artists in schools documentation and final reporting template for artssmarts saskatchewan projects:...
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Template Instructions If you have any questions about completing this template and your final report: For TreatySmarts and residencies or projects that are exploring Aboriginal arts and culture or are located in Aboriginal communities contact: Lindsay Knight Program Consultant Aboriginal Arts and Community Engagement Saskatchewan Arts Board (306) (Saskatoon) or For all other projects contact: Jay Kimball Program Consultant Community Engagement (306) (Regina) or Project Information Reflection Research Question Inquiry Question Curriculum Project Work Plan Documentation Photo Selection Mid-project Reflection Tell Your Story Final Reflections Project Statistics Financial Report FeedbackTRANSCRIPT
Artists in SchoolsDocumentation and Final Reporting Template
for ArtsSmarts Saskatchewan projects:• Artist in Residence I• Artist in Residence II • ArtsSmarts• TreatySmarts • ArtsSmarts After Hours
Revised January 2016
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Template Instructions• This template is designed as a tool for you to use and fill in AS
YOUR PROJECT PROGRESSES. • At the end of the project, send a copy of the completed template
on the USB drive as your final report, along with ten photographs and other documentary material you wish to send (such as programs, news articles, etc.). Instructions for selection of the ten photos are included in different sections of the template. Please send only these ten photographs.
• Questions 1 to 7 should be completed before the project begins or after the students’ first encounter with the artists.
• Questions 8 and 9 comprise a mid-project reflection. • Questions 10 to 16 should be completed at the end of the project.
Final reports are due no more than one month after the completion of your project.
Send the final report to:Artists in Schools
Saskatchewan Arts Board1355 Broad Street
Regina, SK S4R 7V1
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Template InstructionsIf you have any questions about completing this template and your final report:
•For TreatySmarts and residencies or projects that are exploring Aboriginal arts and culture or are located in Aboriginal communities contact:Lindsay KnightProgram ConsultantAboriginal Arts and Community EngagementSaskatchewan Arts Board(306) 964-1165 (Saskatoon) or [email protected]
•For all other projects contact:Jay KimballProgram ConsultantCommunity Engagement (306) 787-4659 (Regina) or [email protected]
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project PlanningGrant ID #:School:Contact name: Contact email:Artist(s) name:
Complete the questions in this section as part of your project pre-planning and after students’ initial meeting with the artist. Some of the information should come from your planning meeting (e.g., work plan). Teachers and artist(s) should discuss and complete this together. Students also could be involved.
1. Reflection•Why have you chosen to participate in an ArtsSmarts Saskatchewan project?
•What did you do during your planning time?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning2. Teacher Research QuestionOriginal Research question:
Did you revise or refine that question as a result of additional planning? If so, what is the new question?
Project Information
Reflection
Research Question
Inquiry question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning3. Student Inquiry Question(s) Original inquiry question(s)?
Did you revise or refine that question as a result of additional planning? If so, what is the new question?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning4. Curriculum ConnectionsWhat are the three or four key curriculum outcomes that your project
addresses,? Briefly describe how these outcomes will be achieved.
(Omit this section for ArtsSmarts-AfterHours projects)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning5. Project Work Plan Briefly describe the timeline and work plan of your project. It may
be useful to think of this in three sections. Describe the artist’s involvement in each section.
• Planning/introductory lessons.
• Mid-project lessons/engagement in the creative process.
• Culmination/synthesis/celebration.
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning6. Documentation ProcessThe documentation process should help you assess the stages of
your project and determine its impact. Tools include photographs, video, journal writing, observations, questionnaires, etc. We encourage you to share this document with staff and students after it is complete.
• How do you plan to document your project?
• What tools will you use?
• Who will be responsible for gathering and assessing your documentary material?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning7. Photograph SelectionEarly in your project, choose two photographs that show students and
teachers engaged in early inquiry and initial interaction with your project artist. Create captions for the two photographs.
(You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part B: Mid-project Reflection8. Photograph SelectionChoose three photographs that best represent student engagement
with the artist and in their own learning, mid-project. Create captions for the three photographs.
(You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part B: Mid-project Reflection9. Reflection
So far, what is your documentation telling you about your research question and any insights you have gained as a teacher? •What do you see the students learning?
•How is student learning connecting to your stated curriculum connections?
•Do you have enough resources and classroom support so far in the project?
•Any notable successes or challenges so far?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections10. Tell Your StoryTell the story of your project as it unfolded. Include any significant
events or “peak experiences” that occurred. Was there a turning point where you began to see the true impact of the project? Was there a project-end celebration of any kind? If so, tell us about it and the response to the project.
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections11. Photograph Selection
Choose four photographs that best represent the impact of the project on student learning. Create captions for the four photographs. (You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections12. Final Reflections• What does your documentary material tell you about the impact
of your project on student learning?
• How did the artist’s presence in the project enrich teachers’ and students’ experience during the process?
• How did the project help teachers address education curriculum expectations that you identified?
• What was the project’s impact on teacher practice (refer to research question)?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections13. Final Photo SelectionChoose one final photograph that best captures the essence of the
project. Create a caption for photograph. (You can create new slides for the photos if you wish to include them
here.)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections
1Core is defined as relationships with deep impact (e.g., main class of 20 students)2Secondary is defined as relationships with auxiliary impact (e.g., 200 students who watched the performance at the end of the project)
Questions Core1 Secondary2
How many artists were involved in your project?
How many schools were included?
How many students participated?
How many of those students self-identify as Metis or First Nation?
How many of those students are newcomers to Canada?
How many teacher were involved?
How many volunteers assisted?
How many community organizations participated?
How many businesses contributed in some way?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
14. Final Project Statistics
Part C: End of Project Reflections
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
15. Financial Report•USE THE EXCEL BUDGET TEMPLATE FROM YOUR ORIGINAL APPLICATION TO REPORT THE “ACTUALS”.
•YOU MAY INCLUDE THE SCHOOLS EXPENSE LEDGER BUT IT IS NOT A REPLACEMENT FOR A FINAL BUDGET.
•PLEASE EXPLAIN THE 25% SCHOOL/COMMUNITY CONTRIBUTION.
•Revenue: Include the grant received from the Saskatchewan Arts Board and any school or community contributions. In-kind donations should be included under revenue and expenses, mark with an *asterisk).
•Expenses: Include all expenses related to the project. In-kind donations should be included under expenses (in relation to those listed in your revenue reporting, mark with an *asterisk).
Revenue and Expenses MUST balance and be the same amount. Any grant money not accounted for must be returned to the Arts Board or utilized for a further exploration of arts and culture in relation to your initial project (e.g., a community celebration, additional time with artist, additional materials for artistic production, etc.)
Part C: End of Project Reflections
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
16. FeedbackWas this template useful for documentation and reporting?
If not, how could it be improved?