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Arkansas StudentGPS Dashboards

End User Training

Arkansas Department of Education

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StudentGPS End User Training Agenda

Length/Time

Introduction 10 mins

Project Background 15 mins

Dashboard Feature Video 5 mins

Overview of Dashboard Features 25 mins

Dashboard Demonstration 45 mins

ASIS Overview 20 mins

Questions 30 mins

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The Ed-Fi Solution• Developed by the Michael & Susan Dell Foundation

• Open source, aligned to CEDS

• Utilizes ADE’s existing systems

• Provides relevant, timely information enabling educators to impact student learning through data-driven decision-making

• Currently licensed by 20 States including Texas, New York, Delaware, South Carolina, and Tennessee

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About the Dashboards

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Arkansas Stakeholder Engagement Sessions

• ~525 stakeholders provided detailed feedback

• In-person workshop sessions were held at various locations across the state

• Northwest• Wilbur D. Mills• Southwest• Arch Ford• Jonesboro

• Webinars & Survey for participants unable to attend

Stakeholders across the state were invited to provide feedback into the development of the Arkansas StudentGPS Dashboards

Northwest Co-op Farmington

Wilbur D. Mills Co-op, Beebe

Southwest Co-op, Beebe

Jonesboro School District

Arch Ford Co-op

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Multiple Points of Stakeholder Contact

• Commissioner’s memo with invitation to participate in stakeholder engagements

• Follow-up emails sent to increase turnoutInvitations

• Participants register online through ESCWorks• Webinar/Survey registration via email link• (Registration followed up with confirmation email

Registration

• Locations across the state to target audience needs from across the state

• Webinar held for participants unable to attend an in-person session

Locations

• Volunteer list of workshop participants from ~70 districts to provide additional feedback

• Continue to be leveraged for insight and guidance as needed

Advisory Council

A process of engagement was developed to gather continuous stakeholder feedback

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Frequently Questions About the Dashboards

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Where Does the Information Come From?

AELS CCMS

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How Much Do the StudentGPS Dashboards Cost?

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Who Has Access to the Dashboards?

All districts will have access in the 2014-2015 school year.

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Why Should Our District Use the Dashboards?

Student Demographic Information

Transcript

Grades & Credits

Student Growth

PercentileAttendance

Discipline

State & Local Assessments

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Dashboard Basic Feature Walk-Through

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Student Information

• Parent/Guardian Information

• Emergency Contacts

• Transportation Information

• Medical Alerts

• Academic Informationo Grade Levelo Expected Graduation Yearo Curriculum Plano GPA

• Program Statuso 504o Gifted/Talentedo Bilingual Program

• Other Student Informationo TAGGo Homelesso Migranto Retained

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Questions

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Dashboard Demonstration

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Demo ObjectivesThis training will explain how to…• Access the dashboards• Navigate between metrics, views, and additional features• Access assessment details, including strand level detail,

prior year and subject specific view• Create, edit, and search for Dynamic Watch Lists• Local Assessment Upload• Search for student records• Submit a support ticket

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Logging in to the StudentGPS Demo Site

oOpen Internet Explorer or Firefox browseroGo to https://adeedfidemo.arkansas.gov/o Log In (Dependent Upon Role)

User Name: 4401 EdFi School Administrator User Name: 4401 EdFi District Administrator User Name: 4401 EdFi Teacher Password: ade2013

This is an anonymized data set for demonstration and training purposes. The log-in credentials mimic a high school teacher’s landing page and access level.

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Logging in to StudentGPS

oOpen a web browser (The dashboards work with all platforms, but performs the best on Firefox)

oGo to https://adeedfi.arkansas.govo Log In same as eSchool login

Lea/name combination Example 4401kcraft

To access your district’s dashboard, your superintendent must complete the required MOU and Active Directory forms. Once the paperwork is submitted, you must be assigned the appropriate Active Directory role.

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Basic Navigation

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Teacher Landing Page

If you have any students assigned to your role, you will land on the classroom overview.

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Campus Landing Page and Navigation

School administrators will land on the Campus Overview page and can go to the Campus Information page to navigate to student lists.

