art of presenting yourself

Art of Presenting Yourself………!!!

CA. Deepak Rajdev

Deepak Rajdev - Indore

Need-

Modern day managers and professionals routinely come across the situations that demand them to speak / presenting themselves in front of large gathering of people. They might be making a presentation, explaining strategies to their business colleagues, conducting training or simply explaining any subject matter.

Thus, presenting yourself amongst others is an important aspect of ones personality.


Objective-

By the end of the session, you will be able to know:-

Identify the key principles of preparing and delivering a presentation; and

review presentations – as a part of the feedback process for continuous improvement.


What is the Value of a Presentation………………???

Provide information to audience.

Gain support on an issue.

Provide forum for focused

discussions.


Types of Presentations- Internal Presentations Formal rollout of significant procedures as set

out by HO; Results of the business; (Stores and Business) Major Announcements; Significant policy changes; Team talks.

External Presentations Meetings with Government officials; Liasoning with various authorities; Seminars / Conferences


Presentation Process-

Follow -Up on Next

Planning &

Preparation

Plan

Deliver

Performance

DoPresentation

Feedback

Review

Cycle model of a Presentation


Plan-

Planning &

Preparation

Plan

Deliver

Performance

DoPresentation

Feedback

Review

Purpose

AudienceAnalysis

SelectAppropriate Media

Tools and other arrangements

Select PresentationType


Purpose-

Understanding the purpose is very important and on the basis of the same, one can decide the form: Informative presentation; Persuasive presentation; Entertaining presentation (Not a part of

business presentation)


Analysis of the Audience The purpose is to match the

presentation type to the

Audience – One 2 one.

Analysis of the audience is to be

made considering their

characteristics-

Size;

Language;

Education & Knowledge;

Geographical influence.


Selecting the suitable type-

Type whatsoever is to be selected should have a definite structure or format with a view to generate the desired result. If the ideas are not well established / defined, the audience will not be able to follow the same. Sequential arguments; Hierarchical decomposition.


Select Appropriate Media-

MediaMedia

Audience SizeAudience Size

One-on-One

One-on-One

SmallMeetingSmall

MeetingMediumMeetingMediumMeeting

LargeMeetingLarge

MeetingLarge

AudienceLarge

Audience

Paper CopyPaper Copy

Flip Charts/WhiteboardFlip Charts/Whiteboard

LCD Projectors LCD Projectors


Tools and other arrangements- Do one need to organise:

Flipchart? Slide projector and screen? Posters? Models? Music / Speakers? Refreshments?


Do-

Planning &

Preparation

Plan

Deliver

Performance

DoPresentation

Feedback

Review

Carry Out The Agenda

Deliver thePresentation

Other attributes Presenting in a timely manner avoiding fear

Conduct AudienceAnalysis





Carry out the Agenda-

Agenda is the Subject matter for which the whole event or the presentation is being organised / planned. It needs to be defined very clearly and presented initially. Content should not have too many

messages – It will bring more clarity and avoid confusion.


Delivery-

Delivery denotes the performance to explain to the intended recipients the subject matter (agenda). Structure the content into sequential

ideas; Follow “INVERTED PYRAMID”

structure.


Delivery-

Influencing Rapport with the Audience. It includes considering: Presenter’s distance with the

audience; Presenter’s dress code relative to the

environment – formal OR informal; Volume of the speaker; Pace of delivery.


Delivery-

Using slides through the projectors to convey the idea. It includes considering: Place screen at a convenient place; Keep slides to a minimum; Don’t overload the slides with lot of

information; Background and layout.


Other attributes-

Individual Eye contact is very important

Make eye contact with one member on the audience.

Complete a sentence or thought.

Break eye contact and move to another person.

Timeliness is a must.


Other Attributes – Fear………???

F – FalseE – EvidencesA – AppearingR – Right……………..


Other Attributes – Overcome Fear………!!!

Recognise your fear; Visualise your strengths; Personal aspects-

Confidence in yourself; Friendliness.

Strategies before the presentation- Practice beforehand – prepare & rehearse; Get feedback from the colleagues; Notice and observe the surroundings and make yourself

familiar with the same.


Review-

Planning &

Preparation

Plan

Deliver

Performance

DoPresentation

Feedback

Review

Carry Out The Agenda

Deliver thePresentation

Other attributesPresenting in a timely manner avoiding fear

Conduct AudienceAnalysis




Debrief Immediately

Publish next steps

Follow -Up on Next Steps

Incorporate Benefits and Concerns in Next Meeting Plan

Identify Next Steps

Identify if ObjectivesMet

Learn from Others

Next StepsNext StepsNext StepsNext Steps


Reviewing the Presentation-

Identify the next steps to be taken.

Did you achieve your objective?

Seek feedback from the audience on

message/style.

Define what worked well/not so well.

Agree and record what you would have to follow in

the future.

Learn from others.


Recap………-

Introduction – Talking about what you are going

to tell them;

Body / Content - Tell them;

Summary – Talking about the GIST of the session

i.e what you have already told them.

Issues/Discussion?

You can contact at 98276 33797

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