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Title: ascena Container Loading Procedures version 4 Department: ascena Trade Compliance ________________________________________________________________________ Last modified 9/27/2017 Document created: April 15, 2015 1 TABLE OF CONTENTS 1.0 PURPOSE 2.0 SCOPE 3.0 REFERENCE DOCUMENTS 4.0 DEFINITIONS/TERMS 5.0 CONTAINER LOADING PROCEDURE 6.0 CO-LOADING 7.0 REVISION HISTORY

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Page 1: ascena Container Loading Procedures ver 4 FORM ascena Container Loading Procedures version 4 Department: ascena Trade Compliance _____ Last modified 9/27/2017 Document created: April

   Title: ascena Container Loading Procedures version 4 Department: ascena Trade Compliance

________________________________________________________________________

Last modified 9/27/2017 Document created: April 15, 2015     1

TABLE OF CONTENTS 1.0 PURPOSE 2.0 SCOPE

3.0 REFERENCE DOCUMENTS

4.0 DEFINITIONS/TERMS

5.0 CONTAINER LOADING PROCEDURE

6.0 CO-LOADING

7.0 REVISION HISTORY

Page 2: ascena Container Loading Procedures ver 4 FORM ascena Container Loading Procedures version 4 Department: ascena Trade Compliance _____ Last modified 9/27/2017 Document created: April

   Title: ascena Container Loading Procedures version 4 Department: ascena Trade Compliance

________________________________________________________________________

Last modified 9/27/2017 Document created: April 15, 2015     2

1.0 PURPOSE

To provide clear and consistent instructions to any ascena Global Sourcing (AGS) factory conducting Full Container Loading across any ascena Legacy Brands (Justice, dressbarn, maurices, Lane Bryant, and Catherines).

2.0 SCOPE

2.1 This procedure applies to any factory that has been approved to conduct FCL by the ascena Trade Compliance Department.

2.2 All factories must receive approval from ascena Trade Compliance in order to conduct FCL. 2.2.1 Factory must receive a grade of “A” or “B” in the Supply Chain Security portion of AGS

Integrated Compliance Audit OR 2.2.2 Factory must show sufficient and acceptable improvement through evidence of

implementation during corrective action plan process and receive final approval from ascena Trade Compliance. No factory may conduct FCL without ascena Trade Compliance approval.

2.2.3 Factories must be assessed before Full Container Loading privileges will be granted by the ascena Trade Compliance team. Only factories that meet the supply chain security standards will be approved for FCL.

2.2.4 If a factory is approved for FCL but does not maintain ascena Supply Chain Security requirements, FCL privileges may be revoked.

2.3 An approved factory list is sent to APLL monthly. APLL will not release containers to factories not approved for FCL.

3.0 REFERENCE DOCUMENTS

3.1 Vendor Routing Guide 3.2 Integrated Compliance Manual ver 2.0

4.0 DEFINITIONS/TERMS

4.1 FCL – Full Container Loading 4.2 BOL – Bill of Lading 4.3 VVTT – View, Verify, Tug, Twist

5.0 Container Loading 5.1 Vendor/Factory picks up empty container at appointed carrier or empty container is delivered to

factory 5.1.1 High Security seal that meets or exceeds PAS ISO 17712 standards will be provided

by the carrier along with the empty container 5.2 Factory conducts 7 point container inspection in secure area at factory prior to loading and

completes the 7 point checklist (see appendix A) 5.3 If applicable, the factory will conduct the additional 10 point trailer inspection and complete the

10 point inspection checklist. 5.3.1 If container is defective or any issues are found – request a new container from carrier

5.4 Factory loads container and takes required photos during loading process (see appendix C) 5.5 Factory representative, who has received seal security training, affixes seal to container. Once

seal is secure, factory conducts VVTT method to ensure seal is secure and has not been compromised (see appendix F). The application of the seal must be witnessed by another person to ensure it has been properly affixed. 5.5.1 Any compromised seals must be reported to the appropriate foreign authority and

replaced. 5.6 Vendor Responsibility: Electronic copies of the 7 point inspection checklist (appendix A),

Container Loading Photos (Appendix C), Photo Checklist (Appendix E) must be sent to [email protected] within 10 days of container stuffing:

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5.6.1 The photos must be attached to the photo template (Appendix C) and sent as a PDF. 5.6.2 All attachments must be sent in one email, and the subject of the mail must contain

the vendor name, factory name, and BOL number. 5.6.2.1 For example: The subject of the email must be:

“ABC Sweater vendor Co., Ltd. / 1234 Manufacturing / APLU052634220” 6.0 Co-loading

6.1 Vendors/factories may load goods for multiple ascena Brands into one container if the goods are manufactured in one factory (Factory A) and “Factory A” is listed as manufacturer and Container Stuffing Location on the booking request. 6.1.1 For Example: Factory A is producing items for maurices and dressbarn. Factory A

requests a container, and the container must be loaded at Factory A. This is acceptable.