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Navigating to Student List from the School Level

Administrators can access multiple student lists through Campus Information tab, including Students by Grade, Students by Demographic, and customized watch lists under My Student Lists.

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Teacher Courses and Lists

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Find Students & Schools Using Search Bar

Search capabilities vary by role and may include campuses, students, and teachers.

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Customize the Data in View

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Customize View

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Add and Remove Data

Columns can be added or removed in all classroom views and student lists using Customize View button.

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Assessment Details

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Student Benchmark Assessment Strands

The More button provides access to additional details such as assessment strands and historical performance charts for each student.

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Key Functionality: Classroom Assessment Detail

Classroom assessment detail view shows performance by assessment strand for the Augmented Benchmark and End-of-Course state assessments.

Drop Down Menus allow a teacher to change views from all their students to students in certain sections and between exams taken.

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Assessment Detail (ITBS): Historical Performance

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Create, Edit, and Search for Dynamic Watch Lists

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Create a Dynamic List

From all student lists, a filtered watch list can be created to monitor student progress over time.

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Select Dynamic List Filters or Criteria

Once the filters have been selected, you have the option to share your lists and change the name. All changes must be saved.

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Accessing Shared Dynamic Lists

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Local Assessment Upload Feature

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Local Assessment Tab and Selections

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Local Assessment Templates

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Results Page

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Local Assessment- Strand Level Breakdown

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Create a Support Ticket

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Dashboard Support Function

Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result – providing more information results in better and quicker resolution of the issue.

Smackover Teacheredfiuser@smackover.net

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View and Edit Interventions

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Interventions Tab

Local Assessments and the Interventions tab will be available in the dashboards in August 2014.

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Arkansas Student Intervention System (ASIS)Enables educators to create Academic Improvement Plans and Intensive Reading Interventions for students. Educators can also generate Student Academic Reports (SAR) for students.

https://adedata.arkansas.gov/asis/

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Arkansas Student Intervention System (ASIS)

The Arkansas Student Intervention System (ASIS) was developed from stakeholder feedback across the state. Educators requested a user-friendly, web-based program for developing Academic Improvement Plans (AIP) and Intensive Reading Interventions (IRI).

The ASIS pilot was from March 17th until April 18th and consisted of the following districts participating.

• Bald Knob School District• Green County Tech School District• Hoxie School District• Jonesboro School District• Monticello School District• Nashville School District• Poyen School District

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ASIS Benefits

• Free for all districts

• Web-based (Educators can access from anywhere with internet access)

• Easy, convenient way to create/edit interventions for students

• Customizable interventions depending on student needs

• Print to PDF (includes signature line for parent/guardians)

• Integrates with StudentGPS

https://adeasis.arkansas.gov

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Teacher HomepageNot actual student data

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Intensive Reading Intervention

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Intensive Reading Intervention (IRI)

Educators can complete the IRI by selecting the areas already identified or they have the flexibility add services to the IRI

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Academic Improvement Plan (AIP)

AIPs can be created for any student in the following areas:

• Literacy

• Mathematics

• Science

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Student Academic Report (SAR)

Educators can generate a SAR for any student at anytime throughout the year.

• Student Demographic Information

• Assessments

• Grades

• Attendance & Tardies

• Discipline

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Key Considerations for the Dashboards

• ADE is committed to continuous improvement of the dashboards – your feedback is vital to this improvement process.

• Relevance of the dashboard metrics depends on the timeliness and accuracy of available data - the majority of which is from eSchoolPlus. Verifying in eSchoolPlus should always be the first step in support.

• Some data is not currently available - historical results will accumulate over time as implementation moves forward.

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What’s Required From Districts?To use the dashboard you and your district must:

o Sign the Memorandum of Understanding (MOU)o Sign the Student/GPS Ed-Fi Account Manager Form

o Establish an System Administrator Responsible for escalating technical support issues Resolving data anomalies in eSchool Create StudentGPS email address to capture tech support emails directly

from the system Place users into Active Directory Groups School Level Administrators and Teachers must be in the ‘Staff Catalog’

within eSchoolPlus

o Offer training for teachers and administrators

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Additional Dashboard Resources

http://adedata.arkansas.gov/sgps