ariba training document - marathonpetroleum.com · mpc using ariba network ! mpc will start...
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Ariba Training Document Supplier Connection with MPC
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MPC using Ariba Network
l MPC will start utilizing the Ariba Network on November 9, 2015
l Supplier Management, Sourcing Events & Contract Initiation will be utilized by MPC, Speedway and other MPC Affiliates. – None of these items will have any cost to our suppliers – We will NOT utilize the Invoicing, Purchase Order or Discovery Network Features
– these items involve a cost for our suppliers.
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Invitation from MPC
l To Connect with Marathon Petroleum Company on the Ariba Network – MPC will invite you within Ariba – Your email address will be used as your User ID
l If your company is already registered with Ariba – You will need your own user login and password
• Your company Ariba Administrator can add you to the system • Our purchasing representative can invite you to connect with MPC
– If you already have an existing Ariba username and password, follow the instructions in the invitation email to connect to Marathon
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Invitation from MPC
l Receive Invitation Email – From: Ariba Administrator [email protected]
• (please add this email to your contact list)
– Subject: Your Ariba Login Information
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Invitation from MPC
l Click the “Click Here” link or copy the link into your browser
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Invitation from MPC
l If you are NEW to Ariba – Click the yellow “Continue” button
l If you already have an Ariba Account use the “Click here” words – You will need to know your User ID & Password
l CAUTION: If you use the yellow CONTINUE button and you already have an account, you will be creating a duplicate!
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Invitation from MPC: New to Ariba
l Update your Profile Information – Name – Email cannot be changed
• Recommend: Check “Use my email as my username” – Create a new password – Create a secret question/answer – Check “I have read & agree…” – Click “Submit”
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Invitation from MPC: New to Ariba
l Complete required fields for the basic profile information l You will be taken to the MPC Ariba Network l Click “View customer requested fields” for MPC Specific information
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Invitation from MPC: New to Ariba
l Complete the MPC Specific profile fields l Click “Submit”
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Invitation from MPC: New to Ariba
l Verify you submitted your profile updates by seeing the message below
l Click the “x” in the upper hand corner of the dialog box to take you back to your company profile.
l Customer Requested Profile Information should show as Complete
l Click “Save” l Click “Close”
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Invitation from MPC: New to Ariba
l MPC will review your Profile and Approve l Once your profile is approved you can
– Receive invitation to bid events • Follow prompts in the invitation email that you will receive
– Respond to bid events • All bids will be entered through the Ariba Proposal tab • All messages will be sent through Ariba message boards
– Redline Contracts • Follow prompts in the email that you will receive
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Invitation from MPC: Bid Events
l Receive invitation to bid events via email – Receive email with a link to access the event
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Invitation from MPC: Bid Events
l Receive invitation to bid events while logged into Ariba – Click “Proposal” Tab
• Select appropriate open event to review & respond
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Invitation from MPC: Bid Events
l Review prerequisites – You must accept the prerequisites in order to submit a bid (intention to bid)
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Invitation from MPC: Bid Events
l All questions concerning the bid must be posted to the message board – Emails will NOT be accepted
l Click “Compose Message” to submit questions or ask for clarification
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Invitation from MPC: Bid Events
l Submit your question to MPC Event Owner
l Receive Question Responses – Click “Notifications” to view messages
• The envelope is yellow when new notifications arrive • System notification emails will also be sent
l Time Remaining will be displayed in the upper right corner – Bid responses MUST be submitted by the due date
• The system will close and you will be locked from submitting a response
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Invitation from MPC: Contract Review
l Receive email with contract review information – Use the “Click Here” link to log into Ariba
• This will take you directly to the task • You will have the option to accept the proposal or • Make changes to the document and submit it via Ariba
– You can also view the documents directly from the email • Contract Document and necessary attachments will be listed
l Contract signatures will be obtained electronically using Adobe Document Cloud eSign Services (EchoSign)
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Invitation from MPC: Adobe EchoSign for Contracts
l EchoSign is very simple to use and is a very secure process l If a contract has been sent to you for signature, you will receive
notification via email from the following sender: – “Adobe Document Cloud eSign services” [email protected] – (please add this email to your contact list)
l Click on the link in the email to review the document, then follow the prompts and enter the requested data – Name, Title & Signature
l You do not need an EchoSign account l You can sign directly from your computer, phone, ipad or any device
where you receive your email – If using a cell phone, it is recommended to turn your phone horizontally for best
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Help
l Additional how-to documents are available from the Ariba help menu – Supplier Help Documents:
• https://s1.ariba.com/Help/Main/aw?awh=r&dard=1 • Managing User Accounts • Participating in Sourcing Events • Contract Tasks
l Ariba Help Desk – US Toll Free: 1 866 218 2155 – US: 1 412 222 6153
l For Marathon, Speedway and MPC Affiliate specific questions, please contact your local purchasing representative
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