6.2 Under no circumstances may a vendor/factory transport a container from factory to factory, nor can goods from one factory be transported to another and loaded together. 6.2.1 For Example 1: This is prohibited: Factory A & B are both under vendor X and/or

both factories are located near one another. Factory A requests empty container, and Factory B transports goods manufactured in “B” to factory “A”, and all items from factory A and B are loaded at factory A –

6.2.2 For Example 2: This is prohibited: Factory A & B are both under Vendor X. Vendor X picks up container and takes it to a neutral location; factories A & B then truck goods to neutral location and load everything into same container.

6.3 A container must only be loaded with items from one factory unless special exceptions are made by ascena Trade Compliance.

. This process will be audited periodically by ascena Trade Compliance.

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   Title: ascena Container Loading Procedures version 4 Department: ascena Trade Compliance

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APPENDIX A (China) Container and Trailer Inspection Checklist

Vendor Name(供应商名)

Contact Name(联络人):

Telephone ( 号电话 码) #:

Container #(柜号):

Vessel(船名):

ETD(开船日期):

Bill of Lading # (提单号码) :

Required for all containers: 7 point container inspection Check OK?

1. Ceiling Roof (顶部)

2. Front Wall (前壁)

3. Left Side (左壁)

4. Floor (地板)

5. Outside/Undercarriage (外部/车架)

6. Inside/Outside Doors ( 内门 外)

7. Right Side (右壁) Name (姓名) Signature (签名) Date (日期)

Container inspected by:(货柜检查者)

Supervisor at

factory (監督人

员)

Security Guard

at factory (保安

人员)

Container Sealed by (name of factory representative ):(铅封者(工厂代表名称))

Witnessed By: (name of factory representative):(见证者(工厂代表名称))

Seal No. (封号)

Date (日期)

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APPENDIX A (Vietnam)

Container and Trailer Inspection Checklist

Vendor Name(Tên Vendor):

Contact Name( Tên người liên lạc):

Telephone #(Số điện thoại):

Container #(Số Container):

Vessel(Hãng tàu):

ETD(Ngày đến):

Bill of Lading # (Vận đơn đường biển số)

Required for all containers: 7 point container inspection Check OK?

1. Ceiling Roof ( Trần)

2. Front Wall (Mặt trước)

3. Left Side ( Bên Trái)

4. Floor ( Sàn)

5. Outside/Undercarriage (Bên ngoài/ Gầm xe)

6. Inside/Outside Doors (Bên trong/ Ngoài cửa)

7. Right Side (Bên phải) Name (Tên) Signature (Chữ ký) Date (Ngày) Container inspected by (Người kiểm tra container):

Supervisor at factory (Người giám sát tại Công ty)

Security Guard at factory (Bảo vệ Công ty)

Container Sealed by (name of factory representative ) Container được niêm phong bởi:

Witnessed By: (name of factory representative) Người giám sát:

Seal No. (Số Seal)

Date (Ngày)

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APPENDIX A (Indonesia)

Container and Trailer Inspection Checklist (Daftar inspeksi kontainer dan trailer)

Vendor Name (Nama Perusahaan):

Contact Name (Nama Petugas):

Telephone #:

Container (Kontainer) #:

Vessel (Kapal):

ETD (Tanggal Berangkat):

Bill of Lading # (Nomer Daftar Muatan Kapal)

Required for all containers (wajib untuk semua kontainer): 7 point container inspection (7 poin inspeksi kontainer)

Check OK?

1. Ceiling Roof (Atap)

2. Front Wall (Dinding depan)

3. Left Side (Sisi kiri)

4. Floor (Lantai)

5. Outside/Undercarriage (Luar/ Bagian bawah)

6. Inside/Outside Doors (Bagian dalam/ luar pintu)

7. Right Side (Sisi kanan) Name (Nama) Signature (Tanda

tangan) Date (Tanggal)

Container inspected by (Kontainer di inspeksi oleh):

Supervisor at factory (Pengawas bagian)

Security Guard at factory (Petugas keamanan)

Container Sealed by (Segel kontainer dipasang oleh) (name of factory representative/ nama perwakilan pabrik):

Witnessed By: (name of factory representative) Pengawas(Nama petugas dari pabrik):

Seal No. (Nomor segel)

Date (Tanggal)

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APPENDIX B 7 POINT CONTAINER INSPECTION:

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APPENDIX C (China) Container Loading Photos Form Please paste container loading digital photos to this form, save as a PDF and submit to [email protected]

1.Container Inspection (货柜检查)

2.Container Number (货柜号)

3.Delivery Truck (货车牌号)

4.Empty Container Prior to Loading

(装货前柜内)

5.Security officer taking inventory (保

安员点数)

6.Midway through loading (装货中途)

7.Finished Loading prior to closing

Container Door (完成装货)

8.Seal Photo (封条)

9.Seal after applied to container (封条

上锁后(必须看到封条号码)

10.Application of seal with container

number (封条後與貨柜号)

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APPENDIX C (Vietnam)

Container Loading Photos Form Please paste container loading digital photos to this form, save as a PDF and submit to [email protected].

