finance Secretary: Mae Margaret Calapati

Public Information Officer: Andrew Angelo Antes

Fiscal: Eugene: Eugene Rodolfo Amador

association of political science advocates

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