1.Container Inspection (Kiểm tra Container)

2.Container Number (Số Container)

3.Delivery Truck (Đầu kéo)

4.Empty Container Prior to Loading (Container rỗng trước khi chất hàng)

5.Security officer taking inventory (Bảo vệ kiểm kê hàng hóa)

6.Midway through loading (Trong khi chất hàng)

7.Finished Loading prior to closing Container Door (Chất hàng xong trước khi đóng cửa Container)

8.Seal Photo (Hình Seal)

9.Seal after applied to container (Seal sau khi khóa)

10.Application of seal with container number (Hình ảnh Seal đã được khóa

và số Container)

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APPENDIX C (Indonesia) Container Loading Photos Form (Formulir foto loading kontainer) Please paste container loading digital photos to this form, save as a PDF and submit to [email protected]

1.Container Inspection (Inspeksi kontainer)

2.Container Number (Nomer Kontainer)

3.Delivery Truck (Truk )

4.Empty Container Prior to Loading (Kontainer kosong sebelum loading)

5.Security officer taking inventory (Petugas keamanan melakukan

inventarisasi)

6.Midway through loading (Loading setengah kontainer)

7.Finished Loading prior to closing Container Door (Setelah loading selesai sebelum pintu ditutup)

8.Seal Photo (Foto segel)

9.Seal after applied to container (Segel setelah dipasang di kontainer)

10.Application of seal with container number (Aplikasi segel dengan nomer

kontainer)

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APPENDIX D

Container Loading Photos – example

1. Container Inspection 2. Container Number 3. Delivery Truck

4. Empty Container Prior to Loading

5. Security Officer taking inventory 6. Midway through loading

7. Finished Loading prior to closing container door

8. Seal Photo 9. Seal after applied to container

10. Application of seal with container number

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APPENDIX E (China) Container Loading Photos Checklist Photos Attached to template? 1.Container Inspection (货柜检查) Yes2.Container Number (货柜号) Yes3.Delivery Truck (货车牌号) Yes

4.Empty Container Prior to Loading (装货前柜内) Yes

5.Security officer taking inventory (保安员点数) Yes

6.Midway through loading (装货中途 Yes

7.Finished Loading prior to closing Container Door (完成装货 Yes

8.Seal Photo (封条) Yes

9.Seal after applied to container (封条上锁后(必须看到封条号码) Yes

10.Application of seal with container number (封条後與貨柜号 Yes

Vietnam Photos Attached to template? 1.Container Inspection (Kiểm tra Container) Yes2.Container Number (Số Container) Yes3.Delivery Truck (Đâu kéo) Yes4.Empty Container Prior to Loading (Container rỗng trước khi chất hàng)

Yes

5.Security officer taking inventory (Bảo vệ kiểm kê hàng hóa) Yes6.Midway through loading (Trong quá trình chất hàng) Yes7.Finished Loading prior to closing Container Door (Chất hàng xong trước khi đóng cửa Container)

Yes

8.Seal Photo (Hình ảnh Seal) Yes9.Seal after applied to container (Seal sau khi khóa) Yes10.Application of seal with container number (Hình seal sau khi khóa và số Container)

Yes

Indonesia Photos (Foto) Attached to template? (Dilampirkan

dalam formulir?) 1.Container Inspection (Inspeksi kontainer) Yes2.Container Number (Nomer kontainer) Yes3.Delivery Truck (Truk) Yes4.Empty Container Prior to Loading (Kontainer kosong sebelum loading) Yes5.Security officer taking inventory (Petugas keamanan melakukan inventarisasi)

Yes

6.Midway through loading (Loading setengah kontainer) Yes7.Finished Loading prior to closing Container Door (Setelah loading selesai sebelum pintu ditutup)

Yes

8.Seal Photo (Foto segel) Yes9.Seal after applied to container (Segel setelah dipasang di kontainer) Yes10.Application of seal with container number (Aplikasi segel dengan nomer kontainer)

Yes

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APPENDIX F View, Verify, Tug, and Twist (VVTT) Seal Inspection Method

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7.0 REVISION HISTORY

Revision HistoryVersion No. Date Description of Changes

1 April 15, 2015 created 2 June 15, 2015 Email address added and co-

loading clarified 3 August 19, 2015 Removed 10 pt inspection 4 September 19, 2017 Updated to ascena Trade

Compliance to reflect transition of responsibility from Global Compliance team.